1,386 Event Coordinator jobs in the United States

Animal House Project is a 501c3 Charitable Organization that is growing and we need Volunteers to help with Events - to include Community Events and ones that Animal House Project puts together. Some examples include Community Events: our Charity Golf Tournament; Designer Bag Bingo (2x year); Santa Paws Event as well as the Field of Dreams Tennis Ball Drop.

We understand that it may be a lot so we are hoping to build a committee of volunteers tasked with finding events and participating as well as planning and helping to put together ones that we have done for years and make them a success.

• BS / MS in Computer Science or equivalent
• 5 years of experience in events planning and management
• Strong verbal and written communication - ability to write clear, concise internal and external emails and effectively facilitate stakeholder meetings; be articulate in speaking on complex topics and identifying action items; ability to read the room and respond appropriately
• Problem solving - strategic thinking and ability to proactively anticipate issues, offer effective and efficient solutions
• Adaptability - have a flexible approach to work and ability to move with changing direction of the program as needed
• Highly organized with the ability to prioritize tasks, manage deadlines and adapt to changing priorities
• Ability to manage multiple complex projects simultaneously
• Detail oriented with excellent communication skills
• Strong skills with building, tracking and formulating within Google Sheets

1. BS / MS in Computer Science or equivalent
2. 5 years of experience in events planning and management
3. Strong verbal and written communication - ability to write clear, concise internal and external emails and effectively facilitate stakeholder meetings; be articulate in speaking on complex topics and identifying action items; ability to read the room and respond appropriately
4. Problem solving - strategic thinking and ability to proactively anticipate issues, offer effective and efficient solutions
5. Adaptability - have a flexible approach to work and ability to move with changing direction of the program as needed
6. Highly organized with the ability to prioritize tasks, manage deadlines and adapt to changing priorities
7. Ability to manage multiple complex projects simultaneously
8. Detail oriented with excellent communication skills
9. Strong skills with building, tracking and formulating within Google Sheets

Event Coordinator to lead a first class team delivering a large number of high profile events in an energetic, high tech, corporate environment. This role requires an enthusiastic, proactive individual, an outstanding communicator with the ability to Event Coordinator, Coordinator, Leadership, Client Relations, Hospitality, Property Management, Business Services, Event

Were a team of talented and diverse individuals who strive to make a positive impact in the world. Our teams are nimble and close-knit. From marketing to client services, to sales and IT, our culture is driven by innovation. No matter what role you have, you will be heard. You will be a key team member and be empowered to grow intellectually and professionally.

*** This is not an event planner position. Please review all details of this post before applying. Thank you. ***

J&L Marketing is the national leader in creating profitable events for the automotive industry. We provide marketing and advertising solutions for our clients, increasing their sales and profits and expanding their market share. We research new concepts and analyze the statistics that we derive, improving every campaign. Our experience and knowledge have guided thousands of dealerships to success, and we are now looking for motivated individuals to share in this remarkable achievement.

As J&L Marketing continues to grow, so does our need for outgoing and dependable individuals with flexible schedules. We are actively recruiting Event Coordinators in Golden , Lakewood , Denver , and the surrounding areas .

Event Coordinators are motivated, enthusiastic, and dependable individuals representing J&L Marketing. They lead and organize our marketing campaigns nationwide and collect valuable information from event attendees. J&L then analyzes this information and shares it with our customers to foster continuous growth and future opportunities.

When and Where Event Coordinators Work

Event Coordinators are contracted on an as-needed basis to work sales or service events at local automotive dealerships. Event dates, hours, and locations will vary. This particular event is scheduled for Tuesday, October 22nd, and Wednesday, October 23rd. The selected candidate must be available for both days. The deadline to apply is Monday, October 14th. Submit your application today!

Earn More than Minimum Wage

Event Coordinators are Independent Contractors and are paid an hourly rate (between $20 - $0 per hour in this region). Food and travel per diems are provided when applicable.

Become an Event Coordinator and build your resume. The job market is extremely competitive. Whether you are interviewing for your first job after college or simply want to gain professional experience, having the Event Coordinator role on your resume will make all the difference. Imagine being able to show you have experience in the following areas:

• Public Speaking
• Marketing Research and Analysis
• Time Management
• Rapport Building
• Presenting Event Results and Collecting Feedback
• Showcasing Yourself as Dependable and Professional
• Contributing to the Overall Success of the Event

• Outgoing and Enthusiastic
• Ability to Work Independently
• Leadership Abilities
• Professional Image
• Punctual
• Flexible Schedule
• Valid Drivers License
• Reliable Transportation
• Wi-Fi Capable Laptop or Tablet
• 18 Years of Age or Older

*** Contract work for specific projects or assignments. This is not a Regular 9 to 5 Role. ***

Location: Denver, CO
Employment Type: Contract/Temporary
Salary: 20.00 - 30.00 /per hour
Skill Level: Entry Level

J&L Marketing provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, J&L Marketing complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Max's Best Ice Cream X Best Buddies

This a unique opportunity to be a part of a new and exciting business. Max's Best Ice Cream is your local scoop shop and so much more! We are an upscale, dine-in ice cream shop featuring an inventive menu of artisanal ice cream creations. In addition to traditional scoops of ice cream, our signature offerings include extreme milkshakes, boozy shakes, unforgettable sundaes, reinvented floats and our custom frozen hot chocolate blend.

• Our Story : Max's Best Ice Cream is a family operated business. As lifelong residents of Maryland and the local community, Max's Best Ice Cream fulfills a lifelong father-son dream to open an ice cream shop. Max's Best Ice Cream is named after the family's son, Max, who has always wanted to serve "the best ice cream. in the whole entire world." We decided to get started in Bethesda first!
• Our Ice Cream : Our premium, farm-fresh ice cream is sourced from a local creamery, Vanderwende's Farm Creamery, in rural Delaware. Max's Best Ice Cream is the first shop to feature Vanderwende's ice cream in Bethesda, Maryland and the broader Washington, D.C. region.
• Our People : Max's Best Ice Cream has partnered with Best Buddies International to employ individuals with intellectual and developmental disabilities through the Best Buddies Jobs program.
• Our Community : Best Buddies is also a co-owner in Max's Best Ice Cream so a portion of the proceeds from every customer's purchase will help to further Best Buddies' work in the community.

This is your opportunity to join the team leadership and be a part of something special at Max's Best Ice Cream. Let's serve amazing ice cream and do some good. while having fun along the way!

Our Brand Story:

At Max's Best Ice Cream, the best is in everything we do. It's not just ice cream-it's the best. The best ingredients. The best flavors. The best sweet moments. We feature local farm-fresh ice cream from Vanderwende's Creamery. And we are more than your typical scoop shop, every detail of our extreme milkshakes, unforgettable sundaes, boozy shakes, reinvented floats and custom frozen hot chocolate blend are crafted it delight. The best isn't just what we serve-it's what we stand for. The best people. The best collaborations. The best experience. Through our partnership with Best Buddies and our dedication to community, we create a place where everyone feels welcome and every moment feels meaningful. It's a place where our team, our community, and every customer are at the heart of everything we do.

Max's is more than an ice cream shop-it's the best ice cream, served by the best people, and shared in the best way.

JOB DETAIL

TITLE: Event Coordinator

LOCATION: Max's Best Ice Cream, 7770 Woodmont Ave, Bethesda MD, 20814

REPORTS TO: Ownership

Position Summary: A positive and collaborative team player focused on exceptional customer service and execution of events. Opportunity to report directly to ownership in the development, management and execution of events.

Essential Duties and Responsibilities :

• Client Management:
  • Manage and respond to all incoming event inquiries in a timely fashion.
  • Meet with prospective clients to understand their vision and develop a tailored event.
  • Set expectations for clients - guiding them toward achievable goals within their budget.

• Proposal & Budget Management:
  • Develop and send event and budget proposals to clients based on their needs.
  • Develop and implement clear event order processes and protocols.
  • Manage and send invoices to clients for events.
  • Track invoice and payments for all event-related activities.

• Logistics Planning:
  • Outline and manage event logistics - including communications, set-up, etc.
  • Develop and oversee the staff process of pre-packed ice cream for off-site events.
  • Ensure event orders are properly fulfilled to satisfaction.

• On-Site Execution and Tear Down:
  • Oversee event setup, manage staff, ensure the schedule is followed.
  • Handle and quickly resolve any unforeseen issues or challenges.
  • Liaison for any event contacts and administrative requirements - permits, licensing, etc.
  • Manage any event tear down and conduct event postmortem.

• Collaboration:
  • Work closely with ownership - providing regular updates on event progress and client management.
  • Effectively collaborate with the team in supporting the execution of events.

Key Skills and Qualifications :

• Organizational Skills: Ability to manage multiple events and tasks simultaneously.
• Communication: Excellent verbal and written skills for interacting with clients and team.
• Customer Service: Strong ability to understand and fulfill client needs and ensure guest satisfaction.
• Attention to Detail: Meticulous in tracking details, managing schedules and ensuring all client requests are met.
• Problem-Solving: Adaptability to handle unexpected issues and find solutions during events.
• Budgeting & Financial Management: Proficiency in creating and sticking to budgets and managing financial aspects of events.

Position Details :

• Part-Time Position - Between 20-25 Hours / Week
• Hybrid Position - Regular In-Store Attendance, On-Site Event Management & Remote Work (As Needed)
• Move Into Full-Time Position - Based on New Business
• Bonus & Incentive Structure Based on Performance and New Business

CROSSMARK, a leading sales and marketing services company since 1908, is looking for enthusiastic Event Coordinators to join our dynamic team! We are dedicated to helping retailers and manufacturers enhance their product sales, employing over 30,000 associates across the globe.

As an Event Coordinator, you will play a vital role in driving product sales through:

• Engaging suggestive selling techniques
• Providing exceptional customer service
• Conducting in-store cooking demonstrations

We offer competitive compensation with weekly pay, a comprehensive 401K plan, and health benefits which include optional vision and dental coverage. If you are ready to make an impact, we encourage you to apply!

Qualifications:

• Friendly and respectful demeanor
• Willingness to take direction
• Able to stand for up to six (6) hours
• Food Safety Certification (to be completed after hiring)
• Reliable internet access
• Ability to work independently
• Responsible and dependable
• Own reliable transportation
• High school diploma/GED required

Your information will remain confidential according to EEO guidelines. Join us in making a difference in the retail landscape!

Our client, a highly respected nonprofit organization based in Pittsburgh, is seeking a Clinical Event Coordinator to lead the planning and execution of one of the region's most impactful annual healthcare events. With a mission to deliver free dental, vision, and hearing services to underserved individuals, the organization mobilizes more than 1,500 volunteers to provide compassionate care through a large-scale, two-day clinic each year.

We are specifically looking for candidates that have clinical event coordinator skills.

This is a hands-on, in-person role for someone who thrives in dynamic environments, is clinically fluent, and understands the nuances of managing both people and logistics in a mission-driven setting. The ideal candidate is an organized self-starter who can collaborate effectively, solve problems on the fly, and communicate with a broad range of clinical professionals, volunteers, vendors, and sponsors.

Event Leadership & Execution

• Lead the planning, logistics, and successful delivery of the organization's annual two-day clinic and other year-round events.
• Coordinate site logistics, vendor management, scheduling, and on-site operations including setup and breakdown.
• Serve as point of contact for volunteer department leads, medical professionals, and community partners before and during events.

Inventory & Logistics Oversight

• Maintain and manage clinical inventory, expiration tracking, and donation coordination.
• Organize supply deliveries, warehouse logistics, and ensure regulatory compliance for medical equipment.
• Partner with vendors and internal teams to streamline processes and eliminate waste.

Volunteer Management

• Recruit, onboard, and support both clinical and non-clinical volunteers.
• Create and deliver training resources to prepare volunteers for clinic roles.
• Build long-term volunteer engagement through regular communication and recognition.

Sponsorship & Community Engagement

• Assist in securing sponsorships and cultivating donor relationships.
• Oversee in-kind donations and partner follow-up including impact reporting.
• Support fundraising and outreach initiatives to sustain and grow clinic operations.

Communications & Outreach

• Collaborate on public relations, social media campaigns, and marketing strategies to expand awareness and participation.
• Build relationships with healthcare networks and community organizations to enhance visibility and support.

Fiscal & Compliance Responsibilities

• Track event-related expenses, assist in budget creation and post-event reconciliations.
• Ensure accurate recordkeeping for vendor contracts, donations, and reimbursements.
• Maintain health, safety, and compliance standards throughout event planning and execution.

• Bachelor's degree in healthcare administration, nonprofit management, event planning, or relevant experience preferred.
• Minimum of 3 years' experience in event planning, healthcare coordination, or volunteer management.
• Clinical background or experience working alongside dental/medical professionals is strongly preferred.
• Proficiency with event planning tools, volunteer coordination systems, and basic budgeting.
• Strong interpersonal skills, high attention to detail, and ability to remain calm under pressure.
• Comfortable performing physical tasks including event setup and inventory management.

Job Title: Event Coordinator

Job Description

We are seeking an experienced Event Planner/Administrative Assistant to oversee all phases of event development, from initial concept to day-of logistics. This role involves managing budgets, tracking expenses, and handling vendor invoicing, as well as developing creative event themes that align with company culture. The successful candidate will coordinate with vendors, handle logistics, and serve as the primary point of contact for internal teams and leadership.

Responsibilities

• Oversee event development from concept to execution, including venue selection and contract negotiation.

• Develop and distribute communications to participants and stakeholders.

• Design creative event themes and experiences aligned with company culture.

• Manage budgets, track expenses, and handle vendor invoicing.

• Research and secure appropriate venues based on event needs.

• Coordinate with vendors, catering teams, entertainment providers, and support staff.

• Handle logistics including transportation, equipment setup, and scheduling.

• Supervise event setup, breakdown, and post-event cleanup.

• Anticipate attendee needs and proactively address potential challenges.

• Serve as the primary point of contact for internal teams and senior leadership throughout the planning process.

• Resolve any issues that arise during the event with professionalism and agility.

• Maintain strong relationships with suppliers and negotiate favorable terms for services and venues.

• Ensure all event-related activities are accurately scheduled and documented.

Essential Skills

• Strong verbal and written communication abilities.

• Collaborative mindset with excellent interpersonal skills.

• Proven ability to negotiate and manage vendor relationships with a focus on cost efficiency.

• Exceptional organizational and time management capabilities.

• Minimum of 2 years of hands-on experience in event coordination.

• Creative thinker with a knack for developing engaging event concepts.

• Comfortable managing both small-scale and large-scale events.

• Detail-oriented with the ability to multitask under pressure.

• Skilled in making quick decisions and adapting to changing circumstances.

• Experience managing on-site logistics during live events.

Additional Skills & Qualifications

• Degree in hospitality, communications, business, or a related field preferred.

• Experience in vendor communication, planning social events, negotiating contracts, managing budgets, and creating themes for events.

Pay and Benefits

The pay range for this position is $28.85 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Commerce,CA.

Application Deadline

This position is anticipated to close on Sep 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.