4,682 Coordinating Director Match Coverage jobs in the United States

Overview

Pactron is a renowned provider of Electronics Design & Manufacturing Services, serving diverse industry segments such as semiconductor, networking, medical devices, and audio production. Specializing in board-level solutions for New Product Introduction, Pactron offers comprehensive capabilities including board design, quick-turn manufacturing, and signal integrity analysis. Located in San Jose, CA, Pactron delivers manufacturing-ready hardware prototypes, system architecture design, and firmware development. Clients benefit from end-to-end support and innovation under one roof.

Role Description

This is a full-time on-site role located in San Jose, CA for a Project Coordinator. The Project Coordinator will be responsible for assists with managing client projects, focusing on tasks like tracking progress, scheduling meetings, monitoring budgets, and ensuring communication between technical and customer teams. This entry-level or intermediate position supports project managers by handling administrative duties, collecting data, and ensuring deadlines and quality standards are met for electronic projects from start to finish.

Qualifications

• Strong skills in project coordination, scheduling, and documentation
• Excellent communication and interpersonal skills
• Experience in project management tools MS
• Ability to multitask and prioritize tasks effectively
• Experience in the electronics or manufacturing industry
• Highly organized with attention to detail
• Ability to work collaboratively with cross-functional teams

Employment details

• Seniority level: Entry level
• Employment type: Full-time
• Location: San Jose, CA

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Overview

We are seeking an experienced Construction Coordinator to work in our Issaquah, Washington office.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, Commercial and Advanced Technology.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

What we expect… (Essential Functions)

• Perform quantity take off(s), cost estimates and bid solicitation as directed by supervisor.
• Provide research options and regulation information as required. Investigate and resolve issues on behalf of management.
• Purchase and coordinate the delivery of certain materials or services for the project(s) ensuring
• optimum prices, quality and conformance to specifications and budget. Ability to approve change orders and invoices.
• Review vendor or subcontractor submittals for construction or internal operation's related
• Assist in the preparation of various reports to assist in the successful management of the project(s), such as: monthly accounting reports, progress analysis/schedules, billings and status reports.
• Assist in the organization and maintenance of job files to ensure continuity of work flow.
• Communicate effectively with customer, direct consultants and sub-contractors on the project(s).
• Responsible for the development and implementation of policies/procedures in regard to submittals, proposals, invoices, and change orders.
• Other duties may be assigned.

Who we want… (Requirements)

Bachelor's degree from four-year college or university and one year of related experience supporting construction or engineering efforts; or minimum of five years related experience and/or training; or equivalent combination of education and experience.

Must possess basic computer skills including the ability to utilize word processing, spreadsheet and e-mail applications. May also require working knowledge of scheduling applications. Prefer experience with AIA contract documents and a thorough working knowledge of contractor billing preparation. The ability to work with multiple project teams simultaneously and support on-going activities. Self-manage time requirements and other team members to meet deadline objectives.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

The pay range for this role takes into account a wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; as well as other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current pay rate range is $26.56 - $36.00 per hour

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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Overview

We are seeking an experienced Construction Coordinator to work in our Issaquah, Washington office.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, Commercial and Advanced Technology.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

What we expect… (Essential Functions)

• Perform quantity take off(s), cost estimates and bid solicitation as directed by supervisor.
• Provide research options and regulation information as required. Investigate and resolve issues on behalf of management.
• Purchase and coordinate the delivery of certain materials or services for the project(s) ensuring
• optimum prices, quality and conformance to specifications and budget. Ability to approve change orders and invoices.
• Review vendor or subcontractor submittals for construction or internal operation's related
• Assist in the preparation of various reports to assist in the successful management of the project(s), such as: monthly accounting reports, progress analysis/schedules, billings and status reports.
• Assist in the organization and maintenance of job files to ensure continuity of work flow.
• Communicate effectively with customer, direct consultants and sub-contractors on the project(s).
• Responsible for the development and implementation of policies/procedures in regard to submittals, proposals, invoices, and change orders.
• Other duties may be assigned.

Who we want… (Requirements)

Bachelor's degree from four-year college or university and one year of related experience supporting construction or engineering efforts; or minimum of five years related experience and/or training; or equivalent combination of education and experience.

Must possess basic computer skills including the ability to utilize word processing, spreadsheet and e-mail applications. May also require working knowledge of scheduling applications. Prefer experience with AIA contract documents and a thorough working knowledge of contractor billing preparation. The ability to work with multiple project teams simultaneously and support on-going activities. Self-manage time requirements and other team members to meet deadline objectives.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

The pay range for this role takes into account a wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; as well as other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current pay rate range is $26.56 - $36.00 per hour

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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We’re seeking Project Coordinators at various levels to support large, heavy-civil infrastructure programs—including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus will be supporting project managers and technical teams in tracking progress, coordinating documentation, and ensuring smooth communication across stakeholders. You will also help maintain project records, assist with scheduling and reporting activities, and contribute to the successful delivery of complex infrastructure programs.

This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need .This posting targets the San Francisco Bay Area.

Responsibilities may include, but are not limited to, the following:

• Support daily project operations by coordinating schedules, documentation, and communication between internal teams and external stakeholders.
• Track and maintain project records, including submittals, RFIs, change orders, and supporting correspondence, using client-approved project management software (e.g., Procore).
• Monitor daily activities and report on field progress, operational impacts, escort needs, and discrepancies.
• Coordinate scopes of work, work packages, and construction schedules; prepare draft correspondence and documentation for review and approval by project or task managers.
• Assist in preparing meeting agendas, taking minutes, and ensuring timely follow-up on action items.
• Maintain accurate, up-to-date data in the project management system through direct entry or file uploads.
• Prepare punch lists at key contract milestones and assist with final inspections and close-out documentation.
• Assist with the preparation of project status reports, progress summaries, staffing plans, and other reporting deliverables.
• Support financial tracking by developing or updating estimates, budgets, accruals, cash flows, and related documentation.
• Contribute to quality control and compliance by reviewing project documents for completeness, accuracy, and conformance with project implementation procedures.
• Provide guidance to project staff on documentation standards and proper use of project systems and procedures.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multitasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.

Minimum Qualifications

• Bachelor’s degree in construction management, engineering, architecture, or related field, or the equivalent combination of education and experience.
• 5+ years of progressive experience in project/construction management for heavy civil infrastructure projects.
• Experience coordinating a project management team.
• Strong knowledge of principles and practices of project management and contract administration.
• Proficiency with industry standard project and construction management software (e.g., Primavera P6, TILOS, MS Project, Bluebeam, RSMeans, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

Preferred Qualifications

• Master’s degree in construction management, engineering, or architecture.
• Active professional certifications such as CCM (CMAA) or PMP (PMI).
• PE license in relevant jurisdiction(s).
• Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3).
• Experience in project management roles supporting owners.
• Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

The salary range listed for this role is $0k- 110k/year ( 45- 55/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment policy
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2 500 annually toward professional development
• Wellness Program with Monthly Wellness Stipend
• Company Cell Phone or Cell Phone Plan Reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer.

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email for accommodations necessary to complete the application process.

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Overview

The Project Coordinator is an integral role providing organization and documentation to a team of 50, focused on the training of an AI engine.

This role will coordinate resource allocation, ensure documentation for projects is created and up to par for the team, and provide support to the Project Lead and Seniors in the roll-out of new projects. A strong attention to detail, excellent time management/organization and documentation skills are required.

Location : USA Remote (PST hours) | Work Hours : M - F, 9:00 am - 5:30 pm | Pay Rate : $27- $31 /hr, DOE & location

Responsibilities

• Work collaboratively in a fast-paced environment
• Support roll-outs of new projects by ensuring proper documentation and training is in place
• Answer questions related to project roll-outs and update documentation appropriately
• Support training and onboarding of new team members
• Assist in the scheduling and tracking of team allocation to projects
• Assist in validation of quality and providing feedback on quality
• Make recommendations on how to improve processes
• Drive process improvements
• Reporting as necessary

Requirements

• Excellent communication skills both written and oral
• Strong Organization and Time Management Skills
• Ability to translate technical documents into documentation for non-technical users
• Experience allocating and tracking resources to projects
• Experience in assisting in system troubleshooting & finding resolutions
• Preferred prior work experience or college studies in AI
• A stable internet connection with a download speed of 50-100 Mbps and an upload speed of at least 10 Mbps
• Technical aptitude in one or more of the following: Spreadsheets (e.g., Excel, Google Sheets); Email/calendar (e.g., Outlook, Gmail); Project management (e.g., JIRA, Asana)
• Ability to gain new skills and knowledge through hands-on experience
• Keen eye for detail
• Demonstrated ability to work independently
• Proactive approach with accountability, transparency, and teamwork

Benefits

• Paid Time Off (including sick days and holidays)
• 401k (3% matching)
• Medical, Dental and Vision benefits

By applying, you agree that Keywords Studios will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at

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Project Coordinator page is loaded# Project Coordinatorlocations: San Francisco, CA, UStime type: Full timeposted on: Posted Yesterdayjob requisition id: R-16315At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone. Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. Whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient and more impactful. **Your Role** Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a **Project Coordinator in our San Francisco office,** you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the soul that keeps your studio moving forward.**What You Will Do*** Provide exceptional customer service to Gensler staff, clients, vendors, partners and guests, often acting as the main point of contact.* Coordinate meetings and manage room reservations set-up as spaces. Attend meetings to take minutes and document key information.* Prioritize and manage workload effectively to ensure a smooth project flow.* Oversee project start-up tasks including contracts, proposals, work authorizations, project directories and cloud-based file sharing.* Support early project phases with programming data worksheets, consultant contracts, project filing, meeting agendas and notes, and organizational charts for the team.* Assist in Construction Documentation Phases tasks including file sharing, managing RFI & submittal distribution, and document coordination.* Conclude projects with dead filing and punch lists.* Take on special projects as necessary, including front desk reception.* Ensure a consistent and streamlined process across all projects, driving efficiency and quality at every phase.**Your Qualifications*** 8+ years of administrative experience, ideally in architecture or design.* Bachelor's Degree preferred.* Strong organizational skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.* Superior verbal and written communication skills.* Proficient in MS Office Suite; InDesign, Photoshop, and MS Project a plus.* Ability to work with minimal guidance; proactive, motivated self-starter.* Experience with Teams and conferencing systems.* Flexible, adaptable, and committed to sustainability—familiarity with LEED, Living Building Challenge, or other sustainable certifications is a plus.* Ability to work in office, full-time, 5 days a weekJoin us and play a key role in delivering outstanding design projects!***The base salary will be estimated between $75,000 – $90,000 plus bonuses and benefits and contingent on relevant experience.***Life at Gensler**At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions and hackathons, to “Well-being Week,” our offices reflect our teams’ diverse interests.We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.#LI-SK1At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives.Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design.**NOTICE TO APPLICANTS**We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. See also , and , as required by law.Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email
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Overview

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. Whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient and more impactful.

Your Role

Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator in our San Francisco office, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the soul that keeps your studio moving forward.

What You Will Do

• Provide exceptional customer service to Gensler staff, clients, vendors, partners and guests, often acting as the main point of contact.
• Coordinate meetings and manage room reservations set-up as spaces. Attend meetings to take minutes and document key information.
• Prioritize and manage workload effectively to ensure a smooth project flow.
• Oversee project start-up tasks including contracts, proposals, work authorizations, project directories and cloud-based file sharing.
• Support early project phases with programming data worksheets, consultant contracts, project filing, meeting agendas and notes, and organizational charts for the team.
• Assist in Construction Documentation Phases tasks including file sharing, managing RFI & submittal distribution, and document coordination.
• Conclude projects with dead filing and punch lists.
• Take on special projects as necessary, including front desk reception.
• Ensure a consistent and streamlined process across all projects, driving efficiency and quality at every phase.

Your Qualifications

• 8+ years of administrative experience, ideally in architecture or design.
• Bachelor's Degree preferred.
• Strong organizational skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Superior verbal and written communication skills.
• Proficient in MS Office Suite; InDesign, Photoshop, and MS Project a plus.
• Ability to work with minimal guidance; proactive, motivated self-starter.
• Experience with Teams and conferencing systems.
• Flexible, adaptable, and committed to sustainability—familiarity with LEED, Living Building Challenge, or other sustainable certifications is a plus.
• Ability to work in office, full-time, 5 days a week.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions and hackathons, to “Well-being Week,” our offices reflect our teams’ diverse interests. We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Other
• Industries: Architecture and Planning and Design Services

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Join to apply for the Project Coordinator role at Air Apps

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About Air Apps

At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide.

Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management and change lives along the way.

The Role

As a Project Coordinator , you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.

Responsibilities

• Coordinate and monitor daily operational tasks.
• Support project execution by updating and managing task tracking systems – particularly Jira – with a high level of precision.
• Ensure timely follow-ups, task closures, and status updates.
• Organize and maintain documentation, dashboards, and workflows.
• Assist in preparing reports, dashboards, and presentations for internal stakeholders.
• Flag potential blockers or delays and communicate proactively to resolve issues.
• Identify opportunities to streamline operations or improve coordination processes.

Requirements

• Around 2–4 years of experience in an operations, coordination, or administrative support role.
• Expert-level proficiency in Jira – including creating dashboards, automations, custom fields, filters, and reporting tools.
• Strong organizational skills with the ability to manage multiple moving parts across different teams.
• Excellent verbal and written communication skills.
• Proactive, resourceful, and detail-oriented mindset with a team-first attitude.

What benefits are we offering?

• Apple hardware ecosystem for work.
• Annual Bonus.
• Medical Insurance (including vision & dental).
• Disability insurance - short and long-term.
• 401k up to 4% contribution.
• Air Stipend of $3,120/year, paid over 12 monthly installments (for home office, learning, wellness, etc.).
• Air Conference – an opportunity to meet the team, collaborate, and grow together.

Diversity & Inclusion

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.

Application Disclaimer

At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.

Additional information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industries: Technology, Information and Internet

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Join to apply for the Project Coordinator role at Luster National

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Join to apply for the Project Coordinator role at Luster National

About The Positions

We’re seeking

About The Positions

We’re seeking Project Coordinators at various levels to support large, heavy-civil infrastructure programs—including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus will be supporting project managers and technical teams in tracking progress, coordinating documentation, and ensuring smooth communication across stakeholders. You will also help maintain project records, assist with scheduling and reporting activities, and contribute to the successful delivery of complex infrastructure programs.

This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need .This posting targets the San Francisco Bay Area.

Responsibilities may include, but are not limited to, the following:

• Support daily project operations by coordinating schedules, documentation, and communication between internal teams and external stakeholders.
• Track and maintain project records, including submittals, RFIs, change orders, and supporting correspondence, using client-approved project management software (e.g., Procore).
• Monitor daily activities and report on field progress, operational impacts, escort needs, and discrepancies.
• Coordinate scopes of work, work packages, and construction schedules; prepare draft correspondence and documentation for review and approval by project or task managers.
• Assist in preparing meeting agendas, taking minutes, and ensuring timely follow-up on action items.
• Maintain accurate, up-to-date data in the project management system through direct entry or file uploads.
• Prepare punch lists at key contract milestones and assist with final inspections and close-out documentation.
• Assist with the preparation of project status reports, progress summaries, staffing plans, and other reporting deliverables.
• Support financial tracking by developing or updating estimates, budgets, accruals, cash flows, and related documentation.
• Contribute to quality control and compliance by reviewing project documents for completeness, accuracy, and conformance with project implementation procedures.
• Provide guidance to project staff on documentation standards and proper use of project systems and procedures.
  
  

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multitasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.
  
  

Minimum Qualifications

• Bachelor’s degree in construction management, engineering, architecture, or related field, or the equivalent combination of education and experience.
• 5+ years of progressive experience in project/construction management for heavy civil infrastructure projects.
• Experience coordinating a project management team.
• Strong knowledge of principles and practices of project management and contract administration.
• Proficiency with industry standard project and construction management software (e.g., Primavera P6, TILOS, MS Project, Bluebeam, RSMeans, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).
  
  

Preferred Qualifications

• Master’s degree in construction management, engineering, or architecture.
• Active professional certifications such as CCM (CMAA) or PMP (PMI).
• PE license in relevant jurisdiction(s).
• Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3).
• Experience in project management roles supporting owners.
• Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.
  
  

Compensation Details

The salary range listed for this role is $0k- 110k/year ( 45- 55/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment policy
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2 500 annually toward professional development
• Wellness Program with Monthly Wellness Stipend
• Company Cell Phone or Cell Phone Plan Reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer.
  
  

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email for accommodations necessary to complete the application process.

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Other
• Industries Hospitals and Health Care, Wellness and Fitness Services, and Technology, Information and Internet

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