696 Document Lifecycle Management jobs in the United States
Document Control Specialist
85286 Tempe, Arizona
Ralliant
Posted 2 days ago
Job Viewed
Job Description
**Position Summary**
The Documentation Control Specialist is responsible for the daily operation, maintenance, and support of the Product Lifecycle Management (PLM) system. This role ensures accurate document and data management, proper revision control, and smooth execution of engineering changes in alignment with AS9100 standards. The position provides hands-on administrative support to users across Engineering, Manufacturing, Quality, and Supply Chain to ensure data integrity and efficient document workflows throughout the product lifecycle.
**Key Responsibilities:**
**PLM System Administration**
- Perform day-to-day administration of the PLM system, including management of user permissions and access to documentation, process workflows, and troubleshooting.
- Monitor system performance, resolve user issues, and escalate technical problems to IT support as required.
- Maintain system's master data and templates to ensure consistency and standardization across the company.
- Support system upgrades, patches, and configuration changes in coordination with IT.
**Document & Data Management**
- Manage the creation, release, revision, and archiving of controlled documents, drawings, models, and specifications in the PLM system.
- Ensure revision control, change history, and traceability of all configuration items.
- Support engineers to maintain accurate product structures and Bills of Materials (BOMs) within the PLM system.
- Creates and/or updates Product Baseline Records in accordance with latest Technical Data Pack (As-Design Record).
- Supports updates to Engineering Masters in accordance with latest Technical Data Pack (As-Built Record).
- Ensure obsolete or superseded documents are removed from active use in accordance with AS9100 requirements.
**Change Control Administration**
- Administer Engineering Change Requests (ECRs), Engineering Change Orders (ECOs), and deviations/waivers through the PLM system.
- Ensure proper routing, review, and approval of change workflows.
- Verify that changes are correctly implemented in system records and communicated to stakeholders.
- Supports the Site's Change Control Board (CCB), by providing daily notification and agenda of documents under review and managing their approval process and status.
**User Support & Training**
- Act as first-line support for PLM users, addressing document access issues, data errors, and process questions.
- Provide onboarding, training, and guidance to employees on PLM processes and best practices.
- Supports the development of reference guides and process documentation to improve user adoption and reduce errors.
**Process & Compliance Support**
- Ensure document control processes are executed in compliance with AS9100 requirements.
- Maintain logs, records, and system-generated reports to support internal and external audits.
- Identify opportunities to streamline workflows, reduce bottlenecks, and improve user experience.
- Supports continuous improvements activities throughout the organization as related to Configuration Management.
**Tools & Systems**
Experience with one or more of the following is preferred:
- **PLM Systems** : Oracle Agile, Siemens Teamcenter, PTC Windchill or equivalent
- **ERP/MRP Systems** : Oracle Fusion, SAP, Epicor, or similar enterprise systems
- **Collaboration Tools** : Microsoft Teams, Slack, Google Chat
- **Standard Office Tools** : Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
**Qualifications**
**Education & Experience**
- Associate's degree in Engineering Technology, Business, Information Systems, or related discipline is preferred.
- 2-4 years of hands-on experience administering a PLM system in aerospace, defense, or another regulated manufacturing industry.
- Knowledge of AS9100 or ISO 9001 documentation control requirements.
- Strong background in document control and configuration management processes.
**Skills & Competencies**
- Strong technical aptitude and ability to learn new systems quickly.
- Detail-oriented with strong organizational skills and ability to manage multiple priorities.
- Excellent customer service and communication skills to support cross-functional teams.
- Ability to interpret engineering drawings, specifications, and configuration documents.
- Proactive problem-solving with focus on accuracy and efficiency.
**Performance Metrics**
- User support responsiveness
- Timeliness and accuracy of document releases and change order processing
- Reduction in data errors or rework caused by documentation issues
- User satisfaction and adoption of PLM system processes
- Successful support of audits with no document control system findings
- Successful support of the organization continuous improvement activities
#LI-SM2
**Ralliant Corporation Overview**
Ralliant, originally part of Fortive, now stands as a bold, independent public company driving innovation at the forefront of precision technology. With a global footprint and a legacy of excellence, we empower engineers to bring next-generation breakthroughs to life - faster, smarter, and more reliably. Our high-performance instruments, sensors, and subsystems fuel mission-critical advancements across industries, enabling real-world impact where it matters most. At Ralliant we're building the future, together with those driven to push boundaries, solve complex problems, and leave a lasting mark on the world.
We Are an Equal Opportunity Employer
Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at
**About PacSci EMC**
Pacific Scientific Energetic Materials Company (PacSci EMC), a Ralliant Corporation (NYSE: RAL) operating company, makes critical missions possible. From concept to demonstration to delivery, we provide leading-edge energetic materials, devices and subsystems for use in military and commercial applications. With engineering and manufacturing capability in Arizona and California, our associates work together to solve the toughest technical challenges with a dedication to Safety First, Quality Every TimeTM. We enable success for innumerable missions on a daily basis, impacting the lives of military personnel, law enforcement officers, commercial airline pilots, astronauts, and oil field operators. For nearly a century, PacSci EMC's experience and expertise has been relied upon in the times When Milliseconds MatterTM. For more information, go to EMC is an equal opportunity employer. We do not discriminate against any applicant or employee on the basis of race, sex, religion, age, national origin, color, disability, or veteran status. Nonetheless, pursuant to our subcontractor status on highly sensitive national security matters, Mechanical Assemblers and all other floor personnel who frequently shift cell assignments, as well as any personnel directly working with the following contract are subject to the following contractual provision: THAAD PRIME Flowdowns (H-Clauses) H-42 FOREIGN PERSONS, paragraph D., "All employees of all entities that make up the Contractor's team, whether subcontractors, consultants, or anyone who works with or on behalf of the Contractor will be citizens of the U.S." Accordingly, only U.S. citizens will be qualified to fill these roles. We are committed to providing a workplace free of any discrimination or harassment. We all have a role in building a community where everyone belongs. Where you can speak your mind, be yourself, and feel supported. It's how we achieve more together - for each other, for our customers, and for the world. Are an Equal Opportunity Employer. Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at
The Documentation Control Specialist is responsible for the daily operation, maintenance, and support of the Product Lifecycle Management (PLM) system. This role ensures accurate document and data management, proper revision control, and smooth execution of engineering changes in alignment with AS9100 standards. The position provides hands-on administrative support to users across Engineering, Manufacturing, Quality, and Supply Chain to ensure data integrity and efficient document workflows throughout the product lifecycle.
**Key Responsibilities:**
**PLM System Administration**
- Perform day-to-day administration of the PLM system, including management of user permissions and access to documentation, process workflows, and troubleshooting.
- Monitor system performance, resolve user issues, and escalate technical problems to IT support as required.
- Maintain system's master data and templates to ensure consistency and standardization across the company.
- Support system upgrades, patches, and configuration changes in coordination with IT.
**Document & Data Management**
- Manage the creation, release, revision, and archiving of controlled documents, drawings, models, and specifications in the PLM system.
- Ensure revision control, change history, and traceability of all configuration items.
- Support engineers to maintain accurate product structures and Bills of Materials (BOMs) within the PLM system.
- Creates and/or updates Product Baseline Records in accordance with latest Technical Data Pack (As-Design Record).
- Supports updates to Engineering Masters in accordance with latest Technical Data Pack (As-Built Record).
- Ensure obsolete or superseded documents are removed from active use in accordance with AS9100 requirements.
**Change Control Administration**
- Administer Engineering Change Requests (ECRs), Engineering Change Orders (ECOs), and deviations/waivers through the PLM system.
- Ensure proper routing, review, and approval of change workflows.
- Verify that changes are correctly implemented in system records and communicated to stakeholders.
- Supports the Site's Change Control Board (CCB), by providing daily notification and agenda of documents under review and managing their approval process and status.
**User Support & Training**
- Act as first-line support for PLM users, addressing document access issues, data errors, and process questions.
- Provide onboarding, training, and guidance to employees on PLM processes and best practices.
- Supports the development of reference guides and process documentation to improve user adoption and reduce errors.
**Process & Compliance Support**
- Ensure document control processes are executed in compliance with AS9100 requirements.
- Maintain logs, records, and system-generated reports to support internal and external audits.
- Identify opportunities to streamline workflows, reduce bottlenecks, and improve user experience.
- Supports continuous improvements activities throughout the organization as related to Configuration Management.
**Tools & Systems**
Experience with one or more of the following is preferred:
- **PLM Systems** : Oracle Agile, Siemens Teamcenter, PTC Windchill or equivalent
- **ERP/MRP Systems** : Oracle Fusion, SAP, Epicor, or similar enterprise systems
- **Collaboration Tools** : Microsoft Teams, Slack, Google Chat
- **Standard Office Tools** : Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
**Qualifications**
**Education & Experience**
- Associate's degree in Engineering Technology, Business, Information Systems, or related discipline is preferred.
- 2-4 years of hands-on experience administering a PLM system in aerospace, defense, or another regulated manufacturing industry.
- Knowledge of AS9100 or ISO 9001 documentation control requirements.
- Strong background in document control and configuration management processes.
**Skills & Competencies**
- Strong technical aptitude and ability to learn new systems quickly.
- Detail-oriented with strong organizational skills and ability to manage multiple priorities.
- Excellent customer service and communication skills to support cross-functional teams.
- Ability to interpret engineering drawings, specifications, and configuration documents.
- Proactive problem-solving with focus on accuracy and efficiency.
**Performance Metrics**
- User support responsiveness
- Timeliness and accuracy of document releases and change order processing
- Reduction in data errors or rework caused by documentation issues
- User satisfaction and adoption of PLM system processes
- Successful support of audits with no document control system findings
- Successful support of the organization continuous improvement activities
#LI-SM2
**Ralliant Corporation Overview**
Ralliant, originally part of Fortive, now stands as a bold, independent public company driving innovation at the forefront of precision technology. With a global footprint and a legacy of excellence, we empower engineers to bring next-generation breakthroughs to life - faster, smarter, and more reliably. Our high-performance instruments, sensors, and subsystems fuel mission-critical advancements across industries, enabling real-world impact where it matters most. At Ralliant we're building the future, together with those driven to push boundaries, solve complex problems, and leave a lasting mark on the world.
We Are an Equal Opportunity Employer
Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at
**About PacSci EMC**
Pacific Scientific Energetic Materials Company (PacSci EMC), a Ralliant Corporation (NYSE: RAL) operating company, makes critical missions possible. From concept to demonstration to delivery, we provide leading-edge energetic materials, devices and subsystems for use in military and commercial applications. With engineering and manufacturing capability in Arizona and California, our associates work together to solve the toughest technical challenges with a dedication to Safety First, Quality Every TimeTM. We enable success for innumerable missions on a daily basis, impacting the lives of military personnel, law enforcement officers, commercial airline pilots, astronauts, and oil field operators. For nearly a century, PacSci EMC's experience and expertise has been relied upon in the times When Milliseconds MatterTM. For more information, go to EMC is an equal opportunity employer. We do not discriminate against any applicant or employee on the basis of race, sex, religion, age, national origin, color, disability, or veteran status. Nonetheless, pursuant to our subcontractor status on highly sensitive national security matters, Mechanical Assemblers and all other floor personnel who frequently shift cell assignments, as well as any personnel directly working with the following contract are subject to the following contractual provision: THAAD PRIME Flowdowns (H-Clauses) H-42 FOREIGN PERSONS, paragraph D., "All employees of all entities that make up the Contractor's team, whether subcontractors, consultants, or anyone who works with or on behalf of the Contractor will be citizens of the U.S." Accordingly, only U.S. citizens will be qualified to fill these roles. We are committed to providing a workplace free of any discrimination or harassment. We all have a role in building a community where everyone belongs. Where you can speak your mind, be yourself, and feel supported. It's how we achieve more together - for each other, for our customers, and for the world. Are an Equal Opportunity Employer. Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at
View Now
0
Document Control Coordinator
85213 Mesa, Arizona
DriveTime
Posted 2 days ago
Job Viewed
Job Description
**What's Under the Hood**
DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country's leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.
**That's Nice, But What's the Job?**
In short, as the Document Control Coordinator, you will help contribute to a results-oriented and high-performance team. The Document Control department is responsible for the maintenance of original contracts, titles and title applications for all of DriveTime and Carvana.
In long, you will:
+ Verify and service titles, distribute documents to correct departments and ultimately the return of the documents to the customer or outside vendor at the time the loan is completed.
+ Work closely with internal department to meet their document processing needs.
+ Ensure guidelines for securing loans are consistently being met.
+ Manage the flow of documents in the right direction from one point to another promptly.
+ Review and update account information as it pertains to documents sent and received.
+ Maintain on-site and off-site storage documents.
+ Mailing and shipping of documents or other materials.
+ Work with multiple databases.
+ Handle incoming calls and make outbound calls to/from customers and third-party vendors.
+ Make contact and maintain relationships withDriveTimedealerships.
+ Research state and county guidelines and policies about title inquiries.
+ Performs other related duties as assigned.
**So What Kind of Folks Are We Looking for?**
+ **Excellent verbal and written communication skills** . The ability to talk and write with confidence, charisma and competence for a wide variety of audiences including management.
+ **A mind for the details.** Okay we know "detail-oriented" is on about every job description - but we really mean it!
+ **Agile in a fast-paced environment.** We move, and we move quickly. Thriving in an environment that never stops, is a must.
+ **Plays well with others.** You will be working in a high-functioning team environment. We work together to win together.
+ **Passionate and goal-oriented** . We are looking for someone that is enthusiastic about their work and is passionate about not only meeting their goals but exceeding them.
+ **Fantastic problem solver.** Your job is not only to find the problem, but more importantly, find the solution.
**The Specifics.**
+ High School Diploma or GED required
+ Must be comfortable working on site and have availability weekdays from 7am-4pm. This team works out of our Operations Center in East Mesa.
+ 1 year of professional experience including administrative, data entry, customer service, sales and/or retail industry; financial services or titles experience preferred
**So What About the Perks? Perks matter**
+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
+ **But Wait, There's More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
+ **Tuition Reimbursement.** We're as passionate about your professional development as you are. With that, we'll put our money where our mouth is.
+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
+ **Gratitude is Green.** We offer competitive pay across the organization, because, well. money matters!
+ **Game Room.** Gimme a break - no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.
+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!
+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!
+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!
+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too.vacation time is available - the more you work, the more you earn!
**Anything Else? Absolutely.**
DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we'll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don't forget Phoenix Business Journal Healthiest Employers (okay, we'll stop there)!
Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.
And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!
DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country's leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.
**That's Nice, But What's the Job?**
In short, as the Document Control Coordinator, you will help contribute to a results-oriented and high-performance team. The Document Control department is responsible for the maintenance of original contracts, titles and title applications for all of DriveTime and Carvana.
In long, you will:
+ Verify and service titles, distribute documents to correct departments and ultimately the return of the documents to the customer or outside vendor at the time the loan is completed.
+ Work closely with internal department to meet their document processing needs.
+ Ensure guidelines for securing loans are consistently being met.
+ Manage the flow of documents in the right direction from one point to another promptly.
+ Review and update account information as it pertains to documents sent and received.
+ Maintain on-site and off-site storage documents.
+ Mailing and shipping of documents or other materials.
+ Work with multiple databases.
+ Handle incoming calls and make outbound calls to/from customers and third-party vendors.
+ Make contact and maintain relationships withDriveTimedealerships.
+ Research state and county guidelines and policies about title inquiries.
+ Performs other related duties as assigned.
**So What Kind of Folks Are We Looking for?**
+ **Excellent verbal and written communication skills** . The ability to talk and write with confidence, charisma and competence for a wide variety of audiences including management.
+ **A mind for the details.** Okay we know "detail-oriented" is on about every job description - but we really mean it!
+ **Agile in a fast-paced environment.** We move, and we move quickly. Thriving in an environment that never stops, is a must.
+ **Plays well with others.** You will be working in a high-functioning team environment. We work together to win together.
+ **Passionate and goal-oriented** . We are looking for someone that is enthusiastic about their work and is passionate about not only meeting their goals but exceeding them.
+ **Fantastic problem solver.** Your job is not only to find the problem, but more importantly, find the solution.
**The Specifics.**
+ High School Diploma or GED required
+ Must be comfortable working on site and have availability weekdays from 7am-4pm. This team works out of our Operations Center in East Mesa.
+ 1 year of professional experience including administrative, data entry, customer service, sales and/or retail industry; financial services or titles experience preferred
**So What About the Perks? Perks matter**
+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
+ **But Wait, There's More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
+ **Tuition Reimbursement.** We're as passionate about your professional development as you are. With that, we'll put our money where our mouth is.
+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
+ **Gratitude is Green.** We offer competitive pay across the organization, because, well. money matters!
+ **Game Room.** Gimme a break - no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.
+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!
+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!
+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!
+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too.vacation time is available - the more you work, the more you earn!
**Anything Else? Absolutely.**
DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we'll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don't forget Phoenix Business Journal Healthiest Employers (okay, we'll stop there)!
Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.
And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!
View Now
1
Document Control Specialist
85213 Mesa, Arizona
DriveTime
Posted 2 days ago
Job Viewed
Job Description
**What's Under the Hood**
DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country's leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.
**That's Nice, But What's the Job?**
This position is responsible for being proficient in Document Control Coordinator tasks and ability to take on additional assignments and responsibilities in all aspects of title handling and processing.
In long, you will:
+ Assist customer with amendment to securitized titles (Moves, Adding or Deleting names from title, Name Changes, and Flips); including but not limited to reviewing incoming paperwork, prepping, and sending out all necessary paperwork to the DMV and/or customer
+ Verify and service titles, distribute documents to correct departments and ultimately the return of the documents to the customer or third party at the time the loan is completed
+ Assist customers to reinstate their name on the title after a repossession; including but not limited to advising customer what documents are needed, reviewing incoming paperwork, prepping, and sending out all necessary paperwork to 3rd Party Title vendors and/or DMV
+ Complete title corrections by reviewing incoming paperwork, prepping, and sending out all necessary paperwork to the DMV
+ Complete lien verifications for internal and external departments
+ Complete document replacement requests
+ Provide excellent internal and external customer service by supporting the escalation phone line and outbound calls as necessary
+ Complete tasks on assigned accounts in a timely manner to avoid losses and adhere to service level expectations
+ Complete scheduled and ad hoc projects including but not limited to the following: lien verifications, originator backouts, unwinds, and unperfected titles
+ Proficient in the support of Document Control Coordinator job functions as required
**So What Kind of Folks Are We Looking for?**
+ Clear, concise, and professional written and oral communications and interpersonal skills
+ Strong time management and organizational skills, and ability to maintain a consistent and positive demeanor in a fast-paced work environment
+ Effective time management skills and ability to prioritize and multi-task to ensure the achievement of assigned performance objectives
+ Ability to effectively apply professional acumen to favorably resolve issues escalated from internal and external customers
+ Ability to drive departmental compliance with all regulatory requirements
+ Self-motivated with strong decision-making capabilities; ability to self-start
+ Ability to work in an accurate, detail-oriented, and highly productive manner
+ Demonstrate problem solver skills, and ability to utilize available resources
**The Specifics.**
+ High School Diploma, GED, or equivalent certification
+ Experience with Microsoft Office such as Excel, Outlook and Word
+ 2+ years of experience in titles, collections and/or financial services
+ Associate degree or bachelor's degree in business or related field may be used as a proxy for experience
**Physical Requirements:** T _he physical demands for this job_
The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Must be able to remain in a stationary position at least 75% of the time
+ Occasionally move about inside the office to access file cabinets, office machinery, etc.
+ Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer
+ Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations
+ This position could require moving objects up to 20 pounds
_This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice._
**So What About the Perks? Perks matter**
+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
+ **But Wait, There's More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
+ **Tuition Reimbursement.** We're as passionate about your professional development as you are. With that, we'll put our money where our mouth is.
+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
+ **Gratitude is Green.** We offer competitive pay across the organization, because, well. money matters!
+ **Game Room.** Gimme a break - no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.
+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!
+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!
+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!
+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too.vacation time is available - the more you work, the more you earn!
**Anything Else? Absolutely.**
DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we'll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don't forget Phoenix Business Journal Healthiest Employers (okay, we'll stop there)!
Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.
And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!
DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country's leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.
**That's Nice, But What's the Job?**
This position is responsible for being proficient in Document Control Coordinator tasks and ability to take on additional assignments and responsibilities in all aspects of title handling and processing.
In long, you will:
+ Assist customer with amendment to securitized titles (Moves, Adding or Deleting names from title, Name Changes, and Flips); including but not limited to reviewing incoming paperwork, prepping, and sending out all necessary paperwork to the DMV and/or customer
+ Verify and service titles, distribute documents to correct departments and ultimately the return of the documents to the customer or third party at the time the loan is completed
+ Assist customers to reinstate their name on the title after a repossession; including but not limited to advising customer what documents are needed, reviewing incoming paperwork, prepping, and sending out all necessary paperwork to 3rd Party Title vendors and/or DMV
+ Complete title corrections by reviewing incoming paperwork, prepping, and sending out all necessary paperwork to the DMV
+ Complete lien verifications for internal and external departments
+ Complete document replacement requests
+ Provide excellent internal and external customer service by supporting the escalation phone line and outbound calls as necessary
+ Complete tasks on assigned accounts in a timely manner to avoid losses and adhere to service level expectations
+ Complete scheduled and ad hoc projects including but not limited to the following: lien verifications, originator backouts, unwinds, and unperfected titles
+ Proficient in the support of Document Control Coordinator job functions as required
**So What Kind of Folks Are We Looking for?**
+ Clear, concise, and professional written and oral communications and interpersonal skills
+ Strong time management and organizational skills, and ability to maintain a consistent and positive demeanor in a fast-paced work environment
+ Effective time management skills and ability to prioritize and multi-task to ensure the achievement of assigned performance objectives
+ Ability to effectively apply professional acumen to favorably resolve issues escalated from internal and external customers
+ Ability to drive departmental compliance with all regulatory requirements
+ Self-motivated with strong decision-making capabilities; ability to self-start
+ Ability to work in an accurate, detail-oriented, and highly productive manner
+ Demonstrate problem solver skills, and ability to utilize available resources
**The Specifics.**
+ High School Diploma, GED, or equivalent certification
+ Experience with Microsoft Office such as Excel, Outlook and Word
+ 2+ years of experience in titles, collections and/or financial services
+ Associate degree or bachelor's degree in business or related field may be used as a proxy for experience
**Physical Requirements:** T _he physical demands for this job_
The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Must be able to remain in a stationary position at least 75% of the time
+ Occasionally move about inside the office to access file cabinets, office machinery, etc.
+ Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer
+ Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations
+ This position could require moving objects up to 20 pounds
_This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice._
**So What About the Perks? Perks matter**
+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
+ **But Wait, There's More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
+ **Tuition Reimbursement.** We're as passionate about your professional development as you are. With that, we'll put our money where our mouth is.
+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
+ **Gratitude is Green.** We offer competitive pay across the organization, because, well. money matters!
+ **Game Room.** Gimme a break - no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.
+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!
+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!
+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!
+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too.vacation time is available - the more you work, the more you earn!
**Anything Else? Absolutely.**
DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we'll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don't forget Phoenix Business Journal Healthiest Employers (okay, we'll stop there)!
Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.
And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!
View Now
2
Document Control Assistant
36590 Theodore, Alabama
Chart Industries
Posted 2 days ago
Job Viewed
Job Description
Document Control Assistant
**Location:** Theodore, AL, United States, 36582
**Company:** Chart Industries
**_Ensuring Chart's Success._**
**_What Will You Do?_**
+ Collects, assembles, reviews for completeness, and verifies documentation according to strict industrial manufacturing codes required for traceability for each vessel produced.
+ Assembles, reviews documentation for accuracy and completeness.
+ Assists in the coordination between Manufacturing and Quality for the destructive and non-destructive testing of all material as required by the applicable code.
+ Assists other Quality personnel when needed by performing duties in their absence.
+ Provides Customer and Customer Service support with documentation and vessel records when necessary.
+ Performs internal audits in accordance with International Standards.
+ Performs Master Control administrative updates and maintenance as required.
+ Prepares various work packages for production including but not limited to (customer documents, travelers, work instructions, drawings bill of sale).
+ Maintains documentation for the department.
+ Performs work under direct supervision.
+ Other duties and projects as assigned.
**_Your Physical Work Environment Will Require._**
While performing the duties of this job, the employee is regularly required to stand; walk and sit. Frequently uses hands to handle or feel objects, tools or controls and reach with hands and arms. Occasionally required to stoop, kneel, crouch and crawl. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, color evaluations and the ability to adjust focus.While performing the duties of this job, the employee occasionally exposed to fumes or airborne particles. Moderate to loud noise level in the work environment
**_Your Experience Should Be._**
Required:
+ Proficient with MS Office applications.
+ Strong attention to detail.
+ Ability to multitask and work in a fast-paced environment.
+ Ability to read and interpret production related documents including safety rules, operating and maintenance instructions and procedure manuals.
+ Ability to write routine reports and correspondence.
+ General knowledge of ISO procedures, preferred.
Preferred:
+ High school diploma or equivalent.
+ 2+ years related experience.
**_Our Benefits Package._**
Chart Industries is an equal employment opportunity (EEO) employer and will not discriminate against any employee or applicants because of his or her race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, disability, veteran status, military status, marital status, genetic information or any other reason prohibited by law. Additionally, it is and shall continue to be our policy to provide promotion and advancement opportunities in a non-discriminatory fashion.
Chart complies with applicable local, state, and federal statutes governing "equal employment opportunity" and nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation and training.
**Location:** Theodore, AL, United States, 36582
**Company:** Chart Industries
**_Ensuring Chart's Success._**
**_What Will You Do?_**
+ Collects, assembles, reviews for completeness, and verifies documentation according to strict industrial manufacturing codes required for traceability for each vessel produced.
+ Assembles, reviews documentation for accuracy and completeness.
+ Assists in the coordination between Manufacturing and Quality for the destructive and non-destructive testing of all material as required by the applicable code.
+ Assists other Quality personnel when needed by performing duties in their absence.
+ Provides Customer and Customer Service support with documentation and vessel records when necessary.
+ Performs internal audits in accordance with International Standards.
+ Performs Master Control administrative updates and maintenance as required.
+ Prepares various work packages for production including but not limited to (customer documents, travelers, work instructions, drawings bill of sale).
+ Maintains documentation for the department.
+ Performs work under direct supervision.
+ Other duties and projects as assigned.
**_Your Physical Work Environment Will Require._**
While performing the duties of this job, the employee is regularly required to stand; walk and sit. Frequently uses hands to handle or feel objects, tools or controls and reach with hands and arms. Occasionally required to stoop, kneel, crouch and crawl. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, color evaluations and the ability to adjust focus.While performing the duties of this job, the employee occasionally exposed to fumes or airborne particles. Moderate to loud noise level in the work environment
**_Your Experience Should Be._**
Required:
+ Proficient with MS Office applications.
+ Strong attention to detail.
+ Ability to multitask and work in a fast-paced environment.
+ Ability to read and interpret production related documents including safety rules, operating and maintenance instructions and procedure manuals.
+ Ability to write routine reports and correspondence.
+ General knowledge of ISO procedures, preferred.
Preferred:
+ High school diploma or equivalent.
+ 2+ years related experience.
**_Our Benefits Package._**
Chart Industries is an equal employment opportunity (EEO) employer and will not discriminate against any employee or applicants because of his or her race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, disability, veteran status, military status, marital status, genetic information or any other reason prohibited by law. Additionally, it is and shall continue to be our policy to provide promotion and advancement opportunities in a non-discriminatory fashion.
Chart complies with applicable local, state, and federal statutes governing "equal employment opportunity" and nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation and training.
View Now
3
Document Control Specialist
02184 Braintree, Massachusetts
Integra LifeSciences
Posted 2 days ago
Job Viewed
Job Description
Changing lives. Building Careers.
Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what's possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.
**RESPONSIBILITIES**
+ Responsible for supporting the maintenance of the document control system during 1st shift.
+ Day-to-day management of resources, planning to meet goals and deadlines
+ This role ensures compliance within the document management system, document storage, retention, and document reconciliation
+ Serve as a document control reviewer for new and revised procedures and documents to ensure compliance with global and site procedures as needed
+ Ability to manage multiple and complex projects, provide status reports, and coordinate with cross-functional departments
+ Support Document management system users with workflow handling and electronic system usage as needed
+ Manage the periodic review process for procedures as needed
+ May identify and implement process-level efficiencies
+ Drive continuous improvement
+ Maintains all ISO/FDA standard operating procedures, work instructions, and forms.
+ Maintains revision and approval status of all documents.
+ Maintains hard copies of all approved documentation.
+ Maintains appropriate templates for access.
+ Tracking, follow-up, and implementation of, including but not limited to, ECRs, DCRs, ECOs, DCOs, and MCOs. deviations, validation records, batch records, and notebooks.
+ Responsible for processing change orders through the Agile PLM system.
+ Support internal audits when needed
+ Supports external audits when needed
+ Issues controlled documentation such as batch records and validations
+ Have advanced computer skills to increase department productivity, as well as broadening technical and scientific knowledge
**QUALIFICATIONS**
+ Bachelor's degree or equivalent with 5+ years of experience,
+ Minimum of 2 years' experience in document and promotional materials management using electronic document management systems or manual systems using electronic document storage.
+ Minimum of 1-2 years' experience in a Quality Systems I Regulatory Compliance environment with a working knowledge preferably in the medical device, diagnostics or pharmaceutical industries. Familiarity with FDA regulations and ISO series of quality standards preferred.
+ Capable of both written and verbal effective communication skills.
+ Proficient in the Microsoft Office suite of products.
+ Proficient in Oracle R12/Agile preferred.
Salary Pay Range:
$71,300.00 - $97,750.00 USD Salary
Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training **.** In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation **.** Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, Employees are eligible for the following LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.
This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:
EEO Is the Law ( | EOE including Disability/Protected Veterans ( LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA ( . If you have difficulty using our online system due to a disability and need an accommodation, please email us at
Unsolicited Agency Submission
Integra LifeSciences does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. A formal written agreement is required before engaging any agency, and it must be executed and authorized by the Vice President, Talent Acquisition. Where agency agreements are in place, introductions (the initial sharing of a candidate's name, resume, or background) are position-specific and may only occur within the scope of that approved agreement. Please, no phone calls or emails.
Integra - Employer Branding from Integra LifeSciences on Vimeo (
Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what's possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.
**RESPONSIBILITIES**
+ Responsible for supporting the maintenance of the document control system during 1st shift.
+ Day-to-day management of resources, planning to meet goals and deadlines
+ This role ensures compliance within the document management system, document storage, retention, and document reconciliation
+ Serve as a document control reviewer for new and revised procedures and documents to ensure compliance with global and site procedures as needed
+ Ability to manage multiple and complex projects, provide status reports, and coordinate with cross-functional departments
+ Support Document management system users with workflow handling and electronic system usage as needed
+ Manage the periodic review process for procedures as needed
+ May identify and implement process-level efficiencies
+ Drive continuous improvement
+ Maintains all ISO/FDA standard operating procedures, work instructions, and forms.
+ Maintains revision and approval status of all documents.
+ Maintains hard copies of all approved documentation.
+ Maintains appropriate templates for access.
+ Tracking, follow-up, and implementation of, including but not limited to, ECRs, DCRs, ECOs, DCOs, and MCOs. deviations, validation records, batch records, and notebooks.
+ Responsible for processing change orders through the Agile PLM system.
+ Support internal audits when needed
+ Supports external audits when needed
+ Issues controlled documentation such as batch records and validations
+ Have advanced computer skills to increase department productivity, as well as broadening technical and scientific knowledge
**QUALIFICATIONS**
+ Bachelor's degree or equivalent with 5+ years of experience,
+ Minimum of 2 years' experience in document and promotional materials management using electronic document management systems or manual systems using electronic document storage.
+ Minimum of 1-2 years' experience in a Quality Systems I Regulatory Compliance environment with a working knowledge preferably in the medical device, diagnostics or pharmaceutical industries. Familiarity with FDA regulations and ISO series of quality standards preferred.
+ Capable of both written and verbal effective communication skills.
+ Proficient in the Microsoft Office suite of products.
+ Proficient in Oracle R12/Agile preferred.
Salary Pay Range:
$71,300.00 - $97,750.00 USD Salary
Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training **.** In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation **.** Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, Employees are eligible for the following LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.
This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:
EEO Is the Law ( | EOE including Disability/Protected Veterans ( LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA ( . If you have difficulty using our online system due to a disability and need an accommodation, please email us at
Unsolicited Agency Submission
Integra LifeSciences does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. A formal written agreement is required before engaging any agency, and it must be executed and authorized by the Vice President, Talent Acquisition. Where agency agreements are in place, introductions (the initial sharing of a candidate's name, resume, or background) are position-specific and may only occur within the scope of that approved agreement. Please, no phone calls or emails.
Integra - Employer Branding from Integra LifeSciences on Vimeo (
View Now
4
Document Control Specialist
02062 Norwood, Massachusetts
EMCOR Group
Posted today
Job Viewed
Job Description
**About Us**
We offer expert electrical and low voltage contracting services to Greater Boston's commercial, institutional, life-sciences, hospitality, and retail markets. We leverage VDC, green building techniques, integrated project delivery, and lean construction methods that help improve efficiency and enhance client operations.
**Job Summary**
**Job Title: Document Control Specialist**
**FLSA Classification: Non-Exempt**
**Reports to: Director of Design & Productivity**
**Date: September 2025**
About Us
Gaston Electrical is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1934, Gaston Electrical, a union contractor, has provided expert electrical and low voltage contracting services to the commercial, institutional, life-sciences, hospitality, and retail markets in New England. Our company leadership and skilled electricians build trust through best-in-class services, quality workmanship, safety practices, and reliability.
Position Overview
The Document Control Specialist is responsible for managing and maintaining all project documentation for electrical construction projects. This role ensures that documents are accurate, up-to-date, and properly stored and distributed to relevant stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and experience working in a fast-paced construction environment.
Essential Duties and Responsibilities
Include the following. Other duties will likely be assigned.
+ Oversee and maintain electronic and physical document control systems to ensure all project documents, such as drawings, specifications, RFIs, submittals and contracts, are properly stored, filed, and updated.
+ Ensure timely distribution of documents to project teams, subcontractors, and clients.
+ Implement and maintain systems for tracking document revisions to prevent conflicts and ensure that the most current versions are used.
+ Coordinate with designers, project managers, project engineers, and field staff to ensure documentation compliance.
+ Assist in the preparation and submission of project closeout documentation.
+ Manage digital document management systems (e.g., Procore, Egnyte, Bluebeam).
+ Support audits and ensure documentation meets company and regulatory standards.
+ Archive completed project documentation according to company policy.
+ Recommend and implement improvements to document control workflows and systems to enhance efficiency and data management.
+ Perform slip sheeting in Bluebeam to update drawing sets with revised sheets while preserving/maintaining markups and hyperlinks.
+ Create and maintain hyperlinked drawing sets to ensure timely navigation between sheets, details, and references.
+ Collaborate with design and construction teams to ensure timely distribution of updated documents.
+ Support the implementation of document control procedures and standards across projects.
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Requirements/Preferred Skills, Education and Experience
**Required**
+ Bachelor's degree and 2+ years of experience in document control, preferably in the electrical or construction industry; or equivalent years of experience.
+ Strong organizational skills and attention to detail.
+ Experience with Procore, ACC Build, or similar construction management platforms.
+ Familiarity with construction drawings and document workflows.
+ Maintain version control and document logs for all project-related files.
+ Proficiency in Bluebeam Revu, including slip sheeting and hyperlinking tools.
+ Experience with Procore, ACC Build, or similar construction management platforms.
+ Excellent ability to manage multiple tasks, prioritize workloads, and maintain accurate records.
+ Effective written and interpersonal skills to coordinate with various teams and stakeholders.
**LANGUAGE SKILLS**
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.
Able to work at a computer (reading and keying) for extended periods of time.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer.
**No agencies please.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
#gaston
#LI-KW1
#LI-NR1
**Equal Opportunity Employer**
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
**Notice to Prospective Employees**
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
**Job Locations** _US-MA-Norwood_
**ID** _ _
**Company** _Gaston Electrical Co., LLC_
**Category** _Engineering_
**Position Type** _Full-Time_
**Location Type** _Onsite_
**Posted Date** _2 days ago_ _(10/21/ :51 AM)_
We offer expert electrical and low voltage contracting services to Greater Boston's commercial, institutional, life-sciences, hospitality, and retail markets. We leverage VDC, green building techniques, integrated project delivery, and lean construction methods that help improve efficiency and enhance client operations.
**Job Summary**
**Job Title: Document Control Specialist**
**FLSA Classification: Non-Exempt**
**Reports to: Director of Design & Productivity**
**Date: September 2025**
About Us
Gaston Electrical is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1934, Gaston Electrical, a union contractor, has provided expert electrical and low voltage contracting services to the commercial, institutional, life-sciences, hospitality, and retail markets in New England. Our company leadership and skilled electricians build trust through best-in-class services, quality workmanship, safety practices, and reliability.
Position Overview
The Document Control Specialist is responsible for managing and maintaining all project documentation for electrical construction projects. This role ensures that documents are accurate, up-to-date, and properly stored and distributed to relevant stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and experience working in a fast-paced construction environment.
Essential Duties and Responsibilities
Include the following. Other duties will likely be assigned.
+ Oversee and maintain electronic and physical document control systems to ensure all project documents, such as drawings, specifications, RFIs, submittals and contracts, are properly stored, filed, and updated.
+ Ensure timely distribution of documents to project teams, subcontractors, and clients.
+ Implement and maintain systems for tracking document revisions to prevent conflicts and ensure that the most current versions are used.
+ Coordinate with designers, project managers, project engineers, and field staff to ensure documentation compliance.
+ Assist in the preparation and submission of project closeout documentation.
+ Manage digital document management systems (e.g., Procore, Egnyte, Bluebeam).
+ Support audits and ensure documentation meets company and regulatory standards.
+ Archive completed project documentation according to company policy.
+ Recommend and implement improvements to document control workflows and systems to enhance efficiency and data management.
+ Perform slip sheeting in Bluebeam to update drawing sets with revised sheets while preserving/maintaining markups and hyperlinks.
+ Create and maintain hyperlinked drawing sets to ensure timely navigation between sheets, details, and references.
+ Collaborate with design and construction teams to ensure timely distribution of updated documents.
+ Support the implementation of document control procedures and standards across projects.
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Requirements/Preferred Skills, Education and Experience
**Required**
+ Bachelor's degree and 2+ years of experience in document control, preferably in the electrical or construction industry; or equivalent years of experience.
+ Strong organizational skills and attention to detail.
+ Experience with Procore, ACC Build, or similar construction management platforms.
+ Familiarity with construction drawings and document workflows.
+ Maintain version control and document logs for all project-related files.
+ Proficiency in Bluebeam Revu, including slip sheeting and hyperlinking tools.
+ Experience with Procore, ACC Build, or similar construction management platforms.
+ Excellent ability to manage multiple tasks, prioritize workloads, and maintain accurate records.
+ Effective written and interpersonal skills to coordinate with various teams and stakeholders.
**LANGUAGE SKILLS**
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.
Able to work at a computer (reading and keying) for extended periods of time.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer.
**No agencies please.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
#gaston
#LI-KW1
#LI-NR1
**Equal Opportunity Employer**
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
**Notice to Prospective Employees**
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
**Job Locations** _US-MA-Norwood_
**ID** _ _
**Company** _Gaston Electrical Co., LLC_
**Category** _Engineering_
**Position Type** _Full-Time_
**Location Type** _Onsite_
**Posted Date** _2 days ago_ _(10/21/ :51 AM)_
View Now
5
Document Control Administrator
60684 Chicago, Illinois
Stantec
Posted today
Job Viewed
Job Description
Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
The Document Control Technician works with the Project Managers and internal or external team members to ensure that Stantec is recording and processing both Submittals and RFIs in an accurate and timely manner.
Your Key Responsibilities
- Verify that the proper turnaround time setting and Submittal and RFI numbering setting has been appropriately set for that project after notification has been received from the Project Manager
- Verify the project distribution team has been set up and all team members have access to the Newforma Info Exchange site in order to be able to download the response.
- Identify incoming notification as Submittals or RFIs, allowing those file transfers to be logged and tracked in Newforma
- Initiate and track changes for Submittals and RFIs
- Communicate to external team members the Stantec Submittal/RFI process and work with them to be able to process and return Submittals and RFIs quickly and efficiently; train on external team members' web sites or tracking software, if necessary
- Provide training on the Submittal/RFI process and software to all employees
- information from Newforma, to maintain consistency throughout the Stantec office(s)
- Continually work with internal and external team members to ensure all Submittals and RFIs are received and processed quickly and accurately throughout the life of the project and according to any pertinent project instructions
- Assist and work with the project manager and team with the Submittal/RFI process set-up: maintain communication with external team members to create an efficient workflow
- Update and maintain Stantec's Submittal/RFI process standards; communicate updates to all employees.
- Assist the Records Manager with historical submittal records and other records; provide back-up coverage
- Assist the Project Coordinators with QA/QC redline scanning of project documents and drawings
- Ensure participation in using Stantec's corporate brand identity program to convey a consistent message in all internal and external written, graphic/visual and verbal communication
- Participate in relevant professional development annually to build personal knowledge and professional growth (ex. participate in educational opportunities; read professional publications; maintain personal networks; actively participate in professional organizations)
Your Capabilities and Credentials
- Possess experience and high degree of proficiency using the following:
- Microsoft Office software applications: Word, Excel, Outlook and SharePoint
- Adobe Acrobat/Reader
- Newforma Project Center Software (a plus)
- Demonstrates the ability to learn new applications, procedures and processes quickly
- Possess good computer/Internet skills; feels comfortable navigating the Internet to various external websites
- Communicates in a clear, concise and professional manner; demonstrates strong written, oral and presentation skills with the ability to train individuals on technical applications
- Demonstrates strong listening skills including giving respectful, full attention to people, taking time to understand the points being made and asking questions as appropriate
- Displays a good-natured, cooperative attitude with the ability to communicate with all levels of staff; works well independently or on a team across all functions and levels throughout Stantec with minimal supervision.
- Conforms to a high degree of professional standards of conduct by being honest, ethical and maintaining discretion and a high level of confidentiality
- Demonstrates effective organizational and time management skills: fulfills obligations and commitments in a quality and timely fashion; able to manage multiple priorities concurrently; conforms to company policies
- Shows initiative and a willingness to engage in tasks and challenges beyond stated responsibilities; is eager to learn new things/tasks
- Adapts to various competing demands; demonstrates the highest level of client service and response
- Demonstrates initiative, self-discipline, a positive attitude and strong work ethic with attention given to detail; takes pride and ownership of work; creatively develops ways in getting things done
- Exhibits strong interpersonal and customer service skills, both in person and on the phone; able to communicate and confidently interact with clients, vendors, management and inter-discipline co-workers
- Maintains a positive, self-motivated, can-do attitude; is adaptable and flexible
- Demonstrates consistency in availability in regard to hours of operation; is reliable, responsible, punctual and dependable.
Education and Experience
- High School Diploma or equivalent (preferred)
- Preferred 2 years of experience in Architecture; Engineering; or Construction (AEC) industry
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Range:**
- Locations in CO, HI, IL, MD & Various CA, NJ Areas - Min Salary $ 59,000.00 - Max Salary $ 82,500.00
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | IL | Chicago
**Organization:** 2357 Buildings-US North Central MCF-Chicago IL
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 16/10/ :10:47
**Req ID:**
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
The Document Control Technician works with the Project Managers and internal or external team members to ensure that Stantec is recording and processing both Submittals and RFIs in an accurate and timely manner.
Your Key Responsibilities
- Verify that the proper turnaround time setting and Submittal and RFI numbering setting has been appropriately set for that project after notification has been received from the Project Manager
- Verify the project distribution team has been set up and all team members have access to the Newforma Info Exchange site in order to be able to download the response.
- Identify incoming notification as Submittals or RFIs, allowing those file transfers to be logged and tracked in Newforma
- Initiate and track changes for Submittals and RFIs
- Communicate to external team members the Stantec Submittal/RFI process and work with them to be able to process and return Submittals and RFIs quickly and efficiently; train on external team members' web sites or tracking software, if necessary
- Provide training on the Submittal/RFI process and software to all employees
- information from Newforma, to maintain consistency throughout the Stantec office(s)
- Continually work with internal and external team members to ensure all Submittals and RFIs are received and processed quickly and accurately throughout the life of the project and according to any pertinent project instructions
- Assist and work with the project manager and team with the Submittal/RFI process set-up: maintain communication with external team members to create an efficient workflow
- Update and maintain Stantec's Submittal/RFI process standards; communicate updates to all employees.
- Assist the Records Manager with historical submittal records and other records; provide back-up coverage
- Assist the Project Coordinators with QA/QC redline scanning of project documents and drawings
- Ensure participation in using Stantec's corporate brand identity program to convey a consistent message in all internal and external written, graphic/visual and verbal communication
- Participate in relevant professional development annually to build personal knowledge and professional growth (ex. participate in educational opportunities; read professional publications; maintain personal networks; actively participate in professional organizations)
Your Capabilities and Credentials
- Possess experience and high degree of proficiency using the following:
- Microsoft Office software applications: Word, Excel, Outlook and SharePoint
- Adobe Acrobat/Reader
- Newforma Project Center Software (a plus)
- Demonstrates the ability to learn new applications, procedures and processes quickly
- Possess good computer/Internet skills; feels comfortable navigating the Internet to various external websites
- Communicates in a clear, concise and professional manner; demonstrates strong written, oral and presentation skills with the ability to train individuals on technical applications
- Demonstrates strong listening skills including giving respectful, full attention to people, taking time to understand the points being made and asking questions as appropriate
- Displays a good-natured, cooperative attitude with the ability to communicate with all levels of staff; works well independently or on a team across all functions and levels throughout Stantec with minimal supervision.
- Conforms to a high degree of professional standards of conduct by being honest, ethical and maintaining discretion and a high level of confidentiality
- Demonstrates effective organizational and time management skills: fulfills obligations and commitments in a quality and timely fashion; able to manage multiple priorities concurrently; conforms to company policies
- Shows initiative and a willingness to engage in tasks and challenges beyond stated responsibilities; is eager to learn new things/tasks
- Adapts to various competing demands; demonstrates the highest level of client service and response
- Demonstrates initiative, self-discipline, a positive attitude and strong work ethic with attention given to detail; takes pride and ownership of work; creatively develops ways in getting things done
- Exhibits strong interpersonal and customer service skills, both in person and on the phone; able to communicate and confidently interact with clients, vendors, management and inter-discipline co-workers
- Maintains a positive, self-motivated, can-do attitude; is adaptable and flexible
- Demonstrates consistency in availability in regard to hours of operation; is reliable, responsible, punctual and dependable.
Education and Experience
- High School Diploma or equivalent (preferred)
- Preferred 2 years of experience in Architecture; Engineering; or Construction (AEC) industry
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Range:**
- Locations in CO, HI, IL, MD & Various CA, NJ Areas - Min Salary $ 59,000.00 - Max Salary $ 82,500.00
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | IL | Chicago
**Organization:** 2357 Buildings-US North Central MCF-Chicago IL
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 16/10/ :10:47
**Req ID:**
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
View Now
Be The First To Know
About the latest Document lifecycle management Jobs in United States !
6
Document Control Specialist
60684 Chicago, Illinois
Astrix Technology
Posted 1 day ago
Job Viewed
Job Description
**Document Control Specialist**
Quality Assurance
Cook County , IL, US
Pay Rate Low: 22 | Pay Rate High: 24
+ Added - 08/10/2025
Apply for Job
_Our client, a leading personal care/cosmetics manufacturer, is looking for a skilled_ _Document Control Specialist (QA) to join their team in the Cook County, IL area!_
**Job Title:** Document Control Specialist (QA)
**Par rate:** $23/hr.
**Location:** Cook County, IL (Greater Chicago Area)
**Job Type:** 6-month contract- hire
**Role Summary**
Our client, a leading organization in the greater Chicago area, is seeking a Document Control Specialist (QA)to support their quality and compliance teams. This role is vital in maintaining the flow and control of electronic and hard-copy documentation. The ideal candidate will have strong data entry skills, great attention to detail, and the ability to thrive in a fast-paced environment.
**Key Responsibilities**
+ Maintain and control flow of both electronic and physical documentation
+ Write, implement, and maintain document control systems
+ Log, track, and maintain batch records
+ Coordinate document control activities between subcontractors, service providers, and fulfillment houses
+ Identify, recommend, and implement solutions to documentation issues
+ Ensure confidentiality while interacting with various internal and external stakeholders
+ Maintain and track internal/external document routing
+ Complete batch reconciliations and review BOMs
+ Manage raw material testing and approvals, including routing and logging test sheets
+ Release and approve raw materials in MAX system
+ Create, print, verify, and log raw material green tags
+ Manage release, hold, or rejection of finished goods in Access database
+ Prepare and send first production samples to customers
+ Handle all Quality-related outgoing shipments (FedEx, UPS)
+ Generate Certificates of Analysis (C of As) and Certificates of Manufacturing (C of M's)
+ Create, review, and approve internal Fill and Assembly specifications
**Qualifications**
+ Education: High School Diploma required
+ Experience: 1-2 years of relevant documentation or quality support experience preferred
+ Excellent attention to detail
+ Strong written and verbal communication skills (English proficiency required)
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook)
+ Ability to manage multiple priorities in a deadline-driven environment
+ Familiarity with document control systems and manufacturing/QC processes a plus
**_Note:_** _This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!_
#INDBH
#LI-DNP
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Quality Assurance
Cook County , IL, US
Pay Rate Low: 22 | Pay Rate High: 24
+ Added - 08/10/2025
Apply for Job
_Our client, a leading personal care/cosmetics manufacturer, is looking for a skilled_ _Document Control Specialist (QA) to join their team in the Cook County, IL area!_
**Job Title:** Document Control Specialist (QA)
**Par rate:** $23/hr.
**Location:** Cook County, IL (Greater Chicago Area)
**Job Type:** 6-month contract- hire
**Role Summary**
Our client, a leading organization in the greater Chicago area, is seeking a Document Control Specialist (QA)to support their quality and compliance teams. This role is vital in maintaining the flow and control of electronic and hard-copy documentation. The ideal candidate will have strong data entry skills, great attention to detail, and the ability to thrive in a fast-paced environment.
**Key Responsibilities**
+ Maintain and control flow of both electronic and physical documentation
+ Write, implement, and maintain document control systems
+ Log, track, and maintain batch records
+ Coordinate document control activities between subcontractors, service providers, and fulfillment houses
+ Identify, recommend, and implement solutions to documentation issues
+ Ensure confidentiality while interacting with various internal and external stakeholders
+ Maintain and track internal/external document routing
+ Complete batch reconciliations and review BOMs
+ Manage raw material testing and approvals, including routing and logging test sheets
+ Release and approve raw materials in MAX system
+ Create, print, verify, and log raw material green tags
+ Manage release, hold, or rejection of finished goods in Access database
+ Prepare and send first production samples to customers
+ Handle all Quality-related outgoing shipments (FedEx, UPS)
+ Generate Certificates of Analysis (C of As) and Certificates of Manufacturing (C of M's)
+ Create, review, and approve internal Fill and Assembly specifications
**Qualifications**
+ Education: High School Diploma required
+ Experience: 1-2 years of relevant documentation or quality support experience preferred
+ Excellent attention to detail
+ Strong written and verbal communication skills (English proficiency required)
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook)
+ Ability to manage multiple priorities in a deadline-driven environment
+ Familiarity with document control systems and manufacturing/QC processes a plus
**_Note:_** _This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!_
#INDBH
#LI-DNP
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
View Now
7
Document Control Coordinator
96823 Honolulu, Hawaii
Stantec
Posted today
Job Viewed
Job Description
When you care deeply about the work you do, it's rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.
Joining our team, turning visionary ideas into reality, will shape your future-and the future of your community.
Your Opportunity
Stantec is seeking a Document Control Specialist to join team. The successful candidate will possess at least two years' experience in a document control and administrative support role. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.
Your Key Responsibilities
- Updates and maintains data in Oracle Unifier and MS SharePoint.
- Provides general team project and office administration support including but not limited to ordering supplies and equipment, coordinating team events, and managing team vehicle fleet.
- Adheres to document control process for all project documents including submittals, general correspondence, RFIs/RFCs, project reports, meeting minutes and other records. Maintain document control logs and action item logs, log design/document comments, and report on status of open items. Distribute documents and maintain controlled distribution lists.
- Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.
- Assists in preparing project closeout documentation.
- Follows record retention procedures and policies.
- Ensures quality procedures are maintained.
Your Capabilities and Credentials
- Proficiency in MS Office, MS SharePoint and Adobe Acrobat.
- Experience with Oracle Unifier or other construction document control programs is a plus.
- Prior experience working on large infrastructure programs preferred.
- MS Power BI experience is desired.
- Prior work in a documentation control role is an asset.
- Must have strong interpersonal skills, written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Demonstrated ability to handle multiple priorities and assignments.
Education and Experience
- Technical degree/diploma/certificate or equivalent in related field or an equivalent combination of education and experience.
- Minimum two (2) years in a project documentation coordinator role.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Pay Range:**
- Locations in CO, HI, IL, MD & Various CA, NJ Areas - Min Salary $ 49,600.00 - Max Salary $ 67,000.00
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | HI | Honolulu
**Organization:** 2199 Transpt-US PMCM-Honolulu HI
**Employee Status:** Regular
**Travel:** Yes
**Schedule:** Full time
**Job Posting:** 28/07/ :07:05
**Req ID:**
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
Joining our team, turning visionary ideas into reality, will shape your future-and the future of your community.
Your Opportunity
Stantec is seeking a Document Control Specialist to join team. The successful candidate will possess at least two years' experience in a document control and administrative support role. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.
Your Key Responsibilities
- Updates and maintains data in Oracle Unifier and MS SharePoint.
- Provides general team project and office administration support including but not limited to ordering supplies and equipment, coordinating team events, and managing team vehicle fleet.
- Adheres to document control process for all project documents including submittals, general correspondence, RFIs/RFCs, project reports, meeting minutes and other records. Maintain document control logs and action item logs, log design/document comments, and report on status of open items. Distribute documents and maintain controlled distribution lists.
- Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.
- Assists in preparing project closeout documentation.
- Follows record retention procedures and policies.
- Ensures quality procedures are maintained.
Your Capabilities and Credentials
- Proficiency in MS Office, MS SharePoint and Adobe Acrobat.
- Experience with Oracle Unifier or other construction document control programs is a plus.
- Prior experience working on large infrastructure programs preferred.
- MS Power BI experience is desired.
- Prior work in a documentation control role is an asset.
- Must have strong interpersonal skills, written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Demonstrated ability to handle multiple priorities and assignments.
Education and Experience
- Technical degree/diploma/certificate or equivalent in related field or an equivalent combination of education and experience.
- Minimum two (2) years in a project documentation coordinator role.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Pay Range:**
- Locations in CO, HI, IL, MD & Various CA, NJ Areas - Min Salary $ 49,600.00 - Max Salary $ 67,000.00
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | HI | Honolulu
**Organization:** 2199 Transpt-US PMCM-Honolulu HI
**Employee Status:** Regular
**Travel:** Yes
**Schedule:** Full time
**Job Posting:** 28/07/ :07:05
**Req ID:**
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
View Now
8
Document Control Manager
30309 Midtown Atlanta, Georgia
Jacobs
Posted 2 days ago
Job Viewed
Job Description
At Jacobs we are looking for a Document Control Manager to join our team in Atlanta, GA. The Manager of Document Controls is responsible for managing the document control department to ensure compliance with internal procedures and regulatory requirements. A significant task for this position is to establish document control procedures and to validate the current filing protocol for projects in planning, design, and implementation stages. Another task is to develop and manage document protocol for versioning documents, archiving, documents and retrieving documents.
* Lead and manage a team of document control professionals, providing them with clear guidance and support. Establish performance metrics to ensure high standards of quality compliance and foster a collaborative environment where team members can thrive and develop their skills.
* Take charge of the installation, administration, and ongoing maintenance of the Document Management System (DMS). This system is essential for tracking, retrieving, updating, and maintaining all program and project documents, ensuring that information is readily accessible and organized.
* Thoroughly understand and implement the requirements for maintaining project record documents as specified in project contracts. This includes ensuring that all documentation complies with industry standards and regulatory requirements, mitigating risks associated with non-compliance.
* Assess and validate the client's filing protocol process to identify strengths and weaknesses. Recommend and implement opportunities for enhancing system efficiencies, thus improving the overall effectiveness of document management.
* Develop and maintain a comprehensive Document Control System that includes automated tracking logs and workflows. This system is crucial for maintaining order and accuracy in document management processes.
* Ensure the systematic organization of all contract documents within a structured filing protocol. This organization facilitates easy filing and retrieval of critical documentation, such as administrative files, bid proposals, daily and monthly reports, test results, meeting minutes, drawings, program sketches, and general correspondence. Prioritize clarity and ease of access to support team workflows.
* Supervise the efficient processing of all incoming and outgoing program documentation. This involves ensuring that documents are correctly reviewed, approved, and distributed to relevant stakeholders in a timely manner.
* Create, develop, and implement comprehensive policies and procedures for document control. Ensure that these guidelines adhere to compliance standards and industry best practices, promoting consistency and reliability in document handling.
* Assume responsibility for the management and oversight of the Document Control office/department within the capital program. This role includes strategic planning, resource allocation, and continuous improvement initiatives aimed at elevating the standards and performance of document control processes across the organization.
* Skilled in analyzing and solving problems related to document control, management, versioning, archiving, and retrieval.
* Capable of prioritizing and organizing work efforts for both one and staff.
* Possesses supervisory skills for daily operations and provides necessary training for individuals.
* Excellent verbal and written communication skills.
* Ensures compliance with departmental policies and procedures, including the interpretation of requirements when necessary.
* Demonstrates strong interpersonal skills when collaborating with various departments and personalities to achieve mission success.
* Able to effectively communicate before clients, contractors, or employees of the organization.
* Understands the organizational structure of programs and projects and enforces vetting and filing protocols.
* Comprehends project delivery programs in terms of potential documents and their filing requirements, paying attention to terminology and project stages.
* Possesses outstanding computer skills, proficient in the MS Office productivity suite, including Excel, Word, Access, PowerPoint, and Outlook.
* Experienced in using both large-format and small-format plotters, printers, and scanners.
* Understands the use of relational databases.
* Minimum of 5 years' experience as a Manager of Document Control in a supervisory role; or
* Minimum of ten (10) plus years' experience in Construction Management, Program Management, and/or Construction Industry.
* BA or BS in Business Management
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
* Lead and manage a team of document control professionals, providing them with clear guidance and support. Establish performance metrics to ensure high standards of quality compliance and foster a collaborative environment where team members can thrive and develop their skills.
* Take charge of the installation, administration, and ongoing maintenance of the Document Management System (DMS). This system is essential for tracking, retrieving, updating, and maintaining all program and project documents, ensuring that information is readily accessible and organized.
* Thoroughly understand and implement the requirements for maintaining project record documents as specified in project contracts. This includes ensuring that all documentation complies with industry standards and regulatory requirements, mitigating risks associated with non-compliance.
* Assess and validate the client's filing protocol process to identify strengths and weaknesses. Recommend and implement opportunities for enhancing system efficiencies, thus improving the overall effectiveness of document management.
* Develop and maintain a comprehensive Document Control System that includes automated tracking logs and workflows. This system is crucial for maintaining order and accuracy in document management processes.
* Ensure the systematic organization of all contract documents within a structured filing protocol. This organization facilitates easy filing and retrieval of critical documentation, such as administrative files, bid proposals, daily and monthly reports, test results, meeting minutes, drawings, program sketches, and general correspondence. Prioritize clarity and ease of access to support team workflows.
* Supervise the efficient processing of all incoming and outgoing program documentation. This involves ensuring that documents are correctly reviewed, approved, and distributed to relevant stakeholders in a timely manner.
* Create, develop, and implement comprehensive policies and procedures for document control. Ensure that these guidelines adhere to compliance standards and industry best practices, promoting consistency and reliability in document handling.
* Assume responsibility for the management and oversight of the Document Control office/department within the capital program. This role includes strategic planning, resource allocation, and continuous improvement initiatives aimed at elevating the standards and performance of document control processes across the organization.
* Skilled in analyzing and solving problems related to document control, management, versioning, archiving, and retrieval.
* Capable of prioritizing and organizing work efforts for both one and staff.
* Possesses supervisory skills for daily operations and provides necessary training for individuals.
* Excellent verbal and written communication skills.
* Ensures compliance with departmental policies and procedures, including the interpretation of requirements when necessary.
* Demonstrates strong interpersonal skills when collaborating with various departments and personalities to achieve mission success.
* Able to effectively communicate before clients, contractors, or employees of the organization.
* Understands the organizational structure of programs and projects and enforces vetting and filing protocols.
* Comprehends project delivery programs in terms of potential documents and their filing requirements, paying attention to terminology and project stages.
* Possesses outstanding computer skills, proficient in the MS Office productivity suite, including Excel, Word, Access, PowerPoint, and Outlook.
* Experienced in using both large-format and small-format plotters, printers, and scanners.
* Understands the use of relational databases.
* Minimum of 5 years' experience as a Manager of Document Control in a supervisory role; or
* Minimum of ten (10) plus years' experience in Construction Management, Program Management, and/or Construction Industry.
* BA or BS in Business Management
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
View Now
9