4,831 Conference Coordinator jobs in the United States

Flik Hospitality Group

Salary: $20 - $21 / hour

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish.

Job Summary

In this role you will ensure successful delivery of all services for meetings and conferences by coordinating with clients, vendors and coworkers.

Key Responsibilities:

• Client Interaction: Answer telephones and make reservations for clients, ensuring a friendly and professional demeanor.

• Database Management: Track and manage information in the database with precision and accuracy.

• Event Planning: Take charge of planning and coordinating events in the conference center, ensuring all details are meticulously handled.

• Communication: Facilitate effective communication with operating departments including Conference Services, Catering, and Audio Visual to ensure smooth operations.

• Room Preparation: Collect all relevant details to ascertain that the conference rooms are appropriate for the specific type and purpose of the meeting.

• Audio Visual Coordination: Ensure conference rooms are suitable for customer specifications regarding audio visual capabilities in the room.

• Business Center Services: Provide business center services as requested.

• Reporting: Run daily, weekly, and monthly reports to maintain accurate records and facilitate conference room layouts.

• Finalization: Finalize all planning details with clients and distribute information to all relevant departments.

Preferred Qualifications:

• Education: A four-year college degree is preferred.

• Technical Skills: Proficiency in Microsoft Office suite.

• Experience: At least two years of exceptional customer service experience in the hospitality industry.

• Proactive Mindset: Ability to anticipate and support changes in our business environment.

• Industry Knowledge: Stay updated with industry trends and share insights with the team.

• Customer Service: Exceptional customer service abilities, with a focus on creating memorable experiences for clients

Apply to Flik today!

Flik is a member of Compass Group USA

Click here to Learn More about the Compass Story (

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Flik maintains a drug-free workplace.

Associates at Flik Hospitality are offered many fantastic benefits.

• Medical

• Dental

• Vision

• Life Insurance/ AD

• Disability Insurance

• Retirement Plan

• Paid Time Off

• Holiday Time Off (varies by site/state)

• Associate Shopping Program

• Health and Wellness Programs

• Discount Marketplace

• Identity Theft Protection

• Pet Insurance

• Commuter Benefits

• Employee Assistance Program

• Flexible Spending Accounts (FSAs)

• Paid Parental Leave

• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.

Req ID: 1451872

Flik Hospitality Group

JEANNE M LANE

((req_classification))

Flik Hospitality Group

Salary: $65000 - $7000 / year

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish.

Job Summary

The Conference Concierge will be the day-to-day face of the Treehouse. On a day-to-day basis the Concierge will be located on the first and be the first point of contact for many visitors.

The Concierge will be involved in planning, organizing, and overseeing all aspects of meetings and events held at our standalone conference center. This role involves greeting clients, managing event logistics, and ensuring the smooth execution of events to provide exceptional experience for all attendees.

Key Responsibilities:

Welcome Desk Duties: Greet attendees at the welcome desk, provide information, and assist with any inquiries or issues.

On-Site Management: Be present during events to manage operations, address any issues, and ensure client satisfaction.

Client Coordination: Serve as the primary point of contact for clients, understanding their needs and ensuring all requirements are met.

Event Planning: Develop detailed event plans, including timelines, budgets, and resource allocation.

Vendor Management: Coordinate with external vendors (caterers, AV technicians, decorators, etc.) to ensure all services are delivered as per the event requirements.

Logistics Management: Oversee the setup and breakdown of event spaces, ensuring all equipment and materials are in place and functioning correctly.

Post-Event Follow-Up: Conduct post-event evaluations to gather feedback and identify areas for improvement.

Administrative Tasks: Handle administrative duties such as maintaining event records, processing invoices, and preparing reports.

Preferred Qualifications:

• Excellent organizational and multitasking abilities.

• Strong communication and interpersonal skills.

• Proficiency in event management software and Microsoft Office Suite.

• Ability to work under pressure and handle multiple events simultaneously.

• Attention to detail and problem-solving skills.

• Friendly and approachable demeanor for greeting attendees.

Working Conditions:

• Ability to work flexible hours, including evenings and weekends, as required by event schedules.

• Physical ability to assist with event setup and breakdown.

Apply to Flik today!

Flik is a member of Compass Group USA

Click here to Learn More about the Compass Story (

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Flik maintains a drug-free workplace.

Associates at Flik Hospitality are offered many fantastic benefits.

• Medical

• Dental

• Vision

• Life Insurance/ AD

• Disability Insurance

• Retirement Plan

• Paid Time Off

• Holiday Time Off (varies by site/state)

• Associate Shopping Program

• Health and Wellness Programs

• Discount Marketplace

• Identity Theft Protection

• Pet Insurance

• Commuter Benefits

• Employee Assistance Program

• Flexible Spending Accounts (FSAs)

• Paid Parental Leave

• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.

Req ID: 1454530

Flik Hospitality Group

JEANNE M LANE

((req_classification))

Flik Hospitality Group

Salary: $21 / hour

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish.

Job Summary

In this role you will ensure successful delivery of all services for meetings and conferences by coordinating with clients, vendors and coworkers.

Key Responsibilities:

• Client Interaction: Answer telephones and make reservations for clients, ensuring a friendly and professional demeanor.
• Database Management: Track and manage information in the database with precision and accuracy.
• Event Planning: Take charge of planning and coordinating events in the conference center, ensuring all details are meticulously handled.
• Communication: Facilitate effective communication with operating departments including Conference Services, Catering, and Audio Visual to ensure smooth operations.
• Room Preparation: Collect all relevant details to ascertain that the conference rooms are appropriate for the specific type and purpose of the meeting.
• Audio Visual Coordination: Ensure conference rooms are suitable for customer specifications regarding audio visual capabilities in the room.
• Business Center Services: Provide business center services as requested.
• Reporting: Run daily, weekly, and monthly reports to maintain accurate records and facilitate conference room layouts.
• Finalization: Finalize all planning details with clients and distribute information to all relevant departments.

Preferred Qualifications:

• Education: A four-year college degree is preferred.
• Technical Skills: Proficiency in Microsoft Office suite.
• Experience: At least two years of exceptional customer serviceexperience in the hospitality industry.
• Proactive Mindset: Ability to anticipate and support changes in our business environment.
• Industry Knowledge: Stay updated with industry trends and share insights with the team.
• Customer Service: Exceptional customer service abilities, with a focus on creating memorable experiences for clients

Apply to Flik today!

Flik is a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Flik maintains a drug-free workplace.

Associates at Flik Hospitality are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Req ID: 1451872

Flik Hospitality Group

JEANNE M LANE

((req_classification

Position Details

Position Information

Position Type
Professional Staff

Faculty Track

Position Title
Conference Coordinator

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description

The Conference Coordinator plays a key role in supporting the planning and execution of events, conferences, and summer housing programs across the University of New England. This is an entry-level position focused on logistical coordination, administrative support, and on-site event management.

This is a full-time, salaried position with an anticipated salary of $43,951.

About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits :
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
    • 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Assist in planning and coordinating operations and administrative tasks related to event logistics, including budgets, invoices, and purchase orders.
• Coordinate all logistical aspects of events such as room scheduling, housing assignments, catering, facility setup, security, and media services-by collaborating with various UNE departments.
• Serve as the primary on-site contact during events, providing outstanding customer service to faculty, professional staff, clients, and vendors.
• Oversee assigned programs and events, ensuring smooth execution from start to finish.
• Supervise and provide guidance to student staff involved in the Summer Conference Program.
• Perform other related duties as assigned.

Qualifications

• High school diploma required, with relevant experience in event coordination, customer service, or administrative support. An associate degree in Business, Hospitality, Event Management, or a related field is preferred but not required.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively with a diverse range of individuals.
• Comfortable managing multiple tasks, timelines, and priorities in a dynamic, fast-paced environment.
• Willingness and ability to work evenings, weekends, and extended hours during peak event seasons, travelling between campus locations as needed.
• Ability to stand, walk for extended periods, and lift or move event-related equipment such as tables and chairs.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

Posting Detail Information

Posting Number
2022PS0670P

Open Date
06/09/2025

Close Date

Open Until Filled
Yes

Flik Hospitality Group
**Salary:** $20 - $21 / hour
**What makes FLIK click**
_What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions._
_We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish._
**Job Summary**
In this role you will ensure successful delivery of all services for meetings and conferences by coordinating with clients, vendors and coworkers.
**Key Responsibilities:**
+ **Client Interaction:** Answer telephones and make reservations for clients, ensuring a friendly and professional demeanor.
+ **Database Management:** Track and manage information in the database with precision and accuracy.
+ **Event Planning:** Take charge of planning and coordinating events in the conference center, ensuring all details are meticulously handled.
+ **Communication:** Facilitate effective communication with operating departments including Conference Services, Catering, and Audio Visual to ensure smooth operations.
+ **Room Preparation:** Collect all relevant details to ascertain that the conference rooms are appropriate for the specific type and purpose of the meeting.
+ **Audio Visual Coordination:** Ensure conference rooms are suitable for customer specifications regarding audio visual capabilities in the room.
+ **Business Center Services:** Provide business center services as requested.
+ **Reporting:** Run daily, weekly, and monthly reports to maintain accurate records and facilitate conference room layouts.
+ **Finalization:** Finalize all planning details with clients and distribute information to all relevant departments.
**Preferred Qualifications:**
+ **Education:** A four-year college degree is preferred.
+ **Technical Skills:** Proficiency in Microsoft Office suite.
+ **Experience:** At least two years of exceptional customer service experience in the hospitality industry.
+ **Proactive Mindset:** Ability to anticipate and support changes in our business environment.
+ **Industry Knowledge:** Stay updated with industry trends and share insights with the team.
+ **Customer Service:** Exceptional customer service abilities, with a focus on creating memorable experiences for clients
**Apply to Flik today!**
_Flik is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.**
Applications are accepted on an ongoing basis.
Flik maintains a drug-free workplace.
**Associates at Flik Hospitality are offered many fantastic benefits.**
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Paid Time Off
+ Holiday Time Off (varies by site/state)
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
+ Paid Parental Leave
+ Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
**Req ID:** 1451872
Flik Hospitality Group
JEANNE M LANE
((req_classification))

Flik Hospitality Group
**Salary:** $65000 - $7000 / year
**What makes FLIK click**
_What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions._
_We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish._
**Job Summary**
The Conference Concierge will be the day-to-day face of the Treehouse. On a day-to-day basis the Concierge will be located on the first and be the first point of contact for many visitors.
The Concierge will be involved in planning, organizing, and overseeing all aspects of meetings and events held at our standalone conference center. This role involves greeting clients, managing event logistics, and ensuring the smooth execution of events to provide exceptional experience for all attendees.
**Key Responsibilities:**
**Welcome Desk Duties:** Greet attendees at the welcome desk, provide information, and assist with any inquiries or issues.
**On-Site Management:** Be present during events to manage operations, address any issues, and ensure client satisfaction.
**Client Coordination:** Serve as the primary point of contact for clients, understanding their needs and ensuring all requirements are met.
**Event Planning:** Develop detailed event plans, including timelines, budgets, and resource allocation.
**Vendor Management:** Coordinate with external vendors (caterers, AV technicians, decorators, etc.) to ensure all services are delivered as per the event requirements.
**Logistics Management:** Oversee the setup and breakdown of event spaces, ensuring all equipment and materials are in place and functioning correctly.
**Post-Event Follow-Up:** Conduct post-event evaluations to gather feedback and identify areas for improvement.
**Administrative Tasks:** Handle administrative duties such as maintaining event records, processing invoices, and preparing reports.
**Preferred Qualifications:**
+ Excellent organizational and multitasking abilities.
+ Strong communication and interpersonal skills.
+ Proficiency in event management software and Microsoft Office Suite.
+ Ability to work under pressure and handle multiple events simultaneously.
+ Attention to detail and problem-solving skills.
+ Friendly and approachable demeanor for greeting attendees.
**Working Conditions:**
+ Ability to work flexible hours, including evenings and weekends, as required by event schedules.
+ Physical ability to assist with event setup and breakdown.
**Apply to Flik today!**
_Flik is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.**
Applications are accepted on an ongoing basis.
Flik maintains a drug-free workplace.
**Associates at Flik Hospitality are offered many fantastic benefits.**
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Paid Time Off
+ Holiday Time Off (varies by site/state)
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
+ Paid Parental Leave
+ Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
**Req ID:** 1454530
Flik Hospitality Group
JEANNE M LANE
((req_classification))

**Conference Coordinator**
Kelly Outsourcing Consulting Group has an opening for a **Conference Coordinator** for a long-term engagement at one of our Global medical device clients in **Raritan NJ** . The role is eligible for medical benefits, paid time off including vacation (PTO), and holidays, 401K, and annual performance reviews. If you're passionate about bringing the latest scientific discoveries to life and are ready to take the next step in your career, trust The Experts at Hiring Experts
**Location:**
+ Raritan NJ (occasional travel to West Chester, PA)
**Pay** is $30-32 an hour
**Schedule** : Monday-Friday, 8AM-4:30PM + some Saturdays
**Summary:**
Responsible for building and executing outstanding customer experience for all guests of the client institute by providing stakeholder support, operational oversite and scheduling of conference and lab space for the customer.
**Responsibilities:**
+ Provide excellent customer service and support to a high volume of guests of the Institute.
+ Schedule meeting and lab space requests for Institute locations, collaborate with Institute team members and maintain the site's event calendar
+ Work with meeting planners, prof ed, sales training, internal and external stakeholders, etc. to coordinate all meeting lab logistics in support of a service excellence culture from registration to arrival to departure
+ Think strategically, problem solve on the spot, manage multiple tasks while maintaining a positive attitude and outlook
+ Utilize solutions-oriented thinking to resolve scheduling conflicts and accommodate special requests with external and internal stakeholders
+ Coordinate event planning for external events with Heath Care Providers HCPs , large internal meetings
+ Provide overall operational onsite support as the POC for meeting requesters and meeting planners
+ Relationship owner for Facilities Management, Audio Visual, IT, Catering, Security Functions
+ Partner with lab staff, AV staff, event planners, and requestors on a daily basis to accommodate specific needs or requests
+ Take pride and be accountable for all conference and storage space within the Institute in our pursuit to provide the best customer experience for all stakeholders, guests and attendees
+ On-site coordination, support and general oversite for all meeting/trainings/events at the institute redundant
+ Process cancellations and/or rescheduled meetings/booking and notify requestor and support teams and all associated support teams
+ Coordinate ordering of supplies, work with outside vendors, and uphold all aesthetic standards of the Institute environment
+ Provide administrative support to create name badges, tent card and other meeting supplies upon request
+ Manage, monitor, and follow-up on high volumes of emails in the JJI site mailboxes, Outlook calendars, Lab schedules, and Meeting Request Forms in Cvent Event Management System
+ Process Facility Management FM work requests for room set-ups and understand individual events catering and AV requirements
+ Assist in maintaining of data and metrics for all Institute events through accurate data entry, tracking of changes, conversations, requests in our scheduling system
+ Support and adhere to all event policies and procedures ensuring they are in line with our company, government, and HCC Guidelines
+ Know and follow policies and procedures related to work activities performed in area of responsibility
+ Complete training in the area of responsibility within the allowed time period
+ Training is required for changes in existing policies and procedures, for new assignments and for the implementation of new policies and procedures
+ Complete required periodic re-training in areas such as safety and environmental compliance
+ Follow all company safety policies and other safety precautions within work area
+ Promote safety to all associates that enter work area
+ Follow Health Care Compliance guidelines as well as follow operating room training and safety standards Bloodborne pathogens training, etc.
**Minimum Experience:**
+ High School degree is required, bachelor's degree is preferred
+ Minimum of two years of experience working in a business or hospitality environment is required
+ Must have the ability to make decisions independently, seek guidance where appropriate, and implement policies and procedures that benefit the overall customer experience of the assigned site.
+ Attention to detail
+ Customer service oriented and service excellence driven
+ Strong organizational, verbal, and written communication
+ Patient and solution oriented
+ Team player
+ Must be organized, punctual and flexible. You will rotate covering weekends on your own and be able to work independently and make decisions.
+ Strong time and prioritization management
+ Experience with coordinating multiple projects at once and working with all levels of associates
+ Comfortable working in a fast-paced environment
+ Proficient in Microsoft office with a strong emphasis on Excel and Outlook
+ Quick learner, tech savvy, understand and connect process flow,
+ Work in multiple programs and systems
+ Sense of urgency, quick thinker
+ Resilient, flexible, and adaptable
+ Ability to work overtime, evenings, and weekends, when necessary
+ P#1
Email resumes to
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

BASIC PURPOSE:

The Conference and Events Coordinator supports the University's strategic and operational goals by coordinating the scheduling and execution of internal and external events on campus, including third-party rentals and summer programs. The Coordinator serves as the central point of coordination across departments and is the primary administrator of the University's scheduling system, Ad Astra. The Coordinator ensures efficient space management and provides logistical event support while maintaining awareness of event-related revenue targets. This role does not have budget oversight but collaborates closely with campus partners to optimize use of university facilities.

ACCOUNTABILITIES:

• Serve as the central coordinator for campus-wide event logistics, collaborating with event planners in academic and administrative departments to ensure smooth planning and execution.
• Maintain event entry within Ad Astra, the University's scheduling and space management system; ensure system accuracy and provide support and training for campus users.
• Coordinate internal and external event logistics, including space setup, catering, technology, signage, and day-of support.
• Act as liaison to third-party clients renting campus space; coordinate logistics, contracts, and billing in accordance with university policies.
• Communicate and collaborate with departments such as Facilities, Dining, IT, and Campus Safety to ensure service coverage and readiness.
• Maintain awareness of conference and rental revenue goals and support efforts to grow and optimize use of campus spaces.
• Track events and usage trends; generate reports and data summaries to inform planning and improvement.
• Participate in campus meetings and working groups related to space utilization and events.
• Support the AVP for Business Services with special projects and space-use planning initiatives.
• Provide occasional coverage in the Mail Room during peak periods or absences to ensure continuity of operations.
• Perform other related duties as assigned.

QUALIFICATIONS:

• 2-3 years of experience in event coordination, scheduling, hospitality, or related administrative work.
• Familiarity with scheduling platforms; experience with Ad Astra or similar tools strongly preferred.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and timelines.
• Excellent interpersonal and written communication skills.
• Customer-service orientation with a collaborative approach to problem solving.
• Familiarity with Microsoft Office; ability to learn and apply new tools and systems.
• Willingness to work occasional evening or weekend events as needed.
• Must be willing to support and actively contribute to the mission of Assumption University and demonstrate respect for its Catholic and Assumptionist identity.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.

ABOUT ASSUMPTION UNIVERSITY:

St. John Paul II wrote: "Man's creation by God 'in his own image' confers upon every human person an eminent dignity; it also postulates the fundamental equality of all human beings." Assumption University recognizes the essential contribution of a diverse community of students, staff, and faculty and condemns all forms of harassment, discrimination, and disrespect.

As such, and in compliance with the requirements of federal law and/or the laws of the Commonwealth of Massachusetts, Assumption University prohibits discrimination on the basis of race, color, national origin, religion, disability, age, veteran status, marital status, gender, gender identity, sexual orientation, and pregnancy, as well as other legally protected status, in admission to, access to, treatment in, or employment in its programs and activities, except where such conditions may constitute bona fide qualifications for the programs or activities in question.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Details

Level
Experienced

Job Location
CPC One - 45 Suffolk St - New York, NY

Position Type
Full Time

Education Level
4 Year Degree

Salary Range
$27.48 - $9.40 Hourly

Job Shift
Day and occasional weekends and evenings

Job Category
Nonprofit - Social Services

ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services. CPC strives to be the premier social service and leadership development organization. In 2017, CPC launched Advancing Our CommUNITY, its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community members. In 2022, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts. In the summer of 2022, CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information, please visit:

PROGRAM SUMMARY

Asian Family Services (AFS) provides child welfare preventive services to help keep children and their families together and avoid the placement of children in foster care. AFS addresses the multi-level needs of Asian-American families, especially recent Chinese immigrants by providing support, advocacy, and referral to services and case management to Asian American families throughout the five boroughs. Our professional staff consists of bi- and tri-lingual and bi-cultural caseworkers.

ESSENTIAL RESPONSIBILITIES

• Coordinate meetings and facilitate Family Team Conferences in-office and off-site.
• Act as the liaison between the agency and ACS when setting up the conferences.
• Document all outcomes from the Family Team Conferences and ensure that they are executed in a timely manner.
• Take on cases on an as needed basis.
• Assess and manage cases, evaluating for safety and risks.
• Compile monthly statistics and other reports as needed by the program and funding source.
• Other duties as assigned by the Supervisor and Program Director.

QUALIFICATIONS

Education and Experience:

• Bachelor's Degree or Master's Degree in Social Work, Counseling or related field preferred.
• Two years of relevant child welfare experience preferred.
• Familiarity working with the child welfare system, community resources and government benefits preferred.

Skills and Competencies:

• Bilingual in Chinese (Cantonese and/or Mandarin) and English a must.
• Excellent written and oral communication skills, including interpersonal skills working with families and children
• Good computer skills.
• Willingness and ability to work on evenings and weekends as required.

COMPENSATION & BENEFITS OVERVIEW

• 27.48 - 29.40 ( 50,000 - 53,500 annual equivalent salary); 35 hours per week with occasional evenings and weekends
• CPC offers a competitive and comprehensive benefits package, including but not limited to generous paid time off (holiday, sick and vacation time), Medical, Dental, Vision, Basic Life Insurance Coverage, Commuter Benefits, and a 403(b) Retirement Plan

COVID-19 SAFETY PROTOCOLS

CPC has been committed to two goals: 1) keeping staff and community members healthy and safe and 2) continuing to safely provide services to community members. CPC no longer mandates COVID vaccination, but vaccines and boosters are highly encouraged for all our staff and community members.

HOW TO APPLY

Interested individuals should submit their resume, along with a cover letter addressed to Judy Ah-Yune and Sherry Ng, when applying online via CPC's website: or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.