94,464 Corporate Receptionist jobs in the United States

**Overview**
**About the Role**
We're looking for a highly professional and organized **Corporate Receptionist & Executive Assistant** to join our team. This unique role combines front-desk responsibilities with high-level administrative support to the Executive Vice President, Chief Strategy Officer. The ideal candidate will thrive in a fast-paced environment, enjoy being the first point of contact for visitors, and excel at managing executive-level priorities with discretion and attention to detail.
**Responsibilities**
**What You'll Do**
**Reception & Office Support**
+ Greet and welcome visitors, creating a professional and positive first impression.
+ Direct visitors and vendors appropriately; manage visitor logs and badges.
+ Coordinate with building security and facilities on visitor access and office needs.
+ Oversee incoming and outgoing mail, packages, and deliveries.
+ Maintain a tidy and professional reception area, conference rooms, and shared spaces.
**Executive Support**
+ Manage complex calendars, scheduling meetings, conference calls, and travel arrangements.
+ Prepare presentations, reports, and correspondence using Microsoft Office tools.
+ Draft and route routine communications, ensuring priorities are escalated appropriately.
+ Organize and maintain executive files, records, and reports.
+ Process and submit expense reports in a timely manner.
+ Assist in planning company events, leadership meetings, and offsites.
**Additional Support**
+ Provide general administrative support including document preparation, copying, and scanning.
+ Perform other duties as assigned to support business operations.
**What You'll Bring**
+ High School Diploma or GED required; Associate's or Bachelor's degree preferred.
+ Minimum of 4 years of administrative support experience with senior management.
+ Previous receptionist, front desk, or customer-facing office experience strongly preferred.
+ Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
+ Exceptional organizational skills and the ability to manage multiple priorities.
+ Strong interpersonal skills with a professional and welcoming presence.
+ Excellent written and verbal communication skills.
+ Proven ability to exercise discretion and integrity when handling confidential matters.
+ Adaptability and resilience in a fast-changing work environment.
**Why Join Us**
This role offers the opportunity to represent our organization as the face of our corporate office while working closely with senior leadership. You'll have a direct impact on both the employee and guest experience, and you'll play a vital role in helping our leadership team operate effectively.
This position is responsible for providing secretarial support to the Executive Vice President Strategy Officer. The Executive Assistant will coordinate and schedule meetings, appointments, conference calls, and travel accommodations and may be responsible for organizing company events.
**Essential Functions** **:**
+ Coordinate and schedule a wide variety of meetings and events, including food, travel, and other arrangements
+ Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
+ Directs visitors by maintaining employee and department directories; giving instructions
+ Answer, screen and forward any incoming phone calls while providing basic information when needed
+ Receive and sort daily mail/deliveries/couriers
+ Process all incoming and outgoing mail and ensuring that all referenced backup material is attached. Independently composes and prepares routine correspondence.
+ Answer incoming voice and e-mails as requested and respond accordingly. Inform executive of important calls/e-mail/messages needing immediate attention.
+ File correspondence, memos, records, and reports. Maintain files.
+ Develop powerpoint presentations, memoranda, excel spreadsheets, visio documents as needed.
**Other Functions:** (Incidental to the purpose or the job. These functions are performed infrequently, and have little consequences to other jobs if not performed).
+ Perform miscellaneous administrative tasks including faxing, copying, and scanning of documents.
+ Prepare expense reports for approval and submission.
+ Perform other duties as required and assigned.
**Qualifications**
Education/Certification:
+ High School Diploma, GED or equivalent combination of intellectual instruction and work experience
+ Experience Required: Minimum of 4 years of secretarial/administrative support for senior management.
Skill and Ability:
+ Proficient with Microsoft Word, Excel, PowerPoint and Outlook.
+ Excellent interpersonal and listening skills.
+ Strong verbal and written communication skills.
+ High level of judgment/organizational skills and initiative to deal with complex duties.
+ Ability to adapt to constantly shifting priorities and a changing work environment
+ Ability to exercise discretion and integrity when dealing with sensitive, highly confidential matters.
Equal Opportunity Policy
The Vitamin Shoppe is an equal opportunity employer. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, separation, recruitment, pay and other forms of compensation, access to facilities and programs, training and general treatment during employment.
We firmly believe that every Health Enthusiast has the right to be treated with dignity and respect. Our goal is to maintain a satisfied and productive team of Health Enthusiasts. The keys to reaching that goal are effective leadership, equal application of fair human resources policies, competitive wages and benefits, and close attention to all health enthusiast matters. The Vitamin Shoppe is committed to the principle of fair and impartial treatment of our Health Enthusiasts.
Health Enthusiasts with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of their Human Resources representative. We will not allow any form of retaliation against Health Enthusiasts who raise issues of perceived discrimination in good faith. To ensure our workplace is free of artificial barriers, violation of this policy may result in disciplinary action, up to and including discharge.
**Compensation**
The salary for this position is based on many factors such as role requirements, skill set, years of experience and other organizational needs. The estimated range is $75,000 - $85,000 per year.
**ID** _ _
**Category** _Marketing/e-Commerce_
**Location** _US-NJ-Secaucus_
We support diversity with a respectful, inclusive culture as an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran, or disabled status, or genetic information.

**About Us**
Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
**Summary**
We are seeking a highly organized and proactive Office Manager & Receptionist to ensure the smooth operation of our corporate office and provide essential support to our Shared Services and HR teams. This role combines office management, administrative coordination, and front-desk responsibilities, playing a key role in creating a welcoming and efficient workplace environment.
This position will support our Human Resources team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. This position is based out of our North Dallas office location in Dallas, TX.
**Essential Duties & Responsibilities**
**Office Manager Support**
+ Coordinate HR employee onboarding logistics, including workspace reservation and setup (at the corporate office), laptop ordering, and security badge issuance.
+ Support employee offboarding, including collecting assets from in-person or remote employees for the HR department.
+ Submit IT access and security requests for new hires and exits
+ Troubleshoot and coordinate maintenance for office equipment (e.g., printers, monitors, conferencing tools).
+ Manage office supply inventory and place orders as needed.
+ Support the HR team in onboarding and managing vendors in Coupa and associated invoicing.
+ Manage the ordering of employee appreciation, life event, recognition, and/or other gifts as directed by the CPO/ HRLT for approved expenses.
+ Submit and manage expense reports for approved purchases.
+ Collaborate as needed with other Office Managers and Executive Assistants; attend community meetings as part of the OM/EA community
**Event Planning & Coordination**
+ Book and prepare meeting rooms or event spaces, including layout, seating, and technology support setup.
+ Coordinate with vendors for catering, decorations, and equipment needs.
+ Track RSVPs and assist with attendee check-in and registration.
+ Draft and distribute event communications such as invitations, reminders, and follow-ups, as needed.
+ Prepare event materials including name tags, agendas, signage, and handouts.
+ Provide onsite support during events, including greeting guests, troubleshooting, and keeping events on schedule.
+ Assist with post-event wrap-up, cleanup, and feedback collection.
**Travel & Expense (T&E) Coordination**
+ Assist HRLT with meeting support and travel arrangements, including identifying and booking flights, hotels, and ground transportation, as needed.
+ Provide travel arrangement support for HR groups when they are traveling to conferences, as requested.
+ Research and recommend travel options that align with company policies and preferences.
+ Coordinate hotel blocks for corporate events, meetings, and conferences.
+ Manage travel changes, cancellations, and rebookings as needed.
+ Support expense report preparation and submission, ensuring accuracy and timely processing.
**Reception & Front Desk Support**
+ Greet and assist visitors, ensuring a professional and friendly front desk experience.
+ Manage incoming mail and deliveries, including routing Workers' Compensation and Unemployment Insurance claim correspondence.
+ Book and manage conference room schedules.
+ Support internal office communications and announcements.
**HR & Shared Services Support**
+ Assist with HR Experience support such as permission management for HR Sharepoint, the HR Hub, etc.
+ Respond to HR-related administrative needs, as trained by the Shared Services team.
+ Collaborate with HR and other departments to support the internship program at the corporate office.
**Education & Experience**
+ High School Diploma or Equivalent is required.
+ 3+ years of experience in office management, administrative support, or a similar role.
+ Strong organizational and multitasking skills with attention to detail.
+ Excellent written and verbal communication skills.
+ Proficiency with Microsoft Office Suite, Google Workspace, and office management tools.
+ Experience with travel and expense systems (e.g., Concur, SAP) is a plus.
+ Friendly, professional demeanor with a customer-service mindset.
+ Ability to handle sensitive information with discretion and confidentiality.
**What We Offer**
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
+ Medical, Dental, Vision Insurance
+ Tuition Reimbursement
+ Paid Parental Leave
+ Life, Accident and Disability
+ Retirement with Company Match
+ Paid Time Off
**Diversity Commitment**
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
#LI-Hybrid

Tropical Vibes & Impacting Lives!

You feel it the moment you walk in. There's more than vibrant colors, a tropical theme and happy children. There's something different, something extraordinary. Something truly GOLDEN. It's passion. Not just a passion for kids or a passion for swimmingit's a special passion for changing even saving lives, by being a part of kids learning to swim.

When you work at Goldfish, you're not just an employee. You're a part of something bigger. You're making an impact; a splash in the lives of the children in your community. You're an integral part of a team, working together to move forward a mission. You're also making waves in your future, learning life lessons in and out of the pool through mentorship, leadership and passion. At Goldfish, it's more than a job - it's an endless pool of possibilities, opportunities and life-changing moments!

Making Waves with Passion, Purpose & Core Values!

At Goldfish, our core values are at the heart of everything we do, and behind every decision that we make. To us, these values are more than just words - they're embraced with purpose in our everyday lives, and what allows us to make a splash in our community, and in the lives of our members and our team!

We go above and beyond with every detail to create a GOLDEN Experience!

We believe in nurturing a culture that provides WOW! Customer Service

We do the right things, make the right decisions and treat people with Integrity Compassion Trust

We meet and exceed expectations so you see Extraordinary Results

We make a big deal about life's accomplishments by remembering to Celebrate!

Goldfish Swim School has been an industry leader in the swim lesson community since 2006. Our team is growing, and we are looking for team players who are enthusiastic, have a can-do perspective, and enjoy working with kids. We provide paid on-the-job training, flexible scheduling, a rewarding work environment, and a one-of-a-kind culture that will make you smile, too!

The safety of our swimmers, parents and team members is of the utmost importance. Goldfish Swim School follows all CDC and WHO safety standards along with following any local guidelines. In addition, here are some additional safety precautions and procedures we follow:

• Every shift has an on-staff cleaner to sanitize high touch areas in our lobby and pool areas
• Our pools are disinfected with chlorine to provide the safest swimming environment
• Our state-of-the-art ventilation system allows fresh air to continuously circulate into our building, further minimizing the spread of any airborne virus

If you, or someone you know, desires to work for a place where you can make a difference, explore, apply and then join us.