5,019 Construction Administrator jobs in the United States

The Axel Group is seeking an experienced Senior Construction Administrator to join our client’s team out of Montgomery County, Pennsylvania. This reputable multi-disciplinary design firm provides architecture and urban planning services for commercial , mixed-use , and residential properties.

The Construction Administrator will act as the primary liaison between the architectural team, client, and contractor during the construction phase. This role ensures that projects are built in accordance with the design intent, contract documents, and quality standards established by the firm. The Construction Administrator will oversee submittals, respond to contractor inquiries, conduct site observations, and help manage change throughout the life of the project.

• Serve as the architect’s representative during construction
• Review shop drawings, product data, and material submittals for compliance with contract documents
• Respond to Requests for Information (RFIs) and provide clarifications to contractors
• Conduct regular site visits to monitor construction progress, quality, and adherence to design intent
• Prepare and issue field reports documenting site conditions and observations
• Review contractor payment applications and make recommendations for approval
• Manage project documentation, including correspondence, meeting minutes, and change orders
• Coordinate with consultants, engineers, and internal design teams to resolve issues
• Develop and manage punch lists, ensuring timely completion of outstanding items
• Assist with project closeout, including review of warranties, O&M manuals, and final deliverables

Requirements:

• BA/BS in Architecture, Construction Management, or related field preferred but not required
• 3 – 7+ years of experience overseeing design and construction initiatives
• Familiarity with AIA contract documents and construction processes
• Strong knowledge of building codes, materials, and construction methods
• Proficiency with project management and construction administration software (e.g., Procore, Bluebeam, Newforma, Revit)
• Excellent communication, organization, and problem-solving skills.
• Valid Driver’s License and ability to travel to project sites

Benefits:

• Medical, Dental and Vision Coverage
• 401K
• PTO and Paid Holidays
• Flexible/Hybrid WFH Schedule
• Travel Reimbursement

Position Opening: Construction Administrator

PlanNorth’s Construction Administrator will report directly to the Managing Principal, and will conduct weekly site visits at all PlanNorth projects. The ability to follow strict jobsite protocols and procedures is critical to the success of this position. The most successful applicant will be an energetic, detail-oriented individual with the ability to learn/implement new technologies easily.

All Team Members at PlanNorth lead with values. The core values of PlanNorth contribute significantly to the overall culture of the projects and team. Those values are:

·   Share what you know

·   Have fun practicing architecture

·   Unite others during a challenge

·   Give back generously

·   Treat every project like it was your own

There are many candidates who will be qualified for this role with respect to professional credentials, “on paper”. The best candidates will demonstrate an intrinsic motivation to contribute to the greater purposes of team culture, design and building detail/quality, and client success. Every team member shall respect and motivate others’ ideas, contribute in a unique way, and hold a standard in keeping with the PlanNorth culture. Holding others accountable at PlanNorth starts with the most difficult job of all, holding oneself accountable.

Credentials and Qualifications:

1. Bachelors or Master’s Degree in Construction Science, Architecture or Land Development
2. 5-7 years experience in Construction Industry, preferably with years spent in the field on jobsites of varying degrees of complexity
3. Advanced level skills in Construction Industry technologies such as software related to estimating, project management, communication and methodologies

Abilities and Contributions critical to this role include:

1. A forward-thinking approach to innovation and ideas, working to incorporate best practices and new technologies
2. Solid ability to develop solutions to challenges encountered
3. Professionalism and ease in communication with Architects, Contractors, Owners and Local Authorities
4. Ability to understand and implement efficient meeting participation with industry professionals/owners, incorporating and working through regular challenges throughout the duration of a project
5. Dedication to professional growth/education, including continuing education and relevant certifications such as project management, code understanding/authority, and other industry specific areas of specialty. Applicants with trade certifications will be encouraged to continue advancement within their specific trade alongside this position.
6. Display of professional judgement in all matters, with the ability to diplomatically bring critical issues to the table for group discussion
7. This position must be able to implement software in support of Construction Administration. The regular use of various software such as Bluebeam, Procore, Fieldwire, Basecamp and Microsoft Office suite will be required. Proficiency in a Revit/BIM Viewer will be required.
8. Must be able to drive to project sites within a 60-mile radius of Brenham with personal vehicle, lift packages and items up to 30lbs, read various types of tape measures/scales, and provide personal cell phone for ordinary work-related communication

Typical Job Duties:

Participate as a Construction Administration team member, working under the supervision of a Licensed Architect or Client Manager, to complete the following tasks:

1. Provide meeting support to Principal Architect/Client Managers
2. Scheduling and tracking of projects in construction phase
3. Assist with paperwork and submittal items for local jurisdictions, contractors and engineers
4. Archive documents at project milestones
5. Process Requests for Information (RFIs) from general contractors, and maintain logs for each project
6. Process Material Submittals & Shop Drawings and maintain logs for each project
7. Visit construction sites on a regular basis for the purpose of observation, documenting progress via “Fieldwire” reports via tablet
8. Review & Edit project manual/specifications for each project (word document files) as requested
9. Prepare Architectural Supplemental Instructions (ASI) for minor changes in work
10. Generate project completion list or Punch List at the end of construction
11. Review and log General Contractor Close-out documents for each project
12. Use Basecamp (online project management software) to log and communicate with construction team members during construction
13. Maintain Construction Administration Action Log to track tasks and action needed from Architectural/Engineering Team
14. Maintain response times in keeping with specifications for construction-related matters
15. Communicate using proper spelling and grammar with the project team

Overall compensation and benefits will be based on the experience of the applicant and are negotiable. Typical benefits include (3) weeks paid vacation, (11) paid office holidays, 401K and 401K transfer options, and a one-of a-kind working culture. This position is in-office, in PlanNorth’s Brenham office. Interested individuals should contact Ryan Key at , by submitting a resume and cover letter. The interview process will consist of an initial phone call, the completion of working profile assessments, a meeting with members of PlanNorth project team, and a meeting with the firm owners. Candidates must be able to provide three, non-familial character references.

Company Description

Enhaus Design Build is a Los Angeles–based design and construction firm specializing in high-end residential projects, ADUs, hillside development, and rebuilds. We pride ourselves on blending innovative design with precision construction, delivering projects that reflect our clients’ vision and our commitment to quality. Our team is collaborative, fast-paced, and client-focused — built on the values of accountability, integrity, and craftsmanship. As we continue to grow, we are looking for an A-Level Construction Office Administrator to join our team and help streamline operations across the company.

Role Description - Construction Office Administrator (Certified Payroll + Quickbook)

The Construction Office Administrator will be the backbone of our operations team, ensuring that administrative processes run smoothly across payroll compliance, accounting support, and project administration. This individual will work closely with the CFO, CEO, and project management team to manage certified payroll, track compliance, handle contract documentation, and provide general office support. This role is ideal for someone with a construction background who thrives in an organized, detail-oriented environment and can confidently juggle multiple priorities.

Key Responsibilities

• Certified Payroll & Compliance

-Prepare and submit certified payroll reports (DIR, LCPtracker, etc.)

-Track subcontractor compliance documents (insurance, licenses, W-9s)

-Maintain accurate labor classification and prevailing wage documentation

• Accounting Support

-Review and assist with QuickBooks entries (invoices, payments, job cost coding)

-Track change orders, pay applications, and contract billing

-Maintain and update Excel spreadsheets for budgets, contracts, and payroll.

• Office & Project Administration

-Draft, distribute, and track contracts, change orders, and other project documents

-Maintain organized digital and physical filing systems

-Support project managers with administrative needs (logs, schedules, meeting notes)

-Handle day-to-day office tasks including scheduling, email correspondence, and document control

Qualifications

• Required:

-3+ years of administrative experience in construction or related industries

-Experience with certified payroll reporting (California prevailing wage)

-Strong QuickBooks and Excel skills

-High attention to detail with excellent organizational skills

-Ability to manage multiple projects and deadlines simultaneously

-Professional written and verbal communication skills

• Preferred:

-Knowledge of California construction compliance (DIR, insurance, subcontractor tracking)

-Familiarity with project management processes (RFIs, submittals, schedules)

-Experience supporting executives or project managers in a fast-paced environment

We are seeking a highly experienced and detail-oriented Construction Administrator to oversee and manage construction documentation, contracts, and communication between project stakeholders. The ideal candidate will have a strong background in construction administration, excellent organizational skills, and the ability to ensure projects are executed efficiently, on time, and within budget.

About the Role

This position is to provide direct support to the Project Manager and other members of a Project Team as required; work with all levels of Project Management to establish operational priorities and ensure the quality of the project.

Responsibilities

• Manage and maintain all construction-related documentation, including contracts, RFIs, submittals, change orders, and meeting minutes.
• Serve as a liaison between architects, contractors, consultants, and clients.
• Coordinate and lead construction meetings, preparing agendas and distributing notes.
• Ensure adherence to building codes, safety regulations, and quality standards.
• Track project progress and provide regular updates to stakeholders.
• Assist in resolving construction-related issues and conflicts.
• Support project closeout procedures, including punch lists and final documentation.
• Maintain accurate electronic files and upload documents using Newforma.
• Remind project teams about submittal schedule and deadlines.
• Format specifications.
• Compile project manual for submittals.
• Preparation of documents for electronic archiving, manual filing and printing.
• Responsible for coordinating, distributing, processing and tracking of all documents associated with a project during construction phase.
• Ability to coordinate, prioritize, and organize multiple projects of various sizes with fast-paced schedules.
• Working with project teams to bring lessons learned from CA back to the designers.
• Other duties as needed.

Qualifications

• Minimum of 7–10 years of experience in construction administration or a related field.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or related discipline preferred.
• Proficiency in construction management software (e.g., Procore, Bluebeam, AutoCAD, Microsoft Project).
• Strong understanding of construction processes, documentation, and terminology.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Detail-oriented with strong problem-solving abilities.

Preferred Skills

• Certification in Construction Administration (e.g., CCM, PMP) is a plus.
• Experience with public and private sector projects.
• Familiarity with sustainable building practices and LEED certification.
• Interest/experience in mentoring staff in construction administration best practices

About the Role

We are seeking a detail-oriented Construction Administrator to support our project management team on a large Hospital Project. The ideal candidate will bring prior experience in a construction environment and demonstrate strong organizational and administrative skills. This role requires familiarity with construction documentation, invoicing, lien releases, and day-to-day project support.

Key Responsibilities

• Provide administrative support to project managers and field teams on the UCSF Parnassus Hospital Project.
• Prepare, process, and track subcontractor invoices, purchase orders, and payment applications.
• Manage and process lien releases in compliance with project and legal requirements.
• Maintain project documentation, including contracts, change orders, submittals, and RFIs.
• Assist with scheduling meetings, preparing agendas, and maintaining accurate meeting minutes.
• Support project reporting, filing systems, and document control processes.
• Interface with subcontractors, vendors, and clients as needed to ensure timely communication and accurate documentation.
• Perform other general office and administrative duties as assigned.

Qualifications

• Experience: Minimum 2–3 years in an administrative role within the construction industry.
• Knowledge: Basic understanding of construction contracts, lien releases, and invoicing procedures.
• Skills:
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with construction/project management software (Procore, CMiC, or similar) preferred.
• Excellent written and verbal communication skills.
• Education: Associate’s degree or equivalent experience preferred.