25 Benefits Programs jobs in the United States

Job Summary

The Benefits Administration Support is responsible for administrative processes relating to the Company's leave and benefit programs.

Primary Objectives

• Prepare and submit accurate and timely reporting, data files, invoice reconciliation and remittance requests within established timeframes.
• Complete administrative processes as directed.
  
  

Duties and Responsibilities

• Complete assigned administrative support tasks, including filing, data entry, document scanning and processing, organizing of files and materials, and assembly/collation of mailings, presentation materials, and benefit information packets.
• Run reports from HR systems as directed.
• Audit, reconcile, and coordinate remittance processes for benefit-related invoices, process and update supporting reports and files as directed.
• Research and resolve billing errors and discrepancies.
• Track retroactive changes, charges, and refunds.
• Ensure compliance with appropriate plan rules, restrictions, and timeframes.
• Complete record updates for Leave of Absence cases, collect and record requests and supporting documentation, generate reporting, and create correspondence as directed.
• Prepare and distribute required documentation, notices, and correspondence, including determination of eligibility communications.
• Other duties as assigned
  
  

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent required
  
  

Work Experience

• 2+ years experience in a related position with responsibility for invoice reconciliation and employee benefit plan administration required
• Experience working for a benefit/insurance broker preferred
  
  

Required Knowledge, Skills and Abilities

• Familiarity with applicable requirements, regulations, and federal and state laws relating to employee benefit programs.
• Basic understanding of features and mechanics of a broad variety of employee benefit programs.
• General familiarity with best practices and processing requirements relating to leave management.
• Strong mathematical and analytical skills with a high degree of attention to detail.
• Excellent process management and administration skills.
• Ability to communicate effectively.
• Ability to properly handle confidential and sensitive information and materials; understanding and application of HIPAA protocols required.
• Ability to identify and report discrepancies in large amounts of quantitative audit data.
• Excellent time management skills.
• Proficiency with HRIS and/or benefits and leave management software.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill ? Word, Outlook: Basic level of skill
  
  

Preferred Knowledge, Skills and Abilities

• Familiarity with UKG Pro and Benefit Admin/PlanSource benefits administration tool preferred.
  
  

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.
  
  

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Occasionally
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly
  
  

Working Environment

This role requires work that may involve the following environmental conditions:

• Corporate office environment
  
  

Screening Requirements

Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: San Rafael, CA . If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 1: $35.00 - $45.00
#J-18808-Ljbffr

Description

Position at The Pasha Group

Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices

Job Summary
The Benefits Administration Support is responsible for administrative processes relating to the Company's leave and benefit programs.

Primary Objectives

• Prepare and submit accurate and timely reporting, data files, invoice reconciliation and remittance requests within established timeframes.
• Complete administrative processes as directed.

Duties and Responsibilities

• Complete assigned administrative support tasks, including filing, data entry, document scanning and processing, organizing of files and materials, and assembly/collation of mailings, presentation materials, and benefit information packets.
• Run reports from HR systems as directed.
• Audit, reconcile, and coordinate remittance processes for benefit-related invoices, process and update supporting reports and files as directed.
• Research and resolve billing errors and discrepancies.
• Track retroactive changes, charges, and refunds.
• Ensure compliance with appropriate plan rules, restrictions, and timeframes.
• Complete record updates for Leave of Absence cases, collect and record requests and supporting documentation, generate reporting, and create correspondence as directed.
• Prepare and distribute required documentation, notices, and correspondence, including determination of eligibility communications.
• Other duties as assigned

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent required

Work Experience

• 2+ years' experience in a related position with responsibility for invoice reconciliation and employee benefit plan administration required
• Experience working for a benefit/insurance broker preferred

Required Knowledge, Skills and Abilities

• Familiarity with applicable requirements, regulations, and federal and state laws relating to employee benefit programs.
• Basic understanding of features and mechanics of a broad variety of employee benefit programs.
• General familiarity with best practices and processing requirements relating to leave management.
• Strong mathematical and analytical skills with a high degree of attention to detail.
• Excellent process management and administration skills.
• Ability to communicate effectively.
• Ability to properly handle confidential and sensitive information and materials; understanding and application of HIPAA protocols required.
• Ability to identify and report discrepancies in large amounts of quantitative audit data.
• Excellent time management skills.
• Proficiency with HRIS and/or benefits and leave management software.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill ? Word, Outlook: Basic level of skill

Preferred Knowledge, Skills and Abilities

• Familiarity with UKG Pro and Benefit Admin/PlanSource benefits administration tool preferred.

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Occasionally
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements
Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.
The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: San Rafael, CA . If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 1: $35.00 - $45.00

The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

**Position Purpose:**
This position manages the administration of benefits plans through the design, development and implementation of processes and procedures including legal compliance, vendor relations, and training and development in a customer focused, cost effective, value-based manner.
**Key Responsibilities:**
+ Manages daily activities of the benefits service center.
+ Manages the administration of all legally required processes to ensure legal compliance with all federal and state mandates.
+ Identifies best practices and implements changes to streamline the administration of all health and welfare benefit plans requiring consultation with, and/or the management of consultants, vendors, and other internal departments.
+ Executes the implementation of new benefits programs and processes and the annual enrollment process.
+ Manages the review of all health and welfare plan appeals and the review and resolution of all customer service and administration issues.
+ Manages the development of a comprehensive training program for the benefits department staff and field associates.
+ Delivers training for the field and call center.
+ Selects, develops and motivates assigned staff.
**Direct Manager/Direct Reports:**
+ Typically reports to Sr Manager Benefits Administration.
+ No direct reports.
+ Typically negotiates in a competitive or adversarial environment.
+ Typically faces situations that are unstructured and require original approaches.
+ Typically considers new approaches within general policies and short-term goals when solving problems.
+ Typically expected to provide infrequent status reports (i.e. quarterly) to management only as appropriate.
**Travel Requirements:**
+ Typically requires overnight travel less than 10% of the time.
**Physical Requirements:**
+ Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
**Working Conditions:**
+ Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
+ Typically requires intermittent periods of concentration and focused attention using one or more senses of low intensity and short duration.
+ Under regular pressure to meet deadlines, quotas and/or must frequently deal with unpleasant issues related to people or situations.
**Minimum Qualifications:**
+ Must be eighteen years of age or older.
+ Must be legally permitted to work in the United States.
**Preferred Qualifications:**
+ Experience with Benefits Administration
+ Experience with case management technologies used to support the customer- experience
+ Demonstrated critical and analytical thinking and problem-solving skills to address complex issues
+ Demonstrated ability to collaborate and work effectively with cross-functional teams
+ Demonstrated project management skills
+ Excellent written and verbal communication skills
+ Proficiency in HR systems including, but not limited to Workday and understanding of data flows and integrations
+ Customer-centric mindset
**Minimum Education:**
+ The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.
**Preferred Education:**
+ No additional education
**Minimum Years of Work Experience:**
+ 7
**Preferred Years of Work Experience:**
+ No additional years of experience
**Minimum Leadership Experience:**
+ None
**Preferred Leadership Experience:**
+ None
**Certifications:**
+ None
**Competencies:**
+ None
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. - $0.00 - $0.00

At Houston Methodist, the Director of Benefits Administration is responsible for the strategic and operational design, implementation, administration, governance, compliance, day-to-day plan management and ongoing evaluation of the organization's benefits programs, including medical, dental, vision, life insurance, disability, Worker's Compensation and retirement plans for the system. This position works with executive management to ensure that the total rewards strategy regarding benefits and programs support the organization's business objectives and meet all legal requirements. The Director Benefits Administration position develops benefits budget for assigned areas and manages budget after it is approved and has experience in leading large-scale projects with heavy change management requirements. This role develops strategy and oversees all benefits related communications including inclusion in weekly newsletters, HR website, print communications, etc. The Director Benefits Administration also oversees the execution of all physician payments and pay changes and terminations to ensure contract compliance. This role assists to position the organization to meet increased expectations for performance and growth which reflect the mission and values of Houston Methodist by ensuring the benefits plans enhance the ability to attract, motivate, and retain top talent needed to support the maintenance and growth of being an employer of choice.
The Director position responsibilities include overseeing the activities of the department staff, ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and operational objectives. In addition, this position is accountable for employee engagement, adequate staffing levels, budget development and compliance, staffing decisions such as hiring and terminating employment, coaching and counseling employees on work related performance, and developing and implementing policies and procedures to ensure a safe and effective work environment. This position also ensures training, monitoring and operations initiatives are implemented which secure compliance with ethical and legal business practices and accreditation/regulatory/government regulations.
**PEOPLE ESSENTIAL FUNCTIONS**
+ Directs, develops and implements strategic and operational/high level projects and processes either through independent/highly autonomous work or through the facilitation of work teams and collaboration with leaders and peers to enable the effective and efficient completion of objectives.
+ Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem. Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees.
+ Meets or exceeds threshold goal for department turnover and/or system metrics on employee engagement indicators.
+ Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes.
+ Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and/or leads and facilitates department process improvements as needed.
+ Consults with entity HR leaders and business leaders on the alignment of reward programs with business strategies and benefits-related issues. Collaborates with various stakeholders and executive leadership to gain consensus regarding long-term benefit strategy. Prepares executive benefits-related materials for Compensation and Benefits Committee and Board of Directors meetings.
+ Collaborates and builds external relationships that leverage Houston Methodist's ability to receive the best service to our employees as they access our benefit vendors.
**SERVICE ESSENTIAL FUNCTIONS**
+ Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction.
+ Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department.
+ Manages the system benefits including health, retirement, wellness, welfare and voluntary plan options and provides regular updates and recommendations to the Board, Sr. Leadership and management, as needed. Ensures the benefit plans enhance the ability to attract, motivate, and retain top talent needed to support the maintenance and growth of being an employer of choice.
+ Leads benefit enrollment efforts, to include analysis and reporting on benefit elections and employee participation. Addresses benefits issues to ensure quick, equitable, courteous resolution, to include any needed service recovery.
+ Plans, develops, and/or participates in area and industry surveys. Manages benefits survey selection and appropriate use of market data; drives well-managed local benchmarking efforts, including strategy and methodology, survey selection, special studies, market intelligence, etc.
**QUALITY/SAFETY ESSENTIAL FUNCTIONS**
+ Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting/ licensing agency and/or department guidelines as applicable.
+ Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles. Role models situational awareness, using teachable moments to improve safety.
+ Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure/certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.).
+ Oversees HR Customer Service related to areas of oversight as it related to Benefits and Communications. Responsible for all aspects of HR employee communications. Works collaboratively with internal communication resources to plan and execute communication strategies. Ensures high quality effective communication are used to ensure HR key messages and initiatives are understood and required actions taken.
+ Implements approved new plans or changes to existing plans by drafting written communications and enrollment materials, plan summary documents, and other media for communicating plans to employees. Ensures receipt of documents and process changes with vendors. Advises and guides management and employees on existing benefits.
**FINANCE ESSENTIAL FUNCTIONS**
+ Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects. Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness.
+ Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications.
+ Provides Sr. Leadership with market trend and budget projections to help manage benefit expenses. Leads reward efforts to provide value-add consultative services to business and HR leaders.
+ Evaluates, reviews and maintains the overall competitiveness of the organization's benefits programs for the system. Leads strategic negotiations with third party vendors, including directing the development of proposals. Oversees all aspects of contract compliance for employed physicians including overseeing monthly physician payroll, all bonus and other payments.
+ Analyzes market survey results and develops specific recommendations for review by management. Identifies opportunities to ensure that employee's total reward/benefit experiences are effective, comprehensive and meet the needs of employees.
**GROWTH/INNOVATION ESSENTIAL FUNCTIONS**
+ Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and/or other department/ system-directed activities. Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings.
+ Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. Partners effectively with stakeholders as appropriate.
+ Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an on-going basis. Conducts conversations with staff on their development.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
**EDUCATION**
+ Bachelor's degree
+ Master's degree preferred
**WORK EXPERIENCE**
+ Seven years experience in Human Resources (HR) with five years primary focus in benefits and management; may consider HM employee with six years experience in progressive HR leadership which includes four years in benefits
+ Health care experience preferred
**LICENSES AND CERTIFICATIONS - REQUIRED**
+ N/A
**LICENSES AND CERTIFICATIONS - PREFERRED**
+ Human ResourcesPHR - Professional in Human Resources **OR**
+ Human ResourcesSPHR - Senior Professional in Human Resources **OR**
+ Human ResourcesSHRM-CP **OR**
+ Human ResourcesSHRM-SCP **OR**
+ Certified Benefits Professional (CPB) -- through
**KNOWLEDGE, SKILLS, AND ABILITIES**
+ Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
+ Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially about activities impacting patient or employee safety or security
+ Demonstrates the ability to interact with others in a way that gives them confidence in one's intentions and those of the organization
+ Ability to use appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one's own behavior to accommodate tasks, situations and individuals involved
+ Demonstrates leadership qualities and critical thinking through self-direction initiative and effective interpersonal skills and oral/written communication skills
+ Ability to identify and understand issues, problems and opportunities, comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probable consequences
+ Extensive knowledge of regulatory agency requirements that impact department; stays abreast of industry changes
+ Demonstrates highly effective communication skills-strong written communications and platform presentation abilities
+ Ability to work effectively in a fast-paced environment
+ Demonstrates flexibility and adaptability in the workplace
+ Capable of leading teams/facilitating groups, building consensus and garnering highest confidence in professionalism and work product by senior leadership
+ Ability to work under pressure and balance many competing priorities; highly responsive and solution/action oriented
+ Proficiency in spreadsheet, word processing, and presentation software
+ Maintains a positive and supportive attitude and demeanor
+ Professional handling of exposure to confidential/sensitive information
+ Ability to build trust at all levels of the organization
+ Demonstrates the ability to guide and direct others toward goal setting
+ Works collaboratively with HR leadership to ensure effective communication to align on consistent strategies, tactics and plans
+ Experience in design and implementation of benefit structures
+ Strong understanding of interdependencies in program and systems design, legal and tax and financial implications of all benefits elements
**SUPPLEMENTAL REQUIREMENTS**
**WORK ATTIRE**
+ Uniform No
+ Scrubs No
+ Business professional Yes
+ Other (department approved) No
**ON-CALL***
_*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below._
+ On Call* Yes
**TRAVEL***
_**Travel specifications may vary by department**_
+ May require travel within the Houston Metropolitan area Yes
+ May require travel outside Houston Metropolitan area Yes
**Company Profile:**
Houston Methodist is one of the nation's leading health systems and academic medical centers. Houston Methodist consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston area. Houston Methodist also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities. Overall, Houston Methodist employs more than 27,000 employees and is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide high quality patient care.
Houston Methodist is an Equal Opportunity Employer.

Director, Payroll & Benefits Administration

Washington, D.C.

The American Pharmacists Association is the largest association representing pharmacists in all practice settings in the United States and is the only organization advancing the entire pharmacy profession.

Our expert staff, and strong volunteer leadership, including many experienced pharmacists, allow us to deliver vital leadership to help pharmacists, pharmaceutical scientists, student pharmacists, and pharmacy technicians find success and satisfaction in their work while advocating for changes that benefit them and their patients. From our headquarters in Washington, D.C., APhA prepares members to thrive at every career stage and in every pharmacy setting with world-class continuing education, transformative events, unique practice tools, and timely solutions to complex challenges. We’re committed to helping them deliver outstanding patient care, receive due recognition, and work at a full scope of practice. APhA advocates to give pharmacists a voice in decisions that affect their future while promoting their undeniable value to health care teams. Our goal is to facilitate pharmacists’ delivery of the highest quality patient-centered care.

WHAT WE’RE ABOUT

Collaboration- We strive to produce meaningful products and services in the spirit of trust and partnership throughout the organization. To achieve success, we are flexible, adaptable, open-minded, cooperative, and inclusive.

Accountability- We strive to meet the highest standards of ethical behavior. Integrity, transparency, and personal responsibility drive everything we do. We are good stewards of organizational and human resources, and we are champions for our members and colleagues.

Respect- We are committed to seeking to understand others’ perspectives and appreciating our differences; treating others with consideration, thoughtfulness, and empathy; recognizing, acknowledging, and supporting each other; being fair to and supportive of our colleagues; attentively listening, and communicating tactfully and sensitively.

Excellence- We strive to deliver high-quality, innovative, and best-in-class products and services that offer high value to members and stakeholders. We embrace a culture of continuous learning and improvement.

WHAT YOU’LL DO

As the Director, Payroll & Benefits Administration, you will:

Payroll Operations:

• Execute bi-weekly multi-state payroll accurately and timely while ensuring compliance with federal, state, and local laws.
• Creates and maps payroll and time & attendance, pay and hours codes, quarter-to-date and year-to-date accumulator codes and cost/department codes.
• Develop and maintain payroll policies and procedures aligned with legal requirements and organizational goals.
• Manage and resolve all payroll adjustments, inquiries, and deductions.

Benefits/Insurance Administration:

• Manage and administer employee benefits and leave programs, including health, dental, vision, disability, retirement plans, COBRA, and FMLA.
• Ensure compliance with ERISA, HIPAA, COBRA, PPACA, FMLA, OSHA and Worker’s Compensation.
• Monitor and implement changes in 401(k) contributions, assist with annual audit, and serve on the 401(k) Committee.
• Maintain compliance with benefit and leave related regulations and ensure accurate payroll integration.
• Reconcile monthly benefit invoices and coordinate payment with Finance/Accounting.
• Manages Workers’ Compensation insurance policies.

Reconciliations, Schedules, and JE:

• Prepares the journal entries in the accounting system for the bi-weekly payroll activity, including salary & benefits allocation.
• Reconciles the month end payroll bank account and completes the journal entry in the accounting system.
• Performs quarterly employee Café 125 and employer pre-tax and post-tax benefits reconciliations to ensure accurate reporting on W-2 previews; coordinates adjustments with human resources as needed.
• Reconciles the payroll tax, SDI and FMLI, accounts on a quarterly basis.
• Provides Finance team the bi-weekly 401(k) contribution report assuring the timely and accurate submission of employee deferrals and employer matching contributions to APhA’s 401(k) carrier.
• Prepares the schedule for the annual Workers Comp schedule policy renewal.

ADP Workforce Now Platform Administration:

• Serves as platform administrator and subject matter expert for ADP Workforce Now modules including Payroll, Time & Attendance, Benefits, and Reporting.
• Develops, writes, and maintains a wide range of standard and complex data reports, ensuring accuracy, consistency, and integrity across all datasets.

WHO WE’RE LOOKING FOR

APhA may be the right fit for you have:

Experience and Education required:

• A bachelor’s degree in Accounting, Finance or equivalent experience is required. FPC and/or CPP from the American Payroll Association is preferred.
• A minimum of 8 years of payroll and benefits administration experience within a large, and/or complex company environment.

Skills, knowledge and abilities required:

• Managing operational payroll within multiple and highly regulated states
• Managing and deploying payroll processing projects, including implementing new and/or upgrading existing HRIS, payroll, and time & attendance systems, preferably with ADP.
• Direct work experience in developing ADP reports, analyzing data and testing outputs for accuracy.
• In-depth knowledge/experience in legal aspects of payroll, benefits and leave legislation and administration.
• Thorough knowledge of Federal, State and Local Jurisdictions, ERISA, HIPPA, PPACA, FMLA, COBRA, Workers Compensation regulatory requirements.
• Strong analytical, organizational, and problem-solving skills with a keen attention to detail.
• Excellent interpersonal and customer service skills.Exercise of tact, discretion, and respect when dealing with employees
• Ability to communicate clearly, both verbally and in writing. Capable of translating complex and potentially confusing information for diverse audiences, including senior executives.
• Creative thinking and self-starter aptitude, with experience in streamlining complex processes and implementing new policies and procedures and/or system changes.
• Ability to project how future trends and consequences should drive present decisions
• Integrity, sound judgment, and utmost protection of confidentiality.
• Must be proficient in Microsoft Office and SharePoint.

LOCATION: Washington, DC – Hybrid, two days a week in the office (Tuesday & Thursday)

MORE ABOUT US

APhA offers a comprehensive and competitive compensation and benefits program that includes:

• A salary of $94,000-$117,018.72 that commensurate with experience
• Hybrid Work Schedule (T/TH in office)
• Medical/Dental/Vision Insurance
• Employer paid Life, AD&D, and Short-Term Disability Insurance
• Traditional & Roth 401(K) plans with employer match
• Fourteen paid holidays
• Four floating holidays
• Generous Paid Time Off Policy
• Paid Medical Leave/Paid Family Leave/Paid Parental Leave
• Commuting Benefits
• Professional Development Funds

APhA does not make hiring decisions on the basis of race, color, creed, ethnicity, national origin, gender, gender identity, sexual orientation, socio-economic background, age, disability, veteran status, religion, political affiliation, or any other characteristic protected by state, federal, or local law.

Applicants must be currently authorized to work' in the United States on a full-time basis.

HR Representative Attendance & Benefits Administration

Howmet Aerospace has an opportunity for an on-site HR Representative in our Whitehall, MI location! Reporting to the Labor Relations Manager, this position plays a key role in ensuring the accuracy and timeliness of attendance tracking, payroll support, and benefits administration.

Key Responsibilities:

• Maintain and process employee attendance records
• Support weekly payroll processing
• Track and enter FMLA, disability, and return-to-work updates
• Prepare and distribute reports related to attendance and time tracking
• Schedule and document employee-related meetings, including attendance discussions
• Coordinate benefits orientation sessions and support annual enrollment efforts
• Respond to employee inquiries related to attendance, payroll, and benefits
• Assist with processing employee leave documentation and benefit status changes
• Partner with HR, payroll, and benefits teams to ensure data accuracy and timely communication
• Facilitate the hourly employee retirement process by conducting employee retirement meetings, distributing monthly retirement notifications, and preparing pension calculations for Pension Board review
• Other duties as assigned

Required Qualifications:

• High School Diploma or GED from an accredited institution
• A minimum of four years' of experience in HR support, timekeeping, payroll, or benefits administration or a completed Bachelor's degree in HR, Business Administration, or related field
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Preferred Qualifications:

• Associate's degree in Human Resources, Business Administration, or related field
• Prior experience supporting union-represented employees strongly preferred
• Familiarity with Workbrain, GPS, Discoverer, or similar HR/payroll systems
• Excellent organizational and data management skills
• Ability to maintain confidentiality and handle sensitive employee matters professionally
• Demonstrated ability to manage multiple priorities with accuracy and efficiency
• Proficiency with Microsoft Office Suite (especially Outlook, Excel, and Word)

Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers' success and making a positive impact on the world.

Equal Opportunity Employer: Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email

Job Info

• Job Identification
  114046
  
• Job Category
  Human Resources
  
• Posting Date
  08/07/2025, 01:07 PM
  
• Locations
  
  One Misco Drive, Whitehall, MI, 49461-1799, US
  
  
• Job Schedule
  Full time
  
• Remote Work Schedule Availability?
  None
  
• Export-Controlled Data
  This position entails access to export-controlled items and employment offers are conditioned upon an applicant's ability to lawfully obtain access to such items
  

,
Responsibilities

HR Representative - Attendance & Benefits Administration

Howmet Aerospace has an opportunity for an on-site HR Representative in our Whitehall, MI location! Reporting to the Labor Relations Manager, this position plays a key role in ensuring the accuracy and timeliness of attendance tracking, payroll support, and benefits administration.

Key Responsibilities:

• Maintain and process employee attendance records
• Support weekly payroll processing
• Track and enter FMLA, disability, and return-to-work update
• Prepare and distribute reports related to attendance and time tracking
• Schedule and document employee-related meetings, including attendance discussions
• Coordinate benefits orientation sessions and support annual enrollment efforts
• Respond to employee inquiries related to attendance, payroll, and benefits
• Assist with processing employee leave documentation and benefit status changes
• Partner with HR, payroll, and benefits teams to ensure data accuracy and timely communication
• Facilitate the hourly employee retirement process by conducting employee retirement meetings, distributing monthly retirement notifications, and preparing pension calculations for Pension Board review.
• Other duties as assigned

,
Qualifications

Required Qualifications :

• High School Diploma or GED from an accredited institution
• A minimum of four years' of experience in HR support, timekeeping, payroll, or benefits administration or a completed Bachelor's degree in HR, Business Administration, or related field.
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Preferred Qualifications:

• Associate's degree in Human Resources, Business Administration, or related field
• Prior experience supporting union-represented employees strongly preferred
• Familiarity with Workbrain, GPS, Discoverer, or similar HR/payroll systems
• Excellent organizational and data management skills
• Ability to maintain confidentiality and handle sensitive employee matters professionally
• Demonstrated ability to manage multiple priorities with accuracy and efficiency
• Proficiency with Microsoft Office Suite (especially Outlook, Excel, and Word)

,
About Us
Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers' success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2024 Environmental Social and Governance report at Follow: LinkedIn, Twitter, Instagram, Facebook, and YouTube.

Equal Opportunity Employer:

Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics.

If you need assistance to complete your application due to a disability, please email

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HR Representative - Attendance & Benefits Administration

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HR Representative - Attendance & Benefits Administration

3 days ago Be among the first 25 applicants

Join to apply for the HR Representative - Attendance & Benefits Administration role at Howmet Aerospace

Responsibilities

HR Representative Attendance & Benefits Administration

Responsibilities

HR Representative Attendance & Benefits Administration

Howmet Aerospace has an opportunity for an on-site HR Representative in our Whitehall, MI location! Reporting to the Labor Relations Manager, this position plays a key role in ensuring the accuracy and timeliness of attendance tracking, payroll support, and benefits administration.

Key Responsibilities:

• Maintain and process employee attendance records
• Support weekly payroll processing
• Track and enter FMLA, disability, and return-to-work update
• Prepare and distribute reports related to attendance and time tracking
• Schedule and document employee-related meetings, including attendance discussions
• Coordinate benefits orientation sessions and support annual enrollment efforts
• Respond to employee inquiries related to attendance, payroll, and benefits
• Assist with processing employee leave documentation and benefit status changes
• Partner with HR, payroll, and benefits teams to ensure data accuracy and timely communication
• Facilitate the hourly employee retirement process by conducting employee retirement meetings, distributing monthly retirement notifications, and preparing pension calculations for Pension Board review.
• Other duties as assigned
  
  

Qualifications

Required Qualifications :

• High School Diploma or GED from an accredited institution
• A minimum of four years of experience in HR support, timekeeping, payroll, or benefits administration or a completed Bachelors degree in HR, Business Administration, or related field.
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
  
  

Preferred Qualifications:

• Associates degree in Human Resources, Business Administration, or related field
• Prior experience supporting union-represented employees strongly preferred
• Familiarity with Workbrain, GPS, Discoverer, or similar HR/payroll systems
• Excellent organizational and data management skills
• Ability to maintain confidentiality and handle sensitive employee matters professionally
• Demonstrated ability to manage multiple priorities with accuracy and efficiency
• Proficiency with Microsoft Office Suite (especially Outlook, Excel, and Word)
  
  

About Us

Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2024 Environmental Social and Governance report at . Follow: LinkedIn , Twitter , Instagram , Facebook , and YouTube .

Equal Opportunity Employer:

Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics.

If you need assistance to complete your application due to a disability, please email Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Human Resources
• Industries Aviation and Aerospace Component Manufacturing

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Job DescriptionJob DescriptionDescription:

We are seeking an experienced and strategic EDI Operations Manager to lead the implementation, oversight, and continuous improvement of our electronic data interchange (EDI) processes within the benefits administration space. This role is pivotal in managing a team of EDI Analysts and ensuring high-quality, accurate, and timely data exchanges between our internal systems, external carriers, and broker partners using Selerix BenSelect .

As a leader in the Benefits Technology department, you will work closely with internal departments, external brokers, and benefits carriers to manage file feeds, troubleshoot complex issues, and guide the team through key milestones including open enrollment, onboarding, and system upgrades.

This role is critical to ensure ongoing scalability, quality, and compliance in our benefits data exchange processes. With growing client demand and increasing carrier file complexity, a dedicated manager is needed to lead the team, optimize file operations, and serve as the key point of accountability for internal and external stakeholders.

Essential Duties and Responsibilities:

· Lead, mentor, and develop a team of EDI Analysts responsible for day-to-day operations of benefits data exchanges.

· Oversee all aspects of EDI file implementation, testing, maintenance, and monitoring using Selerix.

· Serve as the escalation point for complex EDI mapping and transmission issues across group health, dental, vision, and ancillary products.

· Develop and maintain SOPs, file specifications, carrier requirements, and internal documentation.

· Partner with internal teams (Client Services, Account Management, Sales, and IT) and external stakeholders (brokers and carriers) to support data exchange needs, troubleshoot issues, and ensure alignment.

· Establish performance metrics, quality assurance protocols, and audit controls to ensure timely and accurate file processing.

· Support regulatory compliance activities related to HIPAA through accurate data management and secure transmission practices.

· Lead project initiatives for onboarding new clients or carriers, open enrollment file readiness, and platform enhancements.

· Provide regular reporting on department metrics, operational risks, and opportunities for process improvement.

· Conduct regular team meetings, performance reviews, and training sessions to ensure continuous growth and consistency.

· Oversee the configuration, maintenance, and optimization of EDI file feeds within Selerix BenSelect .

· Participate in planning and execution of new client implementations, open enrollment initiatives, and system integrations.

· Serve as the escalation point for complex data mapping, transmission failures, and exception handling.

· Implement quality control practices to minimize data discrepancies and transmission errors.

· Monitor and report on transmission logs, audit files, and reconciliation reports.

· Provide leadership with regular updates on performance metrics, compliance status, and system efficiency.

Requirements:

Qualifications

Required

• 7+ years of experience in EDI analysis/administration in the insurance or employee benefits sector.
• 4+ years of management or team lead experience, preferably in a technology or operations function.
• Deep knowledge of Selerix BenSelect , ANSI 834 files, and benefits-related EDI standards.
• Strong leadership, communication, and problem-solving skills.
• Proven ability to collaborate cross-functionally with both technical and non-technical stakeholders.
• Advanced Excel proficiency: ability to audit and reconcile data quickly and accurately.

Prior experience working directly with insurance brokers and carrier partners.

• Familiarity with ACA reporting, COBRA processes, and enrollment lifecycle management.
• Project management or systems implementation experience is a plus.

Education:

• Bachelors Degree but not required

Attendance Requirements:

· Remote role

· Daily attendance is required during normal business working hours

· In-person attendance is occasionally required for company, client and/or team meetings outside of the normal schedule.

· The Company reserves the right to request in-person attendance at the Company’s worksite at any time. The Company also reserves the right to make full-time attendance at the Company’s worksite an essential job function for this position if attendance becomes necessary to increase productivity, to develop teamwork, to conduct training, to better address customer needs, or to accomplish any other valid business goal. If full-time attendance requirements for this position change materially, the Company will provide thirty (30) days’ prior notice of the change.

Position Type/Expected Hours of Work:

· This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

· Occasional evening and weekend work may be required as job duties demand.

· Core business hours are 8:00 a.m. to 5:00 p.m. but the employees’ schedules are at the discretion of the supervisor and dependent on the needs of the business.

Travel:

· Travel is primarily local during the business day, although some out of area and overnight travel may be expected

Physical Abilities Required for this Job:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions.

· While performing the duties of this job this individual is frequently required to stand, walk, sit, talk, hear, use their hands and fingers (manual dexterity), use a telephone, and occasionally lift and /or move up to twenty-five pounds.

· Specific vision abilities required by this position include, close vision, and the ability to adjust focus.

Mental Abilities Required for this Job:

· The ability to solve problems, make decisions, supervise others, interpret data, organize information, written and oral communication and read/write.

· Understands sensitivity of customer data and demonstrates the ability to protect both customer and business information.

· Ability to talk with customers in emotionally challenging situations to address their anxiety and resolve their requests within the limits of the policy.

NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.