1,408 Document Control Manager jobs in the United States

The Document Control Manager is responsible for overseeing and managing the creation, distribution, storage, and retrieval of all operational documents within the project or program. This role ensures that all documents, including policies, procedures, contracts, and technical manuals, are accurate, compliant, and accessible to authorized personnel. The Document Control Manager will implement and maintain efficient document management systems, monitor document workflows, and ensure that all documents are properly indexed, updated, and archived in accordance with company standards and regulatory requirements. This position requires strong organizational skills, attention to detail, and experience in managing document control processes within an operational environment. The manager will also collaborate with various departments to ensure seamless communication and support operational efficiency.

• Oversees document and record control operations, policies, and procedures for the secure management and access of company information assets.
• Establishes security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents.
• Evaluates media formats and recommends storage requirements to protect and secure records/information.
• Develops and manages access and control procedures to comply with requirements for varying levels of security classifications specified by the governing authority.
• Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, and version control.
• Designs, manages, and optimizes database systems (e.g., Microsoft Access, SQL Server, Oracle) using advanced knowledge for document storage and retrieval.
• Uses advanced version control systems to manage document revisions, branches, and merges.
• Works with technical drawings, specifications, and complex files.
• Independently creates and manages metadata schemas, taxonomies, and controlled vocabularies, properly tags and indexes documents for efficient search and retrieval.
• Thoroughly understands regulatory requirements and industry standards, develops and implements document control policies that comply with standards.
• Advanced knowledge of data security principles, risk management, and information assurance; implements security measures (e.g., encryption, access controls, secure document handling protocols).
• Uses and provides guidance using workflow automation tools.
• Automates complex tasks and workflows with PMIS teams.
• Optimizes and automates document control processes in business process management tools, methodologies, and software.
• Manages and mentors document control specialists, coordinates cross-functional teams, drives document control initiatives.
• Analyzes, identifies, and addresses issues related to document control processes, develops and implements effective solutions to improve efficiency and accuracy.
• Interacts with stakeholders, management, and team members; conveys complex information in a clear and concise manner using strong verbal and written communication skills.
• Develops and delivers document control procedures and system training programs for staff, creates comprehensive training materials and documentation.
• Other duties as assigned

• Bachelors degree in Construction Management, Business Administration, Information Science, Engineering, or a related field required.
• 5+ years of experience in document control or records management within the construction industry, including at least 1+ years in a supervisory or management role.
• Demonstrated experience working in a public agency or utility, managing process documentation, policy development, or organizational transformation initiatives.
• Proven experience managing document control teams and systems across complex construction projects or programs.
• Deep expertise in EDMS platforms such as Procore, Aconex, SharePoint, Autodesk Docs, or similar.
• Experience in project and program management, with knowledge of both traditional and agile methodologies. Certification in Project Management (e.g., PMP, PMI-ACP) or Digital Transformation preferred.
• Proficiency in Microsoft Office 365 tools (Word, Excel, PowerPoint, Visio) and familiarity with enterprise content management systems such as OpenText.
• Knowledge of content governance practices, documentation standards, and public information security protocols.
• Strong understanding of construction project documentation including drawings, RFIs, submittals, specifications, change orders, and O&M manuals.
• Experience supporting audit readiness, compliance programs, and project closeouts.
• High proficiency in digital workflow tools, metadata management, and information governance.
• Ability to interpret and manage technical documentation including engineering drawings and specifications.

Additional Requirements

Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.

Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.

About PMA

At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.

We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.

We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team.

We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.

As a PMA professional, you will be empowered to make timely and effective decisions and significant daily contributions to complex facets of project delivery. Join a team that has achieved a world-class reputation in the construction industry and has been voted a Best Place to Work.

PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.

EOE, including persons with disabilities and veterans.

VEVRAA federal contractor.

• Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval and retention of documents of a given project(s).
• Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.
• Receive, prepare, coordinate, log, and track plans, procedures and specifications as received including all revisions both electronically and paper systems.
• Distribute new revisions to plans, procedures and specifications to project personnel, subcontractors, designers and relevant divisional groups.

• Conduct monthly audits of project documents.
• Maintain and track all hard copy files of project documentation, all electronic copy files of project documentation, file system for transmittals and associated documents like project photos and so on.

• Work with closely and maintains a good relationship and communication with our trade partners to insure all documentation needed is obtained in a timely manner.
• Supports Project Managers, Construction Managers, Superintendents and Construction Engineers regarding submittals, RFI's, drawings, specifications, and other archival requirements for project documents

• Minimum of 5 years Document Control experience in the construction industry
• Procore and Bluebeam experience are a must
• Exceptional written and oral communication skills
• Good understanding of Document Control processes
• Able to work efficiently as a part of a team as well as independently
• Able to effectively prioritize workload to ensure deadlines are met
• Flexibility to meet engineering delivery schedules and project demands
• Desire to take initiative and work independently
• Strong work ethic and positive team attitude
• Strong proficiency in MS Office software applications including Word, Excel, Power Point, and Outlook

• Ability to sit for extended periods of time

• Ability to use a computer for prolonged periods

• Occasionally required to stand, walk, and reach with hands and arms

• Ability to lift and carry office supplies and equipment up to 20 pounds

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

• Master's degree in engineering, construction management, business administration, or project management.
• Experience with large (>$00M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• 2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer.

• All project document control compliance efforts including submission of owner documentation protocols
  
• Implement/Execute the project specific communication tools
  
• Notifying staff on specific issues / notices as it relates to permits, correspondence, and other project notices
  
• Executing the project plan and approach for all subcontractors and field staff
  
• Representing client relations for documentation flow and procedure approach
  
• Oversee and implement the project software implementation and auditing weekly compliance for staff members
  
• Responsible to monitor all staffing members documentation efforts including engineer of record documentation responsibilities
  
• Organizing all required trainings for onboarding process
  
• Coordination with the Senior Project Manager for day-to-day activities / tasks
  
• Ensure all disciplines are managing the software tools appropriately
  
• Regularly update, conform, and distribute notices, drawings, specifications, etc. for all project documentation effort at each stage of project
  
• Coordinate and attend Meetings for minutes
  
• Communicate with all staff, field supervision and Owner
  
• Monitoring of all Design submittals and RFI's
  
• Help manage staffing schedule
  
• Review, conform and distribute drawings and specifications for release for
  

• High School diploma or GED required; Bachelor's degree preferred
  
• 3+ years of related work experience in document control
  
• Experience working with documents, hard copy and digital, and file management
  
• High level of proficiency with Microsoft Office applications
  
• Strong organizational skills
  
• Experience performing quality control checks
  
• Ability to clearly and professionally communicate both verbally and written
  
• Ability to follow directions after receiving the project orientation criteria and work flow instructions
  
• Attention to detail
  
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred
  
• Experience working with Procore is preferred
  

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

• Master's degree in engineering, construction management, business administration, or project management.
• Experience with large (>$00M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• 2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

• Master's degree in engineering, construction management, business administration, or project management.
• Experience with large (>$00M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• 2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

The Document Control Manager is responsible for overseeing and managing the creation, distribution, storage, and retrieval of all operational documents within the project or program. This role ensures that all documents, including policies, procedures, contracts, and technical manuals, are accurate, compliant, and accessible to authorized personnel. The Document Control Manager will implement and maintain efficient document management systems, monitor document workflows, and ensure that all documents are properly indexed, updated, and archived in accordance with company standards and regulatory requirements. This position requires strong organizational skills, attention to detail, and experience in managing document control processes within an operational environment. The manager will also collaborate with various departments to ensure seamless communication and support operational efficiency.

Organizational Responsibilities

• Oversees document and record control operations, policies, and procedures for the secure management and access of company information assets.
• Establishes security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents.
• Evaluates media formats and recommends storage requirements to protect and secure records/information.
• Develops and manages access and control procedures to comply with requirements for varying levels of security classifications specified by the governing authority.
• Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, and version control.
• Designs, manages, and optimizes database systems (e.g., Microsoft Access, SQL Server, Oracle) using advanced knowledge for document storage and retrieval.
• Uses advanced version control systems to manage document revisions, branches, and merges.
• Works with technical drawings, specifications, and complex files.
• Independently creates and manages metadata schemas, taxonomies, and controlled vocabularies, properly tags and indexes documents for efficient search and retrieval.
• Thoroughly understands regulatory requirements and industry standards, develops and implements document control policies that comply with standards.
• Advanced knowledge of data security principles, risk management, and information assurance; implements security measures (e.g., encryption, access controls, secure document handling protocols).
• Uses and provides guidance using workflow automation tools.
• Automates complex tasks and workflows with PMIS teams.
• Optimizes and automates document control processes in business process management tools, methodologies, and software.
• Manages and mentors document control specialists, coordinates cross-functional teams, drives document control initiatives.
• Analyzes, identifies, and addresses issues related to document control processes, develops and implements effective solutions to improve efficiency and accuracy.
• Interacts with stakeholders, management, and team members; conveys complex information in a clear and concise manner using strong verbal and written communication skills.
• Develops and delivers document control procedures and system training programs for staff, creates comprehensive training materials and documentation.
• Other duties as assigned

• Bachelor's degree in Construction Management, Business Administration, Information Science, Engineering, or a related field required.
• 5+ years of experience in document control or records management within the construction industry, including at least 1+ years in a supervisory or management role.
• Demonstrated experience working in a public agency or utility, managing process documentation, policy development, or organizational transformation initiatives.
• Proven experience managing document control teams and systems across complex construction projects or programs.
• Deep expertise in EDMS platforms such as Procore, Aconex, SharePoint, Autodesk Docs, or similar.
• Experience in project and program management, with knowledge of both traditional and agile methodologies. Certification in Project Management (e.g., PMP, PMI-ACP) or Digital Transformation preferred.
• Proficiency in Microsoft Office 365 tools (Word, Excel, PowerPoint, Visio) and familiarity with enterprise content management systems such as OpenText.
• Knowledge of content governance practices, documentation standards, and public information security protocols.
• Strong understanding of construction project documentation including drawings, RFIs, submittals, specifications, change orders, and O&M manuals.
• Experience supporting audit readiness, compliance programs, and project closeouts.
• High proficiency in digital workflow tools, metadata management, and information governance.
• Ability to interpret and manage technical documentation including engineering drawings and specifications.

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

• Master's degree in engineering, construction management, business administration, or project management.
• Experience with large (>$00M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• 2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

• Master's degree in engineering, construction management, business administration, or project management.
• Experience with large (>$00M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• 2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS