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Job Description

Description:

Venesco LLC, is in need of an experienced Inventory Control Specialist to support our warehouse operations for the CDC the Division of Strategic National Stockpile (DSNS) in Indianapolis, IN.

The Division of Strategic National Stockpile (DSNS) manages and maintains the Centers for Disease Control and Prevention (CDC)'s Strategic National Stockpile (SNS), the national repository of critical medicines, medical supplies, and medical equipment established to protect the American public if there is a public health emergency severe enough to cause local supplies to run out.

The division procures and ensures that medical assets are stored and managed at the highest level of the Food and Drug Administration’s current Good Manufacturing Practices, and delivers these assets, which are designed to supplement state and local public health agencies in the event of a large-scale public health emergency in the United States or its territories. During such a national emergency, the DSNS may deploy a team of advisors to provide technical assistance to the state(s) receiving the stockpile medical assets.

Scope of Work:

Overall: Support Warehouse management operations.

• Provide knowledge in inventory control systems, data entry, electronic packing, shipping and receiving, and computer data entry.
• Enter data into the Inventory Management System upon receipt or issue of products/equipment program wide.
• Have knowledge of Microsoft Office and inventory management systems to maintain data accuracy.
• Monitor operating inventory management systems, and management tools for the asset accountability
• Operate data conversion equipment to generate and/or verify a large variety of subject matter information from many types of source documents.
• Assist in programming, work assignments, system supervisory functions, diagnosing operational problems.
• Coordinate communications and interactions to resolve issues and errors.
• Assume responsibilities of the Data Entry to include verification of pertinent product information such as description, lot number, expiration date, unit of measure, storage locations National Drug Code(NDC).
• Establish and maintain supporting documentation of files and other documents to support new or current formats, procedures and programs
• Participate/conduct quarterly Quality Assurance and Quality Checks on all DSNS assets.
• Analyze logistic functions at repository and provide recommendations for improvement and efficiency
• Conduct movement, storage, and planning of conditioned controlled asset
• Monitor quality assurance for stored pharmaceutical assets
• Understand and execute repository asset inventory and distribution operations and be responsible for timely execution of distribution assets
• Understand and execute written site SOPs
• Coordinate or assist in coordinating projects and workload to process and accommodate expedited and emergency shipments and transactions
• Assist in managing a variety of biological products with various cold chain management requirements
• Ensure documents are complete and current good manufacturing practices (cGMP) are maintained.
• Apply comprehensive knowledge of a wide range of supply and logistics processes, concepts, policies and regulations to manage difficult work assignments affecting supply operations and equipment.
• Have the ability to work with 3PL on specific supply chain problems, shipping, receiving and storage.
• Have the ability to perform and respond to emergency shipments within a 90 minute timeframe.

• Bachelor’s degree (may be substituted for six years of experience)
• Two years of experience
• Knowledge of Microsoft Office and inventory management systems and database management to maintain data accuracy
• Oracle knowledge is a plus
• Ability to work with 3PL on specific supply chain problems, shipping, receiving, and storage
• Ability to perform and respond to emergency shipments within a 90-minute timeframe

The following training courses are required annually and are completed online:

• cGMP
• Records Management Training
• Security Awareness Training
• Ethics Training
• NIMS-700A
• Role Base Training

Venesco, LLC, is an equal opportunity and affirmative action employer. Venesco is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.

For more information on Venesco, LLC., visit

Job Summary:

The CDC Grant Swim Program Lead is responsible for organizing, coordinating, and overseeing the Free Swim Lessons Program funded through the CDC grant in partnership with local schools. This position ensures that students receive high-quality swim instruction, safe transportation, and that all pre- and post-program evaluations are completed according to CDC grant guidelines. The Swim Program Lead works closely with school partners, YWCA East Community Center staff, and lifeguards to ensure the success and compliance of the program.

Principal Responsibilities and Duties:

Program Coordination

• Plan, organize, and implement the CDC Grant Free Swim Lessons Program in partnership with participating schools.
• Serve as the main liaison between YWCA Tulsa and partner school administrators and teachers.
• Schedule and coordinate lesson times, instructor assignments, and pool availability.
• Oversee all swim lesson sessions, ensuring safety, organization, and engagement for all students.
• Collect, track, and submit all pre- and post-evaluations in accordance with CDC grant requirements.
• Maintain accurate attendance, consent forms, and program records. Transportation & Logistics
• Coordinate and provide transportation for students from schools to the East Community Center and back, ensuring adherence to YWCA transportation policies.
• Safely operate or coordinate rental of an approved vehicle for transporting students.
• Ensure all transportation records, waivers, and safety checks are completed prior to each trip.

Safety & Compliance

• Maintain current American Red Cross Lifeguard Certification and be prepared to respond to aquatic emergencies.
• Ensure all participants follow YWCA pool rules and safety guidelines.
• Support swim instructors and lifeguards in maintaining proper supervision ratios and emergency readiness.

Leadership & Communication

• Provide clear communication with school partners, instructors, and YWCA staff.
• Serve as the on-site leader during swim lesson sessions, modeling professionalism and accountability.
• Assist in training and orientation for staff supporting the CDC swim program.
• Provide weekly updates to the Director of Member Experience and Engagement regarding participation, attendance, and outcomes

Required Qualifications:

• Current American Red Cross Lifeguard Certification (required).
• Valid Oklahoma driver's license and ability to safely operate a rental or agency vehicle (required).
• CPR/AED and First Aid Certifications (required).
• Water Safety Instructor (WSI) Certification (preferred, but not required).
• Experience organizing or overseeing youth swim programs (required).
• Strong organizational skills and ability to coordinate large groups of students.
• Excellent interpersonal and communication skills for working with schools, parents, and staff.
• Ability to work independently while ensuring program compliance and safety.

Education and Experience:

• High school diploma or equivalent required; some college coursework preferred.
• Minimum one year of experience coordinating or leading youth or aquatics programs.
• Experience transporting or supervising groups of children strongly preferred.
• Proficiency with Microsoft Office and ability to maintain program data and reports.

Essential Functions:

• Must be able to lift at least 50 lbs., swim 300 meters, and successfully complete lifeguard certification requirements.
• Work primarily takes place in pool environments where air temperature may fluctuate within 8 degrees above or 2 degrees below water temperature.
• Must be able to pass American Red Cross CPR and First Aid certification requirements.
• Work environment noise levels range from moderate to high.
• Must be available for flexible scheduling including mornings and mid-day sessions aligned with school hours.
• Requires the ability to work evenings, weekends, and holidays.

Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Duties, responsibilities, and activities may change at any time with or without notice.

Required competencies and expectations:

To perform the job successfully, an individual should demonstrate the following mission centered competencies as they relate to YWCA Tulsa core values:

• Community: We center people in our program design; we engage the Community in our decisions, and we partner with others to achieve the greatest impact.
• Advocacy: We are committed to creating space for voices to be heard.
• Respect: We care about each other and treat each other with dignity and value. We believe that authentic, respectful relationships lead to learning and growth.
• Empowerment: We empower each other (and the community/those we serve) to have a voice and create change.
• Equity and Inclusion: We build diverse, welcoming, and inclusive spaces within our walls and in the world.
• Excellence: We set and achieve ambitious goals.

Data Competency:

YWCA team members are expected to demonstrate knowledge of their data and how it relates to their scope of work. Every team member is responsible for the collection of data and the expectation is that this information is reflected upon and used for decision making, serving clients where applicable and adjusting processes when needed. Team members are responsible for entering data accurately, timely and consistently and ensuring that they are aware of goals and objectives related to their position. YWCA team members are expected to synthesize and apply their data to advance our mission and ensure they are reporting progress to their direct supervisors in weekly meetings where they will use data to create action plans, work strategically, and analyze any gaps or areas of need.

Communication Competency:

YWCA team members are expected to communicate clearly, effectively, and in a collaborative manner. YWCA staff are expected to utilize a variety of communication tools, including but not limited to email, TEAMS messages, telephone and in person conversation. It is expected that communication is responded to within no more than 48 hours. YWCA staff will communicate timely and respectfully with staff, stakeholders and clients.

Mission-Centered competency:

YWCA staff are expected to remain focused on our mission while making strategic decisions for their position. YWCA staff embrace a growth mindset and are proactive problem-solvers who demonstrate competency in their position. Accountability, adaptability and collaboration are expected of all YWCA staff members. YWCA staff utilize their time effectively, meet deadlines and attend all YWCA meetings, functions and activities when it is an expectation of the position. YWCA staff consistently demonstrate the ability to respect and maintain the privacy of sensitive and confidential information and use best practices to protect that information.

Equal Employment Opportunity:

YWCA Tulsa is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, amnesty, or status as a covered veteran, and/or any other legally protected status. YWCA Tulsa will not tolerate acts deemed to constitute discrimination or harassment with regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, amnesty, status as a covered veteran, and/or any other legally protected status.