5,398 Assistant Office jobs in the United States

Job Description

Position Summary:

This position is eligible for up to a $5,000 sign on bonus

Performs duties of a clinical and clerical nature. Maintains records and applies knowledge and skills to run a full functioning office for one or more Providers in Clinic. Assists professional staff by performing routine duties in caring for patients.

Education, License, Certification:

High School Diploma or equivalent.

Experience:

Knowledge of medical terminology, ability to communicate and excellent customer service skills a must. Must be dependable, professional, flexible and able to multi‐task.

Essential Functions:

• Interviews patient to obtain medical history.
• Determines vital signs, (weight, temperature, blood pressure, etc) and documents in the patient’s medical record
• Assists provider during exam and treatment
• Directs patient to examination room and prepares patient for examination and treatment
• Performs liaison duties between patients, Providers, hospital staff, etc
• Process ancillary reports and all other patient results to the provider for review and assists with patient communication
• Responsible for greeting patients and updating various pertinent information into the patient’s medical record
• Routes patient after exam to proper area for visit completion
• May be required to do phlebotomy
• May perform high level disinfection, based on departmental equipment
  
  
  

Other Duties:

• Answers telephones and schedules patient appointments.
• Takes messages of a medical nature (requests for prescription refills, test results, etc).
• Performs other clerical functions as necessary.
• Exhibits good telephone etiquette
• Quotes patient self‐pay balances at time of scheduling.
• Informs patients of their financial obligations.
• Directs patients to the patient representative for assistance with their account
• Applies principles of disinfection/sterilization/disease transmission/universal precautions as per clinic and manufacturer guidelines
• Assists in maintaining appropriate level of supplies
• Attends and participates in Department meetings, along with contributing to department/office goals
• Become familiar with ICD‐9 and CPT coding
• Cleans, stocks, and prepares exam rooms
• Coordinate patient appointments for X‐ray, CT scans, Physical Therapy, etc. as ordered by the providers.
• Assists with obtaining and processing referral and pre‐certification requirements
• Maintains confidentiality, respect and consideration of patients and others.
• Applies Guthrie values (patient centeredness, teamwork, excellence) when performing daily tasks
• Maintains equipment according to manufacturer guidelines and clinic policies and procedures.
• Performs and documents quality control on equipment as required
  
  
  

The pay ranges from $7.00- 25.16 per hour

Updated 8.20.25

About Us

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.

Job Description

Position Summary:

This position is eligible for up to a $5,000 sign on bonus

Performs duties of a clinical and clerical nature. Maintains records and applies knowledge and skills to run a full functioning office for one or more Providers in Clinic. Assists professional staff by performing routine duties in caring for patients.

Education, License, Certification:

High School Diploma or equivalent.

Experience:

Knowledge of medical terminology, ability to communicate and excellent customer service skills a must. Must be dependable, professional, flexible and able to multi?task.

Essential Functions:

• Interviews patient to obtain medical history.
• Determines vital signs, (weight, temperature, blood pressure, etc) and documents in the patients medical record
• Assists provider during exam and treatment
• Directs patient to examination room and prepares patient for examination and treatment
• Performs liaison duties between patients, Providers, hospital staff, etc
• Process ancillary reports and all other patient results to the provider for review and assists with patient communication
• Responsible for greeting patients and updating various pertinent information into the patients medical record
• Routes patient after exam to proper area for visit completion
• May be required to do phlebotomy
• May perform high level disinfection, based on departmental equipment
  
  

Other Duties:

• Answers telephones and schedules patient appointments.
• Takes messages of a medical nature (requests for prescription refills, test results, etc).
• Performs other clerical functions as necessary.
• Exhibits good telephone etiquette
• Quotes patient self?pay balances at time of scheduling.
• Informs patients of their financial obligations.
• Directs patients to the patient representative for assistance with their account
• Applies principles of disinfection/sterilization/disease transmission/universal precautions as per clinic and manufacturer guidelines
• Assists in maintaining appropriate level of supplies
• Attends and participates in Department meetings, along with contributing to department/office goals
• Become familiar with ICD?9 and CPT coding
• Cleans, stocks, and prepares exam rooms
• Coordinate patient appointments for X?ray, CT scans, Physical Therapy, etc. as ordered by the providers.
• Assists with obtaining and processing referral and pre?certification requirements
• Maintains confidentiality, respect and consideration of patients and others.
• Applies Guthrie values (patient centeredness, teamwork, excellence) when performing daily tasks
• Maintains equipment according to manufacturer guidelines and clinic policies and procedures.
• Performs and documents quality control on equipment as required
  
  

The pay ranges from $7.00- 25.16 per hour

Updated 8.20.25

About Us

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, youll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.

Job Description
Position Summary:
This position is eligible for up to a $5,000 sign on bonus
Performs duties of a clinical and clerical nature. Maintains records and applies knowledge and skills to run a full functioning office for one or more Providers in Clinic. Assists professional staff by performing routine duties in caring for patients.
Education, License, Certification:
High School Diploma or equivalent.
Experience:
Knowledge of medical terminology, ability to communicate and excellent customer service skills a must. Must be dependable, professional, flexible and able to multi‐task.
Essential Functions:

• Interviews patient to obtain medical history.
• Determines vital signs, (weight, temperature, blood pressure, etc) and documents in the patient’s medical record
• Assists provider during exam and treatment
• Directs patient to examination room and prepares patient for examination and treatment
• Performs liaison duties between patients, Providers, hospital staff, etc
• Process ancillary reports and all other patient results to the provider for review and assists with patient communication
• Responsible for greeting patients and updating various pertinent information into the patient’s medical record
• Routes patient after exam to proper area for visit completion
• May be required to do phlebotomy
• May perform high level disinfection, based on departmental equipment
  

Other Duties:

• Answers telephones and schedules patient appointments.
• Takes messages of a medical nature (requests for prescription refills, test results, etc).
• Performs other clerical functions as necessary.
• Exhibits good telephone etiquette
• Quotes patient self‐pay balances at time of scheduling.
• Informs patients of their financial obligations.
• Directs patients to the patient representative for assistance with their account
• Applies principles of disinfection/sterilization/disease transmission/universal precautions as per clinic and manufacturer guidelines
• Assists in maintaining appropriate level of supplies
• Attends and participates in Department meetings, along with contributing to department/office goals
• Become familiar with ICD‐9 and CPT coding
• Cleans, stocks, and prepares exam rooms
• Coordinate patient appointments for X‐ray, CT scans, Physical Therapy, etc. as ordered by the providers.
• Assists with obtaining and processing referral and pre‐certification requirements
• Maintains confidentiality, respect and consideration of patients and others.
• Applies Guthrie values (patient centeredness, teamwork, excellence) when performing daily tasks
• Maintains equipment according to manufacturer guidelines and clinic policies and procedures.
• Performs and documents quality control on equipment as required
  

The pay ranges from $7.00- 25.16 per hour
Updated 8.20.25
About Us
Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.
The Guthrie Clinic is an Equal Opportunity Employer.
The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.

Job Description

Position Summary:

This position is eligible for up to a $5,000 sign on bonus

Performs duties of a clinical and clerical nature. Maintains records and applies knowledge and skills to run a full functioning office for one or more Providers in Clinic. Assists professional staff by performing routine duties in caring for patients.

Education, License, Certification:

High School Diploma or equivalent.

Experience:

Knowledge of medical terminology, ability to communicate and excellent customer service skills a must. Must be dependable, professional, flexible and able to multitask.

Essential Functions:

• Interviews patient to obtain medical history.
• Determines vital signs, (weight, temperature, blood pressure, etc) and documents in the patients medical record
• Assists provider during exam and treatment
• Directs patient to examination room and prepares patient for examination and treatment
• Performs liaison duties between patients, Providers, hospital staff, etc
• Process ancillary reports and all other patient results to the provider for review and assists with patient communication
• Responsible for greeting patients and updating various pertinent information into the patients medical record
• Routes patient after exam to proper area for visit completion
• May be required to do phlebotomy
• May perform high level disinfection, based on departmental equipment
  
  
  

Other Duties:

• Answers telephones and schedules patient appointments.
• Takes messages of a medical nature (requests for prescription refills, test results, etc).
• Performs other clerical functions as necessary.
• Exhibits good telephone etiquette
• Quotes patient selfpay balances at time of scheduling.
• Informs patients of their financial obligations.
• Directs patients to the patient representative for assistance with their account
• Applies principles of disinfection/sterilization/disease transmission/universal precautions as per clinic and manufacturer guidelines
• Assists in maintaining appropriate level of supplies
• Attends and participates in Department meetings, along with contributing to department/office goals
• Become familiar with ICD9 and CPT coding
• Cleans, stocks, and prepares exam rooms
• Coordinate patient appointments for Xray, CT scans, Physical Therapy, etc. as ordered by the providers.
• Assists with obtaining and processing referral and precertification requirements
• Maintains confidentiality, respect and consideration of patients and others.
• Applies Guthrie values (patient centeredness, teamwork, excellence) when performing daily tasks
• Maintains equipment according to manufacturer guidelines and clinic policies and procedures.
• Performs and documents quality control on equipment as required
  
  
  

The pay ranges from $7.00- 25.16 per hour

Updated 8.20.25

About Us

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, youll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.

**Help at Home is hiring an Office Support Assistant!**
_Help at Home and its affiliates are the nation's leading provider of_
_high-quality care and support solutions. Our goal is to enable the highest_
_level of personal independence and meaningful lives for our clients. Help at_
_Home is committed to delivering a gold standard in care through our attentive_
_and well-trained staff who support our clients comfortably and safely_
_within their homes and communities._
The Office Support Assistant provides general administrative support for the branch and/or department daily operations. This includes, but is not limited to: caregiver onboarding, caregiver compliance, and general office duties. This role reports directly to the Branch Manager. Pay rate $15.00 - $16.00 per hour.
**Benefits:**
Help at Home strives to be an employer of choice in your community and our employees are the foundation of our work. Eligible staff have the opportunity to enroll in a wide variety of benefit programs, along with lucrative bonuses in certain areas. We offer a variety of in-depth training opportunities in order to provide our staff with the tools to be successful. Help at Home also offers strong career path possibilities for those employees who are committed to growing within the organization.
**PRIMARY RESPONSIBILITIES**
+ Performs general office duties which may include, but are not limited to:
+ Greeting office visitors.
+ Responding to phone inquiries.
+ Filing.
+ Fax management.
+ Supply requisition.
+ Processing incoming and outgoing mail/e-mail.
+ Performs skilled administrative tasks which may include, but are not limited to:
+ Accessing or administering systems that organize our data.
+ Caregiver onboarding assistance.
+ Facilitating orientation and teaching CPR class.
+ Caregiver compliance tracking and updating.
+ Assistance with caregiver/client scheduling.
+ Data entry into company database systems.
+ Coordinating materials for meetings, interviews, training sessions, and other activities.
+ Always maintains the confidentiality of client, caregiver, and agency information.
+ Performs other job-related duties as assigned.
_This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above._
**REQUIRED SKILLS AND ABILITIES**
+ Intermediate level computer skills, including creating and modifying documents using Microsoft products (e.g. Word, Excel, PowerPoint).
+ Ability to key quickly and accurately.
+ Strong communication skills, oral and written.
+ Excellent interpersonal skills.
+ Strong attention to detail.
**EDUCATION AND EXPERIENCE**
+ High School Diploma or GED required.
+ CPR Trainer Certification or willing to get one.
+ Prior office experience is preferred, including experience with organizing information and working with databases.
**PHYSICAL REQUIREMENTS**
+ Ability to remain in a stationary position for extended periods of time.
+ Ability to move or traverse about in offices and/or client homes, including ascending and descending stairs.
+ Ability to communicate effectively and clearly with others to exchange information.
**TRAVEL REQUIREMENTS**
+ Little to no travel required.
**Data Security and Privacy Statement**
At Help at Home, we prioritize protecting your personal information during the hiring process. We comply with all relevant data privacy regulations, including HIPAA and SOX where applicable. Your data will only be used to assess your employment suitability and won't be shared with unauthorized parties.
We use strong security measures to protect your information from unauthorized access or disclosure. By submitting your application, you consent to this process. You can access, modify, or request deletion of your data by contacting us.
Employees must adhere to our data protection policies and legal requirements to safeguard sensitive information.

**Job Family** **:**
Office Lead
**Travel Required** **:**
Up to 10%
**Clearance Required** **:**
None
**What You Will Do** **:**
The Administrative Assistant/Office Lead role provides dedicated support to client serving Directors/Partners, serves as the Office Lead and as the point of contact for other Administrative Assistants. The Administrative Assistant/Office Lead is expected to have a combination of technical and interpersonal skills. Responsibilities span from general administrative support, to supporting sales opportunities, engagement delivery activities and knowledge management. The Administrative Assistant/Office Lead reports to the Regional Area Manager leading the region.
General Administrative Duties:
+ Manage Partner/Directors calendars, schedules and prioritize appointments, ensuring meetings, deadlines, presentations, and other duties are carried out seamlessly.
+ Coordinate travel arrangements (domestic/international), maintain travel profiles, manage last minute itinerary changes (flights, car, hotel, and subsequent team communications), directions/mapping, and support in handling passport and visa issues.
+ Effectively prepare weekly expense reports as required; follows policies and procedures, resolves auditor inquiries and engagement code reclassifications as needed.
+ Draft/edit/proofread correspondence, presentations, client letters, briefing papers, reports ensuring that grammar, spelling, formatting/visual design are without error.
+ Effectively use the firms core technology applications, as well as develop/demonstrate solid knowledge of firm-wide and practice-specific tools, processes, and databases to position themself as an advocate and knowledge resource in these programs and support training others who are less skilled.
+ Conduct basic information searches (e.g., via internet, internal sites, etc.) and maintain contacts and distribution lists (as needed).
+ Oversee/complete production requests (including, copying, printing, faxing, binding, shipping, etc.).
+ Coordinate and facilitate meetings as requested with scheduling, catering, and presentations.
+ With Partner guidance, may be expected to manage certain administrative aspects/support of client engagements.
Office Management/Facilities Support Duties:
+ Liaison with office building management regarding building requests/work orders, security/access badge requests, and COI requirements in conjunction with the Guidehouse Real Estate team and Regional Area Manager.
+ Oversee facility maintenance and vendor contracts in conjunction with the Guidehouse Real Estate team and Regional Area Manager.
+ Complete the required inspections/tasks on the monthly Office Lead check list and submit to the Regional Area Manager.
+ Identify potential repairs/issues per the checklist and offer solutions/recommendations.
+ Act as liaison to the Guidehouse Neighborhoods for local and/or corporate events.
+ Promote the required use of Guidehouse AgilQuest Forum Hotel tool and the clean desk policy.
+ Participate in the development of projects, work methods and procedures for the office as needed and/or as assigned.
+ Maintain inventory and order office supplies as needed.
+ Ensure all scheduled maintenance is being performed routinely.
+ Monitor and guide progress for completion/resolution of issues identified by the Regional Area Manager.
+ Build positive relationships with key stakeholders within each department and/or practice who are based in the office.
+ Assist Human Capital and IT with local off boarding of voluntary and involuntary terminations.
+ Assist office employees and/or guests with troubleshooting IT equipment and/or escalating to IT as needed.
+ Track office expenses/invoices as needed; coordinate with A/P to process promptly and within Finance policy.
+ Manage fire/safety/security functions for the office in conjunction with the Building Property Management as well as with Corporate Security.
+ Develop reports for Senior Management, Real Estate and Regional Area Manager if and as assigned; provide accurate conclusions from analysis, if needed.
+ Communicate office policy and procedure to all employees in the office. Escalate local office issues to Regional Area Manager to provide resolution on complex issues.
+ Assist with the retrieval and storage of offsite files and other documentation as requested, in accordance with current records management policy, procedures and best practices.
**What You Will Need** **:**
+ High School diploma required
+ Five (5) + years of administrative support experience, 2+ years of office administrative. management, preferably including 3-4 years in a top-tier professional services firm; familiarity with PeopleSoft and Workday a plus.
+ Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy.
+ Effective interpersonal and communication skills (verbal and written); able to interface with personnel at all levels.
+ Establish and maintain strong working relationships at all corporate levels and with clients/stakeholders.
+ Highly proficient in Microsoft Office 365 including Word, Excel, and PowerPoint.
+ Clear fit with (and champion of) firm culture and values.
+ Must have strong work values, and be dependable, honest, and self-confident with a positive attitude.
+ Highly polished and professional demeanor in dealing with all situations.
+ Strong sense of initiative and works with urgency.
+ Ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests.
+ Will embrace our customer-focused, action-oriented, results-driven culture.
+ Given the hands-on nature of this job, regular, on time in-office attendance is critical.
**What Would Be Nice To Have** **:**
+ Bachelor's degree preferred
+ Willingness and ability to work the hours necessary to complete assigned work.
+ Demonstrated proactive approaches to problem-solving with strong decision-making capability, diplomacy, and use of good judgement.
+ Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment with competing demands.
+ Highly resourceful team-player, with the ability to multi-task and be extremely effective working independently and with direction.
+ Proactively leverage and share knowledge with colleagues.
+ Proven ability to act with discretion and maintain complete confidentiality.
**What We Offer** **:**
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
+ Medical, Rx, Dental & Vision Insurance
+ Personal and Family Sick Time & Company Paid Holidays
+ Position may be eligible for a discretionary variable incentive bonus
+ Parental Leave and Adoption Assistance
+ 401(k) Retirement Plan
+ Basic Life & Supplemental Life
+ Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
+ Short-Term & Long-Term Disability
+ Student Loan PayDown
+ Tuition Reimbursement, Personal Development & Learning Opportunities
+ Skills Development & Certifications
+ Employee Referral Program
+ Corporate Sponsored Events & Community Outreach
+ Emergency Back-Up Childcare Program
+ Mobility Stipend
**About Guidehouse**
Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties.
_Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee._

Description The administrative assistant coordinates and provides high-quality administrative support to the executive team. Responsibilities include but not limited to calendar management, travel arrangements, analyzing documents, preparing research reports, and office management as directed. We're looking for a self-starter professional with impeccable organizational and time management skills that will thrive in a fast-paced, ever-changing environment.
Essential Duties and Responsibilities
- Manage daily calendar by scheduling internal and external meetings, appointments, special events, and travel
- Resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations
- Prepare spreadsheets, correspondence, and various reports as needed
- Monitor project status and execution of deadlines for assigned projects
- Oversee incoming correspondence and requests, prioritize items that need immediate attention
- Travel when needed
- Responsible for confidential and time sensitive material
- Process monthly bill payments
- Other duties and special projects as assigned
Skills and Experience
- Minimum 2 years of executive assistant experience
- Very strong interpersonal skills and the ability to build relationships with executives
- Problem solver/solution driven
- Able to exhibit a high level of confidentiality
- Ability to multi-task in high-pressure situations
- Highly organized and good time management
- Be self-directed, action oriented, and a team player
- Strong attention to detail and accuracy
- Ability to communicate at all levels
- Results driven and proactive; strong desire to own and execute area of responsibility with excellence
- Adaptability/flexibility to change as required
Supervision: Minimal - must identify needs, work independently Requirements Bookkeeping, Accounts Payable (AP), Accounts Receivable (AR), Communication, Project Management, Coordinating Schedules, Calendar Management
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients’ lives.

Job Type: Full-time

Salary: $17 - $22/hour

At Aspen Dental, we put You First. We offer:

A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*

Career development and growth opportunities to support you at every stage of your career

A fun and supportive culture that encourages collaboration and innovation

Free continuous learning through TAG U

How You’ll Make a Difference

As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you’ll participate in an eight-week training program to succeed in your role.

• Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
• Work collaboratively with other members of the dental team to provide exceptional patient care
• Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
• Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
• Review data day to day to evaluate the impact on the practice
• Oversee scheduling and confirming patient appointments
• Verify insurance payment, collection, balance nightly deposits and credit card processing
• Additional tasks assigned by the Manager

Preferred Qualifications

• High school diploma or equivalent; college degree preferred
• Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
• Demonstrate analytical thinking; place a premium on leveraging data
• Organized and detail oriented
• Additional Job Description
• Additional Job Description

Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.

*May vary by independently owned and operated Aspen Dental locations.

• ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

**Description**
**Job Title:** Assistant Office Manager
**Job Type:** Full-Time, Non-Exempt
**Pay:** Competitive; Hourly
**Company Overview:**
Are you a real go-getter looking for an amazing opportunity with a nationwide full-service utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!
Since 1928, **Asplundh** has been dedicated to safe, efficient, and innovative line clearance services to the utility industry. Reliable, uninterrupted power is an important service provided by the world's electrical utilities, and Asplundh has the experience and expertise to get the job done.
At every level-from management trainees to senior managers in field operations, sales, marketing/finance, IT/IS, planners, foresters/arborists/specialists/scientists/surveyors, and equipment operators/drivers-Asplundh is a family-owned and operated corporation headquartered near Philadelphia, Pennsylvania. The company has grown to employ over 36,000 service professionals throughout the United States, Canada, Australia, and New Zealand.
**Benefits:**
+ Company Sponsored Retirement Plan
+ Health Insurance (Medical/Dental/Vision)
+ Employee Assistance Program
+ Life, Long-Term, and Short-Term Disability Insurance
**Essential Functions & Responsibilities:**
+ Answering phones, email correspondence, file maintenance, etc.
+ Direct inquiries to appropriate staff and resolve complaints
+ Assist HR Department with coordinating employee files, drug screenings, motor vehicle reports (MVRs), and background checks
+ Respond to multiple requests from internal and external customers
+ Help with audit preparation, tracking, and data entry
+ Provide support and assistance on special projects as assigned by management
+ Maintain hard and soft copies of all files
+ Data entry, distribution of information, and project management
+ Perform other office-related work as assigned
**Minimum Qualifications:**
+ Must be 18 years of age or older
+ Proficient in Microsoft Excel, Outlook, and Word
+ Excellent communication skills
+ Strong teamwork mentality and participation
+ Ability to maintain proper work habits
+ Ability to learn new computer platforms for tracking, invoicing, and other responsibilities
**Education & Experience:**
+ High School Diploma or GED equivalent
+ 2 years of experience in the industry preferred but not required
**Benefits**
We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
**Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.**
**An Equal Opportunity Employer.**
**Please note:**
+ _All job offers are subject to pre-employment drug screening and a background check._
+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._
**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.