5,612 Business Administrators jobs in the United States

We are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.

• Welcome and greet clients and office guests
• Support office staff and executives with clerical tasks
• Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Help prepare presentation materials
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary
• Ensure office is kept clean and organized at all times

• High school diploma or GED certificate
• 1+ years of experience as an administrative assistant a plus
• Fast, proficient, and accurate typist
• Proficient with Microsoft Suite and common office equipment
• Excellent customer service and communication skills
• Self-starter who works well independently
• Professional demeanor

The Administrative Assistant will provide clerical and administrative support to ensure efficient operation of the office. You will handle a variety of tasks such as answering phones, scheduling appointments, data entry, filing, and assisting with customer and technician communication. This role is key to keeping our office organized, professional, and customer-focused.

• Answer and direct phone calls in a polite and professional manner
• Greet and assist visitors and clients in person
• Schedule service and installation appointments
• Prepare and manage work orders, service records, and other documents
• Perform data entry and maintain accurate customer records in the system
• Assist with invoicing, billing, and payment processing
• Coordinate with service technicians and dispatchers as needed
• Order office supplies and maintain inventory
• Support company projects, special tasks, and team members as assigned

• High school diploma or GED required; associate degree preferred
• Prior administrative, office assistant, or customer service experience preferred (experience in HVAC or trades a plus)
• Strong organizational and time management skills
• Excellent verbal and written communication
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with computer systems
• Ability to multitask in a fast-paced environment
• Friendly, positive attitude and team-oriented mindset

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Opportunities for training and advancement
• A respectful, team-oriented work environment

The Administrative Assistant will provide essential support to our team, managing daily administrative tasks to ensure our company’s workflow runs smoothly. This role involves organizing and managing files, acting as a point of contact, and scheduling and coordinating meetings.

Key Responsibilities:

• Administrative Support: Provide administrative support to ensure efficient operation of the office. This includes organizing files, scheduling appointments, writing correspondence, and managing email and phone communications.
• Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Document Management: Prepare and edit correspondence, communications, presentations, and other documents.
• Data Entry and Record Keeping: Perform data entry and update internal databases with new information as needed.
• Office Management: Maintain supply inventory, manage office organization, and assist in budget monitoring activities.
• Customer Service: Handle customer inquiries and complaints. Provide general support to visitors.
• Event Planning: Assist with event planning and implementation.
• Report Preparation: Assist in the preparation of regularly scheduled reports.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Description

The Administrative Assistant provides high-level administrative support to ensure efficient day-to-day operations. This role is responsible for managing schedules, handling correspondence, maintaining records, and performing general office tasks. The Administrative Assistant serves as a key point of contact for internal and external stakeholders, supporting organizational effectiveness and productivity.

What You’ll Do

As an Administrative Assistant, you’ll be the go-to support for day-to-day office operations and team needs. Your organizational skills and attention to detail will help streamline processes and ensure things run efficiently. Responsibilities include:

• Managing calendars, scheduling meetings, and coordinating appointments.
• Preparing correspondence, reports, and documents with accuracy.
• Handling phone calls, emails, and inquiries in a professional manner.
• Organizing files, maintaining records, and updating databases.
• Assisting with travel arrangements, expense reports, and office supplies.
• Supporting managers and team members with administrative tasks and projects.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.

Why Join Our Team?

• Competitive pay and comprehensive benefits package.
• Paid time off, holidays, and flexible work options.
• Opportunities for professional development and career growth.
• A collaborative, supportive, and inclusive workplace.
• The chance to make a meaningful impact by keeping our operations running seamlessly.

How to Apply

If you’re organized, motivated, and ready to contribute to a dynamic team, we’d love to hear from you! Apply today by submitting your resume.

We're seeking a highly organized and detail-oriented Virtual Administrative Assistant to join our team. In this role, you'll provide essential administrative support, ensuring seamless operations and enhancing productivity across the organization.

Key Responsibilities:

• Handle email correspondence, prioritize messages, and respond as needed.
• Coordinate and schedule meetings, appointments, and events efficiently.
• Address customer inquiries, provide general support, and ensure a positive experience.
• Organize and maintain digital files and records for easy access and retrieval.
• Perform research tasks and data entry as required, ensuring accuracy and attention to detail.

• Assist with other administrative tasks to streamline processes and improve workflow.

  Requirements:

• Proven experience as a virtual assistant or in a similar administrative role
• Excellent organizational and time management skills
• Strong communication and customer service abilities
• Proficiency in digital tools and platforms (e.g., email management, scheduling software, file organization systems)

• Ability to work independently and collaboratively in a virtual environment

  What We Offer:

• Flexible work arrangements and the opportunity to work remotely
• A dynamic and supportive team environment
• Professional growth and development opportunities

If you're a proactive and detail-oriented professional with strong administrative skills, we'd love to hear from you. Apply now to join our team!

We are seeking a detail-oriented and organized Administrative Assistant to join our team at Tidewater Roofing. The ideal candidate will provide administrative support to ensure efficient operation of the office. If you are a proactive individual with excellent communication skills and a strong work ethic, we want to hear from you!

• Answer and direct phone calls
• Organize and schedule appointments
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

• Proven experience as an administrative assistant or office admin assistant
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School diploma or equivalent

If you meet the qualifications and are interested in becoming a part of our team, please submit your resume and cover letter to [email protected]

Administrative Assistant Job Description

The Administrative Assistant provides high-level administrative support to ensure efficient day-to-day operations. This role is responsible for managing schedules, handling correspondence, maintaining records, and performing general office tasks. The Administrative Assistant serves as a key point of contact for internal and external stakeholders, supporting organizational effectiveness and productivity.

As an Administrative Assistant, you’ll be the go-to support for day-to-day office operations and team needs. Your organizational skills and attention to detail will help streamline processes and ensure things run efficiently. Responsibilities include:

• Managing calendars, scheduling meetings, and coordinating appointments.
• Preparing correspondence, reports, and documents with accuracy.
• Handling phone calls, emails, and inquiries in a professional manner.
• Organizing files, maintaining records, and updating databases.
• Assisting with travel arrangements, expense reports, and office supplies.
• Supporting managers and team members with administrative tasks and projects.

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.

• Competitive pay and comprehensive benefits package.
• Paid time off, holidays, and flexible work options.
• Opportunities for professional development and career growth.
• A collaborative, supportive, and inclusive workplace.
• The chance to make a meaningful impact by keeping our operations running seamlessly.

If you’re organized, motivated, and ready to contribute to a dynamic team, we’d love to hear from you! Apply today by submitting your resume

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.

• Manage and organize office files, documents, and records
• Answer and direct phone calls and emails
• Schedule appointments and meetings
• Assist with preparing reports and presentations
• Coordinate office supplies and equipment
• Perform general clerical duties such as data entry, photocopying, and filing

• High school diploma or equivalent
• 1-2 years of administrative experience
• Proficient in Microsoft Office applications
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team

If you are a motivated self-starter with a passion for organization and attention to detail, we encourage you to apply for this exciting opportunity.