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Administrative Support Opportunity

Ideal for Experienced Support Professionals

Location: Dallas, Texas

Duration: 6-12 month contract | Full-time | Onsite

Pay: $29/hour

Are you a sharp, detail-oriented Administrative Support professional with experience assisting executives in fast-paced, high-demand environments? We’re seeking a contract Administrative Support team member to join a respected organization in Dallas, TX. This role requires strong judgment, discretion, and the ability to thrive in a dynamic, collaborative setting—particularly within financial services, government, or corporate environments.

What We’re Looking For:

• Proven experience supporting executives in a complex environment
• Background in financial services, government, or corporate settings preferred
• Ability to manage highly confidential and sensitive information with discretion
• Strong interpersonal skills and a team-first mindset, collaborating across local and global teams
• Calm under pressure and capable of multitasking in a fast-paced environment
• Excellent written and verbal communication skills with a consistently professional tone
• Extreme attention to detail and exceptional organizational skills
• Proactive, independent thinker with excellent problem-solving and follow-up abilities
• High level of integrity, professionalism, and diplomacy
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom
• Familiarity with SAP Concur or similar expense platforms

What You’ll Do:

• Provide day-to-day administrative support to executives and teams across multiple cities
• Coordinate domestic and international travel arrangements, including visa requirements
• Process heavy volumes of expense reports, invoices, and sponsorships in a timely, compliant manner
• Perform general administrative duties such as time entry, scanning, filing, mailing, and archiving
• Maintain awareness of current priorities, ensuring seamless support coverage across the team

Why This Role?

Join a high-performing team in a leading organization where your skills and professionalism will be highly valued. This contract offers meaningful experience, with the potential to open doors for future opportunities.

Apply now to take your next step in a rewarding administrative career!

KEY RESPONSIBILITIES

Administrative & Documentation Support
• Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records
• Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA

Team & Contractor Coordination
• Coordinate daily communication between COLABS teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

Travel & Visit Support
• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting from Pakistan
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers

Launch Assistance
• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services

WHAT OUR IDEAL CANDIDATE SHOULD LOOK LIKE
• 1–3 years of experience in administration, office coordination, or project support
• Saudi National
• Strong organizational skills and attention to detail
• Fluent in Arabic and English (spoken and written)
• Basic understanding of Saudi legal and operational norms is a plus
• Comfortable working in a fast-paced, startup-style environment
• Valid driver’s license is a plus
• Professional, resourceful, and able to communicate clearly with internal and external teams

Our company is seeking an Administrative Support Specialist to provide support in various administrative and clerical tasks within the organization. We’re looking for someone who is very adept in general clerical duties as you will take on various tasks on a day to day basis. You must also be proficient in handling office tools and most common computer applications. You must be good with interpersonal relations as you will work closely with colleagues and staff from other teams, as well as guests and clients. You must also be a good communicator as you will be dealing and interacting with managers and even third party providers, too.

Objectives of this role:

• Assist in the HR department to help in timekeeping, data encoding, and other clerical tasks.
• Take part in office management, particularly in doing most of the general clerical tasks.
• Attend phone calls and answer inquiries or forward calls to the appropriate department.
• Organize and prepare meeting schedules for different departments in the office.
• Monitor office and stationery supplies and ensure to request for new orders when necessary.
• Monitor and make sure the meeting rooms are booked on schedule and they are clean and orderly.
• Work closely with other departments to assist in clerical tasks.
• Assist in the accounting department to help in filing and organizing invoices, receipts, and payments.

• Ability to multitask and be organized.
• Sufficient experience in administrative service support.
• Proficiency in MS Office including Word, Excel, Outlook, and PowerPoint.
• Proficient in office equipment including fax machines, copy machines, projectors, modern phone system, and printers.
• Excellent communication skills.

We are seeking a detail-oriented and organized Administrative and Support Services professional to join our team. In this role, you will handle scheduling, correspondence, record-keeping, and office operations to ensure smooth daily workflows. The ideal candidate has strong communication skills, proficiency with Microsoft Office, and the ability to multitask in a fast-paced environment.

Responsibilities:

• Manage schedules, emails, and phone calls.

• Prepare and maintain reports, files, and documentation.

• Support HR, finance, and customer service functions as needed.

• Assist with office operations and team coordination.

Qualifications:

• High school diploma (Associate’s or Bachelor’s degree preferred).

• Prior experience in administrative or office support.

• Strong organizational and computer skills.

Compensation: Competitive salary, benefits, and growth opportunities.

We are seeking a detail-oriented and organized Administrative and Support Services professional to join our team. In this role, you will handle scheduling, correspondence, record-keeping, and office operations to ensure smooth daily workflows. The ideal candidate has strong communication skills, proficiency with Microsoft Office, and the ability to multitask in a fast-paced environment.

Responsibilities:

• Manage schedules, emails, and phone calls.

• Prepare and maintain reports, files, and documentation.

• Support HR, finance, and customer service functions as needed.

• Assist with office operations and team coordination.

Qualifications:

• High school diploma (Associate’s or Bachelor’s degree preferred).

• Prior experience in administrative or office support.

• Strong organizational and computer skills.

Compensation: Competitive salary, benefits, and growth opportunities.

We are looking for a detail-oriented and organized Administrative and Support Services Associate to provide essential administrative assistance and ensure smooth day-to-day operations. This role involves handling a variety of tasks such as managing schedules, processing documentation, coordinating office activities, and offering support to various departments to maintain organizational efficiency.

• Perform general administrative duties such as answering phones, managing correspondence, and maintaining files.
• Schedule meetings, appointments, and travel arrangements for team members or executives.
• Prepare and process documents, reports, and presentations as needed.
• Assist in data entry, record-keeping, and maintaining accurate office databases.
• Coordinate office supplies inventory and place orders when required.
• Serve as a point of contact for internal and external communications.
• Support HR, finance, and other departments with administrative tasks as necessary.
• Ensure adherence to company policies and maintain confidentiality of sensitive information.
• Help organize company events, training sessions, or workshops.

• High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.
• Proven experience in administrative or office support roles.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail, problem-solving skills, and a positive attitude.

• Full-time/Part-time position.
• Remote.

Job Summary:
We are seeking an experienced and organized Administrative Support Specialist to provide comprehensive administrative and operational support to our branch, division, and directorate. This role requires someone with strong communication skills, exceptional attention to detail, and a self-starting attitude. The ideal candidate will have prior experience working in a professional services or architectural firm, with the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities:
-- Provide day-to-day administrative support for leadership and cross-functional teams
-- Track and update staffing (IPT) charts and organizational structures
-- Perform data entry and reporting tasks, including updates in CCaR and other internal systems
-- Support creation, editing, and formatting of documents, presentations, reports, and briefings (technical and non-technical, classified and unclassified)
-- Assist in the preparation of weekly, monthly, and annual activity reports for leadership review
-- Maintain electronic and paper filing systems and support recordkeeping requirements
-- Handle all mail-related duties, including classified material handling, per security protocols
-- Maintain and distribute internal forms, templates, and standard government correspondence
-- Support inventory tracking, office supply ordering, and equipment requests
-- Facilitate internal communications and scheduling using Microsoft Office, Visio, and SharePoint
-- Assist with writing, editing, and publication of official documents and internal communications
-- Act as Records Custodian (RC), maintaining master files, file plans, and case files as required
-- Assist in the development and maintenance of Operating Instructions (OIs)
-- Contribute to internal marketing efforts by providing guests with visual materials during visits or meetings

Requirements:
-- 2 or more years of experience in an administrative support role
-- Strong organizational and time management skills with the ability to manage multiple priorities
-- Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, Visio, and SharePoint
-- Excellent verbal and written communication skills
-- Ability to handle confidential or classified material with discretion and according to protocol
-- Self-motivated, detail-oriented, and able to work independently and collaboratively
-- Experience supporting professional services or architectural environments is a strong advantage
-- Tech-savvy, with general understanding of design software (Revit, SketchUp, AutoCAD) is preferred but not required

Preferred Qualifications:
-- BA/BS degree in business administration, finance, accounting, insurance, or a related field
-- Experience working in an architectural firm or design-focused professional services firm

Talents Needed for Success:
-- The candidate must be a self-starter, possess strong written and verbal communication skills, and be able to engage both executive and technical audiences
-- They must demonstrate a positive and can-do demeanor and be a standout colleague
-- They must possess the ability to push for target dates, while being empathetic to challenges and obstacles and be the team's voice in raising and mitigating risks with the help of senior management

What We Offer:
-- Competitive salary and performance-based incentives
-- 100 percent remote work flexibility
-- A collaborative and supportive work culture
-- Opportunities for career growth and ongoing professional development
-- Access to tools, training, and resources to support your success

Equal Opportunity Employer Statement:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.