18,516 Document Preparation jobs in the United States

Job Type

Full-time

Description

At Commence, we're the start of a new age of data-centric transformation, elevating health outcomes and powering better, more efficient process to program and patient health. We combine quality data-driven solutions that fuel answers, technology that advances performance, and clinical expertise that builds trust to create a more efficient path to quality care.

With human-centered, healthcare-relevant, and value-based solutions, we create new possibilities with data. We provide proof beyond the concept and performance beyond the scope with a focus on efficiencies that transform the lives of those we serve. With a culture driven by purpose, straightforward communication and clinical domain expertise, Commence cuts straight to better care.

Requirements

The Document Preparation Technician, under general supervision, will prep and perform a quality check of hard copy records.

• Preps documents according to specific client requests.
• This can include classifying of easily recognizable documents, orienting pages, repairing and removing objects such as staples and paper clips from documents.
• Removes various format documents and folders from boxed content and prepares them by unfolding corners, taping down small pieces of paper onto larger sheets. Placing patches or bar code separators in between records for scanning.
• Performs quality review of the prepared records prior to handing off to scanning technician to ensure accuracy and completeness of the paper files.
• Manually counts files prior to prepping and after prepping. Must be completed after each box is finished.
• Ability to consistently maintain set production quotas while maintaining quality.
• Follows the security and privacy policies, standards and guidelines in order to protect the informational assets of both the company and their customers.

• High school diploma or equivalent.
• Highly detailed oriented, pays great attention to quality output and adherence to a production quota.
• Strong ability to work independently as well as the ability to work closely with others.
• Ability to maintain confidential information.
• Must have US Citizenship or be a Lawful Permanent Resident
• Must have registered with the Selective Service (Males only)
• Must be Federal Tax Compliant
• Must be able to obtain and maintain a government clearance to include credit check

Looking to take the next step in your career with a company that values precision, organization, and teamwork? Staffmark is hiring a Document Preparation Specialist to join a trusted industry leader in records management solutions. If you have a keen eye for detail, enjoy working behind the scenes, and want to be part of a team that keeps critical information secure and accessible- this is the opportunity for you.

Pay: $20/hour

Schedule: Monday - Friday | 8:00 AM - 4:30 PM

Responsibilities:

• Prepare physical documents for scanning , including removing staples, paper clips, and repairing tears.
• Sort and organize documents from boxes and files according to instructions.
• Scan documents using Kodak equipment and verify image quality.
• Handle sensitive or confidential materials with discretion and professionalism.
• Maintain a clean and organized work area.

• At least 1 year of experience in document preparation, scanning, or a related clerical role.
• Strong attention to detail and ability to work efficiently in a fast-paced environment.
• Comfortable handling repetitive tasks and lifting file boxes as needed.
• Basic computer skills and familiarity with scanning equipment a plus.

At Landmark Credit Union, we succeed by putting people first - and that starts with you. Our culture of inclusion and collaboration enables us to support our members' financial wellbeing, positively impact the communities we serve, and help our associates grow their careers. Bring your authentic self to work as part of an organization where you'll feel valued for your unique qualities, are enabled to reach your full potential, and are recognized for your contributions to our success. We strive to ensure you feel empowered to grow and succeed, while also feeling valued and taken care of, as we all do our part to put people first. We invite you to learn more about this and other opportunities at Landmark Credit Union.

NATURE AND SCOPE
This position reports to the Manager, Consumer Document Preparation. The Document Preparation Coordinator is responsible for the high-level review of applications to determine the borrowers, co-borrowers, guarantors, and owners of collateral that are included on the loan. They are also responsible for analyzing the applications to determine what applicable documentation is required for each product, working with other associates as needed to resolve any errors, completing any additional documents needed outside of the loan origination system, updating the DealerTrack log (if applicable) as well as issuing Guaranteed Asset Protection (GAP) and Mechanical Breakdown Protection, if needed.

REQUIREMENTS
1. High school diploma or equivalent and a minimum of one year of lending or financial experience, or one year of experience with Landmark.
2. Proficient in Microsoft Office programs, basic typing skills.
3. Proven ability to consistently complete duties within established time frames in a high-volume environment.
4. Excellent verbal and written communication skills, problem solving skills, organizational skills and the ability to work independently.
5. Demonstrated success in independent research and issue resolution with the ability to escalate when needed.
6. Must have experience or be able to gain proficiency in all programs and systems used for this job.
7. Ability to use independent judgment and discretion in various situations while maintaining a high degree of confidentiality.
8. Must develop a thorough understanding of company policies and procedures as they relate to this position. Must comply with all company policies and procedures and job-related state and federal laws and regulations.

PRINCIPAL ACCOUNTABILITIES
1. Reviews non-home equity loan types (auto, boats, RV, vehicles, power sports, signature loans, and deposits secured loans).
2. Works with Consumer Loan Processors, Personal Financial Officers (PFO), Consumer Loan Specialists and/or Consumer Loan Underwriters to make any corrections on the application or decisioning.
3. Reviews applications for additional action or documentation that may be needed (GAP issued, mechanical breakdown, DMV documents and powersport registration applications).
4. Finalizes sale of GAP and mechanical breakdown protection and attaches the documents to the document set in loan application.
5. Updates DealerTrack log, if applicable.
6. Reviews documents for accuracy.
7. Prints any paper documents to branch for closing, if applicable.
8. Sends documentation prior to closing, either to branch or member based on member signature election.
9. Communicates with Branch PFO, Member Service PFO, and/or Consumer Loan Specialist regarding closing details.
10. Reprocesses the documents, if needed.
11. Delivers and monitors pending signatures for documents that have been sent for electronic signature.
12. Books electronically signed loans once all documentation is properly signed and distributes checks accordingly along with any payoff letters.
13. Performs other duties as assigned.

EEO/Veterans/Disabled

• Review, prepare, and audit mortgage loan closing documents with precision, ensuring compliance with Texas mortgage laws.
• Provide expert guidance to clients and team members on loan documents and closing instructions.
• Manage and navigate multiple loan types, including VA, FHA, Conventional, Manufactured Housing, and more.
• Stay current on industry regulations and compliance standards to maintain high-quality document preparation.

• Exceptional attention to detail and commitment to accuracy.
• Experience in mortgage document preparation or a related field, with knowledge of Texas mortgage laws.
• Previous experience in a mortgage law firm environment.
• Experience with Power of Attorney, LLCs and Trusts is required.
• Familiarity with multiple Loan Operating Systems; IDS experience preferred.
• Proficiency in Microsoft O365 (Outlook, Word, Excel) for seamless document management.
• Experience reviewing title commitments and surveys.
• TRID experience.
• Construction experience is a plus, demonstrating versatility across regulatory requirements.

• A collaborative, supportive team environment where your contributions and ideas are valued.
• Opportunities for career growth and advancement in a thriving industry.
• Competitive benefits including PTO, medical, dental, vision, 401k, and more.

Want to learn more about 512Financial? Check out our Recruitment and Talent Acquisition Page! If you have any questions, please reach out to us here:

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor?y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job Description

Help us convert hard copies to electronic images. We will train!

At Iron Mountain, our Document Prep positions are responsible for document preparation and scanning. You will be part of a dedicated workforce in a global company that celebrates the skills you bring.

Elevate the power of your work! Read on to see if you may be a good fit:

Position Highlights

• Temporary position through OCTOBER 2025

• Candidates with Prior or active Clearances are highly encouraged to apply

• Shift: Monday - Friday (OT may be required)

• 1st Shift: 7am - 3:30pm

• 2nd Shift: 3:30pm - midnight

• Comp:$18.31/hr (+$.50/hr for 2nd shift) - paid biweekly

• Eligible for SCA Pay of up to an additional 4.93/hr (if benefits are declined)

• Location: 7521 Andrews Federal Campus Dr, Suitland, MD 20746

• Must be willing and able to obtain a Public Trust Clearance - no cost to applicant and we guide you through the process

• Only US Citizens are eligible for this specific contract, hence for this position, Iron Mountain will consider only US Citizens.

Responsibilities: This role is primarily responsible for performing the document preparation. This role is vital in initiating the imaging process and obtaining our conversion objectives.

• Sorting and/or preparing hard copy records for scanning - document preparation

• Follow production procedures and completing internal documentation & tracking

• Adhere to Imaging Center guidelines of maintaining clean work environment

• Other duties, as specified by Supervisor/Manager

Qualifications

• Education/Experience: High School Diploma & Less than 2 years experience

• Proficiency in reading, writing & communicating in English.

• The ability to remove staples, sort, file and box records.

• Must be able to maintain record order and sequence.

• Must be able to understand the importance of detail and accuracy.

• Ability to work at a sustained pace to meet production rates while producing quality work.

• Must be able to work independently with minimal supervision.

• Must be able to lift, stoop & reach up to 50 pounds

#CR

Reasonably expected salary range: 33,900.00 - 42,400.00

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J