76,367 Assistant Client jobs in the United States

POSITION SUMMARY
The purpose of this position is to provide direct support to the Chief of Staff (COS) while also assisting in the implementation of Feeding South Florida’s® (FSF) Home Delivery Programs. This hybrid role combines administrative responsibilities with field-based client support.

The Administrative Assistant / Client Screener (AA/CS) serves as a primary point of contact for internal and external communications on matters related to the CEO and COS. This role also supports the Leadership Team, organizing and coordinating internal and external relations, and completing a wide range of administrative tasks with the utmost discretion and confidentiality. The AA/CS must be creative, proactive, and capable of thriving in a fast-paced, results-driven environment.

In addition, the AA/CS supports FSF’s Home Delivery Program by conducting home visit assessments for the Florida Department of Elder Affairs (DOEA) program in Miami-Dade, Broward, and Palm Beach Counties, overseen by the local Area Agencies on Aging (AAA). Eligible seniors will be enrolled in FSF’s Home Delivery Program based on these assessments.

The ideal candidate enjoys engaging with diverse individuals, both internally and externally, and demonstrates strong written and verbal communication skills, excellent organizational abilities, and a high level of professionalism. This role requires a balance of teamwork and independence, with the ability to manage multiple priorities efficiently and confidentially.

COMPENSATION: $21.63 - $5.48 per hour

POSITION RESPONSIBILITIES

Administrative

• Provide general administrative support, including answering phones, managing emails, and maintaining schedules for the CEO and COS.

• Coordinate logistics for meetings, events, and board sessions, including scheduling, catering, and materials preparation.

• Provide administrative support to members of the Leadership Team.

• Draft and proofread correspondence, reports, and presentations.

• Track internal and external meeting follow-ups.

• Assist in the preparation and management of budgets, invoices, and expense reports.

• Oversee office supplies and equipment to ensure operational readiness.

• Coordinate with other administrative staff to ensure organizational efficiency.

• Maintain an organized filing system for documents, including sensitive and confidential materials.

• Assist with tracking the progress of key organizational projects and initiatives.

• Assist in coverage of reception and other duties based on the needs of the organization. 

Relationship Management / Gatekeeper

• Assist in managing critical relationships on behalf of the CEO and COS.

• Compile data and reports to support decision-making processes.

• Prepare the CEO and COS for all internal/external meetings, including the request for agendas, list of attendees, and research of organizations and individuals.

• Welcome visitors, and other functions, ensuring guests are cared for.

• Demonstrate the organization’s mission and values.

• Anticipate the CEO and COS’s requests and assist them with tasks as instructed.

Client Screener

• Complete all online modules and final exam for 701B Comprehensive Assessment Training from the Florida Department of Elder Affairs (DOEA). 

• Schedule and conduct assessments via home visits with senior citizens.  

• Track all client information electronically via FSF’s software Oasis Insight and DOEA’s system Client Information and Registration Tracking System (eCIRTS). 

• Comply with all company safety policies. 

• Follow monitoring and reporting procedures to ensure applicable regulatory standards are met. Ensuring client assessments are completed thoroughly and accurately.  

• Proactively communicate with appropriate stakeholders (i.e. clients and FSF internal departments) associated with each daily task and provide updates on conditions to help improve programs.  

• Troubleshoot opportunities as they arise – electronically track change of addresses/phone numbers, etc.  

• Establish positive relationships with clients and FSF internal departments.   

• Assist with other duties as assigned. 

POSITION QUALIFICATIONS

• High School Diploma or equivalent and relevant experience required.

• Minimum 5 years of experience (preferably in a corporate setting) supporting C-Level Executives with the utmost integrity, discretion, and maturity.

• Exceptional written and verbal communication skills that are persuasive, credible, and polished.

• Experience with calendar and travel management.

• Strong organizational skills that enable multi-tasking in a fast-paced environment with strict deadlines, while maintaining attention to detail.

• Strong business intuition, sound judgment in practical matters, and impeccable integrity.

• Demonstrated proactive approaches to problem-solving with strong decision-making ability.

• Highly resourceful team players who can work with a diverse group of people, with the ability to also be extremely effective independently.

• Demonstrate the highest level of customer/client service.

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and knowledge of technology.

• Strong work ethic with the tenacity to work under extreme pressure.

• Must maintain a valid Florida Driver’s License and an insured personal vehicle.

• Minimum of four (4) years driving experience 

• Bilingual required (English and Spanish) 

• Ability to successfully complete training related to the position 

• Effectively organize, prioritize tasks, completing assignments accurately and in a timely manner  

• Ability to pass a level 2 background check required 

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Hours of Operation: Organization hours are Monday-Friday, 8:00 a.m. – 5:00 p.m., this position may work additional hours occasionally throughout the year, especially during peak times such as holiday seasons, and disaster response.

• Environment: This position works in an office setting with varying periods of standing, talking, and/or visual concentration, and use of office equipment. Must maintain office safety standards. Occasional work will occur in the warehouse or outside in fields and warehouses in inclement weather. The noise in the work environment is usually moderate to loud.

• Travel: This position may have occasional travel for meetings, conferences, or special events which may require the use of a personal vehicle.

• OSHA Standards Lifting requirements are 50 pounds and when lifting loads heavier than 50 pounds, use two or more people to lift the load.

ORGANIZATION

Feeding South Florida (FSF) is a member of the Feeding America network and the leading domestic hunger relief organization serving Palm Beach, Broward, Miami-Dade, and Monroe Counties. As one of the largest food banks in the Feeding America network, FSF, is responsible for serving 25 percent of the state’s food insecure population. A four-star rated organization by Charity Navigator, FSF is one of the most efficient nonprofits nationally; over 98 percent of all donations are put back into the community.

CORE VALUES

FSF values service above all else. We’re looking for innovative and strategic thinkers who are committed to improving the lives of those around them. FSF “Friendly Food Bankers” embrace the enormity of our role in the community and know that serving others comes before any one individual. Friendly Food Bankers have compassion, dedication, act with integrity, and are committed to stewardship and inclusion.

WE PROVIDE

Full medical, dental, and vision insurance; 401K matching contribution, Paid Time Off (PTO); a diverse team that is representative of the community we serve; continuous learning opportunities; a high-performance culture that will help challenge and grow your skill set.

COMPENSATION: $21.63 - $25.48 per hour

Equal Oppo tunity Employer/Drug Free Workplace/ADA Compliant

Position SummaryWe're seeking a Legal Assistant/Client Intake Specialist to assist with day-to-day operations of the firm and provide support for attorneys and other legal professionals. Dependable transportation and good sense of humor required.Essential Duties and ResponsibilitiesAnswering phonesGreeting clientsCompleting client intakeFiling documentsHandling incoming and outgoing mailDrafting enclosure memosScheduling appointmentsMaintaining lobby and reception area organized and neatMaintaining up-to-date client and non-client contact databaseOther administrative tasks as neededKnowledge, Skills and AbilitiesProficiency in MS Office products: Outlook, Word, Excel requiredExcellent verbal and written communication skillsAttention to detail, accurate typing and proofreading skillsAbility to handle multiple projects and tasks at a timeProfessional, friendly, organized and a good team playerEducation & ExperienceExperience with document management system desired.Previous work experience in a professional office environment required.

We're seeking a legal assistant/client intake specialist to assist with day-to-day operations of the firm and provide support for attorneys and other legal professionals. Dependable transportation and good sense of humor required. Essential duties and responsibilities include answering phones, greeting clients, completing client intake, filing documents, handling incoming correspondence, and other tasks as assigned.

We’re seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Responsibilities: • Conduct legal research, when necessary, with guidance from attorneys and paralegals • Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines • Undertake other duties as needed to ensure the firm operates efficiently • Ensure client billing is processed properly using daily time records with assistance from the accounting department • Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events Qualifications: • Ability to comfortably use all Microsoft Office products • Able to meet demanding deadlines in a fast-paced environment • Applicants must have excellent communication skills and organizational skills • Must be able to type at least 50 WPM • Must be bilingual and speak Spanish fluently Compensation: $20 per hour

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Job Description

Salary:

At Truss Vet, we envision a more compassionate world where quality of life is elevated; where there is joy in the human-animal bond, unencumbered by poor health, limited resources or inadequate access to care. Our mission is to bridge gaps in veterinary care and strengthen our community by reimagining the way animal hospitals serve pets and people.

So where do we start? We are developing veterinary urgent care facilities that deliver exceptional care experiences and promote the well-being of our entire team. Truss Vet treats non-life threatening emergencies that dont belong in the ER but may not fit into the busy day of a general practice. Its kind of like human urgent care, but our model is so much better.

The Veterinary Nurse Assistant/ Client Care Coordinator position is a unique opportunity for someone early in their veterinary career to work across all areas of the hospital. You will be the ultimate team player, helping all team members and clients, jumping in to assist with patients whenever needed, learning all aspects of Truss Vet's model, floating to different positions throughout the clinic. If you're eager to make an immediate impact in a fast-growing veterinary clinic, this role is for you!

Truss Vet is currently under construction in Wilmington, NC. We anticipate this role to start later this summer, tentatively in the beginning of August.

Youre a great fit if:

• Someone would describe you as proactive, detail-oriented, timely, organized, productive, analytical and still a people person! Bonus points if you can move things with your mind!
• You have a growth mindset; you never stop learning, and youre constantly looking for ways to advance yourself, your career, and your team
• You want to work for a company that has a big vision and ambitious plans for growth, and you want to be a part of helping achieve that growth
• You want to make a difference in the world, have an impact on peoples lives, and change the future of animal healthcare for the better
• You love working in teams and find that youre able to relate to people of all types (yes, people are gross, but you didnt choose vet med because you love animals and hate people)
• Youre willing to get your hands dirty; no task is beneath you, youre entrepreneurial
• You provide energy to the people youre around because youre generally a happy, positive, optimistic person (after interacting with you, people feel energized vs. drained)
• You have some prior veterinary experience or are hungry to learn
• You read our core values (below) and they overlap with your personal values

We believe in:

• Excellence in medicine and the highest reasonable standards of care
• Providing our teams the resources to be happy and successful
• That every pet deserves to live its best life (Except for that one chihuahua just kidding!)
• 3-day workweeks
• Going home on time
• No abusive noncompetes
• Building a supportive team that you want to hang out with even on your days off (but well never make you)
• Treating people like we want to be treated
• Compensation and benefits that help people live well
• Working hard and pursuing excellence while still having fun
• No boarding, grooming, or on-calls!

Compensation & Benefits:

• Competitive salary
• Health, vision, and dental insurance
• Short- and long-term disability coverage, life insurance, accident insurance, and critical illness insurance
• Paid time off (PTO)
• Mental wellness subscription
• Parental leave
• 401K + match
• Commitment to professional and personal development through mentorship
• Pet care discounts

Truss Vet Core Values Statements:

• Dare to Care: Doing what is easy isnt always right. Doing what is right isnt always easy. So we show up. We give a sh!t. Even when clients dont deserve our best, even when a conversation is uncomfortable, we approach situations with courage, empathy, and authenticity. We care enough to have tough conversations and we handle tough conversations with care.
• The Details Matter: Our standards are reflected in every detail, and those details matter. The client will never forget the hug you gave when they said goodbye to their best friend. That blanket may mean the difference between an hour of comfort for a pet versus an hour of fear. The smell or site of a dirty rug may mean the difference between a great first impression versus skepticism of our entire team.
• Truss One Another: To be accountable to the success of the team means were accountable to the success of each other. We have our teammates backs. We catch each other's mistakes. We challenge each other to improve and be the best versions of ourselves.
• Bowl Half Full: Your dog doesnt go through life believing his bowl is half-empty. We see the good in others and in each other, we see opportunities in challenges, we meet discomfort with good humor, and when we find closed doors, we kick them open or make new ones.

If youve made it this far (youve passed your first test), and we cant wait to meet you! For more information, check us out at