2,056 Clinical Grants Manager jobs in the United States

**Job Type:** Regular **Time Type:** Full time **Work Shift:** Day (United States of America) **FLSA Status:** Exempt **When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.** The Manager of Research Administration reports to a Director of Research Administration in the Office of Sponsored Programs Administration. This position is responsible for providing overall management of defined research areas including team personnel supervision, complex pre-award and post-award functions for all federal and non-federal grants and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. May partner with the Director of Research Administration in strategic planning for defined research areas as well as overall Research Administration. This position has signature authority for the institution. **Job Description:** **Primary Responsibilities:** 1. Manages Research Administrators of all levels and/or Grant Specialists, delegates and prioritizes workflow of assigned research area. Mentors and plays the lead role in training new Research Administrators across defined research areas and is responsible for annual performance evaluations. (essential) 2. Oversees the submission and monitoring of grant proposals for direct reports, and to support the team(s) as needed. Manager also coordinates and supports the preparation of grant proposals for areas of responsibility. (essential) 3. Manages a smaller /complex portfolio (e.g., Chairman/Chief). Manages budgets for federal and non-federal research grants, contracts and sub-contracts. Manager will oversee post award work in their areas of responsibility such as working with Principal Investigators and Program Managers to submit written and electronic requests for unobligated balance carryforwards, change of Principal Investigators, no cost extensions, relinquishing statements and any other federal Grants Management Specialist requests. 4. Oversees the onboarding of new faculty recruits and off boarding of faculty across the team(s). Delegates specific tasks to direct reports when feasible and collaborates with Financial Analyst, department staff and ancillary departments to ensure smooth transition of information, people and equipment. (essential) 5. Collaborates with the RAD to help organize the annual HMFP salary projection for defined areas of management and works with Departments to ensure salary commitments have been met. 6. Provides additional support to Research Administrative Director and Principal Investigators on special projects as necessary. May take on additional responsibilities in the absence of a Research Administrative Director. (essential) 7. Primary oversight auditing of research administrator performance in areas such as, effort reports, deficit management and pre-award database and subcontract management. Reports to PI and Research Administrative Director any unusual or non-compliant issues. (essential) 8. Participates in the development of a Research community-wide orientation program. Maintains necessary information and periodically updates information based on changing Medical Center or regulatory policy changes. Works with Research Administrative Director, Chiefs and/or Principal Investigators to conduct orientation for new faculty and fellows as well as research and support staff. (essential) 9. Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2 or 3. **Required Qualifications:** 1. Bachelor's degree required. 2. 5-8 years of related work experience and 2 years of supervisory/management experience required in a research environment. 7 years of research administration experience including supervisory experience may substitute for degree. 3. Knowledge of grants management, budget preparation, financial management principles and regulatory requirements. 4. Experience with computer systems, including web-based applications and some Microsoft Office applications, including Outlook, Word, Excel, PowerPoint or Access. **Competencies:** **Decision Making:** Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. **Problem Solving:** Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues. **Independence of Action:** Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Director(s) provides broad guidance and overall direction. **Written Communications:** Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas. **Oral Communications:** Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others. **Knowledge:** Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas. **Team Work:** Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments. **Customer Service:** Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner. **Social/Environmental Requirements:** Work requires close attention to task for work to be accurately completed. Intermittent breaks during the workday do not compromise the work. Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities. No substantial exposure to adverse environmental conditions. **Health Care Status:** NHCW: No patient contact.- _Health Care Worker Status may vary by department._ **Sensory Requirements:** Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity <3 feet, Conversation, Telephone. **Physical Requirements:** Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. This job requires constant sitting, frequent Power Grasping using one hand, Fine Manipulation using one hand, Keyboard use. **As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.** **More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.** **Equal Opportunity** **Employer/Veterans/Disabled**

**Job Type:** Regular **Time Type:** Full time **Work Shift:** Day (United States of America) **FLSA Status:** Exempt **When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.** The Manager of Research Administration reports to a Director of Research Administration in the Office of Sponsored Programs Administration. This position is responsible for providing overall management of defined research areas including team personnel supervision, complex pre-award and post-award functions for all federal and non-federal grants and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. May partner with the Director of Research Administration in strategic planning for defined research areas as well as overall Research Administration. This position has signature authority for the institution. **Job Description:** **Primary Responsibilities:** 1. Manages Research Administrators of all levels and/or Grant Specialists, delegates and prioritizes workflow of assigned research area. Mentors and plays the lead role in training new Research Administrators across defined research areas and is responsible for annual performance evaluations. (essential) 2. Oversees the submission and monitoring of grant proposals for direct reports, and to support the team(s) as needed. Manager also coordinates and supports the preparation of grant proposals for areas of responsibility. (essential) 3. Manages a smaller /complex portfolio (e.g., Chairman/Chief). Manages budgets for federal and non-federal research grants, contracts and sub-contracts. Manager will oversee post award work in their areas of responsibility such as working with Principal Investigators and Program Managers to submit written and electronic requests for unobligated balance carryforwards, change of Principal Investigators, no cost extensions, relinquishing statements and any other federal Grants Management Specialist requests. 4. Oversees the onboarding of new faculty recruits and off boarding of faculty across the team(s). Delegates specific tasks to direct reports when feasible and collaborates with Financial Analyst, department staff and ancillary departments to ensure smooth transition of information, people and equipment. (essential) 5. Collaborates with the RAD to help organize the annual HMFP salary projection for defined areas of management and works with Departments to ensure salary commitments have been met. 6. Provides additional support to Research Administrative Director and Principal Investigators on special projects as necessary. May take on additional responsibilities in the absence of a Research Administrative Director. (essential) 7. Primary oversight auditing of research administrator performance in areas such as, effort reports, deficit management and pre-award database and subcontract management. Reports to PI and Research Administrative Director any unusual or non-compliant issues. (essential) 8. Participates in the development of a Research community-wide orientation program. Maintains necessary information and periodically updates information based on changing Medical Center or regulatory policy changes. Works with Research Administrative Director, Chiefs and/or Principal Investigators to conduct orientation for new faculty and fellows as well as research and support staff. (essential) 9. Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2 or 3. **Required Qualifications:** 1. Bachelor's degree required. 2. 5-8 years of related work experience and 2 years of supervisory/management experience required in a research environment. 7 years of research administration experience including supervisory experience may substitute for degree. 3. Knowledge of grants management, budget preparation, financial management principles and regulatory requirements. 4. Experience with computer systems, including web-based applications and some Microsoft Office applications, including Outlook, Word, Excel, PowerPoint or Access. **Competencies:** **Decision Making:** Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. **Problem Solving:** Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues. **Independence of Action:** Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Director(s) provides broad guidance and overall direction. **Written Communications:** Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas. **Oral Communications:** Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others. **Knowledge:** Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas. **Team Work:** Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments. **Customer Service:** Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner. **Social/Environmental Requirements:** Work requires close attention to task for work to be accurately completed. Intermittent breaks during the workday do not compromise the work. Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities. No substantial exposure to adverse environmental conditions. **Health Care Status:** NHCW: No patient contact.- _Health Care Worker Status may vary by department._ **Sensory Requirements:** Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity <3 feet, Conversation, Telephone. **Physical Requirements:** Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. This job requires constant sitting, frequent Power Grasping using one hand, Fine Manipulation using one hand, Keyboard use. **As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.** **More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.** **Equal Opportunity** **Employer/Veterans/Disabled**

**Position Details**
Position Information
**Requisition Number**
S4759P
**Home Org Name**
Electronic Research Administration
**Division Name**
VP for Research and Economic Dev
**Position Title**
Electronic Research Administration Data Analyst
**Job Class Code**
DB57
**Appointment Status**
Full-time
**Part-time FTE**
**Limited Term**
No
**Limited Term Length**
**Job Summary**
**This position is located on the Auburn University campus in Auburn, AL**
The Office of the Senior Vice President for Research and Economic Development is seeking qualified candidates for the role of **Electronic Research Administration (ERA ) Data Analyst** . This position is responsible for extracting, transforming, and analyzing data from theERA system and related platforms. The analyst will develop dashboards, automate reporting processes, and generate actionable insights to enhance research compliance and operational efficiency.
**Essential Functions**
+ Extracts, cleans, transforms, and analyzes data from the Electronic Research Administration (ERA ) system or other institutional systems, ensuring its accuracy and relevance, to provide meaningful and actionable reports, and to enhance the process improvement and reporting capabilities of theERA unit by identifying key performance indicators, uncovering trends, and facilitating data-driven decision-making. DevelopsSQL queries and data pipelines to automate reporting.
+ Develops and maintains dashboards and visualizations to effectively present findings, ensuring clear communication of insights to stakeholders. This includes designing user-friendly interfaces, integrating real-time data updates, and utilizing visualization tools to highlight key metrics and trends.
+ Leads collaborations with cross-functional teams to define analytical priorities and design custom data solutions. Gathers requirements, customizes dashboards to meet specific needs, and provides training to stakeholders on how to interpret and utilize the visualizations for informed decision-making.
+ Develops data strategies that directly support compliance, planning, and institutional decision-making.
+ Performs other related duties as assigned.
**Why Work at Auburn?**
+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
+ **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
**Minimum Qualifications**
+ Bachelor's degree.
+ 3 years of experience in data analysis and reporting, as well as with data management tools or systems.
+ Must be a US citizen or US a Permanent Resident.
Minimum Skills, License, and Certifications
**Minimum Skills and Abilities**
+ Strong knowledge ofSQL , Excel, and dashboard tools (Power BI, Tableau, Visio, etc.).
+ Familiarity with data governance and Extract, Transform, Load (ETL ) tools.
+ Familiarity with Huron Research Suite (HRS ) integrations and data workflows within enterprise environments.
+ Analytical mindset with strong attention to detail and problem-solving skills.
+ Ability to navigate HRS's nested data structures for reporting and analytics purposes.
+ Ability to build and optimizeSQL queries and automated data pipelines to streamline reporting.
**Minimum Technology Skills**
**Minimum License and Certifications**
Desired Qualifications
**Desired Qualifications**
+ Bachelor's degree in Data Analytics, Computer Science, Information Systems, Business Administration, or other relevant field desired.
+ Experience in research administration systems.
+ Experience in Higher Education.
Posting Detail Information
**Salary Range**
$56,610-$96,230
**Job Category**
Research
**Working Hours if Non-Traditional**
**City position is located in:**
Auburn
**State position is located:**
AL
**List any hazardous conditions or physical demands required by this position**
**Posting Date**
09/19/2025
**Closing Date**
**Equal Opportunity Compliance Statement**
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite ( to learn more.
**Special Instructions to Applicants**
Contact information for 3 reference providers is required as part of the application process.
**Quick Link for Internal Postings**
Needed to Apply**
**Required Documents**
1. Resume
2. Cover Letter
**Optional Documents**

**Job Description**
The Program Manager II supports department or program leadership and manages the activities and functions of a large or complex program or multiple programs to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. The program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but it is not a department itself.
Assists the Sr. Grants Manager with the following job duties associated with the day to day management of the Clinical Translational Science Award (CTSA) - Monitors non-compliant publications; Assists with requests and correspondence from UL1, KL2, and TL1 Teams; Assists with the Research Performance Progress Report, including data entry into InfoEd and eRA Commons.
**Qualifications**
+ Bachelor's degree or greater preferred, or combination of applicable experience and education
+ 7+ years of experience
**Responsibilities**
+ Develops and independently implements new or revised program goals, strategies and objectives to sustain and grow programs and services.
+ Assists researchers with performing needs assessments and analyzing of data for basis of program development.
+ Develops and schedules a program work plan in accordance with specifications, objectives and funding limitations; oversees daily operations and coordinates program activities through assigned staff; prioritizes and delegates work activities.
+ Prepares budget proposals and recommendations and establishes a budget control system for controlling expenditures; controls expenditures in accordance with budget allocations.
+ Prepares proposals for funding and/or funding continuation from outside sponsors/donors.
+ Represents the Program to the public, key stakeholders and other interested parties.
+ Confers with staff and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretations; refers to appropriate department or person when unable to respond.
+ Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies/funders.
+ Evaluates program effectiveness to develop and implement improved methods; devises evaluation methodology and implements; analyzes results and takes proper action based on outcome.
+ Reviews applications or other program documents to determine acceptance or make decisions pertaining to program.
+ Develops and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
+ Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling and participant communications.
+ Interacts and maintains liaison with students, faculty, staff and outside/community agencies or committees in facilitating program objectives.
+ Prepares salary and supply budgets and monitors accounts payable and receivable.
+ Compiles productivity, compliance and profit/loss reports.
+ Prepares travel, check and purchase order requests; initiates Human Resources transactions and follows up.
+ Assists with or leads special projects and provides analytical support.
+ Performs other related duties
**About Us**
**Strength through Unity and Inclusion**
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
**About the Mount Sinai Health System:**
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
**Equal Opportunity Employer**
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
**Compensation Statement**
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $ - $ Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Associate Vice Provost for Research Administration at Illinois Institute of Technology summary:

The Associate Vice Provost for Research Administration at Illinois Institute of Technology leads the full lifecycle of sponsored research administration, including pre-award, post-award, and compliance functions. This senior leadership role ensures regulatory compliance, strategic policy development, and fosters a service-oriented culture that supports over 200 research-active faculty. The position focuses on operational excellence, faculty engagement, and advancing the university’s research mission through effective coordination and innovation in research administration processes.

Position Details
Position Information
Position Title
Associate Vice Provost for Research Administration
Requisition #
S01475P
FLSA
Exempt
Location
IIT-Mies Campus (MC), 10 West 35th St., Chicago
Department
Research Administration
GENERAL DESCRIPTION
Located in the heart of Chicago, Illinois Tech is a Carnegie R2 university recognized for its strengths in applied research, innovation, and community impact. With a growing research ecosystem that includes federally funded centers, industry consortia, and interdisciplinary institutes, the university is a leader in fields such as energy, health, AI, cybersecurity, food safety, quantum science, and advanced manufacturing.
Illinois Tech's urban location offers unique advantages. The university is within close proximity to Argonne National Laboratory, Fermilab, and corporate R&D hubs in pharmaceuticals, engineering, and finance. The city also hosts a thriving startup and tech incubator ecosystem that enhances opportunities for public-private partnerships, technology transfer, and collaborative innovation.
The Office of Research supports the work of more than 200 research-active faculty, ensuring compliance, enabling access to resources, and fostering external collaboration. The AVP will be a key leader in advancing Illinois Tech's mission through operational excellence and strategic foresight in research administration.
Illinois Institute of Technology (Illinois Tech), a nationally ranked, private, technology-focused research university in Chicago, invites applications for the position of Associate Vice Provost (AVP) for Research Administration. This senior leadership role is a cornerstone of the university's strategy to strengthen and streamline research support services in alignment with Illinois Tech's growing sponsored research activity.
Reporting directly to the Vice Provost for Research, the AVP will provide institutional leadership over the full lifecycle of sponsored research administration, from proposal development to award closeout. Leading a unified and service-oriented team that includes Pre-Award Services , Post-Award Services and Compliance , and Research Administration Services , the AVP will play a pivotal role in shaping administrative systems and policies, strengthening compliance, and fostering a highly service-oriented culture that empowers faculty and enhances Illinois Tech's national research profile.
Structure of the Office of Research
The Office of Research, led by the Vice Provost for Research, is organized around three primary functional areas:

• Research Administration (Awards)
• Research Partnerships
• Research Initiatives

The AVP for Research Administration (Awards) will lead the integrated coordination of these three sponsored programs offices (Pre-Award, Post-Award, Research Admin Services) and work closely with other divisions to support the university's sponsored research enterprise.
Benefits
Our commitment to employee well-being is reflected in our competitive benefits package located here:
COMMUNICATIONS
Serves as administrative liaison between IIT and external funding agencies and professional research organizations.
CUSTOMER SERVICE
Signs grant and contract applications, necessary assurances and certifications, and grant and contract documents on behalf of IIT as its Authorized Institutional Official; negotiates grant and contract conditions; secures formal acceptance and ensures that all legal and regulatory requirements related to research administration are met.
Critically evaluates grant proposals and pre-award provisions to assure compliance with funding agency and IIT requirements; resolves conflicts; summarizes proposal issues for the Vice Provost for Research and assumes primary responsibility for submission of proposals to funding agencies.
Makes consistent and independent judgment and decisions regarding compliance with IIT policy, federal and state regulations governing grants and contracts.
Special Schedule Requirements
N/A
EEOC Statement
Illinois Institute of Technology is an EEO/Title VI/Title IX/Section 504/ADA/ADEA employer that welcomes applications from individuals of all backgrounds who bring varied perspectives and experiences to the university community. The university provides equal employment opportunities regardless of race, color, national origin, sex, religion, age, veteran, or disability status, and any other protected class under applicable state and federal laws and regulations. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience

• Ideal candidates will bring a mix of strategic vision and operational experience, along with many of the following qualifications:
• Bachelor's degree required; advanced degree preferred.
• Professional engagement with NCURA, SRAI, COGR, or related organizations preferred.

Knowledge & Skills
At least 10 years of progressively responsible experience in research administration, preferably at a research-intensive university.

• Deep familiarity with federal sponsor policies (e.g., NSF, NIH, DOE, DOD), Uniform Guidance, and grants management systems.
• Demonstrated success leading and integrating pre- and post-award functions, including budget review, contract negotiation, compliance, and financial reporting.
• Proven ability to build and mentor diverse, high-performing administrative teams.
• Experience with policy development, cross-unit coordination, and enterprise system implementation (e.g., Cayuse or similar).

SUPERVISION & BUDGET AUTHORITY
Interviews, trains, evaluates and manages staff.
Physical Environment and Requirements
N/A
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
A level of knowledge normally acquired through the completion of a bachelor's degree. Certified Research Administrator (CRA) preferred.
Key Responsibilities
Key Responsibility
Leadership of Awards and Sponsored Research

• Oversee the entire Awards infrastructure, including Pre-Award services, Post-Award accounting and compliance, and Research Administration Services.
• Build a cohesive and collaborative management team across the three units to deliver seamless research support throughout the grant lifecycle.
• Champion a culture of customer service, responsiveness, and shared accountability across the sponsored research operation.

Percentage Of Time
25
Key Responsibility
Strategic and Operational Planning

• Develop and execute strategies to support Illinois Tech's research growth objectives through administrative innovation and policy alignment.
• Leverage analytics and performance metrics to identify gaps, increase efficiency, and inform resource allocation.

Percentage Of Time
25
Key Responsibility
Faculty Engagement and Process Improvement

• Partner with faculty and academic units to reduce administrative burden and enhance support for proposal development and award management.
• Coordinate training programs and resource development to increase understanding of research administration best practices.
• Drive adoption of modern digital research administration tools and automated workflows to improve efficiency and transparency.

Percentage Of Time
25
Key Responsibility
Compliance, Risk, and Institutional Authority

• Serve as a designated institutional authority for research administration policies and transactions, including F&A negotiations, effort certification, and cost-share exceptions.
• Ensure regulatory and sponsor compliance in collaboration with the Research Compliance and General Counsel offices.
• Develop and enforce policies and standard operating procedures aligned with federal and sponsor expectations.

Percentage Of Time
25
Posting Information
Work Hours
Monday - Friday, 8:30 a.m. - 5:00 p.m.
Position Category
Full Time
Posting Date
09/19/2025
Closing Date
Posted Until Filled
Yes
Quicklink for Posting

Keywords:

research administration, sponsored research, grant management, compliance, pre-award services, post-award services, research policy, federal grants, contract negotiation, university research leadership

Position Summary

JOB DESCRIPTION

The Donald Guthrie Foundation for Research (DGF) is the research arm of The Guthrie Clinic and operates as a 501(c)(3) nonprofit organization. Its mission is to support, facilitate, and grow high-impact clinical, translational, and basic science research that enhances patient outcomes and improves healthcare delivery within the Twin Tiers community and beyond.

This position represents the administrative dyad component of a physician-administrator leadership model. The dyad pairs the Executive Director of Research (physician leader-HPA) with a senior administrative executive to collaboratively lead the strategic, operational, and compliance functions of DGF. This role is central to ensuring the effective oversight of clinical research, human subject protections, data governance, educational research, and partnership development.

The administrative executive has broad oversight responsibilities across core domains:

• Clinical Research Operations in compliance and in regulatory areas.
• Supports research and scholarly activities related to Graduate Medical Education (GME), encompassing residents, fellows and medical students across Guthrie’s 10 residency and 7 fellowship programs and clinical partnerships with GCSOM and LECOM.
• LEAP Testing Service accreditation (LTS)
  
  
  

Education, Licensure, Certification & Experience Requirements

• Master’s degree required (MPH, MHA, MBA, or MS in STEM discipline).
• Minimum 3–5 years of direct experience in clinical or pharmaceutical-sponsored research or regulatory fields such as the FDA, NIH, or HHS.
• Minimum 5 years of experience in managing a clinical research organization
• Certifications in research administration (e.g., SOCRA, ACRP) preferred.
  
  
  

Leadership & Strategic Planning

• At least 5 years of progressive leadership experience in research administration, higher education, or complex healthcare systems.
• Demonstrated success with program development, P&L accountability, strategic planning, and cross-functional implementation.
• Proven ability to lead and mentor high-performing teams.
  
  
  

Operations & Compliance

• Deep understanding of human-subjects research compliance (AAHRPP, FDA, IRB, GCP, ICH).
• Experience in integrating clinical research into health system priorities and workflows.
• Knowledge of REDCap, regulatory software, and grant management tools.
  
  
  

Collaboration & Communication

• Experience partnering with physician investigators and clinical departments.
• Strong interpersonal, negotiation, and stakeholder engagement skills, especially in multidisciplinary environments.
• Experience coordinating with university research programs and navigating academic health partnerships.
  
  
  

Essential Functions And Responsibilities

• Human Research Protections Program (HRPP) & IRB Oversight
• Work closely with the Organizational Official for the Federalwide Assurance (FWA) ensuring that The Guthrie Clinic fulfills its responsibilities under the FWA.
• Ensure IRB operations align with federal (OHRP, FDA), state laws and institutional policies. Provides guidance to the IRB in developing policies and procedures, interpreting regulations, obtaining Foundation Board approval of new IRB members, and executing recommendations of senior leadership and governing boards of The Guthrie Clinic.
• Assist Human Protection Administrator (HPA) by implementing rigorous oversight of human subject protocols, training programs, and IRB quality assurance processes. Assures that the IRB has appropriate resources to carry out its functions and that any additional reviews and approvals required by the organization are obtained before a research protocol involving human subjects can commence.
• Advises The Guthrie Clinic senior leadership on HRPP regulatory issues.
• Oversee FDA inspections, audits, AAHRPP accreditation, and documentation workflows to safeguard ethical research conduct.
• Research Governance & Institutional Integration
• Serve as the Director of Research to align research priorities with Guthrie’s strategic goals.
• Serve as the Research Integrity Officer to oversee academic integrity and development of procedures for investigating allegations of research misconduct.
• Oversight of sponsored research including investigational drug and device clinical trials
• Oversight of investigator-initiated research. Determine feasibility, scientific review, funding and resource allocation. Communicate directly with FDA for investigational new drug (IND) and investigational device exemptions (IDE), providing scientific expertise to the lead investigator.
• Lead initiatives in research data governance, REDCap implementation, and policy development.
• Resource Optimization & Financial Management
• Develop and monitor program budgets, grant revenue, and research-related expenses.
• Manage pharmaceutical and federally funded study contracts, billing compliance, and audit preparation.
• Maintain dashboards to monitor research output, investigator activity, and financial performance.
• Ensure research is financially sustainable, integrated with clinical operations, and positioned for external funding.
• Expansion of Research Capacity & Partnerships
• Strengthen collaborations with academic institutions including GCSOM, Binghamton University, LECOM, Cornell, and others.
• Support data-sharing agreements, MOUs, and joint research project development.
• Promote a culture of innovation and cross-disciplinary inquiry throughout Guthrie.
• Expand and oversee expansion and integration of pharmaceutical clinical research within other Guthrie entities.
• Support for Graduate Medical Education & Scholarly Activity
• Lead the administrative support for GME-related research output.
• Collaborate with program directors, residents, fellows, and medical students to advance scholarly engagement and mentorship.
• Track metrics and outcomes related to GME academic research productivity.
• Development of Systems and Infrastructure
• Build and maintain robust business processes for research operations, including project management, financial tracking, metrics reporting, and contract oversight.
• Implement quality improvement practices across all research functions.
  
  
  

Additional Responsibilities

• Serve as the primary liaison to internal leadership, Foundation Board members, and external stakeholders on all matters related to research operations.
• Support faculty development and mentoring to increase investigator-initiated research output.
• Lead infrastructure development to support new research lines, including community-based, implementation science, and translational studies.
  
  
  

Working Conditions

• While in-person presence is preferred, the Administrative Executive may work remotely, with a flexible expectation of at least six on-site days per year to support key activities such as quarterly Board meetings, annual reviews, site visits, or other major events as needed.
• Standard office setting with regular use of computers and communication tools.
• Minimal exposure to safety hazards; no direct patient contact.
• Hybrid or remote flexibility may be considered based on organizational needs.
  
  
  

Internal and External Contacts

• Daily engagement with staff across clinical, educational, and administrative domains.
• Regular interaction with academic institutions, regulatory agencies, industry sponsors, and community partners.
  
  
  

Quality Improvement Statement

All DGF personnel are expected to engage actively in continuous improvement efforts by:

• Identifying opportunities for quality enhancement.
• Participating in data collection and evaluation.
• Contributing to improvement teams and initiatives.
  
  
  

About Us

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.

Financial Analyst I (Research Administration - Galveston)
**Galveston, Texas, United States**
**New**
Research Academic & Clinical
UTMB Health
Requisition #
**Minimum Qualifications:**
Bachelor's degree in finance/accounting or equivalent in related field and 0 to 2 years of relevant work experience.
**Preferred Qualifications:**
CPA and/or master's degree in business or related field is preferred. Experience in Health Systems and Academic Medicine is desirable.
**Job Summary:**
To provide assistance with financial and operational analysis activities with a limited functional or organizational scope.
**Job Duties:**
+ Supports the coordination, preparation and analytical review of financial and operational reports, financial statements, scorecards, metrics, benchmarks, budgets, and financial forecasts as directed
+ Supports the analysis of historical and projected financial and operational data to provide leadership information to make relevant financial decisions
+ Supports the preparation of information to support developing trends that will inform forecasts and management decision making
+ Identify and utilize technology and best practices to ensure continuous process improvement
+ Efficiently retrieves and compiles financial data and statistical information
+ Remains current with and progressively learns industry trends, analytical techniques and appropriate financial systems necessary to complete essential job functions
+ Adheres to internal controls and reporting structure
+ Performs related duties as assigned
**Salary Range:**
Commensurate with experience.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Position Summary
JOB DESCRIPTION
The Donald Guthrie Foundation for Research (DGF) is the research arm of The Guthrie Clinic and operates as a 501(c)(3) nonprofit organization. Its mission is to support, facilitate, and grow high-impact clinical, translational, and basic science research that enhances patient outcomes and improves healthcare delivery within the Twin Tiers community and beyond.
This position represents the administrative dyad component of a physician-administrator leadership model. The dyad pairs the Executive Director of Research (physician leader-HPA) with a senior administrative executive to collaboratively lead the strategic, operational, and compliance functions of DGF. This role is central to ensuring the effective oversight of clinical research, human subject protections, data governance, educational research, and partnership development.
The administrative executive has broad oversight responsibilities across core domains:

• Clinical Research Operations in compliance and in regulatory areas.
• Supports research and scholarly activities related to Graduate Medical Education (GME), encompassing residents, fellows and medical students across Guthrie’s 10 residency and 7 fellowship programs and clinical partnerships with GCSOM and LECOM.
• LEAP Testing Service accreditation (LTS)
  

Education, Licensure, Certification & Experience Requirements

• Master’s degree required (MPH, MHA, MBA, or MS in STEM discipline).
• Minimum 3–5 years of direct experience in clinical or pharmaceutical-sponsored research or regulatory fields such as the FDA, NIH, or HHS.
• Minimum 5 years of experience in managing a clinical research organization
• Certifications in research administration (e.g., SOCRA, ACRP) preferred.
  

Leadership & Strategic Planning

• At least 5 years of progressive leadership experience in research administration, higher education, or complex healthcare systems.
• Demonstrated success with program development, P&L accountability, strategic planning, and cross-functional implementation.
• Proven ability to lead and mentor high-performing teams.
  

Operations & Compliance

• Deep understanding of human-subjects research compliance (AAHRPP, FDA, IRB, GCP, ICH).
• Experience in integrating clinical research into health system priorities and workflows.
• Knowledge of REDCap, regulatory software, and grant management tools.
  

Collaboration & Communication

• Experience partnering with physician investigators and clinical departments.
• Strong interpersonal, negotiation, and stakeholder engagement skills, especially in multidisciplinary environments.
• Experience coordinating with university research programs and navigating academic health partnerships.
  

Essential Functions And Responsibilities

• Human Research Protections Program (HRPP) & IRB Oversight
• Work closely with the Organizational Official for the Federalwide Assurance (FWA) ensuring that The Guthrie Clinic fulfills its responsibilities under the FWA.
• Ensure IRB operations align with federal (OHRP, FDA), state laws and institutional policies. Provides guidance to the IRB in developing policies and procedures, interpreting regulations, obtaining Foundation Board approval of new IRB members, and executing recommendations of senior leadership and governing boards of The Guthrie Clinic.
• Assist Human Protection Administrator (HPA) by implementing rigorous oversight of human subject protocols, training programs, and IRB quality assurance processes. Assures that the IRB has appropriate resources to carry out its functions and that any additional reviews and approvals required by the organization are obtained before a research protocol involving human subjects can commence.
• Advises The Guthrie Clinic senior leadership on HRPP regulatory issues.
• Oversee FDA inspections, audits, AAHRPP accreditation, and documentation workflows to safeguard ethical research conduct.
• Research Governance & Institutional Integration
• Serve as the Director of Research to align research priorities with Guthrie’s strategic goals.
• Serve as the Research Integrity Officer to oversee academic integrity and development of procedures for investigating allegations of research misconduct.
• Oversight of sponsored research including investigational drug and device clinical trials
• Oversight of investigator-initiated research. Determine feasibility, scientific review, funding and resource allocation. Communicate directly with FDA for investigational new drug (IND) and investigational device exemptions (IDE), providing scientific expertise to the lead investigator.
• Lead initiatives in research data governance, REDCap implementation, and policy development.
• Resource Optimization & Financial Management
• Develop and monitor program budgets, grant revenue, and research-related expenses.
• Manage pharmaceutical and federally funded study contracts, billing compliance, and audit preparation.
• Maintain dashboards to monitor research output, investigator activity, and financial performance.
• Ensure research is financially sustainable, integrated with clinical operations, and positioned for external funding.
• Expansion of Research Capacity & Partnerships
• Strengthen collaborations with academic institutions including GCSOM, Binghamton University, LECOM, Cornell, and others.
• Support data-sharing agreements, MOUs, and joint research project development.
• Promote a culture of innovation and cross-disciplinary inquiry throughout Guthrie.
• Expand and oversee expansion and integration of pharmaceutical clinical research within other Guthrie entities.
• Support for Graduate Medical Education & Scholarly Activity
• Lead the administrative support for GME-related research output.
• Collaborate with program directors, residents, fellows, and medical students to advance scholarly engagement and mentorship.
• Track metrics and outcomes related to GME academic research productivity.
• Development of Systems and Infrastructure
• Build and maintain robust business processes for research operations, including project management, financial tracking, metrics reporting, and contract oversight.
• Implement quality improvement practices across all research functions.
  

Additional Responsibilities

• Serve as the primary liaison to internal leadership, Foundation Board members, and external stakeholders on all matters related to research operations.
• Support faculty development and mentoring to increase investigator-initiated research output.
• Lead infrastructure development to support new research lines, including community-based, implementation science, and translational studies.
  

Working Conditions

• While in-person presence is preferred, the Administrative Executive may work remotely, with a flexible expectation of at least six on-site days per year to support key activities such as quarterly Board meetings, annual reviews, site visits, or other major events as needed.
• Standard office setting with regular use of computers and communication tools.
• Minimal exposure to safety hazards; no direct patient contact.
• Hybrid or remote flexibility may be considered based on organizational needs.
  

Internal and External Contacts

• Daily engagement with staff across clinical, educational, and administrative domains.
• Regular interaction with academic institutions, regulatory agencies, industry sponsors, and community partners.
  

Quality Improvement Statement
All DGF personnel are expected to engage actively in continuous improvement efforts by:

• Identifying opportunities for quality enhancement.
• Participating in data collection and evaluation.
• Contributing to improvement teams and initiatives.
  

About Us
Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.
The Guthrie Clinic is an Equal Opportunity Employer.
The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.

Clinical Trials Coverage Analyst (Research Administration - Galveston)
**Galveston, Texas, United States**
Research Academic & Clinical
UTMB Health
Requisition #
**EDUCATION & EXPERIENCE**
**Minimum Qualifications:**
Bachelor's degree or equivalent, five years of related experience.
**Preferred Qualifications:**
+ Experience in clinical research, ideally with a background in clinical research medical billing and coding
**JOB SUMMARY**
Provides centralized administrative review of clinical trial agreements, study protocols, informed consent documents, and budgets to ensure Principal Investigators and other billing entities comply with federal and state regulations for clinical research billing.
**Scope:** **_NA_**
**ESSENTIAL JOB FUNCTIONS**
**Job Duties:**
+ Determine whether proposed clinical trials qualify as defined in all relevant national coverage decisions.
+ Acts as a resource and assists Principal Investigators, study coordinators, and budget analysts in determining that all costs for clinical studies are included in the study budget and are appropriate and/or accurate.
+ With input from the principal investigators and study coordinators, the proper allocation of items and services between routine and research costs is determined, and methods are set up to bill accordingly. This responsibility includes the following tasks: ensuring budget worksheets identify appropriate billing parties, reviewing financial agreements with UTMB contracts specialists and, if necessary, collaborating entities, and ensuring financial consistency between research agreements and study protocols.
+ Ensures that relevant sections of the informed consent document conform to CMS billing rules.
+ Assists in mandatory training courses for faculty and personnel involved in clinical research when necessary.
+ Coordinates the development of Standard Operating Procedures (SOPs) for all entities involved with clinical research billing.
+ Assists in the development of monitoring plans for billing-related activities.
+ Generates billing grids with applicable CPT and/or other codes in the Institution's Clinical Trial Management System.
+ Remains knowledgeable and up to date with current FDA and Medicare guidelines for clinical trial billing
+ Maintains a complete portfolio of accounts receivable throughout the revenue cycle, including charge review, account work queues, claim edits, and claim submission.
+ Reviews charges in Epic and Epic-generated reports to identify standard-of-care, research-related, or indeterminate services.
+ Follows federal and state regulations to ensure compliance standards are met.
+ Review research patient accounts to ensure research charges are routed appropriately.
+ Communicate with Revenue Cycle teams, payors, and others to resolve account discrepancies or errors.
+ Participates in meetings, as needed, to address potential payor concerns
+ Other duties as assigned
+ Adheres to internal controls and reporting structure.
+ Performs related duties as required.
**Knowledge/Skills/Abilities:**
+ Working knowledge of Epic and OnCore systems
+ Communication skills
+ Problem-solving skills
+ Critical Thinking
**LICENSES, REGISTRATIONS OR CERTIFICATIONS**
**Required:** **NA**
**Preferred:** **NA**
**SUPERVISION**
**_NA_**
**WORKING ENVIRONMENT/EQUIPMENT**
The standard office environment at UTMB's main campus is Galveston.
**Salary Range:**
Commensurate with experience
**Equal Employment Opportunity**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation