6,698 Coordinator Iv jobs in the United States

Job Summary:
Assists with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports. Facilitates workflow by assisting in the adaptation of relevant solutions and standard requests and issues from department managers on an ad-hoc basis. Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, independently. Assists with event execution by arranging small-scale and some basic medium-scale events, with limited guidance and general directions from senior colleagues. Starts to apply data maintenance and management by leveraging advanced department data and documentation retention policies.
Essential Responsibilities:
+ Pursues effective relationships across teams and/or the organization to obtain and share resources, information, and advice with coworkers and members. Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members. Pursues self-development; creates plans to capitalize on strengths and develop weaknesses; reviews others work to help them learn. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work; helps others adapt to non-routine situations. Identifies and responds to the needs of others to support the execution of varied work processes.
+ Works within established procedures and practices to complete routine work assignments autonomously; follows instructions to complete novel or varied tasks. Collaborates with others to identify and implement appropriate solutions for routine and non-routine issues; escalates high-priority issues or risks; monitors progress and results. Supports the development of work plans to meet established priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities within and across teams.
+ Assists with information dissemination by: drafting integrative presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on an advanced knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, independently and with appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, independently; tilizing software and databases to retrieve required information and independently write reports.
+ Facilitates the work flow of the department by: assisting in the adaptation of relevant solutions standard requests and issues from department managers on an ad-hoc basis; assessing problems or questions to propose resolution, with guidance; operating standard office equipment (e.g., email, fax, xerox), with general instructions; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with advanced knowledge of budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member while mentoring others; inputting and editing varied time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.
+ Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, independently; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, independently; finding and booking meeting rooms appropriate for the audience and meeting objectives, weighing alternatives and selecting the best and most appropriate option.
+ Assists with event execution by: arranging small and some basic medium-scale events, with limited guidance and general directions from senior colleagues; organizing standard travel arrangements for department head and/or staff members, independently; assisting in execution of small group meetings, conferences with general direction; providing on-site coordination for standard issues, independently; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events; and distributing the agenda and taking meeting minutes in meetings.
+ Starts to apply human-resources data maintenance and management by: leveraging advanced department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, independently; and formatting straightforward graphs, spreadsheets, and reports.
Minimum Qualifications:
+ Minimum two (2) years of experience in Communications, Business, Health Care, or a directly related field.
+ High School Diploma or GED, or equivalent AND minimum three (3) years of experience working in a corporate or business office environment OR Minimum four (4) years experience working in a corporate or business office environment.
Additional Requirements:
+ Knowledge, Skills, and Abilities (KSAs): Customer Experience; Computer Literacy; Data Entry; Data Integrity; Interpersonal Skills
COMPANY: KAISER
TITLE: Administrative Coordinator IV
LOCATION: Clackamas, Oregon
REQNUMBER: 1353497
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Posting Details

Come and join the Bearkat community!
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition
202500262S

Title
Coordinator IV - GME Program Coordinator

FLSA status
Exempt

Hiring Salary

This position is a pay grade 15. Please see Pay Grade Table at: .

This is a grant funded position. Continuation of the position is contingent upon continued funding.

Occupational Category
Professional

Department
COM Graduate Medical Education

Division
Division of Academic Affairs

Open Date
08/21/2025

Open Until Filled
Yes

Educational and Experience Requirement

Bachelor's degree in healthcare, education, or related field. Four years of experience in Graduate Medical Education (GME), adult education, or administrative support in a healthcare system. Training Administrators of Graduate Medical Education (TAGME) Certification preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs highly complex administrative and supervisory program work for Graduate Medical Education (GME) programs.

Primary Responsibilities

Oversees the work of the Graduate Medical Education (GME) program. Assists the program director with ensuring regulatory and accreditation standards are met and education activities that support the curriculum are established. Assures departmental policies are created and enforced, and recruitment strategies are implemented. Supports the accreditation process. Coordinates and actively participates in site visits. Serves as the front-line representative of the program and oversees and represents the program effectively and professionally. Designs routine reports, gathers data, and prepares correspondence. Develops and recommends program guidelines, policies, rules and regulations and assesses the program. Performs other related duties as needed.

Other Specifications

Knowledge of local, state, and federal laws. Ability to supervise business functions. Communicates with other university departments, personnel, and other agencies.

Position is located in Richmond, TX. Typical work schedule will be Monday - Friday 8am -5pm (Occasional after hours, evening and/or weekend work required).

This is a grant funded position. Continuation of the position is contingent upon continued funding.

Full Time Part Time
Full Time

Position Number

Quicklink


EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report

We anticipate the application window for this opening will close on - 25 Aug 2025
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
**A Day in the Life**
Bring your talents to an industry leader in medical technology and healthcare solutions - we're a market leader and growing every day. A career at Medtronic is like no other. You will be empowered to shape your own career. We support your growth with the training, mentorship, and guidance you need to own your future success. We're purposeful. We're committed. And we're driven by our Mission to alleviate pain, restore health and extend life for millions of people worldwide.
Together, we can transform healthcare; we hope you'll consider joining our team!
The Project and Communications Coordinator IV role will be the focal point and key contributor for all internal and external communications for Medtronic Tempe Campus (MTC). The role will report directly to the Site Leader of MTC.
As a member of the Senior Leadership Team, this individual will be the expert in communications; to support site level strategic initiatives. This role is responsible for leading a diverse range of projects, such as employee engagement events, philanthropy and wellness program related projects. In addition, this individual will lead projects of strategic importance as assigned by the Site Leader. This role will provide administrative support to the Site Leader as well as their key staff members.
**Onsite**
At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We're working a minimum of **5** days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. 
**Responsibilities may include the following and other duties may be assigned:**
+ Provide project or program support to a functional group or business process.
+ Monitor program/project/system status, budgets and timetables.
+ Apply knowledge of and experience in company operations to assist in the development, implementation and administration of program/system guidelines and procedures.
+ Gather and compile information for reports.
+ Lead or assist with special events and initiatives, Employee Engagement activities/special events throughout the year such as Quality Day and Diversity Day.
+ Coordinate various customer or leadership site visits.
+ Organize regular All Employee / Leadership Update meetings.
+ Develop regular site-wide email & communications (internal) to keep employees connected to the broader organization.
+ Oversee Visual management and facility branding (displays/boards in hallways).
+ Write, edit, proofread printed or digital material; for both internal and external.
+ Participate in developing communication materials for the site strategic vision.
+ Serve as Philanthropy Liaison and Wellness Coordinator for the site.
+ Assist the site leader with calendar management, expense reporting, travel and other diverse administrative duties and projects.
+ Prepare and facilitate staff agendas and schedules.
+ Track and follow up on action items for leadership team.
+ Manage the development and reporting of key facility site metrics.
+ Perform adjustments or recommendations for enhancements in systems and processes to solve problems or improve effectiveness of job area.
We seek out and hire a diverse workforce at every level: We need fresh ideas and inclusive insights to continue to be an innovative industry leader -that's why we make it a point to seek out, attract and develop employees who are patient-centric, passionate, and who represent the same wide variety of life experiences as our patients.
**Must Have: Minimum Requirements**
_To be considered for this role, please ensure these minimum requirements are evident on your resume._
+ Requires High School Degree or GED.
+ Requires a minimum of 6 years of relevant experience.
**Nice to Have**
+ Strong energy, aptitude and attitude for continuous improvement
+ Experience and strength in project management
+ Strong organizational skills and attention to detail
+ Experience performing a variety of complex or technical-advanced administrative and clerical duties, expense reporting and travel planning
+ Advanced knowledge and skill set in Microsoft Office (MS Excel, Word, PowerPoint, Outlook, etc.) and adobe or other creative software
+ Advanced knowledge and experience with digital media
+ Experience with electronic meeting/calendar coordination and Teams
+ Experience in large event and special project leadership
+ Demonstrated ability to exercise independent judgment and discretion, as well as maintenance of confidentiality in dealing with sensitive information.
+ Excellent written and verbal communication skills
+ Ability to set priorities and resolve issues independently
+ Experience working on multiple projects in a dynamic, deadline driven environment - demonstrated skill under pressure
+ Ability to analyze and revise operating practices to improve efficiency
+ Ability to work with little direction and supervision, manage timelines and expectations, adjust for unplanned assignments, and adapt to changing priorities
+ Ability to relate to diverse communities and levels; strong customer service orientation.
**Physical Job Requirements**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
**Benefits & Compensation**
**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Salary ranges for U.S (excl. PR) locations (USD):$62,400.00 - $93,600.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans ( Medtronic**
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here ( .
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here ( a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
**We change lives** . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
**We build extraordinary solutions as one team** . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
**This life-changing career is yours to engineer** . By bringing your ambitious ideas, unique perspective and contributions, you will.
+ **Build** a better future, amplifying your impact on the causes that matter to you and the world
+ **Grow** a career reflective of your passion and abilities
+ **Connect** to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
**Experiences that put people first** . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
**Life-transforming technologies** . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
**Better outcomes for our world** . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
**Insight-driven care** . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here ( .
For updates on job applications, please go to the candidate login page and sign in to check your application status.
If you need assistance completing your application please email
To request removal of your personal information from our systems please email

Department:
Research&Grad Studies
Location:
Belknap Campus
Time Type:
Full time
Worker Type:
Regular
Job Req ID:
R107320
Minimum Requirements:
Bachelors degree in a related field or an equivalent combination of education and experience. Grade 5 (Salaried)
Position Description:

The University of Louisville is seeking an enthusiastic and skilled Facilities Coordinator IV to help lead the new Speed Center for Innovation, an interdisciplinary academic makerspace located within the J.B. Speed School of Engineering. This hands-on role supports the daily operations of the Center while helping foster a creative environment where students from all majors can collaborate, design, prototype, and explore.

The position will play a central role in recruiting and training a team of student workers, maintaining tools and fabrication equipment, instructing users on proper usage and safety, and assisting with outreach activities such as workshops, special events, and summer camps. If you have a passion for mentoring students and enjoy working in a dynamic, tool-filled space, we'd love to meet with you.

Key Responsibilities:

Operations & Supervision (50%)

• Assist in the day-to-day management and operation of the Speed Center for Innovation.
  
• Recruit, hire, and train a student workforce to support makerspace users and maintain a positive environment.
  
• Supervise student employees, encouraging leadership development and peer-to-peer mentoring.
  
• Promote a safe, collaborative, and welcoming environment for users of all skill levels.
  

Instruction & Equipment Oversight (30%)

• Train users on a wide variety of tools and technologies, including woodworking, welding, 3D printing, CNC, and electronics.
  
• Monitor equipment condition and perform or coordinate preventive maintenance to minimize downtime.
  
• Ensure adherence to safety standards, protocols, and best practices.
  
• Help develop instructional content, training resources, and user documentation.
  

Outreach & Collaboration (20%)

• Support programming such as workshops, open houses, student organization activities, and K-12 outreach.
  
• Assist with planning and delivering summer camps and other STEM engagement initiatives.
  
• Collaborate with faculty and staff to integrate makerspace resources into academic courses and interdisciplinary student projects.
  

Preferred Qualifications:

• Bachelor's degree in a technical, design, or education-related field.
  
• Professional experience in a college or university campus setting.
  
• Advanced skills in CNC, CAD/CAM, 3D printing, or related digital fabrication technologies.
  
• Experience developing safety and training materials.
  
• Demonstrated support for success of all students.
  
• Experience working in a makerspace, fabrication lab, or related environment.
  
• Proficiency with machine tools, woodworking, and welding.
  
• Experience with electronics, soldering, and basic circuit work.
  
• Background in higher education or student-centered environments.
  
• Strong communication skills with a passion for community-building.
  
• Flexibility to work a variable schedule, including occasional evenings or weekends.
  
• Equivalent experience may be considered in lieu of formal education.
  

This is a rare opportunity to join a growing and innovative initiative at the ground level. Help us build something extraordinary.

Target Compensation Maximum:
$70,623.00
Target Compensation Minimum:
$47,048.00
Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at or by phone .

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
500231 Automated Lab
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL PURPOSE
Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.
**ESSENTIAL FUNCTIONS**
+ Provides support to a department, including preparing and reviewing reports and documents, attending meetings and taking minutes, overseeing office management systems, and screening and directing calls.
+ Manages the time and calendar of administrators, including travel and project timelines, choosing or recommending among competing demands on time.
+ Integrates best practices to enhance the efficiency and effectiveness of delivery of services.
+ Maintains relationships and collaborates with various divisions of university.
+ Develops and establishes procedures and schedules to meet operational needs of the department.
+ Maintains required records and reports of activities.
+ Shares information, policies, and operations procedures to faculty, staff, students, parents, and visitors. Interacts with external and internal individuals.
+ Prepares various administrative reports.
+ Coordinates and oversees highly confidential matters pertaining to the department.
+ Directs and coordinates maintenance of departmental accounts.
+ Prepares data for operating budgets and for financial reports.
+ Prepares analyses and allocates expenses.
+ Coordinates expenditures and property controls. Initiates or authorizes orders for space, equipment, supplies and services.
+ Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the department and/or University.
+ Establishes and builds positive working relationships with external agencies and organizations.
+ Arranges for accommodations, plans, and coordinates their activities and serves as a representative during their visit.
+ Coordinates use of conference rooms and meeting rooms for internal and external users.
+ Maintains calendars for room use and events.
+ Coordinates and makes arrangements for special events, seminars, workshops and activities.
+ Coordinates and develops informational materials, presentations, and communications of various departmental related publications.
+ May supervise up to two other support staff.
+ Prioritizes and assigns work, ensuring staff is trained.
+ Conducts performance evaluations.
Other duties as assigned.
**MINIMUM EDUCATION & EXPERIENCE**
+ Associate's degree and 3 years of progressively responsible experience in administrative support required
+ Or equivalent combination of education and experience
**KNOWLEDGE, SKILLS AND ABILITIES**
+ Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required
+ Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
+ Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
+ Intermediate knowledge of hardware and software functionality preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
4901 Lac De Ville Blvd, Rochester, New York, United States of America, 14618
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
500167 SMH Neurology Clinical Overhea
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL PURPOSE
The Department Coordinator plays a critical role in ensuring the smooth daily operations of the neurology practice. This position provides direct support to the Senior Practice Manager and oversees front-end operations including patient scheduling, communication, and coordination between clinical and administrative teams. The coordinator ensures efficient workflow, excellent patient service, and compliance with departmental policies.
**ESSENTIAL FUNCTIONS**
+ Supports Senior Practice Manager, OAR and OAR Leads assisting in overseeing all front-end operations, including but not limited to, check-in, check out, inbasket work and all front-end patient related tasks.
+ Supports Senior Practice Manager by assisting with administrative duties such as scheduling meetings, preparing reports, managing departmental communications, and coordinating staff activities.
+ Supports Senior Practice Manager on adherence to URMC Ambulatory policies, coaching staff on changes in departmental policies, compliance regulations, and best practices, and communicates these updates in a timely fashion.
+ Collaborates with the Senior Practice Manager to develop training materials, manuals, and workflow guides tailored to the neurology practice.
+ Also provides ongoing training and daily support to front-end staff related to all front-end tasks.
+ Monitors patient satisfaction and operational efficiency, identifying areas for improvement and implementing solutions in collaboration with the Senior Practice Manager.
+ Serves as a point person for Building D to coordinate and schedule regular maintenance and repairs to ensure the facility is safe, clean, and operational.
Other job duties as assigned.
**MINIMUM EDUCATION & EXPERIENCE**
+ Associate's degree REQUIRED
+ 3 years of progressively responsible experience in administrative support REQUIRED
+ or equivalent combination of education and experience REQUIRED
**KNOWLEDGE, SKILLS AND ABILITIES**
+ Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. REQUIREDOffice procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning REQUIRED
+ Ability to effectively communicate and interact, both verbally and in writing, with all people REQUIRED
+ Intermediate knowledge of hardware and software functionality preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
400151 Urology M&D
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL PURPOSE
Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.
**ESSENTIAL FUNCTIONS**
+ Provides support to a department, including preparing and reviewing reports and documents, attending meetings and taking minutes, overseeing office management systems, and screening and directing calls. Manages the time and calendar of administrators, including travel and project timelines, choosing or recommending among competing demands on time.
+ Integrates best practices to enhance the efficiency and effectiveness of delivery of services. Maintains relationships and collaborates with various divisions of university. Develops and establishes procedures and schedules to meet operational needs of the department. Maintains required records and reports of activities.
+ Shares information, policies, and operations procedures to faculty, staff, students, parents, and visitors. Interacts with external and internal individuals. Prepares various administrative reports.
+ Coordinates and oversees highly confidential matters pertaining to the department.
+ Directs and coordinates maintenance of departmental accounts. Prepares data for operating budgets and for financial reports. Prepares analyses and allocates expenses. Coordinates expenditures and property controls. Initiates or authorizes orders for space, equipment, supplies and services.
+ Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the department and/or University. Establishes and builds positive working relationships with external agencies and organizations. Arranges for accommodations, plans, and coordinates their activities and serves as a representative during their visit.
+ Coordinates use of conference rooms and meeting rooms for internal and external users. Maintains calendars for room use and events. Coordinates and makes arrangements for special events, seminars, workshops and activities.
+ Coordinates and develops informational materials, presentations, and communications of various departmental related publications.
+ May supervise up to two other support staff. Prioritizes and assigns work, ensuring staff is trained. Conducts performance evaluations.
Other duties as assigned.
**MINIMUM EDUCATION & EXPERIENCE**
+ Associate's degree and 3 years of progressively responsible experience in administrative support required
+ Or equivalent combination of education and experience
+ KNOWLEDGE, SKILLS AND ABILITIES
+ Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required
+ Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
+ Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
+ Intermediate knowledge of hardware and software functionality preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
500181 Social Work-Patient & Fam Svcs
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL PURPOSE:
The Department Coordinator IV assists the Staff Administrator in providing support to Social Work and Patient & Family Services; Census Management; and Environmental Services. The position requires collaborating closely with Program Directors, Managers, and Supervisors in Administrative Services; Data Analysts; Chaplaincy Services; Communications Center; Financial Case Management; Financial Counseling; Acute Care Coordinators; Interpreter Services; Ambassador and Guest Services; Social Work; Admitting; Environmental Services and Patient Transportation to ensure the Hospital and Program maintain high standards of quality and excellence.
**ESSENTIAL FUNCTIONS**
**Compliance/Quality Assurance**
+ Manages the Programs' credentialing/compliance files for Joint Commission, Department of Health, Office of Mental Health and hospital wide policy compliance. Prepares and reviews credentialing files for reviewer requests. Coordinates database maintenance to ensure documentation is accurate, submitted by the due dates. The database consists of credentialing, performance evaluations, core-competencies, health updates, mandatory in-services, education records, resumes, orientation checklists, Justice Center/Code of Conduct, NYS Child Registry, and MyPath training. Verifies Social Work licensures, Interpreter certifications and NYS child registry reporting. Ensures through MyPath that staff complete required trainings upon employment and yearly as required. Manages staff annual flu vaccine and health update compliance.
**Coverage**
+ Provides coverage to Social Work and Care Management Reception desks by managing incoming calls, assessing patient needs, providing information, and triaging to licensed social work staff while handling interactions with sensitivity and respect during crises. Manages the Social Work Outlook account for the distribution of patient/support person to the appropriate staff/community resources. Provides supports by identifying resources and maintaining up-to-date resource lists. Collaborate with the licensed social work team, conducting daily audits of resource distribution, and ensuring proper documentation is obtained. Includes evaluating transportation needs, such as bus pass distribution for clinical appointments and discharges and coordinating special services like language assistance or ASL interpreters. Additionally, the role handles incoming referrals for hotel and lodging arrangements for medical and surgical patients and their support persons.
**Administrative Support**
+ Oversees annual space survey and furniture/equipment inventory and oversees and coordinates all facilities requests for both the Social Work and Care Management Suites as well as for the following departments: Systems Analyst, Chaplaincy Services, Communications Center, Financial Counseling, Financial Case Management, Home Care Liaison/Acute Care Coordinators, Interpreter Services, Ambassador and Guest Services, Social Work, Patient and Family Relations, Admitting and Patient Transportation. Ensures Joint Commission compliance with environment of care standards. Collaborates with Environmental Services and Facilities to assist in meeting these standards.
+ Manages UIT coordination for projects by initiating, scheduling, obtaining quotes and collaborating with project managers.
**Special Projects**
+ Manages annual and emergency capital budget program. Utilizes capital budget system for the annual request program and P2P system to process capital budget requests. Collaborates with all managers to assess capital budget needs and propose requests.
Coordinates Xerox repairs and maintains department copier codes.
Maintains Crystal Rock contract orders, changes and updates.
Other duties as assigned
**QUALIFICATIONS**
+ Two years of post-high school education in secretarial studies required.
+ At least three years of secretarial and office experience, including one year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation or equivalent combination of education and experience required.
+ Advanced secretarial skills preferred.
+ Proficient in Microsoft office specifically: Outlook, Word and Excel preferred.
+ The ability to operate commonly used office machines, such as computers, printers and office copiers preferred.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
500193 Medicine SMH Gastrointestinal
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
The Department Coordinator IV provides administrative support within a department, in addition to serving as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment.
JOB DUTIES AND RESPONSIBILITIES:
Administrative/General:
- routine office duties such as phone triage, meeting and travel arrangements, copying, meeting scheduling, agenda/minute preparation and other assigned office needs for assigned locations
- Assigned projects including but not limited to:- - - Division sponsored education (ex. Clinical conference), new procedures, expansion projects (internal/external) and CME events (ex: education sponsorship, visiting professor series, GUT Club).
- - - Represents the division at meetings, events and trainings
- Covers administrative staff tasks when needed to ensure operational efficiency and success
Inventory and Supply support for Division:
- In collaboration with Senior Financial Analyst and Nursing Leadership develops and maintains:- - - Inventory management systems for ordering and tracking
- - Primary point of contact for Inventory request system and processing
- - Furnishes division reports and information associated with supply and inventory as requested for the development of strategic objectives and budgets
- - - Completes monthly reconciliation division financials to include but not limited to inventory and supply requests
- Assists with business improvement planning as assigned
- Assists with budget review and development
- Assists with capital submissions and tracking
Time Management
- Primary responsibility for weekly, bi-weekly and monthly time keeping for Sawgrass Nursing
- In collaboration with Senior Financial Analyst ensures timely and accurate time reporting for division and assigned locations
- Assists with development and tracking of faculty time
Clinical Services:
- Responsible for monthly on-call / service schedules, faculty, APP and administrative time off calendar, educational and conference schedules
- Faculty Credentialing/Appointment: Division interface with the Chair of Medicine's Office for all faculty appointments, hospital privileging, and payer credentialing- - - Ensure completion of all requirements for timely appointments renewals, re-privileging, and re-credentialing associated with faculty re-appointments
- - - Provides support for onboarding new faculty, interviewing, contracts/recruitment, faculty appointment, hospital privileging, and payer credentialing
Other Duties as assigned:
- Supports seasonal departmental and divisional activities and initiatives
- Performs administrative duties as needed to support departmental and division goals and objectives
QUALIFICATIONS:
- Associate's degree required.
- 3 years of progressively responsible administrative support, including lead experience preferred
- Equivalent combination of education and experience required
- Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box); Adobe, etc. required
- Office procedures; database entry principles; customer service and public relations principles; principles of math; mailing and distribution methods; training principles; leadership principles; intermediate to advanced budget administration principles; inventory and supply maintenance principles; event planning required
- Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
- Intermediate knowledge of hardware and software functionality preferred.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.