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Salary: $1040 / Week
Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office.
Qualifications
+ High school diploma or GED required
+ Associate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred.
Benefits
At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:
+ Competitive pay & weekly paychecks
+ Health, dental, vision, and life insurance
+ 401(k) savings plan
+ Awards and recognition programs
*Benefit eligibility is dependent on employment status.
About Amergis
Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.
Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Description
We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.
Role and Responsibilities:
+ Manage and maintain schedules and calendars for senior staff.
+ Assist in planning and organizing meetings and events.
+ Produce and distribute correspondence memos, letters, faxes, and forms.
+ Handle incoming calls and other communications.
+ Maintain electronic and hard copy filing system.
+ Provide general support to visitors.
+ Document expenses and hand in reports.
+ Stay updated on office policies and procedures.
+ Complete additional assigned tasks.
Requirements
Minimum Qualifications:
+ High School diploma or equivalent.
+ At least 2 years of administrative assistant experience.
+ Excellent written and verbal communication skills.
+ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
+ Experience with office management systems and procedures.
Preferred Qualifications:
+ Associate or Bachelor's degree.
+ Additional qualification as an Administrative assistant or Secretary will be a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Senior Administrative Assistant
Job ID

Posted
22-Sep-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Portland - Oregon - United States of America
Hybrid Role -
**About the Role:**
As a CBRE Sr. Administrative Assistant, you will provide administrative support to a brokerage team. You'll manage their day to day calendar, travel, and expense reports, while being a trusted partner.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.
**What You'll Do:**
+ Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
+ Support Broker in managing sales opportunities and pursuits.
+ Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
+ Establish and maintain record keeping and filing systems.
+ Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.
+ Complete expense reports and handle reconciliation of receipts.
+ Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
+ Evaluate and select solutions from established options.
+ Impact team through the quality of the services or information provided.
+ Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with 2-3 years of job-related experience.
+ An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.
+ Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
+ Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with a robust inquisitive mindset.
+ General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).
About CBRE Group, Inc.
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at .
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, strong multitasking abilities, and a polished professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will anticipate needs, solve problems efficiently, and maintain a high level of confidentiality. This position offers an excellent opportunity to work in a fast-paced environment and play a key role in supporting the efficiency of our executive team.

Key responsibilities include:

• Managing and coordinating complex calendars, scheduling meetings, and appointments for executives.
• Arranging domestic and international travel, including flights, accommodation, and ground transportation.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Acting as a liaison between executives and internal/external stakeholders.
• Managing expense reporting and budget tracking for the executive office.
• Coordinating logistics for meetings and events, including catering and room setup.
• Conducting research and compiling information for various projects.
• Maintaining organized filing systems, both physical and digital.
• Handling sensitive and confidential information with the utmost discretion.
• Proactively identifying and resolving issues to ensure smooth operations.

Qualifications:

• Bachelor's degree in Business Administration or a related field, or equivalent work experience.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage competing deadlines.
• High level of professionalism, discretion, and integrity.
• Experience with travel booking platforms and expense management systems.

This role is based in Portland, Oregon, US , and will operate under a hybrid work model, requiring a balance of remote flexibility and in-office presence for critical meetings and team collaboration.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This role operates on a hybrid schedule, offering a blend of in-office collaboration and remote flexibility. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and handling confidential information with discretion. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and a strong ability to prioritize tasks effectively in a fast-paced environment. Experience with standard office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace, is essential. You will also be expected to manage office supplies, liaise with external vendors, and assist with special projects as needed. A minimum of 3-5 years of experience in an administrative support role, preferably supporting C-level executives, is required. Responsibilities include:

• Manage and maintain executive calendars, scheduling meetings and appointments.
• Coordinate complex travel arrangements, including flights, accommodation, and visas.
• Prepare agendas, minutes, and other relevant documentation for meetings.
• Handle correspondence, both internal and external, with professionalism and accuracy.
• Screen and direct phone calls and visitors.
• Manage office supplies and inventory.
• Assist with expense reporting and budget tracking.
• Undertake special projects and research as assigned.
• Maintain confidentiality and handle sensitive information with utmost discretion.
• Act as a primary point of contact for internal and external stakeholders.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 3-5 years of experience as an Administrative Assistant or Executive Assistant.
• Proficiency in Microsoft Office Suite or Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and a high level of professionalism.
• Experience with travel booking and expense management systems.

This position offers a competitive salary and benefits package and is located in the vibrant city of Portland, Oregon, US .

Our client, a highly respected firm in the consulting sector, is seeking a polished and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Portland, Oregon, US . This critical role requires impeccable organizational skills, discretion, and the ability to anticipate needs and manage a complex schedule. The ideal candidate will be a master of logistics, communication, and office management, ensuring the smooth operation of executive functions.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Organize and manage executive meetings, preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with the utmost discretion and integrity.
• Assist with expense report preparation and submission.
• Manage office supplies, equipment, and vendor relationships.
• Greet visitors, clients, and partners, providing a welcoming and professional first impression.
• Conduct research and gather information as needed for various projects and initiatives.
• Proactively identify and address potential issues or conflicts before they arise.
• Liaise with internal departments and external contacts to facilitate efficient workflow.
• Support ad-hoc projects and tasks as assigned by the executives.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 5+ years of experience providing high-level administrative support to senior executives, preferably in a corporate or consulting environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Experience with virtual meeting platforms (e.g., Zoom, Teams) and collaborative tools.
• Outstanding written and verbal communication skills.
• Demonstrated ability to handle sensitive information with confidentiality and tact.
• Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Attention to detail and a commitment to accuracy.
• Professional demeanor and appearance.

Our client, a dynamic and fast-growing legal firm in Portland, Oregon , is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive team. This role is integral to the smooth operation of the office, ensuring efficiency and professionalism in all administrative functions. The Senior Administrative Assistant will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong understanding of office management principles. You will be adept at prioritizing tasks, managing multiple projects simultaneously, and maintaining confidentiality. Excellent communication and interpersonal skills are essential for effectively interacting with clients, attorneys, and staff. Responsibilities include:

• Managing and coordinating complex calendars and scheduling for senior executives.
• Arranging domestic and international travel, including flights, accommodations, and itineraries.
• Preparing, editing, and proofreading correspondence, reports, and presentations.
• Coordinating and preparing for internal and external meetings, including preparing agendas and taking minutes.
• Acting as a liaison between executives, staff, clients, and external parties.
• Managing office supplies, equipment, and vendor relationships.
• Assisting with document management, filing, and record-keeping.
• Handling confidential information with discretion and professionalism.
• Providing general administrative support and contributing to a positive office environment.
• Identifying opportunities for process improvements to enhance administrative efficiency.

Qualifications:

• Associate's degree or equivalent experience.
• 5+ years of experience as an administrative assistant, preferably in a legal or corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills.
• Experience with calendar management and travel coordination.
• Ability to handle confidential information with discretion.
• Professional demeanor and strong interpersonal skills.
• Proactive attitude and ability to work independently with minimal supervision.

Our client, a prominent organization in Portland, Oregon, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires impeccable attention to detail, discretion, and the ability to manage complex schedules and logistical tasks. The ideal candidate will be a skilled communicator, proficient in office technology, and capable of anticipating the needs of executives.

Responsibilities:

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare meeting agendas, take minutes, and track action items.
• Conduct research and gather information as needed for various projects and meetings.
• Manage expense reports and reconcile corporate credit card statements.
• Maintain organized filing systems, both physical and digital.
• Liaise with internal and external stakeholders on behalf of the executives.
• Provide general administrative support, including office supply management and mail processing.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with event planning and coordination as required.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Experience with travel booking platforms and expense management systems.
• Ability to work independently and proactively, anticipating needs and solving problems.
• Detail-oriented with a commitment to accuracy.
• Adaptable to changing priorities and able to thrive in a fast-paced environment.

This hybrid role offers a dynamic work environment in Portland, Oregon, US , blending in-office collaboration with remote flexibility.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior executives in Portland, Oregon, US . This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing complex schedules, coordinating travel, and facilitating communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, discretion, and a professional demeanor. This position demands a proactive approach to anticipating needs and resolving issues before they arise.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external stakeholders.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation, preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional formatting.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting as appropriate.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Serve as a primary point of contact for internal and external parties, demonstrating professionalism and discretion.
• Manage expense reporting and reimbursements for executives.
• Handle confidential information with the utmost discretion and integrity.
• Assist with special projects and research as requested by executives.
• Coordinate event planning for executive-level meetings and off-sites.
• Maintain organized filing systems, both physical and electronic.
• Proactively identify and resolve administrative issues.
• Build and maintain strong working relationships with key internal and external contacts.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent work experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Strong problem-solving skills and the ability to work independently.
• Experience with travel booking and expense management systems.
• Adaptability and the ability to thrive in a fast-paced environment.

This on-site role is essential for supporting our executive team in their day-to-day activities and strategic initiatives.