56 Corporations jobs in Paoli

**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity: Penn Primary Care (PPC) and Penn Specialty Practices (PSP)**
**Department: Administration and Operations**
**Location: Penn Medicine Hospice- 150 Monument Road**
**Hours: Per Departmental Needs**
**Summary:**
The Executive Assistant (EA) will provide executive level administrative support to the Department Chair, COO, and COS, anticipating and executing upon those needs. The EA will coordinate among management team members and within the organization on behalf of the executive team to align current activities with priorities. S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review. S/he will serve as liaison between department executives, faculty, administrators, and PSOM, UPHS staff and leadership, and leadership and staff of external entities. The EA will act as the point person for the department's faculty, responding to various inquiries and resolving issues. The EA will work to execute the initiatives and maximize efforts of executives. The EA will oversee administrative support staff to ensure the efficient operation of the Chair's Suite.
**Accountabilities:**
o General operations
· Support and comply with all standards for UPHS licensure; to include JCAHO, State and any other licensing agencies.
· Complete all annual in-service programs and other compliance requests either online, in person, and/or in writing as established by UPHS and Department policies.
o Office management
· Manage the routine operation of the Chair's Suite, which includes oversight of the administrative support staff of the Vice Chairs and Executive Leadership
· Ensure efficient operations, including adequate coverage as appropriate
· Approves time-off
· Evaluate performance
· Manage and maintain complex calendars of the Chair, COO, COS
· Schedule and arrange all associated details for large and small meetings and events, making decisions based on working knowledge of responsibilities and priorities of executives
· Ensure that executives are prepared for meetings
· Coordinate travel arrangements
· Develop itineraries
· Process reimbursements and payments
· Manage incoming calls and email
o Reports
· Collect and compile data, statistics and other materials accurately for reports, budgets, correspondence, etc
· Research available sources thoroughly to gather requested or needed information
o Written communication/documents
· Prepare, edit, and distribute various materials
· Compose and prepare correspondence for signature, using correct grammar and format, and meeting content requirements
· Maintains files and records
**Education/Experience:**
Required: H.S. Diploma/GED and 5+ years' related experience, prior experience
supporting a senior level executive, project coordination
Preferred: Associate degree and 2+ years Health care academic environment,
supervisory experience
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:

Our client, a rapidly growing organization, is seeking a highly organized and proactive Executive Assistant to support their senior leadership team. This role is based in the heart of Philadelphia, Pennsylvania, US , and operates on a hybrid model, providing a balance of in-office and remote work flexibility. As an Executive Assistant, you will be the primary gatekeeper and organizer for your executives, managing their complex schedules, coordinating travel arrangements, and preparing for meetings. Your responsibilities will include managing calendars, prioritizing appointments, and ensuring executives are prepared for all engagements. You will handle sensitive and confidential information with the utmost discretion and professionalism. This role requires exceptional communication, multitasking, and problem-solving abilities. You will be responsible for preparing correspondence, reports, and presentations, as well as managing expense reports and reconciling corporate credit cards. A key aspect of this role involves liaising with internal departments and external stakeholders, acting as a professional representative of the executive office. The ideal candidate possesses a Bachelor's degree or equivalent experience, with a minimum of 5 years of experience supporting C-level executives. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential, as is experience with calendar management tools and virtual meeting platforms. Strong organizational skills, meticulous attention to detail, and the ability to anticipate needs are critical. You must be adaptable, able to thrive in a fast-paced environment, and comfortable managing multiple priorities simultaneously. Excellent written and verbal communication skills are paramount. This is an excellent opportunity to become an integral part of a dynamic leadership team and contribute to the smooth operation of a successful company. We offer a competitive salary, a comprehensive benefits package, and opportunities for professional development in a collaborative and supportive hybrid work environment.

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership in Philadelphia, Pennsylvania, US . This hybrid role requires a professional with exceptional administrative skills, discretion, and the ability to manage complex schedules and logistics. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with utmost care. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment. This position demands a high level of professionalism and the ability to anticipate needs and provide proactive support. You will act as a key point of contact for internal and external stakeholders, ensuring smooth operations and efficient communication. The hybrid nature of this role allows for flexibility while requiring regular in-office presence for key meetings and collaborative tasks.
Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential and sensitive information with the utmost discretion.
• Organize and prepare materials for meetings, take minutes, and track action items.
• Serve as a primary point of contact for internal and external stakeholders.
• Manage expense reporting and reimbursements.
• Conduct research and gather information as needed for various projects.
• Anticipate the needs of executives and proactively address them.
• Maintain organized filing systems, both physical and digital.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Ability to work independently and effectively in a hybrid work environment.
• Proactive problem-solving skills and resourcefulness.
• Experience with travel booking platforms and expense management systems.
• Aptitude for learning new technologies and software quickly.

This is a great opportunity to support leadership and contribute to the success of our organization in Philadelphia.

Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their C-suite executives in **Philadelphia, Pennsylvania, US**. This is an in-office position requiring a polished and professional demeanor. You will be responsible for managing complex calendars, coordinating domestic and international travel, preparing detailed reports and presentations, and serving as a gatekeeper and liaison for internal and external communications. The ideal candidate possesses exceptional organizational skills, impeccable attention to detail, strong communication abilities, and the utmost professionalism and confidentiality. Experience supporting multiple senior-level executives simultaneously is highly desirable.

Responsibilities:

• Manage and maintain complex and dynamic calendars for C-suite executives, ensuring optimal scheduling and conflict resolution.
• Coordinate all aspects of executive travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and meeting materials with accuracy and a high degree of professionalism.
• Screen and prioritize incoming communications, handling inquiries independently or directing them to the appropriate parties.
• Organize and prepare for executive meetings, including logistics, agenda preparation, minute-taking, and follow-up actions.
• Serve as a primary point of contact for internal departments and external stakeholders, building and maintaining professional relationships.
• Manage confidential information with the utmost discretion and integrity.
• Assist with expense reporting and budget tracking for executive office activities.
• Conduct research and gather information as needed for special projects and executive requests.
• Proactively anticipate the needs of the executives and take initiative to ensure seamless operations.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-suite executives in a corporate environment.
• Proven expertise in calendar management, complex travel coordination, and expense reporting.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional written and verbal communication skills.
• Strong organizational, time management, and prioritization abilities.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to multitask, adapt to changing priorities, and work effectively under pressure.
• Proactive mindset with a strong sense of ownership and accountability.
• Experience with (mention relevant industry software if applicable, e.g., Salesforce, SAP) is a plus.

This is an outstanding opportunity to play a crucial role in supporting the leadership of our organization and contribute to its success.

Our client, a fast-paced and dynamic organization, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to senior leadership in **Philadelphia, Pennsylvania, US**. This pivotal role requires an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a demanding environment. You will be responsible for a wide range of administrative and logistical tasks, ensuring the smooth operation of the executive office. The ideal candidate is a trusted advisor, capable of handling confidential information with discretion and anticipating the needs of busy executives.

Key Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary preparation.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting them as appropriate.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Manage expense reporting and reimbursements for senior executives.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Maintain and organize confidential files and records with utmost discretion.
• Assist with special projects as assigned by senior leadership.
• Proactively identify and resolve administrative issues before they escalate.
• Serve as a primary point of contact and representative for the executive office.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5-7 years of experience providing administrative support to C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• High level of professionalism, discretion, and the ability to handle confidential information.
• Proactive problem-solving skills and a resourceful approach to task completion.
• Ability to work independently and as part of a team.
• Experience in a fast-paced corporate environment is essential.
• Adept at anticipating needs and offering solutions.
• Prior experience in the (Industry relevant to Philadelphia, e.g., Finance, Pharmaceuticals, Bio-tech) sector is a plus.

This role is based in **Philadelphia, Pennsylvania, US** and requires full-time on-site presence. Join a supportive team and contribute to the efficiency and success of our executive leadership.

Our client is seeking a highly organized, proactive, and polished Senior Executive Assistant to provide comprehensive support to senior leadership in Philadelphia, Pennsylvania, US . This pivotal role requires impeccable discretion, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules with efficiency and accuracy. You will be responsible for managing calendars, coordinating domestic and international travel, preparing confidential documents, and acting as a gatekeeper for executives. The ideal candidate is a master of multitasking, possesses excellent communication skills, and maintains a high level of professionalism in all interactions. You will be the trusted right hand to executives, ensuring smooth daily operations and facilitating effective decision-making.

Responsibilities:

• Manage complex and dynamic calendars for senior executives, prioritizing meetings and appointments.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
• Organize and manage internal and external meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.
• Conduct research and compile information for special projects and presentations.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional relationships.
• Handle confidential information with the utmost discretion and integrity.
• Assist with budget tracking and expense report preparation.
• Proactively identify and resolve potential issues before they arise, ensuring seamless operations.
• Support ad-hoc projects and initiatives as required by the executives.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 7 years of experience providing high-level administrative support to senior executives.
• Proven ability to manage complex schedules and travel arrangements efficiently.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Demonstrated ability to handle confidential information with discretion.
• Strong problem-solving skills and a proactive, can-do attitude.
• Ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Experience with (mention relevant industry software if applicable) is a plus.

This on-site position in Philadelphia, Pennsylvania, US offers a competitive salary, comprehensive benefits package, and an opportunity to work closely with influential leaders.

Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive support to a C-suite executive in Philadelphia, Pennsylvania, US . This critical role demands exceptional discretion, professional maturity, and the ability to anticipate needs and manage complex tasks with efficiency and precision. You will be responsible for managing an executive's demanding schedule, including complex calendar coordination, meeting arrangements, and travel logistics. This includes booking flights, hotels, and transportation, as well as preparing detailed itineraries. You will also be tasked with preparing correspondence, reports, presentations, and other documents, requiring strong written communication and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Expense report preparation and management, screening calls and emails, and acting as a gatekeeper are essential functions. The ideal candidate will have a proven ability to handle confidential information with the utmost discretion and work effectively under pressure. Proactive problem-solving, excellent organizational skills, and the ability to multitask are crucial. You will also be expected to liaise with internal departments and external stakeholders, representing the executive's office professionally. This position offers the opportunity to work closely with senior leadership and gain valuable insights into corporate strategy and operations. A keen sense of urgency, strong interpersonal skills, and a commitment to providing world-class administrative support are paramount.

Responsibilities:

• Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
• Prepare detailed travel itineraries and ensure all logistical details are handled.
• Draft, edit, and proofread correspondence, memos, reports, and presentations.
• Manage expense reports and reconcile corporate credit card statements.
• Screen incoming calls, emails, and mail, prioritizing and responding as appropriate.
• Act as a liaison between the executive and internal/external stakeholders.
• Maintain highly confidential information with utmost discretion.
• Organize and prepare materials for meetings and events.
• Conduct research and gather information as needed.
• Anticipate the needs of the executive and proactively address potential issues.
• Provide general administrative support, including filing and document management.

Qualifications:

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 7 years of experience supporting C-level executives in a corporate environment.
• Proven experience managing complex calendars and executive travel arrangements.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proactive problem-solving skills and attention to detail.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.

Our client, a prominent financial services firm located in the heart of **Philadelphia, Pennsylvania, US**, is seeking an exceptionally organized, proactive, and discreet Senior Executive Assistant. This role provides high-level administrative and operational support to senior executives, requiring impeccable judgment, superior communication skills, and the ability to anticipate needs and manage complex schedules. The ideal candidate will be a master of multitasking, possess a keen eye for detail, and maintain the utmost confidentiality. You will be an indispensable partner to executives, facilitating their efficiency and effectiveness.

Key Responsibilities:

• Manage complex and dynamic calendars for multiple senior executives, prioritizing meetings and appointments.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and plan internal and external meetings, including logistics, agendas, and minute-taking.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with discretion and professionalism.
• Process expense reports and manage budget-related administrative tasks.
• Conduct research and gather information as needed for various projects and meetings.
• Serve as a liaison between executives and internal/external stakeholders.
• Anticipate potential issues and proactively offer solutions.
• Manage office supplies and equipment for the executive suite.
• Assist with special projects as assigned.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent relevant experience.
• Minimum of 7 years of experience providing comprehensive administrative support to senior-level executives, preferably in the financial services industry.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience with travel booking systems and expense reporting software.
• Excellent interpersonal skills and the ability to build rapport with individuals at all levels.
• Adaptability and a willingness to take on new responsibilities.
• A professional and polished demeanor.

This is a demanding yet rewarding opportunity for an administrative professional seeking to elevate their career within a prestigious organization in **Philadelphia, Pennsylvania, US**. If you thrive in a fast-paced executive environment and possess the skills and dedication to excel, we encourage you to apply.

Our client is seeking a highly organized, proactive, and discreet Executive Assistant to support their Chief Executive Officer (CEO) in **Philadelphia, Pennsylvania, US**. This is a critical role requiring exceptional administrative acumen, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules. The ideal candidate will be a gatekeeper, a strategic partner, and a confidential liaison, ensuring the CEO's time is optimized and their professional commitments are managed seamlessly. You will be privy to sensitive information and will be expected to maintain the utmost confidentiality and professionalism at all times. This role demands superior communication skills, the ability to multitask effectively, and a polished demeanor.

Responsibilities:

• Manage and maintain the CEO's demanding calendar, including scheduling meetings, appointments, and travel arrangements with precision and efficiency.
• Coordinate and prepare materials for board meetings, executive team gatherings, and other critical internal and external engagements.
• Handle all incoming and outgoing communications for the CEO, including screening calls, managing correspondence, and drafting responses as appropriate.
• Organize and manage domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare expense reports, process invoices, and assist with budget tracking related to the CEO's office.
• Conduct research on various topics as requested by the CEO, preparing concise summaries and presentations.
• Serve as a primary point of contact for internal departments and external stakeholders, fostering positive relationships.
• Maintain highly organized and confidential filing systems, both physical and digital.
• Proactively identify and address potential conflicts or issues, offering solutions before they escalate.
• Assist with personal errands and tasks as needed, demonstrating flexibility and a willingness to go the extra mile.
• Ensure the CEO is well-prepared for all meetings and events.

Qualifications:

• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time management skills with a strong ability to prioritize.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G-Suite.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Ability to anticipate needs and work independently with minimal supervision.
• Experience with travel booking and expense management.
• A proactive and resourceful approach to problem-solving.
• Ability to multitask and remain calm under pressure.
• Bachelor's degree or equivalent relevant experience.

This role is based in our client's **Philadelphia, Pennsylvania, US** office and requires full-time presence. We offer a competitive salary and benefits package, along with the opportunity to work closely with top leadership in a fast-paced environment.