40 Corporations jobs in Barrington

Trustmark's mission is to improve wellbeing - for everyone. It is a mission grounded in a belief in equality and born from our caring culture. It is a culture we can only realize by building trust. Trust established by ensuring associates feel respected, valued and heard. At Trustmark, you'll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture of diversity and inclusion where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves. At Trustmark, we have a commitment to welcoming people, no matter their background, identity or experience, to a workplace where they feel safe being their whole, authentic selves. A workplace made up of diverse, empowered individuals that allows ideas to thrive and enables us to bring the best to our colleagues, clients and communities.
**About the role**
Trustmark has an exciting opportunity! Please apply if you are qualified!
Responsible for supporting the the EVP, Voluntary Benefits and other members of the VB Senior Leadership Team by providing professional and high-quality administrative support in a dynamic, collaborative and caring environment. Also administers programs and organizes associate events.
**Key Accountabilities:**
+ Provide high-quality administrative assistance to the EVP and their direct reports
+ Schedule meetings and manage calendars
+ Arrange and coordinate travel arrangements and process expense reports
+ Serve as the primary point of contact for the EVP by managing internal and external telephone and email support
+ Welcome employee visitors and answer basic employee inquiries
+ Create and edit correspondence, memos, and presentations
+ Handle inquires and requests on behalf of the EVP
+ Oversee day-to-day office operations
+ Evaluate and maintain proper needs of office supplies
+ Schedule and coordinate meetings & events; create and manage agendas and materials for various meetings
+ Process invoices
+ Sort and distribute mail
+ Manage office equipment, troubleshoot malfunctions, and coordinate maintenance requests as needed
+ Perform special assignments and projects supporting VB initiatives
+ Other duties as needed/assigned
**Minimum Qualifications:**
+ Minimum 4 years' experience as an Executive Assistant to a Senior Executive and team of a mid-sized or large organization
+ Strong interpersonal skills with ability to work well with all levels of internal management and staff, as well as outside clients and vendors
+ Exercise independent judgment in the resolution of administrative problems
+ Demonstrated knowledge of project administration/ coordination and reporting for division projects
+ Ability to multi-task to manage/prioritize multiple projects simultaneously
+ Strong proficiency in Microsoft Office, specifically Outlook, Word, Excel & PowerPoint.
+ Strong collaboration, detail oriented, accurate, organized and able to work independently in a self-directed environment
+ Ability to meet deadlines with strong follow-up skills
+ Strong communication (verbal and written) skills
+ Strong critical thinking ability; use logic and reasoning to foresee and identify potential problems and proactively take steps to remedy the issues
+ Previous meeting/event planning experience
**Preferred:**
+ Associates or Bachelors Degree
+ Experience with Workday reporting
The compensation range for this role is (based on the corporate location in Lake Forest, Illinois):
$31.49 - $45.49 per hour
The final salary offer will be determined based on factors such as location, qualifications, experience, skill set, and other relevant factors. This position may also be eligible for bonus. We understand that compensation is an important factor when considering a new opportunity, and we strive to provide a competitive salary within the market.
Brand: Trustmark
In addition to compensation, we offer a comprehensive benefits package that includes: Health/dental/vision, life insurance, FSA and HSA, 401(k) plan, Employee Assistant Program, Back-up Care for Children, Adults and Elders and many health and wellness initiatives. We also offer a Wellness program that enables employees to participate in health initiatives to reduce their insurance premiums. For questions about compensation and benefits, please speak to the Recruiter if you decide to apply and are selected for an interview.
Trustmark is committed to leveraging the talent of a diverse workforce to create great opportunities for our people and our business.  We are an equal opportunity employer, including disability and protected veteran status.
Join a passionate and purpose-driven team of colleagues who contribute to Trustmark's mission of helping people increase wellbeing through better health and greater financial security. At Trustmark, you'll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves.
Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.
When you join Trustmark, you become part of an organization that makes a positive difference in people's lives. You will play a vital role in delivering on our mission of helping people increase wellbeing through better health and greater financial security. Our customers tell us they simply appreciate the personal attention and knowledgeable service. Others tell us we've changed their lives.
At Trustmark, you'll be part of a close-knit team. You'll enjoy abundant opportunities to grow your career. That's why so many of our associates stay at Trustmark and thrive. Trustmark benefits from more than 100 years of experience but pairs that rich history with a palpable sense of optimism, growth and excitement for what's ahead - and beyond. This is a place where associates bring their whole selves to work each day. A place where you can be yourself. Whatever your beyond is, you can achieve it at Trustmark.

Description
We are looking for an Executive Assistant to provide critical support to a C Suite Executive in Chicago, Illinois. This role requires a proactive individual who can manage administrative tasks, streamline operations, and ensure smooth coordination of meetings, events, and client facing activities. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and communication skills.
Monday-Friday
8:30am-4:00pm
Onsite
Compensation: $65k-$85k
Benefits: Medical, Dental Vision, 403b, PTO, sick days
+ Manage the President's daily calendar and coordinate
+ Prepare agendas, reports, correspondence, meeting minutes, executive summaries, etc.
+ Manage events from start to finish
+ Create first drafts of speeches and speaking notes.
+ Anticipate the needs of the President
+ Greet guests to the office
+ Provide administrative support for the Board of Trustees by coordinating meetings, documentation, distribution of materials, minute meeting notes, etc.
+ Coordinate all aspects of full Board and committee meetings.
+ Coordinate Travel and process expense
Requirements
· Strong computer information system skills, including high-level competence in Microsoft Office
· Ability to maintain regular office hours and occasionally work evenings and weekends.
· Demonstrable discernment and discretion.
· Respect for confidentiality and sensitivity in handling all matters
· Excellent written and oral communication skills.
· Bachelor's degree or equivalent exposure to higher education is preferred.
· A minimum of five years of related work experience.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in Chicago, Illinois. This is a long-term contract position that requires a sharp individual who excels in managing schedules, coordinating travel, and anticipating needs in a dynamic environment. The ideal candidate is forward-thinking and thrives in a fast-paced, growing organization.
Responsibilities:
- Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and events.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and refine presentations for executive meetings using Microsoft PowerPoint.
- Assist in planning and executing high-level events, such as conferences and executive gatherings.
- Act as a primary point of contact for correspondence, ensuring timely communication and follow-ups.
- Proactively anticipate needs and address scheduling conflicts or changes with efficiency.
- Collaborate with internal teams to gather and organize information for executive decision-making.
- Utilize tools like Outlook and Slack to streamline communication and task management.
- Maintain and organize expense reports, ensuring accuracy and timely submissions.
- Support additional administrative tasks as needed to enhance executive operations. Requirements - Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
- Strong proficiency in calendar management and travel coordination.
- Expertise in Microsoft PowerPoint with the ability to create compelling presentations.
- Exceptional organizational skills and attention to detail.
- Ability to work effectively in a hybrid environment, including in-office presence as required.
- Familiarity with tools such as Outlook, Slack, and Microsoft Office Suite.
- Demonstrated ability to handle ambiguity and adapt to changing priorities.
- Proactive mindset with excellent communication and interpersonal skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are extending an opportunity to join our team in Wheaton, Illinois as an Executive Assistant. This role centers on providing high-level administrative support in the legal industry, specifically related to Trusts, Estates, and Probate. The employment opportunity presents a long-term contract engagement, offering a chance to engage with various aspects of administrative tasks, client relations, and communication.
Responsibilities:
- Facilitate administrative assistance to law firm partners, ensuring smooth operations
- Manage all aspects of client engagement, from initial meetings through file closure
- Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals
- Prioritize and organize emails, ensuring prompt responses
- Manage mail distribution, including sorting, documenting, scanning, and distributing
- Draft, edit, and send correspondence, while also ensuring timely follow-ups
- Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment
- Welcome visitors, clients, and potential clients, fostering a welcoming environment
- Maintain files, including document scanning and organization
- Perform notarization and witness document signings
- Manage attorney time entries, and review and revise client invoices monthly
- Ensure office supplies are well-stocked and coordinate vendor visits
- Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion. Requirements - Minimum of 2 years of experience in an Executive Assistant role or similar position
- Proficiency in Aderant software
- Experience with Adobe Acrobat
- Familiarity with the Automated City Register Information System (ACRIS)
- Knowledge of Case Management Software
- Experience with CompuLaw
- Ability to manage billing functions effectively
- Proven competence in calendar management
- Experience in claim administration
- Strong client relations skills
- Excellent communication skills, both verbal and written
- Proficient in calendaring
- Experience in managing client communications
- Ability to handle business correspondence efficiently
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Location
Brookfield Chicago - 350 N Orleans Street, Suite 300
Job Description
We Are Brookfield Properties:
Brookfield Properties develops and operates over 1000 properties and 390 million square feet of high-quality, sustainability-focused real estate assets around the globe on behalf of Brookfield Asset Management, one of the world's largest alternative investment managers.
Our logistics business is a vertically integrated portfolio of 180M square feet across a footprint spanning five continents. We don't just build and manage buildings. We develop the hubs of commerce that connect people and goods globally - places that are the backbone of an ever-evolving supply chain. We're elevating the logistics business as we envision - and then deliver - the world's most forward-thinking properties, creating spaces where people, businesses, and communities thrive.
We are seeking an Executive Assistant to support our growing logistics business. This position will provide support to multiple regional executives and their teams. The ideal candidate will be detail-oriented, proactive, and able to work independently. The ability to interact with staff (at all levels) in a fast-paced environment while remaining positive, flexible, resourceful and efficient, and with a high-level of professionalism and confidentiality is crucial to this role. This position is in-office based in Chicago and reports to the Manager of Administration for N. America Logistics.
Role & Responsibilities:
+ Provide comprehensive administrative support to regional executives and their teams, including calendar management, travel arrangements, expense reporting, and meeting coordination. Will require interaction with both internal and external executives, assistants, and team members to coordinate a variety of meetings with attention to different time zones
+ Prepare and edit correspondence, reports, presentations, and other documents
+ Organize and coordinate internal and external meetings, including agenda preparation, logistics, and hospitality services (catering, guest registration, etc.)
+ Manage the day-to-day operations of the office to ensure a smooth and efficient work environment
+ Oversee office supplies procurement, inventory, and vendor relationships
+ Coordinate facility maintenance, office safety procedures, and equipment needs
+ Support onboarding and offboarding processes in collaboration with HR and IT
+ Plan regional events, meetings, volunteer events, and team-building activities. This includes collaborative efforts with Brookfield Cares, ESG team, and Marketing team
+ Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
+ Promptly respond to requests with courtesy and accuracy
+ Assist Marketing Team with regional marketing efforts, such as event planning and on-site coordination, swag inventory, organizing marketing materials, and processing approved sponsorship/donation requests
+ Collaboration with local, regional, and national administrative/office management staff
+ Assist in troubleshooting basic IT deskside support issues as needed
+ Additional tasks include, but are not limited to, mail services, copying and binding, office supply ordering, and submitting and processing of invoices
Your Qualifications:
+ H.S. diploma required, College degree preferred
+ 3 - 5 years of experience supporting multiple senior leaders and managing office responsibilities
+ High level of discretion and professionalism; proven ability to handle confidential information appropriately
+ Highly proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
+ Experience with Concur travel and expense management
+ Notary Public preferred, or willing to obtain license within first 90 days
+ Excellent organizational and time-management skills with flexibility to adapt to shifting priorities and responsibilities
+ Attention to detail
+ Strong written and verbal communication skills
+ Able to work independently in a fast-paced and dynamic environment without constant supervision or guidance
+ Strong interpersonal skills, good judgment, and the ability to foster a collaborative positive office culture
+ Customer-service mindset with ability to anticipate needs and proactively solve problems
+ Overtime as required
+ Experience with various AP software, Adobe Creative Suite, Canva, HubSpot a plus
+ Commercial real estate experience preferred
Your Career @ Brookfield Properties:
At Brookfield Properties, your career progression is important to us. As a successful employee, you will have the opportunity to grow within your team, department, and across the Brookfield organization. Our leadership teams are dedicated to the accomplishments of their employees. We also invest time into training and developing our people. We take pride in knowing that 70% of our employees have more than 5 years of tenure.
End your job search and find your career today, at Brookfield Properties.
Why Brookfield Properties?
We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.
Compensation & Benefits:
Salary Type: Non-Exempt (overtime eligible)
Pay Frequency: Bi-weekly
Annual Base Salary Range: $80,000 - $95,000
Medical & Pharmacy Coverage: Yes, under Brookfield Medical Plan
Dental Coverage: Yes, under Brookfield Medical Plan
Vision Coverage: Yes, under Brookfield Medical Plan
Retirement: 401(k)
Insurance: Employer-paid life & short/long term disability
Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPUS
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Job Description
Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.
Responsibilities:
* Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering.
* Assist with employee communication
* Support the employee engagement team
* Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters.
* Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
* Plan and manage leadership meetings and conferences as requested
* Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature
* Ensure executives' time is leveraged most effectively and ensure alignment across direct reports.
* Manages meetings, understand context, capture major takeaways and drive follow-up actions.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
* 5+ years of EA experience in support of senior to executive leadership
* Proficiency in MS products (Office, Outlook, PPT, Excel, etc)
* Heavy calendar/schedule management experience
* Ability to be assertive when needed to get tasks done in a timely and efficient manner
* Available to work outside of normal hours at times (never weekends, OT will be given)
* Effective oral and written communication skills, high energy, great attitude Insurance background

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video at About the Role:The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position. This role is based inLombard, Illinois. We will consider applicants located in either the greaterChicagoland area or the Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time. Salary Range $80,000-$95,000 Annually We offer a competitive compensation and benefits package including: - Vacation: minimum of two (2) weeks -Sick days: 5 days - Holidays: 12 days; 8 standard and 4 floating - Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability. Executive Support and Coordination: + Serve as a liaison between executives and department heads, ensuring effective communication and collaboration. + Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes. Executive Calendar Management: + Managing the complex schedules of the CEO and other C-suite members. + Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently. Travel Arrangements: + Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. + Managing travel expenses and reimbursements. Strategic Planning and Project Management: + Collaborate with senior leadership to define, prioritize, and execute strategic initiatives. + Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements. + Provide regular updates to executives on project progress, risks, and key metrics. Communication Management: + Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. + Handling other forms of correspondence as necessary. Document Preparation and Review: + Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. + Ensuring accuracy and adherence to company standards. * Communication and Representation: + Act as a representative of the executive team in internal and external communications. + Draft communications, announcements, and reports on behalf of leadership. + Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork. Special Projects and Ad-Hoc Support: + Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting. + Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines. Office Management: + Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment. Required Experience: + Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders. + Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. + Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. + Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets. Preferred Experience: + Six or more years of executive administrative assistant experience required supporting the Executive Level Required Education: High School Diploma Required, Bachelor's Degree Preferred Travel requirement outside of the immediate area (as a percent) <5%. Pre-Employment Requirements: Drug testing and background check Physical Requirements: + Must be able to work shifts or flexible work schedules as needed. + 100% of work is accomplished indoors and in air-conditioned or well-ventilated facilities + Work is accomplished in an office or in a cubicle space equipped with a telephone and computer. + The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants.  Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law. Drug-free workplace If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check. California applicants: Please Click Here for CA Employee Privacy Policy. Job Category: Administrative / Clerical / Payroll / HR / Accounting Job Type: Full Time Req ID: 5997 Pay Group: NF2 Cost Center: 806 The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law. Drug-free workplace If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check. California applicants: Please Click Here for CA Employee Privacy Policy. About Transdev Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.

Description
We are looking for a highly skilled Sr. Executive Assistant to provide essential administrative, strategic, and operational support to the President of our client's non-profit organization. This role is integral in ensuring efficient communication with internal and external stakeholders, managing high-level projects, and maintaining confidentiality in all aspects of the position. The ideal candidate will play a key role in driving organizational effectiveness while handling complex scheduling, event coordination, and executive tasks. This is a hybrid position and offers full, generous benefits.
Responsibilities:
- Coordinate and prepare for meetings and events, ensuring seamless execution to support the President's external and internal engagements.
- Collaborate with front-office resources and external parties to refine speeches and presentation materials, ensuring alignment with organizational objectives.
- Manage document review workflows, prioritizing and organizing materials for optimal accessibility and impact.
- Strategically plan and manage calendars, preparing detailed schedules and week-ahead memos to optimize time allocation.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, while maintaining up-to-date travel profiles.
- Partner with peers within the executive support team to ensure cohesive operations and collaboration.
- Assist with special projects and initiatives, contributing to organizational goals and efficiency.
- Handle confidential documents and correspondence with discretion and professionalism.
- Perform additional administrative duties as required to support the President and organizational needs.
Requirements - Extensive experience in executive-level administrative roles, with at least 10 years of relevant experience.
- Advanced proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills with a proactive approach to anticipating needs and solving problems.
- Ability to adapt to shifting priorities and manage urgent tasks effectively.
- Exceptional attention to detail in scheduling, documentation, and communication.
- Demonstrated sound judgment with the ability to discern when to escalate issues versus acting independently.
- High level of discretion and confidentiality in handling sensitive information.
- Experience in coordinating travel arrangements and managing executive calendars. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Join a team that is transforming the way we look at food and redefining whats possible in the industry. We are seeking a go-getter who thrives in a fast-paced environment, stays unflappable under pressure, and brings both thoughtfulness and drive to everything they do. In this highly visible role, youll work closely with the CEO, providing strategic support and a steady partnership that enables the CEO to focus on driving growth and innovation. From keeping initiatives on track to interacting with professionalism and confidence, youll play a vital part in shaping the future of food while helping a visionary leader operate at their very best.

Responsibilities

• Own and optimize the CEOs calendar and travel logistics with foresight, ensuring priorities are protected, commitments are balanced, and the CEO is always where needed, prepared, and on time.
• Serve as the CEOs right-hand in key meetings, capturing critical details, anticipating needs in real-time, and stepping in as their voice and representative when required, maintaining authority and professionalism.
• Translate conversations into action, synthesize meeting outcomes into clear, actionable next steps; independently draft communications; develop presentations; and ensure follow-through across teams and stakeholders.
• Contribute to business development initiatives by preparing materials, tracking opportunities, and assisting in relationship management that supports the CEOs growth agenda.
• Travel alongside the CEO on short notice, ensuring they are supported and equipped during trips, while adapting quickly to shifting schedules and demands.
• Be a strategic thought partner during evening strategy sessions as needed, bringing perspective, structure, and follow-through to high-level discussions.
• Operate with speed, discretion, and sound judgment in a dynamic environment where priorities shift quickly and execution must be flawless.
• Build a trusted partnership with the CEO, serving as a stabilizing force and proactive problem solver, while respecting organizational structure and maintaining close collaboration with the COO.
• Demonstrate strong situational awareness, knowing when to step in as the CEOs proxy and when to pull back, exercising sound judgment, discretion, and respect for the dynamics in the room.

Ideal Experience

• A bachelors degree is preferred.
• 7+ years supporting C-level executives.
• Background in food, supply chain, or a related industry strongly preferred.
• Excellent writing, communication, and interpersonal skills.
• Resilient, confident, and adaptable, problem-solve independently, and offer thoughtful suggestions.
• Friendly and approachable, with a positive and professional presence.
• Flexible, able to travel frequently and adapt to changing priorities.
• Strong backbone, not easily flustered, and grounded in professionalism without pretension.

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.