45 Business Administration jobs in Kissimmee

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
+ Supports the execution of strategic initiatives; includes tracking metrics and milestones.
+ Builds effective relationships with internal/external stakeholders.
+ Analyzes data and information to provide insights and recommendations.
+ Leads the planning, coordinating and implementing department events.
+ Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
+ Coordinates and monitors budgets and reporting on results vs. budget.
+ Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
+ Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
+ Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
+ Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
+ Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
+ Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
+ Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
+ Makes travel arrangements, booking flight/hotel reservations as needed.
+ Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
+ Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
+ Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
+ Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
+ Collaborates with internal and external stakeholders in order to deliver on business objectives.
+ Organizes work information to ensure accuracy and completeness.
+ Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
+ Analyzes issues and determines next steps.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.
+ Specialized knowledge.
+ Verbal & written communication skills - Good.
+ Organization skills - Good.
+ Collaboration & team skills - Good.
+ Analytical and problem solving skills - Good.
**Salary:**
$41,714.00 - $65,000.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

**ABOUT YOU**
Are you a driven and talented administrative assistant looking for a new challenge? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an exciting, long-term opportunity for you. Who are we? We are ARCO, a Family of Construction Companies.
We are looking for a full-time Administrative Assistant to join our Orlando office to meet the needs of a fast-paced and growing company. Successful candidates will be upbeat, creative, efficient, and will have strong communication, organizational, and detail skills. The individual must have a genuine passion for people and business.
**WHAT WE CAN OFFER YOU**
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
+ Employee Stock Ownership Plan (ESOP)
+ Traditional and Roth 401k
+ Tuition reimbursement for associates
+ Scholarship for associates' children up to $28,000 per child
+ 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
+ 1-week paid volunteer leave each year
+ 100% charitable match
+ Medical, dental, and vision insurance coverage
+ 100% paid 12-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.
**A DAY IN THE LIFE**
+ Responsible for all front desk and reception responsibilities including answering phones, greeting visitors, receive incoming packages, mail services, and coordinate visitor access with building management
+ Prepare various forms as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, and Professional Service Agreements)
+ Maintain compliance items including collecting insurance and licenses from our vendors
+ Manage various lists/directories
+ Assist in event planning for lunch meetings and special office events like happy hours or trainings, including scheduling, preparing handouts, and coordinating food
+ Assist with proposal and capabilities packages as needed, including printing and binding documents
+ Reorder and restock office supplies for office staff
+ Report any building maintenance items and act as liaison between ARCO Murray and property management team to coordinate repairs
+ Order flowers/gifts as applicable for special occasions
+ Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts
+ Additional ad hoc projects as required
**NECESSARY QUALIFICATIONS**
+ 1-7 years of related administration experience
+ High School Diploma or equivalent
+ Must be extremely organized, detail oriented, self-reliant, and proactive
+ Ability to multi-task in a fast-paced team-oriented environment
+ Have excellent communication and customer service skills
+ Strong computer skills, must be proficient in Microsoft Office Suite
+ Experience with Adobe Acrobat, DocuSign, Viewpoint, Mailchimp, and Cluster a plus
**MAKE YOUR MOVE**
We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2024. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.
_ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers._
**LEGAL DISCLAIMER**
EOE, including disability/vets

**Administrative Assistant - AdventHealth Medical Group**
**All the benefits and perks you need for you and your family:**
+ Paid Days Off from Day One
+ Career Development
+ Whole Person Wellbeing Resources
+ Pet Insurance*
**Our promise to you:**
Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Shift** : Monday - Friday, 8am - 5pm
**Location: 2600 Westhall Lane, 4th Floor, Maitland, FL 32751**
**The community you'll be caring for:**
+ More than 800 physicians, 450 advanced practice providers, and 2,600 clinical and support staff in over 40 specialties, provide patients with a broad range of medical and surgical services.
+ AdventHealth Medical Group Central FL operates over 200 offices, providing compassionate, multidisciplinary care to more than one million patients a year.
+ In existence since 1994, AdventHealth Medical Group Central FL has demonstrated consistent growth and stability in an ever-changing health care market.
**The role you'll contribute:**
The Admin Assistant provides general administrative support to professionals within the organization including, but not limited to, one of more Vice Presidents, Directors, Associate Directors, Office Managers or Physicians. General duties include maintaining office supplies, files and records in accordance with internal procedures, receiving and referring visitors and telephone callers, responding to routine requests for information, opening and distributing mail, responding with form letters to routine requests, typing routine letters and memoranda, assembling relevant data and compiling information as directed, producing a variety of correspondence and reports and maintaining appointment calendars.
**The value you'll bring to the team:**
+ Composes, types and distributes correspondence such as letters, memorandums, policies, reports, and presentations from either notes, drafts or dictation in an accurate, neat and timely manner
+ Manages multiple schedules and coordinates meetings and conferences. Prepares meetings in advance including, but not limited to, materials, location and food if necessary
+ Reviews, authorizes and submits payment authorization vouchers to accounts payable
+ Ensures a smooth on-boarding process for new providers/practices using the administrative tools provided
+ Provides support for physician for scheduling appointments, meetings, travel, etc
+ Performs a daily reconciliation of payment batch and corrects any discrepancies prior to the daily close as applicable
+ Must be willing to float to other practice and departments, within reason, when patient load, vacation schedules or other situations make it necessary
Qualifications
**The expertise and experiences you'll need to succeed:**
**Minimum Requirements:**
+ High school graduate or equivalent required
+ Proficient with Microsoft Windows
+ Ability to communicate in English
+ Demonstrates interpersonal skills by effectively communicating with all levels of management, staff and outside vendors and patients
+ Obtains a strong emphasis on organizational skills, strong attention to detail, and ability to multitask
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Physician Services
**Organization:** AdventHealth Medical Group Central FL
**Schedule:** Full-time
**Shift:** 1 - Day
**Req ID:**
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

, permanent position Position: Administrative Assistant Company Overview: Stone Logistics Inc is a leading logistics and transportation company that specializes in providing efficient and reliable supply chain solutions to our clients. With over 10 years of experience in the industry, we have built a strong reputation for delivering exceptional services and exceeding customer expectations. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in a full time, permanent role. Job Summary: As an Administrative Assistant at Stone Logistics Inc, you will play a vital role in supporting our daily operations and ensuring the smooth functioning of our company. You will be responsible for performing a variety of administrative and clerical tasks to assist our team in meeting their goals and objectives. This is an excellent opportunity for someone who is looking to grow their career in the logistics industry and be a part of a dynamic and fast-paced work environment. Key Responsibilities: - Answering and directing phone calls to the appropriate personnel - Greeting and assisting visitors and clients in a professional manner - Managing and organizing company files, documents, and records - Preparing and editing correspondence, reports, and presentations - Scheduling and coordinating meetings, appointments, and travel arrangements - Assisting with the preparation of financial documents and reports - Monitoring and ordering office supplies and equipment - Providing general administrative support to team members as needed Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred - Minimum of 2 years of experience in an administrative role, preferably in the logistics or transportation industry - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Excellent communication and interpersonal skills - Strong organizational and time-management skills - Ability to multitask and prioritize tasks effectively - Attention to detail and accuracy - Proactive and able to work independently as well as in a team environment Why Work for Us: At Stone Logistics Inc, we value our employees and strive to create a positive and inclusive work culture. We offer competitive salaries, benefits, and opportunities for career growth and development. As a full time, permanent employee, you will also have access to our employee assistance program and other company perks. If you are a motivated and reliable individual with a passion for logistics and administrative work, we encourage you to apply for this exciting opportunity. Join our team and be a part of our success story! To Apply: Please submit your resume and cover letter to (email address). We thank all applicants for their interest, however, only those selected for an interview will be contacted. We are an equal opportunity employer and welcome diversity in the workplace.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is based in Orlando, Florida, US , and requires consistent on-site presence. As an Executive Administrative Assistant, you will be instrumental in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with professionalism and discretion. Your ability to anticipate needs, prioritize effectively, and maintain confidentiality will be critical to success.

Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international). You will prepare correspondence, reports, and presentations, often requiring independent research and data compilation. Acting as a primary point of contact for internal and external stakeholders, you will screen calls, manage inquiries, and facilitate communication. Maintaining organized filing systems, both physical and digital, and managing office supplies and equipment are also key duties. You will assist with event planning and coordination for executive meetings and company functions. The ideal candidate will possess exceptional communication, interpersonal, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is a strong understanding of modern office technology and virtual collaboration tools. Discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality are paramount. A proactive approach to problem-solving and the ability to multitask effectively in a fast-paced environment are required.

Qualifications include an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience. A minimum of 5 years of experience providing executive-level administrative support is required. Proven ability to manage complex scheduling, travel arrangements, and expense reporting is essential. Excellent written and verbal communication skills are necessary. Experience with CRM systems and project management tools is a plus. The ability to work independently, take initiative, and adapt to changing priorities is crucial. This role offers an excellent opportunity to support key leaders and contribute to the success of a thriving organization in Orlando, Florida, US . If you are a dedicated administrative professional looking for a challenging and rewarding role, we encourage you to apply.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, offering a fantastic opportunity to manage executive schedules and communications from the convenience of your home office. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. Your role will involve acting as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring efficient communication flow. You will also manage expense reporting, prepare presentations, and handle sensitive information with the utmost discretion and confidentiality. The ideal candidate possesses exceptional multitasking abilities, a keen eye for detail, and a professional demeanor. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools are essential. You should be proactive in anticipating needs, adept at problem-solving, and able to work independently with minimal supervision. Excellent written and verbal communication skills are a must. This position requires a high level of professionalism, reliability, and a commitment to providing top-tier support to executives.

Responsibilities:

• Manage and maintain complex executive calendars and schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare meeting agendas, materials, and take accurate minutes.
• Screen and prioritize incoming communications, acting as a liaison for executives.
• Prepare expense reports and manage budget-related administrative tasks.
• Draft correspondence, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Anticipate executive needs and proactively address potential issues.
• Organize and manage electronic and physical filing systems.

Qualifications:

• High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with calendar management and travel coordination.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Proactive, detail-oriented, and able to work independently.
• Familiarity with virtual meeting platforms (Zoom, Teams, etc.).

Our client, a dynamic and rapidly growing organization, is seeking an exceptional Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This is a critical role that demands meticulous attention to detail, impeccable organizational skills, and the ability to anticipate needs and manage complex schedules proactively. The ideal candidate will be a proactive, tech-savvy professional with a proven track record of supporting C-level executives in a remote-first environment. You will serve as a key liaison, manage communications, and ensure the smooth operation of executive functions, all from the convenience of your home office.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate virtual meetings, including setting up video conferencing, preparing agendas, and distributing materials.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Conduct research and compile information for executive projects and initiatives.
• Manage expense reporting and other administrative tasks with a high degree of accuracy.
• Maintain confidential files and records with discretion.
• Assist with event planning and coordination for virtual executive retreats and team-building activities.
• Proactively identify and resolve potential scheduling conflicts or logistical issues.
• Serve as a primary point of contact for internal and external stakeholders interacting with the executive team.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 5 years of experience as an Executive Administrative Assistant or similar role, supporting senior-level management.
• Exceptional proficiency in calendar management, travel coordination, and virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills, with a strong command of grammar and proofreading.
• Outstanding organizational and time management skills, with the ability to prioritize tasks effectively in a remote setting.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proactive and resourceful with a keen ability to anticipate needs and problem-solve independently.
• Experience working in a remote or hybrid work environment is essential.

This fully remote role offers the flexibility to work from anywhere in the US, requiring a reliable internet connection and a dedicated home office setup. Join our client's innovative and collaborative team and play an indispensable role in supporting their executive leadership.