10,232 Catering Assistant jobs in the United States

**Employment Type:**
Part time
**Shift:**
Evening Shift
**Description:**
I. JOB SUMMARY
Responsible for patient food service on assigned units, e.g., menu selections, tray assembly, tray delivery and pick up, special requests and needs, in-between meal food delivery, answering the phone for patient wants/needs, and processing of soiled equipment and utensils through the dish machine or by manual washing.
**III. ESSENTIAL FUNCTIONS**
Assembles and delivers meal trays to patient care units, including late trays, room service meal trays, and nourishments for general and therapeutic diets. Washes and sanitizes soiled pans, dishes, utensils, and other equipment. Sets up and maintains food serving areas according to department guidelines. Notifies appropriate staff of any shortage in food to avoid interruption in service. Prepares and serves all food items according to therapeutic diets, standardized recipes, menus and service guidelines including quality and appearance. Follows HACCP techniques and other food safety guidelines in preparation, storage, handling, and holding of all food items including leftovers. Covers, dates, and labels all food items in storage. Rotates food products and other items on a "first-in, first-out" basis. Maintains quality monitor records related to food and equipment to ensure food safety. Assists with catered functions as needed. Completes restocking of work area to include supplies, condiments, silverware and dishware as needed according to departmental procedure. Demonstrates ability to operate and maintain all equipment in work unit according to skills checklist and/or operating manual. Checks equipment to ensure proper operation and reports any problems to supervisor or maintenance by completing a work order. Maintains cleanliness and sanitation of work areas according to department checklists. Follows department procedure for filling and recording interdepartmental supply requests. Supports efficient use of department resources. Demonstrates effective communication skills by respectfully sharing necessary information to customers, co-workers and supervisors in a timely manner. Provides assistance to customers and co-workers in a courteous and cooperative manner. Attends department and unit meetings, inservices, training sessions, and huddles Participates in effective training and orientation of co-workers. Maintains patient and organizational confidentiality. Notifies supervisor or other appropriate personnel of an unsafe work environment. Dresses in a professional manner, according to departmental policy, wearing appropriate uniform, practices good personal hygiene and wears identification badge at all times. Communicates with and performs duties following Mercy Medical Center - North Iowa Guiding Behaviors. Supports and abides by all health center departmental and safety policies and procedures. Acts in a professional manner reflecting the mission, philosophy and values of Mercy Medical Center -North Iowa and the Sisters of Mercy. Performs other responsibilities as requested by the Food Service Lead, Supervisor, or Director of Nutrition Services.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

Our client, a premier catering company renowned for its exquisite culinary experiences and exceptional service at events across the valley, is seeking enthusiastic and reliable Catering Assistants to join their growing team in Phoenix, Arizona, US . This part-time position offers flexible hours, ideal for individuals with a passion for hospitality, a strong work ethic, and a desire to contribute to memorable occasions. The successful candidate will assist with all aspects of catering operations, from event setup to breakdown, ensuring a seamless experience for guests.

Responsibilities:

• Assist in the preparation of catering events, including loading and unloading equipment, food, and beverages from the commissary to event venues.
• Set up event spaces according to client specifications and event plans, including arranging tables, chairs, linens, place settings, and décor.
• Serve food and beverages to guests in a professional and courteous manner, following all food safety and service standards.
• Maintain cleanliness and organization throughout the event, clearing plates, refilling drinks, and attending to guest needs.
• Replenish food stations and buffet lines as necessary, ensuring presentation standards are upheld.
• Assist kitchen staff with basic food preparation tasks or plating as directed.
• Handle customer inquiries and minor issues with a positive attitude, escalating complex matters to the Catering Manager.
• Clean up event spaces post-event, including dismantling setups, cleaning serving ware, and packing up remaining items.
• Transport equipment and supplies back to the commissary safely and efficiently.
• Adhere to all food safety and sanitation guidelines (e.g., HACCP, local health codes).
• Work effectively as part of a team, communicating clearly with colleagues and supervisors.
• Ensure all equipment is accounted for and handled with care.
• Provide exceptional customer service to all guests, contributing to a positive event atmosphere.
• Be punctual and reliable for all scheduled shifts, which may include evenings and weekends.

Qualifications:

• High school diploma or equivalent.
• Minimum of 1 year of experience in catering, food service, hospitality, or a related customer-facing role.
• Basic knowledge of food handling and safety procedures (Food Handler's Card may be required or obtained upon hire).
• Strong customer service skills with a friendly, professional, and approachable demeanor.
• Ability to work efficiently in a fast-paced and dynamic environment.
• Excellent communication and interpersonal skills.
• Strong work ethic, reliability, and punctuality.
• Ability to lift and carry heavy trays, boxes, and equipment (up to 30-50 lbs) and stand for extended periods.
• Flexibility to work various shifts, including weekends, evenings, and holidays, based on event schedules.
• Ability to follow instructions and work effectively as part of a team.
• Access to reliable transportation to various event locations in Phoenix, Arizona, US and surrounding areas.
• Previous experience with banquet setup or fine dining service is a plus.

Our client offers a competitive hourly wage, opportunities for tips, flexible scheduling, and a fun, supportive work environment. This is a great opportunity to gain valuable experience in the vibrant events industry. Join a team dedicated to creating unforgettable culinary experiences.

Our client, a premier catering and event management company, is seeking a Catering Assistant to join their vibrant team in Seattle, Washington, US . This is an exciting opportunity for an enthusiastic and service-oriented individual to contribute to memorable events and drive significant impact through exceptional guest experiences.

About the Role:
As a Catering Assistant, you will be instrumental in the successful execution of various catering events, from corporate luncheons to large-scale galas. Your primary responsibilities will include:

• Assisting with the setup and breakdown of catering events, including tables, chairs, and buffet lines.
• Serving food and beverages to guests in a professional and courteous manner.
• Ensuring food safety and hygiene standards are maintained throughout events.
• Replenishing food and drink stations as needed.
• Cleaning up event spaces, including washing dishes, wiping surfaces, and disposing of waste.

You will work closely with the catering manager and culinary team, leveraging your energy and attention to detail to ensure every event runs smoothly. This role demands a flexible and proactive individual who is passionate about hospitality and committed to delivering outstanding service.

Key Responsibilities:
In addition to the primary duties, you will be expected to:

• Interact positively with guests, addressing their needs and inquiries politely.
• Transport catering supplies and equipment to and from event venues.
• Assist kitchen staff with basic food preparation or plating as required.
• Adhere to all company policies and procedures, including dress code and punctuality.
• Problem-solve minor issues that may arise during events, escalating when necessary.

You will report to the Catering Manager and be a key player in ensuring guest satisfaction and the overall success of each event. The ideal candidate will be adept at multitasking, possess strong communication skills, and thrive in a fast-paced, dynamic event environment.

Qualifications:
To be successful in this role, you should possess:

• High School Diploma or equivalent.
• 1+ years of experience in food service, hospitality, or catering.
• Ability to work flexible hours, including evenings, weekends, and holidays.
• Strong customer service skills and a friendly demeanor.
• Physical ability to lift up to 50 pounds, stand for extended periods, and move quickly.

Preferred qualifications include a food handler's permit and experience with diverse event types. We are looking for someone with a proven track record of reliability and a desire for continuous learning and professional growth within the catering industry.

Why Join Our Client?
Our client offers a competitive hourly wage and opportunities for career advancement within the thriving hospitality sector. You will be part of a reputable company that values teamwork, customer satisfaction, and employee well-being. Our client is committed to fostering a supportive and respectful workplace where every team member can thrive and make a meaningful impact. Join us in Seattle, Washington, US to build a rewarding career.

About Our Client:
Our client is a premier catering company renowned for delivering exquisite culinary experiences for a wide range of events, from corporate galas to intimate private parties. They are passionate about culinary excellence and impeccable service. With a strong commitment to quality and client satisfaction, they foster a collaborative and supportive work environment where employees are empowered to grow and make a significant impact. They pride themselves on their innovative menus, attention to detail, and ability to create memorable events. Operating primarily across Southern California, including key event venues in San Diego, California, US, 92101 , they are expanding their team and seeking passionate individuals to join their journey towards culinary perfection.

The Role:
Our client is looking for an enthusiastic and diligent Catering Assistant to join their dynamic culinary team. This pivotal role will support various catering events primarily around San Diego, California, US, 92101 . As a Catering Assistant, you will be instrumental in assisting with food preparation, setup, service, and breakdown of events, and contributing directly to ensuring a seamless and enjoyable experience for guests. You will report to the Catering Manager/Chef and collaborate closely with kitchen staff and event coordinators to ensure seamless execution of tasks and initiatives, maintaining high standards of food safety and customer service.

Key Responsibilities:

• Assist with food preparation, including washing, chopping, and organizing ingredients.
• Set up event spaces, including arranging tables, chairs, linens, and place settings.
• Serve food and beverages to guests in a professional and courteous manner.
• Replenish food stations and ensure presentation standards are maintained throughout events.
• Clear tables and assist with dishwashing and kitchen cleanup during and after events.
• Transport catering supplies and equipment to and from event venues.
• Adhere to all food safety and hygiene regulations.
• Provide excellent customer service, addressing guest inquiries and needs promptly.
• Assist with inventory management of catering supplies and equipment.
• Maintain a clean and organized work area at all times.

Qualifications:

• High school diploma or equivalent preferred.
• 1+ year of experience in food service or catering is a plus.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Ability to lift heavy items and stand for extended periods.

What Our Client Offers:
Our client values their employees and offers a comprehensive benefits package designed to support your professional and personal well-being. This includes competitive hourly wages, opportunities for tips, flexible scheduling, and opportunities for continuous learning and career advancement. You will be part of a supportive team that embraces diversity and inclusion, providing an environment where your contributions are recognized and valued. Join a company that is committed to making a difference in the culinary world and truly invests in its people.

Our client is a premier event management and catering company based in Indianapolis, Indiana, US , renowned for delivering exceptional culinary experiences for a diverse range of events, from intimate gatherings to large-scale corporate functions. With a strong commitment to quality, creativity, and customer satisfaction, they have built a reputation as a trusted partner in the hospitality industry. They pride themselves on a dynamic and supportive work environment where team members can grow and excel.

The Role: They are currently seeking a motivated and enthusiastic Junior Catering Assistant to join their bustling team. This entry-level position is perfect for someone passionate about food service and events, eager to learn, and ready to contribute to memorable occasions. The Junior Catering Assistant will play a crucial role in ensuring the seamless execution of catering services, working closely with the culinary and event management teams to prepare, serve, and present delicious food with professionalism and flair.

Key Responsibilities:

• Assist in the preparation and presentation of food items according to client specifications and culinary standards.
• Set up and break down event spaces, including arranging tables, chairs, linens, and serving stations.
• Serve food and beverages to guests in a professional and courteous manner.
• Ensure all food handling and hygiene standards are strictly adhered to.
• Replenish food and beverage stations throughout events to maintain freshness and availability.
• Assist with inventory management of catering supplies and equipment.
• Provide exceptional customer service, addressing guest inquiries and needs promptly.
• Support the lead catering staff with various tasks to ensure smooth event flow.
• Clean and maintain catering equipment and work areas before, during, and after events.
• Transport catering supplies and equipment to various event locations within the Indianapolis area.

Qualifications:

• High school diploma or equivalent; culinary or hospitality training is a plus.
• Prior experience in food service, catering, or a related field is preferred but not essential for a passionate candidate.
• Ability to work flexible hours, including evenings, weekends, and holidays, as dictated by event schedules.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Strong attention to detail and a commitment to maintaining high standards of cleanliness and service.
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• Physical stamina to stand for extended periods, lift up to 30 pounds, and move equipment as needed.
• Valid driver's license and reliable transportation to various event sites in Indianapolis .

What We Offer: Our client offers a supportive and collaborative work environment where you can develop valuable skills in the catering and event industry. This role provides an excellent opportunity for career growth and hands-on experience with a diverse portfolio of events. You will be part of a passionate team dedicated to creating unforgettable experiences for their clients.

Our client, a bustling and highly-rated catering company specializing in corporate events and private parties, is seeking enthusiastic and reliable Event Catering Assistants to join their growing team. This is a fantastic opportunity for individuals who are passionate about hospitality and enjoy working in a dynamic, fast-paced environment. Catering Assistants are crucial to the success of every event, ensuring seamless service and a positive experience for all guests. This role offers flexible part-time hours, making it ideal for those seeking supplementary income or entry into the catering industry. Events primarily take place across the greater Indianapolis, Indiana, US area.

Responsibilities:

• Assist with the loading and unloading of catering equipment, food, and beverages at event venues.
• Set up event spaces, including arranging tables, chairs, linens, dishware, and decorations according to event specifications.
• Serve food and beverages to guests in a professional and courteous manner.
• Replenish buffets, ensure food presentation is maintained, and keep serving areas clean and organized.
• Clear tables and collect used dishes, glassware, and cutlery throughout the event.
• Assist kitchen staff with basic food preparation tasks as needed (e.g., plating, garnishing).
• Interact with guests in a friendly and helpful manner, addressing any immediate needs or questions.
• Maintain cleanliness and hygiene standards throughout the event space and back-of-house areas.
• Break down event setups efficiently and carefully, packing all equipment and supplies.
• Ensure proper storage and transportation of food and equipment after events.
• Adhere to all food safety and sanitation guidelines.
• Work effectively as part of a team to ensure the smooth execution of events.

Qualifications:

• Previous experience in catering, hospitality, or food service is preferred but not required.
• Strong customer service skills and a friendly, approachable demeanor.
• Ability to work effectively in a fast-paced and dynamic environment.
• Excellent teamwork and communication skills.
• Ability to follow instructions and attention to detail.
• Physical stamina to stand for extended periods, lift heavy items (up to 30 lbs), and move quickly.
• Reliable transportation to various event locations in Indianapolis and surrounding areas.
• Flexibility to work irregular hours, including evenings, weekends, and holidays, based on event schedules.
• A positive attitude and a strong work ethic.
• Basic knowledge of food safety practices is a plus.

Our client offers competitive hourly wages, a supportive team environment, and the opportunity to be part of exciting events across Indianapolis. If you are energetic, customer-focused, and eager to contribute to memorable experiences, we encourage you to apply!

Our client, a dynamic and growing catering company celebrated for its innovative culinary creations and exceptional service, is looking for an enthusiastic and dedicated Junior Catering Assistant to join their team in Los Angeles, California, US . This part-time position is an excellent opportunity for individuals eager to gain hands-on experience in the fast-paced and exciting world of event catering. Our client works on a diverse range of events, from intimate gatherings to large-scale corporate functions, offering a vibrant learning environment for aspiring hospitality professionals. We seek someone who is a quick learner, highly organized, and passionate about contributing to memorable events.

Key Responsibilities:

• Assist with the preparation, setup, and presentation of food and beverage items for various catering events.
• Help with loading and unloading catering equipment, supplies, and food items from the kitchen to event venues.
• Set up tables, chairs, linens, dishware, and decorations according to event specifications and layouts.
• Provide attentive and professional service to guests during events, including serving food, refilling drinks, and clearing tables.
• Assist kitchen staff with basic food preparation tasks, such as chopping vegetables, preparing salads, and plating desserts, under supervision.
• Ensure that all food safety and hygiene standards are strictly followed throughout the event process.
• Participate in the efficient breakdown and cleanup of events, including washing dishes, storing equipment, and tidying up the venue.
• Maintain cleanliness and organization of catering equipment, storage areas, and company vehicles.
• Support the lead caterers and event managers with any on-site logistical needs.
• Address client and guest inquiries or requests courteously and escalate complex issues to senior staff.
• Contribute positively to a team-oriented environment, always ready to lend a hand and adapt to changing needs.

Qualifications:

• High school diploma or equivalent.
• Previous experience in food service, hospitality, or customer service roles is a plus, but not strictly required; willingness to learn is paramount.
• Ability to work flexible hours, including evenings, weekends, and holidays, as events demand.
• Strong physical stamina, capable of lifting and carrying heavy trays, equipment, and standing for extended periods.
• Excellent communication and interpersonal skills, with a polite and professional demeanor.
• Ability to work effectively both independently and as part of a team.
• Basic understanding of food safety and hygiene principles (Food Handler's Card may be required post-hire).
• Reliable transportation to various event locations within Los Angeles .
• A proactive attitude and a strong work ethic.
• Enthusiasm for the catering industry and a desire to contribute to successful events.

Benefits:
Our client offers a competitive hourly wage, opportunities for growth within the company, a supportive and dynamic team environment, and hands-on training in various aspects of catering and event management. This role is perfect for someone looking to start their career in hospitality or gain valuable experience in a vibrant part-time capacity. If you are eager to contribute to delightful culinary experiences and thrive in a fast-paced setting in Los Angeles , we invite you to apply.

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
JOB SUMMARY
Responsible for patient food service on assigned units, e.g., menu selections, tray assembly, tray delivery and pick up, special requests and needs, in-between meal food delivery, answering the phone for patient wants/needs.
**ESSENTIAL FUNCTIONS**
Exhibits a friendly, caring attitude to patients when taking menu selections, delivering trays, inquiring during catering rounds and retrieving trays. Visits patient rooms to collect menu selections prior to meals and effectively enter the information into CBORD. Complies with dietary restrictions on special, modified diets to ensure optimal food preferences are met within guidelines of diet order limitations. Offers alternatives to menu as allowed on prescribed diet in accordance with food allergies and sensitivities, cultural, ethnic and religious preferences, when patient inquires or needs additional selections. Assembles trays according to patients menu on tray tickets in a timely and accurate manner. Follows proper telephone etiquette and procedures with patients, visitors and healthcare professionals. Responsive to patient's needs at all times. Resolves patient concerns or complaints immediately and/or reports needed assistance to supervisor as appropriate. Interacts with Nursing to ensure patients' diet prescriptions are accurate and patients' food needs are met. Retrieves trays from patients' rooms shortly after passing meal trays and records nutritional intake values for nursing staff. Maintains accurate and current information for each patient on unit(s). Assists dietitian with monitoring of patients who are NPO, on liquid diets or have a calorie count ordered. Communicates any patient related problems/concerns to appropriate personnel, in a timely manner following departmental procedures. Adheres to facility confidentiality and patient's rights policy as outlined in the facility's HIPAA policies and procedures. Contributes to patient satisfaction goals by providing quality service. Complies with federal, state and local health and sanitation regulations and department sanitation procedures. Follows HACCP guidelines when assembling and distributing food supplies to ensure quality and safety of food supply. Provides competent patient care to the above indicated patient populations by obtaining and appropriately interpreting data, making appropriate decisions based on demonstrated knowledge of age-specific growth and development, and appropriately adapting procedures and treatments. Takes an active role in enhancing ability to carry out job functions through personal and professional/job-related growth and development and participates in medical center and/or departmental education programs. Communicates with and performs duties following the philosophy of MercyOne Medical Center - North Iowa and the Sisters of Mercy reflecting the organization's Mission, Values, and Guiding Behaviors. Supports and abides by all medical center, departmental, and safety policies and procedures. Proactively identifies safety concerns surrounding the work environment. Performs other responsibilities as requested by supervisor, manager or department head.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

Position Details
Position Information
Department Univ Housing and Dining (MHD)
Classification Title Administrative Program Assist
Job Title Administrative Program Assistant: Catering Sales Assistant
Appointment Type Classified Staff
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category Regular
Job Summary
This recruitment will be used to fill one full-time Administrative Program Assistant: Catering Sales Assistant position for the University Housing and Dining Services at Oregon State University ( OSU ).
Oregon State University Catering is looking for aCatering Sales Assistant to join our team. The purpose of this position is to assist the Catering Sales Operations Manager in all aspects of sales and event coordination related to these sales, ensuring exceptional service and satisfaction for our clients. This role requires excellent communication skills, a passion for hospitality, and the ability to thrive in a fast-paced environment. The ideal candidate will be responsible for assisting in driving sales, managing client relationships, gathering event details, processing event invoices, and communication of details to the culinary and service teams to ensure the successful execution of events.
University Catering is a full-service caterer offering a wide variety of campus events, including small intimate gatherings, business meetings, conferences, weddings, and black-tie events ranging in size from 5 to over 2,000 guests. University Catering offers standard or specialized menus to meet every client's needs. University Catering generates approx. $3 million in sales. The total number of events per day ranges from 10 to 40. OSU focuses on local and sustainable ingredients, healthy food options and cooking from scratch.
University Catering is committed to bridging the community and Oregon State University by enhancing campus experiences through hospitality and creating career ready students. At University Catering we approach every event and every interaction with intention through shared ownership. As a team we focus on Inclusivity, Acceptance and Communication, and we act with a commitment to Developing of ourselves, our team, and our students
UHDS recognizes the importance of learning both in and out of the classroom and supports the concept of education as an individual as well as a community experience. UHDS strives to provide students, faculty, staff, and guests with safe, economical, convenient, and comfortable living and dining options, and the department works to maintain the highest educational and service standards. UHDS houses over 4,800 students and offers a variety of living and dining options in 15 residence halls, three dining centers, 10-14 retail and coffee shop locations across campus, a market, and a limited number of family apartments. UHDS is an auxiliary enterprise which is funded solely by customers who use our services - we receive no State or General fund allocation.
UHDS is committed to an appreciation for diversity, and fosters an open, respectful, and enjoyable living, learning, and working environment. A personal and professional commitment to providing excellent customer service and creating inclusive environments is a core value of University Housing and Dining Services.
This position is eligible for meal perquisites per the SEIU contract.
This position will adhere to all OSU and UHDS policies and procedures.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers ( that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit: State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package ( with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator ( to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
60% Catering Sales & Event Tracking
+ Assists the Catering Sales Operations Manager in responding to inquiries and booking catering events.
+ Coordinates with clients to understand their catering needs and preference over the phone, virtually or in person, so that all events are successful,
+ Assist clients with an initial account set-up in catering software (CaterTrax)
+ Draft and distribute proposals, contracts, and event orders while updating event management software (CaterTrax) to maintain accuracy, integrity, and standardization for client events. Ensure that all billing details are complete prior to event event and follow up with clients, as necessary.
+ Reviews orders input by client or pending events making sure the orders make sense and missing information, or clarification are made with client before approval in a timely manner.
+ Maintain accurate records of all sales activity and client interactions while collaborating with clients.
+ Collaborate with the culinary, service teams and campus partners to ensure seamless event execution of event by sharing pertinent event details.
+ Assist in the creation daily distribution of event BEO's, kitchen production sheets, and bakery production sheets.
+ May be asked to attend tradeshows, conferences, and events to stay up on trends and promote University Catering supporting marketing initiatives and campaigns.
+ Assist in handling customer complaints and feedback with professionalism and efficiency getting them to management so they can be addressed and resolved promptly.
20% Administrative Support Duties:
+ Assist in managing administrative functions for the University Catering Sales Operations Manager as needed including organizing systems, filing, preparing meeting agendas and related documents, assisting with calendar and scheduling of appointments.
+ Assists with the monitoring of the University Catering emails and ensures speedy response.
+ Assist in the maintenance of current catering software as directed, making updates to menus or pricing.
+ Assist in processing risk management alcohol registrations, OLCC temporary liquor license, and temporary restaurant licenses as needed for events.
+ As needed, reserve vehicles or rentals for specific days and/or events.
+ Provide backup to the coordination, inventory, and ordering of office supplies via Benny Buy.
+ As directed, order catering supplies online following approved OSU procurement processes.
+ Assist with the processing of post event invoices as needed.
+ Provide backup to request and track cash banks for events, and deposit any income received.
+ Provide search support for UHDS as needed after approval from supervisor.
+ Review and ensure that individual menu item cards are maintained with up-to-date allergen information, and new cards are created, and old cards are disposed of correctly as needed. Train student workers to sort or pull cards for events.
+ Create signs or labels as needed for events.
+ Works independently to resolve problems or issues with catering managers and/or vendors. Investigates and contacts vendors and department and/or University employees regarding discrepancies in payments or billing.
+ Maintain client records for Catering.
+ Process vendor invoices and credit card purchases for accounts payable.
+ Oversee mail sorting, campus mail delivery, outgoing mail and parcel delivery, coordination of office machinery repair and maintenance & building maintenance and repair.
+ Oversee the front office opening and closing at designated times.
+ Supervise and train student workers who are part of the University Catering Sales team.
+ Undertakes annual PCI (Credit Card Handling) training as required.
15% Customer Service & Communication:
+ Maintain effective communication with all catering and dining center managers, culinary staff, catering staff, etc., paying attention to and communicating relevant event details in a timely manner.
+ Participates in team meeting and contributes to continuous improvement initiatives.
+ Maintain good vendor relationships; make contact when having invoice/billing issues.
+ Provides customer service and resolutions to customer service problems.
+ Builds and maintains collaborative working partnerships and an elevated level of internal and external customer service within the unit, department, and OSU community.
+ Ensures agreed upon processes for "last minute orders or changes" to events are communicated to all involved parties quickly and accurately.
+ Resolves or refers concerns or complaints to appropriate departments. Acts as a resource and referral for campus services and programs.
+ Maintains familiarity with university and department policies and procedures to address a variety of questions and concerns for customers.
5% Other Duties as Assigned:
+ Driving to meetings, site visits or events may be required.
+ Assist with event set up, service or sending of events as needed or directed, including going out on deliveries some of which may require alcohol and require current food handler's certification and OLCC servers permit.
+ In the event of the other Catering staff absences, may be required to assist as needed, including with billing for catering events, preparing, processing, and collecting payment for catering invoices.
+ In the event of the Catering Sales Operations Manager's absence, this position may be required to step in as the acting supervisor on duty.
What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
+ Passion for working in the fast-paced foodservice or hospitality industry.
+ Demonstrated success in performing complex tasks and prioritizing multiple projects while meeting designated deadlines.
+ Demonstrated knowledge of and experience with recording and tracking critical financial documents, including data entry, and archiving such documents.
+ Ability to manage multiple priorities, and timelines, as well as track details, within an environment of frequent interruptions.
+ Experience in a fast paced, public services-orientated environment required.
+ Use of good judgement and ability to exercise tact, diplomacy and maintain confidentiality.
+ Proficient computer skills Microsoft products are essential for satisfactory performance.
+ Experience generating business correspondence.
+ High degree of accuracy and attention to detail is required.
+ Experience in providing high quality customer service.
+ Oregon Food Handlers Certificate or ServeSafe Certification within 30 days of employment.
+ State of Oregon, OLCC Server permit within 30 days of employment
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
+ Prior sales experience in catering sales or related field, preferably in a university setting or similar.
+ Knowledge of Food Service terminology and trends.
+ Experience with events, preferably with food service planning.
+ An understanding of food/menu costing.
+ Experience using CRM or other client or event tracking software.
+ Prior experience with University Financial System ( FIS ), Banner or CORE reports.
+ Experience in creating training documents and providing training to others.
Working Conditions / Work Schedule
+ This role involves physical activity with an institutional kitchen setting. The employee may spend extended periods standing on a hard floor and experience varying temperatures - working near hot ovens during peak summer months or spending prolonged time in walk-in refrigerators and freezers. Additionally, workflow and noise levels may fluctuate throughout the day.
+ The employee in this position will often be required to lift/carry/push/push/pull objects weighing up to 50
+ pounds.
+ Must have the ability to make quick decisions under stress.
+ UHDS dining operations run seven days per week, so weekends, evenings, and occasional holiday work may be required. OSU requires the ability to work a flexible schedule based on the needs of the business.
+ Good attendance is crucial for stability and day-to-day business needs. Must follow attendance schedule and break schedule and be on time and in uniform when shift begins.
+ This position is deemed essential, and the incumbent is expected to report to work during inclement weather, emergency and other University work curtailments or closures.
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Salary $0.37
Max Salary 30.70
Link to Position Description
Detail Information
Posting Number P05343CT
Number of Vacancies 1
Anticipated Appointment Begin Date 08/28/2025
Anticipated Appointment End Date
Posting Date 07/16/2025
Full Consideration Date
Closing Date 07/28/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Rebecca Ferber


We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks ( website including thefor candidates ( section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team
Supplemental Questions
Read More at: commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.