3,139 Diary Management jobs in the United States

Job Description

This might be your perfect career move if you like diverse days and the hospitality industry. We are seeking a strong Personal/Executive Assistant for an international entrepreneur in the hospitality, food, and wine industry.  

Qualifications:

• QuickBooks, Excel, MSOffice
• Strong writing skills
• Valid DL and reliable car
• 5+ years of Personal and Executive Assistant experience
• Real estate background a plus

Responsibilities:

• Travel between offices, homes, and projects
• Heavy travel arrangements, domestic and international
• Oversee real estate projects (insurance, vendor payment, task lists, etc.)
• Reconcile bank accounts
• Pay bills
• Grab coffee, arrange meetings, pick up supplies, and perform other personal duties

Our client believes in work/life balance and lives it himself.  He wants a trusted, loyal right-hand to help run his busy and ever-growing life.  Your work week will be ever-changing - homes, offices, or remote. 

Please submit your resume for immediate consideration. Background and reference checks will be conducted.

Blaine and Associates, Inc. is a boutique search firm specializing in Management, Accounting, Real Estate, Hospitality, Human Resources, Marketing, IT, Medical, Administrative and Legal positions. Blaine and Associates, Inc. also staffs temporary positions, conventions, and special events.

Blaine and Associates, Inc. is a boutique search firm specializing in Management, Accounting, Real Estate, Hospitality, Human Resources, Marketing, IT, Medical, Administrative and Legal positions. Blaine and Associates, Inc. also staffs temporary positions, conventions, and special events.

We are seeking a highly organized, proactive, and resourceful Remote Personal/Executive Assistant to support one or more of our senior leaders. This role requires a tech-savvy professional who thrives in a fast-paced, dynamic environment and can independently manage tasks while working remotely. You will play a vital role in ensuring the efficiency and effectiveness of executive operations.

• Manage executive calendars, prioritize meetings, and schedule internal and external appointments across time zones.
• Coordinate domestic and international travel, accommodations, and detailed itineraries.
• Track expenses and prepare detailed reports using internal systems.

• Serve as a liaison between executives and internal/external stakeholders.
• Draft, proofread, and manage communications including memos, emails, reports, and presentations.
• Ensure timely follow-up on key deliverables and communications.

• Organize and facilitate virtual meetings, webinars, and team check-ins.
• Prepare agendas, distribute meeting materials, and take detailed meeting minutes or action logs.
• Support logistics for leadership offsites or virtual events.

• Assist with confidential projects, including research, report creation, and document management.
• Monitor key deadlines and ensure projects remain on track.
• Maintain and organize digital files and shared folders (e.g., via SharePoint, OneDrive, Teams).

• Exceptional time management, organizational, and multitasking skills.
• Strong proficiency with:
  • Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
  • Zoom or other video conferencing tools
  • Cloud-based collaboration tools (SharePoint, Google Drive, etc.)

• Experience supporting C-level or VP-level executives in a healthcare or med-tech environment.
• Prior exposure to fast-paced, regulated industries or private equity-backed companies.

• Professionalism and discretion in handling sensitive information.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and take initiative.
• Flexibility in managing shifting priorities or urgent requests.

Breg offers a remote-first culture for eligible roles, emphasizing work-life balance, inclusion, and career development. You’ll be part of a supportive, purpose-driven team with opportunities to contribute meaningfully to the future of orthopedic healthcare.

• Competitive salary
• Remote work flexibility
• Comprehensive health benefits (medical, dental, vision)
• 401(k) with employer match
• Generous paid time off and wellness programs
• Professional development support

Breg, Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description

Benefits:

• Wellness resources

• Manage the CEOs schedule, appointments, and calendar with precision.
• Coordinate and confirm business meetings, travel arrangements, and event logistics.
• Prepare reports, presentations, and correspondence as needed.
• Assist with drafting emails and handling communication on behalf of the CEO.
• Screen and prioritize incoming calls, messages, and requests.

• Conduct research, compile data, and prepare briefs for meetings.
• Assist in managing confidential business and legal documents.
• Track and follow up on action items, deadlines, and key business initiatives.
• Coordinate with internal teams, franchisees, and external partners as directed.

• Handle personal errands and administrative tasks to ensure smooth daily operations.
• Oversee household scheduling, vendors, and appointments if necessary.
• Assist with organizing events, reservations, and travel logistics.

• Support the execution of strategic projects and initiatives.
• Organize files, records, and key business documents.
• Liaise with key executives, including franchisees, medical professionals, and business associates.

• 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner.
• Strong organizational, multitasking, and problem-solving skills.
• Exceptional written and verbal communication abilities.
• High level of discretion and professionalism when handling confidential matters.
• Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools.
• Tech-savvy with the ability to manage digital communications and scheduling software.
• Ability to work under pressure, anticipate needs, and adapt to changing priorities.
• Experience in healthcare, franchising, or business operations is a plus.
• Bachelors degree preferred but not required.

• Location: Work will be performed in the West Los Angeles area (90066).
• Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters.
• Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks.

• Be part of an innovative and growing healthcare franchise that is changing lives.
• Work closely with a dynamic CEO and leadership team.
• Gain valuable experience in a fast-paced, mission-driven organization.
• Competitive compensation and opportunities for professional growth.

Job Description

Overview

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive support to a busy individual. The role is approximately 85% focused on personal tasks and 15% on professional responsibilities, requiring adaptability, discretion, and excellent time management skills.

Key Responsibilities

Personal Tasks:

• Household Management : Oversee and coordinate household activities, including scheduling and supervising cleaners, landscapers, or other service providers; manage grocery shopping and meal planning; and ensure household supplies are stocked.
• Errand Running : Handle personal errands such as picking up dry cleaning, managing deliveries, shopping for gifts, or coordinating repairs and maintenance.
• Travel and Event Planning : Arrange personal travel itineraries, including flights, accommodations, and transportation; plan and coordinate personal events such as family gatherings, dinners, or special occasions.
• Personal Scheduling : Manage personal calendars, schedule appointments (e.g., medical, wellness, or social engagements), and send reminders to ensure timely attendance.
• Financial Tasks : Pay personal bills, track expenses, and coordinate with accountants or financial advisors for personal budgeting or tax-related matters.
• Liaison Role : Act as a point of contact for family members, friends, or service providers, ensuring clear communication and follow-through on personal requests.

Professional Tasks:

• Calendar Management : Organize and maintain professional schedules, including scheduling meetings, appointments, and conference calls, ensuring no conflicts arise.
• Email and Correspondence : Monitor and filter professional emails, draft responses, and manage communications with colleagues, clients, or partners as needed.
• Meeting Support : Prepare materials for meetings, take notes, and follow up on action items; arrange logistics such as booking meeting rooms or virtual call setups.
• Travel Coordination : Arrange business travel, including flights, hotels, and itineraries, ensuring alignment with professional commitments.
• Administrative Support : Assist with light administrative tasks, such as organizing files, preparing expense reports, or coordinating with team members on project deadlines.

Qualifications

• Experience : 2+ years of experience as a personal assistant, executive assistant, or similar role, with a proven ability to manage both personal and professional tasks.
• Skills :
  • Exceptional organizational and multitasking abilities.
  • Strong communication skills, both written and verbal, with a professional and discreet demeanor.
  • Proficiency in tools such as Google Suite, Microsoft Office, calendar apps, and travel booking platforms.
  • Ability to anticipate needs and proactively solve problems.
• Attributes :
  • High level of discretion and confidentiality, especially with sensitive personal and professional information.
  • Flexibility to work non-standard hours and adapt to changing priorities.
  • Positive attitude, resourcefulness, and a strong work ethic.
• Education : High school diploma or equivalent required; bachelor’s degree or relevant certifications preferred.
• Other : Valid driver’s license and reliable transportation may be required for errand-running tasks.

Work Environment

• Location : Primarily on-site at the employer’s home or office, with some remote work possible for administrative tasks.
• Hours : Full-time, with flexibility required for occasional evenings or weekends based on personal and professional needs.
• Travel : Occasional travel may be required to accompany the employer or manage tasks on their behalf.

Compensation

• Competitive salary based on experience, 401k, and health benefits included. 

Three Leaf Clover is a fully integrated design, marketing, and manufacturing firm that specializes in product and brand
development for a variety of categories, including nutritional supplements, fitness equipment, and accessories.
Experts in innovation, it is our passion to help inventors and creators bring their products to life.

Three Leaf Clover is a fully integrated design, marketing, and manufacturing firm that specializes in product and brand
development for a variety of categories, including nutritional supplements, fitness equipment, and accessories.
Experts in innovation, it is our passion to help inventors and creators bring their products to life.

Job Description

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

POSITION OVERVIEW

We are seeking a highly organized, proactive, and discreet Executive & Personal Assistant to support the CEO of StepStone Private Wealth. This hybrid role combines high-level executive support with select personal assistance responsibilities to ensure the CEO's professional and personal priorities are executed seamlessly. Based in our Charlotte office, this role requires exceptional judgment, flexibility, and a service-oriented mindset.

ESSENTIAL JOB FUNCTIONS:

• Provide high-level administrative support to the CEO, including calendar management, travel coordination (domestic and international), and meeting logistics
• Assist with personal event planning and logistics (e.g., dinners, celebrations, travel itineraries)
• Serve as a gatekeeper and trusted liaison for both professional and personal matters, maintaining professionalism and confidentiality at all times
• Prepare and edit correspondence, presentations, and reports using Microsoft Office Suite (advanced proficiency in PowerPoint, Word required)
• Coordinate and manage logistics for board meetings, investor events, and internal leadership offsites
• Assist with onboarding of senior hires and coordination with HR and IT for executive-level needs
• Track and manage expense reports, reimbursements, and vendor communications
• Support special projects and strategic initiatives as directed by the CEO
• Anticipate needs and proactively address scheduling conflicts, priorities, and follow-ups
• Coordinate personal appointments, travel, and errands as needed
• Manage household vendor communications and scheduling (e.g., maintenance, deliveries)
• Handle confidential personal matters with discretion and professionalism
• Maintain a running list of personal to-dos and proactively manage follow-ups.
• Maintain a high degree of confidentiality across all responsibilities.
• Provide occasional support for family-related logistics (e.g., school forms, travel coordination).

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

• Minimum 5 years of experience as an Executive Assistant supporting C-suite executives, preferably in financial services or private wealth management
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a dynamic environment
• Discretion and sound judgment in handling sensitive information
• Bachelor's degree preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience in a client-facing or investor relations environment
• Familiarity with compliance and marketing workflows in financial services
• Demonstrated ability to work independently and collaboratively across departments
• Flexibility for occasional after-hours or weekend support
• Comfort with managing both digital and physical filing systems for personal and professional documents
• Experience supporting executives in both corporate and personal capacities

#LI-Hybrid

At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Developing People at StepStone

Job Description

PERSONAL/EXECUTIVE ASSISTANT

The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to
provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a
highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and
supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team
with an amazing culture.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
From managing complex travel itineraries and conducting in-depth research to handling special projects
and anything else that comes your way, this position requires someone who thrives on variety and can
juggle diverse responsibilities with ease
Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly
Oversee and execute complex and last-minute problem-solving tasks efficiently
Maintain high standards of organization, precision, and accountability in all aspects of the role
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and
preparing communications on the executives behalf.
Deals with International group of important external callers and visitors as well as internal contacts at
all levels of the organization.
Organizing meetings, including scheduling, sending reminders, and organizing any necessary details.
Managing the executives calendar, including making appointments and prioritizing the most
sensitive matters.
Translate between Executive and external/internal individuals
Will be required to travel Internationally 25%
Other duties assigned as needed.

JOB SKILLS AND QUALIFICATIONS
Must be Bilingual (Fluent in Mandarin and English)
Must be able to read/write in Mandarin and English
MBA or a combination of Bachelors and experience
Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing
various tasks and supporting the daily personal activities of the CEO
Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel,
PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and
interpersonal communication skills are a must*
Strong organizational skills, ability to prioritize, take independent initiative for action within
areas of responsibility and attention to detail.
Time management and ability to meet deadlines
Must be able to travel

Job Description

PERSONAL/EXECUTIVE ASSISTANT

The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to
provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a
highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and
supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team
with an amazing culture.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
• From managing complex travel itineraries and conducting in-depth research to handling special projects
and anything else that comes your way, this position requires someone who thrives on variety and can
juggle diverse responsibilities with ease
• Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly
• Oversee and execute complex and last-minute problem-solving tasks efficiently
• Maintain high standards of organization, precision, and accountability in all aspects of the role
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and
preparing communications on the executive’s behalf.
• Deals with International group of important external callers and visitors as well as internal contacts at
all levels of the organization.
• Organizing meetings, including scheduling, sending reminders, and organizing any necessary details.
• Managing the executive’s calendar, including making appointments and prioritizing the most
sensitive matters.
• Translate between Executive and external/internal individuals
• Will be required to travel Internationally – 25%
• Other duties assigned as needed.

JOB SKILLS AND QUALIFICATIONS
• Must be Bilingual (Fluent in Mandarin and English)
• Must be able to read/write in Mandarin and English
• MBA or a combination of Bachelors and experience
• Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing
various tasks and supporting the daily personal activities of the CEO
• Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel,
PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and
interpersonal communication skills are a must*
• Strong organizational skills, ability to prioritize, take independent initiative for action within
areas of responsibility and attention to detail.
• Time management and ability to meet deadlines
• Must be able to travel

• Champion Patient Needs
• Execute Relentlessly
• Communicate Constructively
• Collaborate Generously
• Turn Obstacles Into Opportunity
• Give With Gratitude

• Manage and prioritize the CEO's calendar, scheduling, and travel arrangements
• Coordinate meetings, prepare briefing documents, and handle confidential information
• Build and design presentation decks, manage follow-ups, and support communication
• Help manage multiple businesses operations from time to time

• Assist with personal errands including laundry, groceries, appointments, and household coordination
• Organize logistics for Friday team stand-up calls including external speakers and guest coordination
• Ensure seamless support across all aspects of CEO's daily operations

• Liaise with internal departments and external stakeholders on behalf of the CEO
• Handle miscellaneous tasks with a no-job-too-small attitude
• Provide structure and efficiency in managing both professional and personal workflows

• Bachelor's degree or equivalent experience
• 1-2 years of experience in a similar EA/PA role preferred
• Strong organizational skills with high attention to detail
• Discretion, professionalism, and a proactive mindset
• Comfortable with both high-level coordination and hands-on assistance

• $60,000-80,000 annually (commensurate with experience)

• A remote-first work environment
• Competitive compensation and equity options
• Health, dental, and vision insurance coverage
• Short-term disability and basic life coverage
• Flexible Spending Accounts (FSAs)
• Lifestyle Spending Accounts (LSAs)
• We follow federal holidays and have uncapped time off
• Budget for the technology tools you need (laptop, monitor, and/or special software)
• A focus on company-sponsored activities to foster engagement (both virtual and in-person)
• Waived membership fees for any Hone team members utilizing Hone products