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Donor Engagement Associate CEO/CDO Support
Denver, CO Development/Fundraising

Donor Engagement Associate CEO/CDO Support

About ACE Scholarships

ACE is a 501(c)(3) non-profit, founded in 2000 in Denver, Colorado, to provide low-income children with equal access to quality K-12 private schools through partial scholarship support. Over the past 25 years, ACE has delivered more than 100,000 scholarships worth over $330 million. This school year, ACE is serving approximately 14,000+ children in Arkansas, Colorado, Delaware, Kansas, Louisiana, Mississippi, Missouri, Montana, New Mexico, Texas, Utah, and Wyoming, and is actively pursuing other expansion opportunities with the support of a national funding partner. In 2023, ACE Scholarships expanded its program offerings by administrating Educational Savings Account programs for state governments. For more information visit the ACE website at .

Our Mission is to advance K-12 educational freedom, with a focus on securing financial support for families so they may access the quality education of their choice.

Our Values:

ACE Founding Principles: Our founding principles are the foundation of ACE and our North Star. We honor ACEs founders by remaining committed to these principles, and we passionately advocate for the Mission and Vision these principles support.

Accountability: We embrace personal responsibility by taking ownership of our work and focusing on results. We expect both to give and to receive honest feedback.

Innovation: We know ideas matter. We prefer the risks and rewards the come with creativity, to the certainty that attends stagnation.

Adaptability: We position ourselves to take advantage of opportunities, embracing strategic and operational change when it makes our work more impactful.

Optimism: We believe our best days are ahead, and we embrace a forward-thinking mindset. We will make mistakes, but we will remain cheerful in the face of adversity and give people the benefit of the doubt.

Kindness: We value everyone on our team, respect differences and trust one another. This requires courage and strength, as it involves celebrating and giving our undivided attention to others.

1) The American public education system is flawed

2) Free enterprise and democracy work

3) Parents know the best education environment for their kids

4) Private schools offer great value and have open seats

5) All people are created equal and deserve an equal chance to pursue the American Dream

Position Overview
The Donor Engagement Associate is a highly organized, proactive, and warm professional to provide high-level support to the Chief Executive Office (CEO) and Chief Development Officer (CDO) The ideal candidate brings a strong values alignment with the organization and its CEO and CDO, possesses excellent written and verbal communication skills, thrives in a fast-paced environment, and maintains a responsive, can-do attitudeespecially during time-sensitive needs, including occasional evening and weekend availability.

This is a dynamic opportunity for someone eager to grow as a leader. This position also includes occasional travel opportunities to support the CEO and CDO at donor events and strategic engagements.

This role is critical in supporting donor relations, maintaining internal alignment with the Communications and Development teams, and managing executive-level logistics with discretion and professionalism.

Primary Job Responsibilities

1. Donor Engagement & Communication

• Coordinate donor meetings, major gift planning, and fundraising events
• Draft and send thoughtful, professional, and personalized follow-up notes
• Draft pre-meeting notes and confirmations
• Conduct follow-up phone calls as needed
• Maintain warm, articulate, and professional donor communication
• Help the CEO and CDO stand out by strengthening donor relationships and managing key details
• Send board communications on behalf of the CEO and CDO
• Collaborate with the CEO and CDO to track and fulfill responsibilities tied to annual goals
• Schedule and support weekly prospect meetings with relevant staff
• Coordinate and support webinars and meetings with major gift officer

2. Donor Meeting Preparation

• Create detailed trip agendas, including donor bios, giving history, and meeting notes
• Prepare briefing documents and materials for donor meetings

3. Donor Prospecting

• Identify influential and wealthy prospects nationally to support national geographic diversity of donors

4. Travel & Event Logistics

• Coordinate travel arrangements (flights, accommodations, transportation)
• Book restaurants and manage logistics for donor visits and team travel

5. Adaptability & Executive Support

• Provide direct support to the CEO and CDO for important, time-sensitive, and occasional last-minute requests
• Ensure a calm, efficient, and responsive executive environment
• Understanding that this is a fast-paced environment, and while we seek to plan as much in advance, circumstances to not always allow for such planning.
• Managing CEO and CDO expense reports and monthly review of CEO and CDO budget

6. Collaboration with Senior Leadership

• Partner closely with the President and Director of Communications to align on development strategy and execution

7. Coordinate National School Choice Partnerships

• Help CEO and CDO maintain relations with national school choice partners to enhance ACEs work

8. Communications & Special Projections

• Collaborate with the communications team on speechwriting, media interviews, and major projects (e.g., organizational magazine)
• Serve as backup for the communications team in drafting CEO communications when needed
• Manage consistency and clarity on messaging to align with communications team
• Support or lead execution of media projects when the communications team is unavailable
• CEO bookings for podcasts, interviews, and public appearances in collaboration with Mar/Comms
• Supporting CEO and CDO in school choice market research, reading newspapers and articles daily

9. Social Media

• Post CEO messages on Facebook, X, and Instagram
• Assist the CEO in growing their social media presence

10. Staff Coordination

• Schedule guest speakers for internal staff meetings
• Coordinate and prepare materials for monthly development team meetings
• Draft internal notes and updates to staff on behalf of the CEO

Knowledge, Skills and Abilities

• Unwavering belief in the mission of ACE Scholarships
• Exceptional written and verbal communication skills and an excellent professional appearance and presentation
• Warm, personable and professional demeanor
• Highly organized, detailed oriented and proven ability to manage shifting priorities and complex logistics
• Comfortable working in a fast-paced, dynamic environment
• Eagerness to learn, grown, and develop within the field of development and nonprofit leadership
• Experience supporting executives or working in donor-focused roles preferred
• Ability to convey the mission and vision of ACE Scholarships to internal and external stakeholders
• Education: Bachelors degree in Business Administration, Non-profit Management or other related field desired; or equivalent related experience of 5+ years in executive support, development, sales, business administration, , hospitality, or other related fields.
• Personal and professional integrity
• Must be proficient in Microsoft Office Suite; familiar with Raisers Edge (or other similar CRM system) for managing donor communications and record donor moves and communications in RE
• Ability to travel, willingness to work flexible hours, including evenings or weekends when needed

Location, Travel, and Reporting

• This an in-office role in Denver office, remote work as approved by manager
• Reports to the Chief Executive Officer
• 40-50% travel throughout the year

FLSA Status
Full-time, Exempt

Compensation
Annual salary of $5,500 - 75,500 and eligible for annual performance bonuses, plus benefits package, which includes but is not limited to:

• Medical Insurance (with generous employer contribution)
• Dental Insurance (with generous employer contribution)
• Vision Insurance
• Voluntary Life Insurance
• HSA, FSA, Limited FSA, and Dependent Care FSA pre-tax spending accounts
• Employee Assistance Program (EAP)
• Free, Employer-paid Short-term, Long-term, and AD&D insurance.
• 401(k) with 6% employer match with immediate vesting
• Monthly cellphone stipend
• Scholarships for employees whose children are actively enrolled in a K-12 private school ( 3,500/child, up to 10,500/year).
• On-site amenities in Colorado Home Office include Employer paid parking, gym, caf, building security, In office coffee, snack bar, and walking treadmill

Abcepta, Inc. is a trusted provider of administrative and operational support services across a wide range of industries. We are committed to excellence, confidentiality, and efficiency in everything we do. As we continue to grow, we are seeking a highly organized and proactive Personal Assistant to support our executive team and contribute to our mission of delivering outstanding service.

The Personal Assistant will provide high-level administrative and personal support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, adaptability, and strong communication skills in a remote work environment.

• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle confidential communications, emails, and follow-ups on behalf of executives
• Prepare reports, presentations, and meeting materials with accuracy and professionalism
• ️ Organize travel arrangements including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy and accessibility

Abcepta, Inc. is a trusted provider of administrative and operational support services across a wide range of industries. We are committed to excellence, confidentiality, and efficiency in everything we do. As we continue to grow, we are seeking a highly organized and proactive Personal Assistant to support our executive team and contribute to our mission of delivering outstanding service.

The Personal Assistant will provide high-level administrative and personal support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, adaptability, and strong communication skills in a remote work environment.

• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle confidential communications, emails, and follow-ups on behalf of executives
• Prepare reports, presentations, and meeting materials with accuracy and professionalism
• ️ Organize travel arrangements including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy and accessibility

Abcepta, Inc. is a trusted provider of administrative and operational support services across a wide range of industries. We are committed to excellence, confidentiality, and efficiency in everything we do. As we continue to grow, we are seeking a highly organized and proactive Personal Assistant to support our executive team and contribute to our mission of delivering outstanding service.

The Personal Assistant will provide high-level administrative and personal support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, adaptability, and strong communication skills in a remote work environment.

• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle confidential communications, emails, and follow-ups on behalf of executives
• Prepare reports, presentations, and meeting materials with accuracy and professionalism
• ️ Organize travel arrangements including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy and accessibility

Abcepta, Inc. is a dynamic and fast-growing organization committed to delivering high-quality administrative and operational support across various sectors. We pride ourselves on professionalism, efficiency, and a collaborative work culture. As we expand, we are seeking a proactive and highly organized Personal Assistant to support our executive team and contribute to our continued success.

The Personal Assistant will provide high-level administrative support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, excellent communication skills, and the ability to anticipate needs in a fast-paced remote environment.

• Manage calendars, schedule meetings, and coordinate appointments
• Handle confidential correspondence and communications on behalf of executives
• Prepare reports, presentations, and meeting materials
• Organize travel arrangements, including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy
• Assist with personal tasks and errands as needed
• Monitor deadlines and follow up on action items
• Liaise with internal departments and external stakeholders professionally
• Provide real-time support during virtual meetings and events

• High school diploma required; associate or bachelor’s degree preferred
• Proven experience as a personal assistant, executive assistant, or similar role
• Proficiency in Microsoft Office Suite and remote collaboration tools (e.g., Teams, Zoom, SharePoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information
• Self-motivated with a proactive approach to problem-solving

• Experience in remote work environments
• Familiarity with project management tools (e.g., Trello, Asana)
• Basic bookkeeping or expense tracking knowledge
• Ability to adapt to changing priorities and manage time effectively

• Flexible remote work schedule
• Supportive and inclusive team culture
• Opportunities for growth and professional development

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to support a busy executive/individual in managing both personal and professional tasks. The ideal candidate is detail-oriented, tech-savvy, and possesses excellent time management and communication skills.

• Manage calendar, schedule meetings, and coordinate appointments
• Handle travel arrangements including flights, accommodations, and itineraries
• Run personal errands and manage household or office tasks as needed
• Screen and respond to emails, phone calls, and other communications
• Assist with personal finance tasks such as bill payments and budgeting
• Maintain confidentiality and discretion at all times
• Organize and maintain files and records (digital and physical)
• Support with event planning and coordination
• Liaise with vendors, service providers, and other external contacts
• Perform additional administrative duties as assigned

• Proven experience as a Personal Assistant or in a similar administrative role
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficient in Microsoft Office, Google Workspace, and scheduling tools
• Ability to work independently and take initiative
• High level of professionalism and confidentiality
• Valid driver’s license (if applicable to role)
• Flexible availability, including occasional evenings or weekends if needed

• Experience managing both personal and professional tasks
• Tech-savvy with knowledge of productivity and scheduling apps
• Bachelor’s degree or equivalent experience

• [Health, Dental, Vision Insurance]
• [Paid Time Off / Vacation]
• [Flexible Schedule]
• [Other unique perks—e.g., travel, performance bonuses, etc.]

We are seeking a highly organized, reliable, and proactive Personal Assistant to provide administrative and personal support manager. The ideal candidate will be detail-oriented, resourceful, and able to handle a wide range of tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities:

• Manage daily schedules, appointments, and meetings.
• Handle correspondence (emails, phone calls, messages) on behalf of the employer.
• Make travel arrangements including flights, accommodations, and itineraries.
• Prepare reports, documents, and presentations as needed.
• Run personal errands and assist with day-to-day tasks.
• Maintain filing systems, records, and contact databases.
• Serve as the primary point of contact between the employer and internal/external stakeholders.
• Handle confidential information with discretion.
• Perform other duties as assigned to support the smooth running of operations.

Qualifications:

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, or similar tools.
• Ability to multitask and prioritize under pressure.
• High level of discretion and confidentiality.

We are seeking a highly organized and detail-oriented Personal Assistant to support our team at WellStar Health System. The ideal candidate will be responsible for providing administrative support to executives and ensuring the smooth running of day-to-day operations.

• Manage and maintain executives' schedules and appointments
• Coordinate travel arrangements and accommodations
• Prepare and organize meetings, including taking minutes and following up on action items
• Handle confidential information with discretion
• Assist with personal errands and tasks as needed

• Proven experience as a Personal Assistant or similar role
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Proficient in Microsoft Office Suite
• Ability to multitask and prioritize tasks effectively

• High school diploma or equivalent
• Previous experience working in a healthcare setting is a plus

If you are a proactive and resourceful individual who thrives in a fast-paced environment, we would love to hear from you. Apply now to join our team at WellStar Health System!

We are looking for an organized and driven Personal Assistant to one of our company’s top executives. You will be responsible for scheduling meetings and travel arrangements, ensuring our executive arrives at each appointment on time, organizing files, typing out letters and other communication, running errands, and performing other tasks in and out of the office as necessary. Candidates must have at least two years of personal assistant experience, a flexible schedule, a vehicle, and be able to meet tight deadlines.

• Answer phone calls and respond to emails
• Plan and schedule meetings and events
• Make travel arrangements
• Take action points and write minutes during meetings
• Make copies, order lunch, and prepare rooms for meetings
• Manage and review the filing and office systems
• Order office supplies and equipment
• Manage internal projects, such as audits or reviews when necessary

• High school diploma or equivalent
• 2+ years of professional administrative experience
• Proficient with Microsoft Office and common office equipment
• Excellent organizational, time management, and communication skills
• Tact and discretion when dealing with confidential information
• Attention to detail