55 Coordinador Back Office jobs in the United States
Back Office Assistant
Posted 20 days ago
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Job Description
Position Overview:
We are currently seeking a reliable and detail-oriented Remote Office Assistant to join our administrative team. This individual will play a key role in supporting the daily operations of our growing business by ensuring timely communication, accurate document management, and smooth coordination between internal teams and clients. The ideal candidate will be highly organized, tech-savvy, and comfortable working independently in a remote environment.
Key Responsibilities:
-- Manage and respond to incoming calls, emails, and online inquiries in a professional manner
-- Coordinate appointments, team calendars, and virtual meetings
-- Assist in preparing project estimates, client communications, and basic reporting
-- Maintain digital filing systems and update project records
-- Support the processing of contracts, permits, and job documentation
-- Assist with bookkeeping tasks such as invoice tracking and expense reporting
-- Provide general administrative support to project managers and office leadership
-- Handle confidential information with discretion and accuracy
Required Qualifications:
-- High school diploma or equivalent; associate’s degree or administrative certification preferred
-- Minimum 1–2 years of experience in an administrative, office assistant, or remote support role
-- Strong written and verbal communication skills
-- Proficiency with Microsoft Office Suite, Google Workspace, and online file management
-- Experience with project management or construction software (preferred but not required)
-- Ability to multitask, prioritize responsibilities, and meet deadlines in a remote work setting
-- Self-motivated, dependable, and detail-oriented
Why Join Us:
-- Flexible, remote work environment
-- Collaborative and supportive team culture
-- Opportunity to contribute to a growing company with strong values
-- Exposure to residential construction and project-based operations
Company Details
Back Office Technician
Posted today
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Full-time
Description
SUMMARY:
The Back Office Technician is responsible for performing a variety of patient care, office, and laboratory duties. The Back Office Technician prepares patients for examination and assists other optical professionals in providing treatment to the eyes.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
- Ensures a positive and professional environment where patients feel comfortable; prepares patients for treatment and assists doctors.
- Collects and documents the patient’s chief complaint.
- Verifies patient’s ocular and medical health history. Documents any medications patient is taking.
- Obtains consents from patients. Ensures patients read and sign the consents.
- Performs Refractions.
- Administers basic Visual Acuity (VA) assessments.
- Performs intraocular pressure (IOP) tests with a Tonopen unit.
- Takes Fundus photos.
- Administers a Visual Field (VF) test.
- Performs Flourescein Angiogram (FA) procedures.
- Performs Indocyanine Green Angiography (ICG) procedures.
- Administers topical ophthalmic and dilation medications to patients.
- Maintains a clean, sterile, and stocked exams rooms.
- Provides written instructions and/or patient education materials for the patient to review at home. Ensures patient understands all instructions.
- Provides accurate documentation and summarization of an ocular examination, while maintaining patient flow and communication regarding appointment status.
- Files patient forms and updates information in CareCoud/EMR system.
- In some clinics, may be required to drive patients in a company-provided vehicle.
- Maintains an appropriate professional appearance and demeanor in accordance with Company policies.
- Keep commitments and keep direct supervisor informed of work progress, timetables, and issues.
- Maintain strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices).
- Other duties as assigned by management.
REQUIRED : High School education, GED or equivalent. Valid driver’s license and automobile insurance. Ability to travel to other clinics as assigned.
Desirable
Experience in the Ophthalmic or Optometric Industry. Experience as a Back Office Technician.
Certificates/Licenses/Registrations
- Certified Ophthalmic Technician (preferred)
- Certified Ophthalmic Assistant (preferred)
- Valid Driver’s License may be required based on clinic location(s).
- Team player and contributor coupled with excellent communication and interpersonal skills (oral and written).
- Skills required include use and knowledge of WORD, EXCEL and use of standard office equipment.
- Ability to respond to common inquiries from customers, staff, vendors, or other members of the community.
- Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure.
- Ability to interpret and apply policies and procedures.
- Must address others professionally and respectfully by actions, words, and deeds.
- Detail oriented, organized, process focused, problem solver, self-motivated proactive, customer service focused.
- Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature.
- Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work.
- Ability to prioritize tasks and projects with limited direction, while understanding and contributing to the success of the clinic.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate.
- Ability to travel to between offices.
- While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle, or feel, reach with hands and arms, see, talk, and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch.
- Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment.
Notwithstanding any of the foregoing described job responsibilities, employee shall not engage in activities that constitute the practice of ophthalmology as prohibited under applicable law. Employee shall neither exercise control over nor interfere with the clinician-patient relationship. Clinicians shall have sole responsibility for all professional services provided to patients.
Salary Description
$21.00 - $27.00
Back Office Administrator
Posted today
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Job title: Back Office Administrator
Job ID: null
Department: Grand Junction - CED
Location: null-null
Description
Summary:
Want to work hard, with a high capacity team that likes to win? CED has the spot for you. Looking for someone that enjoys working with team. This position is responsible for ensuring that invoices are paid accurately, timely and in accordance with company procedures and policies. You will maintain the electronic recordkeeping system for storage of invoices in accordance with internal audi t guidelines. General discretion and judgement will be exercised routinely in the execution of the job duties.
Reports to: Profit Center Manager
Minimum Qualifications:
+ Excellent written and verbal communication skills
+ Proficient in using computers and common office software programs
ADDITIONAL COMPETENCIES:
+ Strong organizational and time management skills
+ Ability to prioritize tasks and meet deadlines independently
Preferred Qualifications:
+ Familiarity with back-office procedures
Working Conditions:
Working in an office with 5-6 people but communicating with many more people outside of CED.
Supervisory Responsibilities: No
Essential Job Functions:
+ Monitor DL 4422 AP email, sending vendor and expense invoices to appropriate central inboxes
+ Use web login for certain expense invoices, downloading appropriate PDF from portal and processing upon receipt of email
+ Discern which payables require Check Requests and process appropriately
+ Maintain electronic filing system to store vendor and expense invoices in accordance with internal audit guidelines
+ Process Expense batches per payables calendar (& GL account list)
+ Pay FedEx Freight and Ground invoices on FedEx portals (regular cadence
CED is an Equal Opportunity Employer - Disability | Veteran
Compensation Range:
The compensation range for this position is $5000 to $7000 hourly.
Other Compensation:
The following additional compensation may be applicable for this position:
+ Profit Sharing
Benefits:
Benefits available for this position are:
+ Insurance - Medical, Dental, Vision Care for full-time positions
+ Disability Insurance
+ Life Insurance
+ 401(k)
+ Paid Sick Leave
+ Paid Holidays
+ Paid Vacation
+ Health Savings Account (HSA) and matching
+ Dependent Care Flexible Spending Account (FSA)
+ Teledoc
Back Office Training Manager
Posted today
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Back Office Training Manager at Dental365 summary:
The Back Office Training Manager at Dental365 leads compliance and training initiatives across multiple dental offices in New England. This role involves coaching lead assistants, managing clinical staff performance, overseeing OSHA compliance, and ensuring operational efficiency and financial objectives are met. The position requires travel, dental assistant certification, and experience in multi-location dental organizations.
Join the future of dentistry, led by dentistsAt Dental365, we're reshaping the way patients experience dental care. By placing patients and providers at the core of our approach, we're breaking new ground in the world of dentistry. Since our inception in 2014, we've touched the lives of hundreds of thousands of patients and have emerged as a leading and distinguished dental organization, led by dentists. If you're a motivated change-maker looking to build a lifelong career in dentistry - now is the time to take part in our journey.
Please note: This opportunity requires travel to our Massachusetts, New Hampshire & Rhode Island offices.
OVERVIEW OF OUR POSITION
Our team at Dental365 is looking to bring on an experienced, hands-on, Manager of Compliance and Back Office Training for our growing Dental Support Organization (DSO). Under the direct supervision of the Operations Team and the Clinical Managers, the Back Office Training Manager, will be responsible for providing direction, leadership and development of multiple offices, including the development of their lead assistants. This position will have full accountability for achieving financial objectives, operating efficiencies, and excellence in patient care.
DUTIES & RESPONSIBILITIES
- Coaching and developing Lead Assistants throughout the hiring process which includes interviewing, on-boarding to our procedures, and continued training
- Consistent reporting of clinical staff performance and issues
- Expense management
- OSHA Compliance and Training
- Maintain knowledge of all key equipment and operating conditions in each office
- Oversee processes for managing inventory and support practices in inventory management
- Travel across all of Dental365's New England locations
- Must be a DANB Certified Dental Assistant (CDA) and maintain any certification/license as required by assigned states to perform specified duties.
- Minimum work experience of 5+ years dental assisting (general AND specialty)
- Regular travel to assigned offices and headquarters office as needed
- Previous experience in a multi-location dental organization highly preferred!
- Experience working with specialties also a plus!
- Generous Compensation: We invest in the best and are competitive in our salary offers.
- Flexible Health and Vision Insurance Plans : Tailored options for you and your family's well-being.
- 401(K) Retirement Plan with Matching: Secure your financial future with our employer-matched plan up to 6%.
- Generous Paid-Time Off: Accrue up to 3 weeks, plus an annual "you" day for self-care.
- Exclusive In-house Dental Program : Heavily discounted services for you and your immediate family.
- Extra Perks and Fringe Benefits: Enjoy additional benefits and ongoing perks for our dedicated teams.
Salary Range: $90,000-$10,000 annually (range may vary based on experience level)
Step into a new era with Dental365
A modern practice environment designed for superior care and comfort. We embrace cutting-edge technology in a soothing environment that goes beyond your ordinary dental practice. We've thought through every step in the patient's experience to perfect our communication and care so that each visit is an eagerly anticipated event.
We're a team that supports your success. Emphasizing health over sales, we cultivate a warm, supportive culture without the pressure of production quotas. Those motivated for growth in their career are encouraged and supported to reach their full potential.
Dental365 celebrates diversity. Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression in terms of all conditions of employment. Our diversity is one of our greatest strengths, and as an Equal Opportunity Employer, we are proud to promote a work environment where all differences are respected.
Salary Range
90,000- 110,000 USD
Keywords:
dental training, back office management, compliance management, lead assistant development, dental assistant certification, OSHA compliance, multi-location dental support, clinical staff coaching, inventory management, dental practice operations
LPN Back Office Supervisor
Posted today
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Description:
RESPONSIBLE FOR:
Responsible for functioning as a hands-on working supervisor and under general direction: plans, assigns, and oversees the daily activities of specified clinical employees that perform a variety of patient care activities in accordance with established standards and protocols. Responsible for maintaining sufficient clinical staffing levels and adequate medical supplies needed to run the day-to-day operation of the practice.
Qualifications:
MINIMUM EDUCATION REQUIRED:
Successful completion of an accredited practical nurse program.
MINIMUM EXPERIENCE REQUIRED:
Three (3) years of back office experience in a healthcare setting.
MINIMUM LICENSURE/CERTIFICATION REQUIRED BY LAW:
State of Georgia licensure as a practical nurse.
ADDITIONAL QUALIFICATIONS:
BLS required.
LPN, Back Office Coordinator
Posted today
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Job Description
Description:
RESPONSIBLE FOR:
Responsible for functioning as a hands-on working supervisor and under general direction: plans, assigns, and oversees the daily activities of specified clinical employees that perform a variety of patient care activities in accordance with established standards and protocols. Responsible for maintaining sufficient clinical staffing levels and adequate medical supplies needed to run the day-to-day operation of the practice.
Qualifications:
MINIMUM EDUCATION REQUIRED:
Successful completion of an accredited practical nurse program.
MINIMUM EXPERIENCE REQUIRED:
Three (3) years of back office experience in a healthcare setting.
MINIMUM LICENSURE/CERTIFICATION REQUIRED BY LAW:
State of Georgia licensure as a practical nurse.
ADDITIONAL QUALIFICATIONS:
BLS required.
Back Office Operations Analyst
Posted 4 days ago
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Job Description
• Perform daily NAV calculations, including cash projections, reconciliation of trade activity and corporate actions, reconciliation of holdings and cash, and review/analyze income and expenses.
• Preparation of reports for both internal and external customers.
• Prepare, edit, and maintain financial reporting production schedules for clients, ensuring adherence by all parties.
• Prepare and review various workpapers supporting mutual fund financial statements and forms, along with filings with regulatory agencies, i.e. N-CSR, TSR, N-PORT, N-CEN, N-MFP, 24f-2, etc.
• Interact with external auditors
• Collect, analyze and execute comments from internal and client reviews
• Research and resolve complex problems
• Assist in updating department procedures
• Additional duties as requested or assigned
Minimum Required Qualifications:
• Bachelor's Degree in Accounting/Finance or equivalent
• Attention to detail and accuracy
• Organizational skills
• Verbal and written communication skills
• Computer skills, including MS Word and Excel
Preferred Qualifications:
• Experience in mutual fund accounting and/or reporting
• Experience with Investment Accounting Platforms and DFIN Reporting Application
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Disclaimer:
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans /Veteran Spouses/ Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need."
Rewards:
Medical, dental, vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client
SELECT AWARDS
- An INC 5000 company for 10 years
- Corp! Michigan Economic Bright Spots
- Crain's Detroit Business Top Staffing Service Companies in Detroit
- TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
- Best of MichBusiness winner in HR Wizards & Partnerships
- Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
- 101 Best & Brightest Companies to Work for in Michigan
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LPN, Back Office Coordinator
Posted 4 days ago
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Description:
JOB PURPOSE:
Responsible for functioning as a hands-on working supervisor and under general direction: plans, assigns, and oversees the daily activities of specified clinical employees that perform a variety of patient care activities in accordance with established standards and protocols. Responsible for maintaining sufficient clinical staffing levels and adequate medical supplies needed to run the day-to-day operation of the practice.
KEY RESPONSIBILITIES:
1. Oversees the daily supervision of the practices clinical staff, including those performing phlebotomy and lab duties to assure that the back office activities are flowing smoothly and effectively and that the staff are supporting the physicians and caring for the patients.
2. Ensures that patients are triaged in a timely manner and put into the appropriate rooms.
3. Ensures that there is sufficient clinical staff present for the daily operation of the practice. Advises the practice manager and/or the physicians of staffing needs.
4. Reviews Paid Time Off (PTO) requests and forwards to practice manager for approval.
5. Assists the practice manager with the selection, supervision and counseling of all clinical staff.
6. Assists the clinical staff with issues concerning patients, equipment supplies and any other matters affecting proper patient care.
7. Recommends improvement processes and procedures to the practice manager; conducts regular audits of back office operations.
8. Serve as the super user for quality, safety, and other clinical initiatives.
9. Inventories and orders necessary medical supplies for use in the practice. Projects costs and arranges for delivery of medical supplies as needed for the efficient daily operation of the practice.
10. Obtains information on new and improved medical supplies from outside vendors. Works in conjunction with the practice manager, physicians and other clinical staff to determine best products for use in the practice.
11. Performs the patient care activities required of a Licensed Practical Nurse. Provides a wide variety of clinical services to patients under direct supervision of a physician.
Qualifications:
MINIMUM EDUCATION REQUIRED:
Successful completion of an accredited practical nurse program.
MINIMUM EXPERIENCE REQUIRED:
Three (3) years of back office experience in a healthcare setting.
MINIMUM LICENSURE/CERTIFICATION REQUIRED BY LAW: State of Georgia licensure as a practical nurse.
.
ADDITIONAL PREFERRED QUALIFICATIONS:
BLS required.
Back Office Document Control
Posted 1 day ago
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Job Description
Maintains collateral files and mortgage loan documents in support of the Wealth Management & Investment Services business line. Receives and prepares incoming materials for input into inventory, including receiving and shipping files/packages between various locations and verifying the quantity and condition of materials. Maintains orderly and accurate record of all files and related documents in Terminal Digit order. Locates requested documents and files to meet a deadline and accommodates rushed and established Service Level Agreements (SLAs). Performs manual movement of file folders of varying volumes while maintaining organization. Maintains and completes inventories as needed, resolving discrepancies in a timely manner. Research file or document activity as needed. Makes new labels for files and attaches to files or matches new file folders with labels to files. Re-files all documents in a timely manner, including inserting loose documents into corresponding files already shelved. Processes loan documents that are coming in or out for an acquisition or sale.
Responsibilities:
-Good understanding of general office procedures and clerical skills
- Basic reading, writing, and mathematical skills
- Basic knowledge of personal computers and other office equipment
- Effective verbal and written communication skills
- Ability to collect and organize information.
This role pays $17/hr.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
- Retail or Food industry works for being on feet
- Customer service experience
-High school diploma or equivalent
-Great communication, attention to detail, and professionalism.
- Experience working on your feet
- Physical requirements (with or without reasonable accommodation): Ability to push, pull, and/or lift 20-40 lbs; standing for long periods; able to bend or squat.
-Comfortable climbing a ladder and entering close spaces (can't be afraid of heights or Closter phobic)
-Good record with Attendance
-Basic Math skills with addition and subtraction
Back Office Medical Assistant
Posted 1 day ago
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Job Description
A Primary Care Clinic in Mission Hills is looking for a medical assistant to join their team! MA diploma is required. This is an opportunity to work in a fast-paced environment and gain extensive back office experience!
What's in it for you?
+ Join an amazing close-knit team at a federally qualified health center.
+ They promote from within, so there is opportunity for internal growth.
+ They continue to serve the community as a leader in providing affordable healthcare in the San Fernando Valley.
Required
+ MA Diploma
+ BLS Certification
+ Bilingual in Spanish
Job Description
+ As part of the care team the Medical Assistant coordinates patient care and flow.
+ Escorts patient to exam room, obtains brief history and vital signs and enters data into Electronic Health Record system (EHR). Updates records in EHR for provider's review.
+ Assists providers with procedures including preparing patients for exam, as appropriate.
+ Performs requested patient specific tasks for providers after the patient has been seen.
+ Works with diabetic patients and patients with other chronic conditions to improve self-management skills.
+ Provides education to patients on diabetes, asthma and other chronic conditions, as directed by provider.
+ Verifies that all standing orders are completed.
+ Completes all appropriate consent forms, and provides patient education/patient plans and referral materials as appropriate, to all patients during clinic visits.
+ Cleans and stocks exam rooms before clinic, after each patient and at the end of each clinic session.
+ Assists with reviewing the next week's schedule to ensure necessary supplies are in stock for procedures.
+ Ensures that e-prescribing tasks and all assigned tasks in EHR are completed in a timely and accurate manner.
+ Reviews EHR tasks at end of visit, assisting providers with any pending tasks in EHR.
+ Maintains EHR records accurately following policies and procedures.
+ Assists in laboratory staff as necessary.
+ Receives and completes medical records requests according to the policies and procedures.
+ Scans medical reports from outside providers into EHR for review and approval of referring provider.
+ Keeps work area clean and orderly.
+ Checks email upon arrival every morning and throughout the day to keep himself/herself informed of day-to-day functions and important communications with administration and clinic staff.
Work Environment
+ Fast-paced environment with opportunities for growth. You will be floating between departments, requiring self-sufficiency, determination, and proactivity. Managers have started as Medical Assistants and advanced their careers, indicating ample room for growth.
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Los Angeles,CA.
Application Deadline
This position is anticipated to close on Oct 22, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.