89 Event Coordinators jobs in Austin

• Manage the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication.
• Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents.
• Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events.
• Greet all attendees in a professional and friendly manner to create a welcoming atmosphere.
• Seek feedback from attendees, clients, and faculty to ensure a quality, educational experience.
• Create reports to analyze data of events to determine return on investment.
• Create and update department documents and presentations for each event.
• Work cross-functionally with department leaders and teams routinely to ensure they are informed of event project status.
• Participate in on-going training and development of company goals and direction to communicate with attendees.
• Responsible for maintaining company branded inventory for events and placing orders when needed.
• Travel about 60-70% annually for events and other company functions to assist in production of events and supervise vendor related logistics.
• Other duties as assigned.

• Bachelor's Degree or 2-3 years of relevant experience in a similar
• Ability to demonstrate exceptional time management skills, manage projects, and meet deadlines.
• Excellent written and verbal communication skills including the ability to communicate to Senior Level Leaders within our organization as well as within our client organizations.
• Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role and understands the impact this role has on other business functions within the organization.
• Must be able to use time efficiently by prioritizing and planning work activities and events.
• Ability to make independent and sound decisions in all situations with limited supervision.
• Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed.
• Ability to demonstrate a series of activities designed to enhance the level of customer satisfaction.
• Demonstrate effectiveness and flexibility with changing environments, responsibilities, tasks, and people.
• Identifies and resolves issues timely and ability to act quickly to fix issues. Escalates potential issues/concerns to senior leadership as appropriate.
• Must be comfortable working with basic audio-visual equipment to include routine inspection, inventory control, and troubleshooting when needed.
• Willingness to learn new technologies and work in multiple software platforms and
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido is preferred but not required.

• Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
• Walk and stand for extended periods of time especially at events
• Able to bend, twist, and reach especially during events
• Must be open to frequent travel and work occasional evenings and weekends as required.
• Hybrid work environment but candidate must be located in the Austin, TX area.

Here at Lower , we believe homeownership is the key to building wealth , and we're making it easier and more accessible than ever. As a mission-driven fintech , we simplify the home-buying process through cutting-edge technology and a seamless customer experience .

With tens of billions in funded home loans and top ratings on Trustpilot (4.8), Google (4.9), and Zillow (4.9) , we're a leader in the industry. But what truly sets us apart? Our people. Join us and be part of something bigger.

Job Description:

We are a nationwide mortgage lender specializing in residential and commercial lending. We are seeking an innovative Event Support Strategist to develop and execute strategic event initiatives that empower our loan officer partners to build their business while strengthening the Lower brand. This role combines strategic planning, project coordination, and marketing expertise to create impactful events that deliver results for the loan officer who hosts them and the participants who attend them.

What you'll do:

• Strategic Event Planning
  
  You will analyze market trends and business objectives to identify event opportunities for loan officer partners. This involves developing event strategies aligned with company goals and partner relationship objectives. You will research and evaluate potential events including trade shows, conferences, networking events, and educational seminars. Additionally, you will create event ROI frameworks and success metrics to measure impact and effectiveness.
  
• Event Coordination & Execution
  
  In this role, you will manage end-to-end event logistics including content coordination, logistics coordination, marketing efforts and timeline management. You will work with internal teams including sales, marketing, compliance, and operations to ensure seamless event execution. You will also develop and maintain detailed project plans with clear deliverables and deadlines.
  
• Marketing & Promotional Support
  
  You will collaborate with the marketing team to develop event presentation materials and event-specific promotional materials and campaigns. You will coordinate digital marketing efforts including social media promotion, email campaigns, and print collateral. Additionally, you will coordinate pre-event, during-event, and post-event communication strategies.
  
• Swag & Materials Management
  
  You will manage ordering of marketing collateral and ensure adequate supplies for all events. You must ensure all materials align with brand guidelines and compliance requirements.
  

• Minimum of 2 years of experience working with queue-based systems or ticketing platforms
• Prior experience with event coordination
• Proven track record in customer service or client success roles
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Proficiency with CRM systems (preferred)
• Familiarity with standard business software applications such as Microsoft Office or Google Workspace

• You'll join a locally and nationally recognized best place to work that values its team deeply.
• You'll be surrounded by a team of wicked sharp, entrepreneurial, collaborative co-workers
• There is opportunity for professional growth and development.

• Competitive compensation plan
• Extended benefit offerings including: Medical/dental/vision
• Paid holidays
• Paid time off
• Parental leave
• Life insurance
• Short- and long-term disability
• 401K with company match
• Discount on home mortgage refinances or purchase

• Review event submissions from ministries and external organizations and work with necessary departments to determine our ability to accommodate requests
• Support ministries and external organizations in the planning of their events and ensure they follow organizational guidelines
• Be present at large events to serve as a resource for the ministry or outside organization
• Recruit, train, and lead teams of volunteers to assist with event execution
• Manage and maintain hospitality d• cor, kitchen facilities, and supply inventory
• Oversee onsite weddings and funerals
• Oversee Ridge Kitchen (volunteer team that provides food for Austin Ridge events)
• Maintain excellent communication between all Austin Ridge departments involved in event execution as well as ministry and outside organization representatives
• Attend staff meetings as requested
• Complete other tasks as assigned by supervisor

• Experience and enthusiasm for supporting the events of Austin Ridge and local organizations who use our facilities
• A minimum of three years professional experience should include significant skills in leadership, event support, and organization
• Ability to work on a team toward specific goals in a mutually edifying and supportive manner
• Strong attention to detail
• Exceptional communication skills, both verbal and written
• Ability to work on multiple tasks, be flexible, and work with little supervision
• Proficiency or the ability to quickly learn Microsoft Suite, Asana, and Jotform
• Commitment to and agreement with the statement of faith of Austin Ridge Bible Church
• It is expected that this person is now or will become an active member of Austin Ridge Bible Church

• Hourly, full-time (30-40 hours per week)

• Under the overall leadership and guidance of the Lead Pastor, Executive Pastor, and elder board
• Reports directly to the Executive Assistant

• Upholding our cleanliness and safety standards (We take this seriously!)
• Welcoming and engaging with all Guests, all while being an ambassador of FUN
• Understanding all aspects of our event packages, and add-ons
• Selling, scheduling and coordinating corporate, group, and birthday events (let the FUN begin!)
• Utilizing systems and programs to input sales revenue, guest information, and create follow up tasks related to the business
• Partnering with the Sales Manager to exceed budgeted birthday, group and event sales targets, and achieve quarterly sales plans
• Prospecting and cold calling to develop ongoing relationships for new and repeat business
• Supporting local store marketing initiatives to drive walk-in and event sales
• Attending and engaging in weekly sales meetings to share strategic ideas that support the business
• Performing opening, mid-day or closing duties

• Prior food & beverage or retail experience; sales experience a plus
• Guest focused mindset (We heart our Guests!)
• Teamwork is a must (Teamwork makes the dream work!)
• Relationship building (very important!)
• Proficient in software such as; Excel, Microsoft Office and CRM
• Can effectively communicate with Management, Team Members, and Guests
• Availability to work days, nights and/or weekends and holidays

• Awesome culture that's inclusive, rewarding and FUN!
• 50% off food, beverages, activities and unlimited game play!
• Tuition Reimbursement Program (yes please!)
• We help others grow! (internal promote culture)
• Be part of a New Center Opening Team!
• Our rewards and recognition program rock!
• Benefits and paid time off (for those who qualify)
• Our Family Fund helps our Team Members financially in their time of need
• Become a Certified Trainer (aka, the best of the best!)

• Compensation is from $10.25 - $18.75 per hour

Event Coordinator
Company : Pattern Promotions
Location : Austin, TX  
Salary : $18.50 - 23.00 per hour
Job Type : Full-Time

At Pattern Promotions, we are a dynamic and innovative promotional products company dedicated to delivering quality solutions for our clients. Our mission is to help brands reach new heights through customized promotional items and exceptional service. As a team, we are committed to excellence, creativity, and a customer-centric approach. Join us and be a part of a company that values your contribution and growth!

We are seeking a dedicated and detail-oriented Event Coordinator to join our dynamic team. As an Event Coordinator, you will play a crucial role in planning, executing, and overseeing a wide range of events, from corporate meetings to grand celebrations. Your exceptional organizational skills will be put to the test as you manage multiple projects simultaneously while ensuring that each event meets the highest standards of quality.

• Plan and coordinate events from start to finish while ensuring adherence to budget and timelines.
• Liaise and negotiate with vendors, suppliers, and venues to secure necessary resources and services for events.
• Develop event themes and concepts, creating visually appealing and engaging experiences for attendees.
• Coordinate logistics, including catering, transportation, audiovisual needs, and on-site setup and teardown.
• Manage event registration and attendee communication, ensuring a seamless experience for participants.
• Monitor event progress and address any issues or changes that arise in real-time.

• Bachelor's degree in hospitality management, event planning, or a related field.
• Proven experience as an event coordinator or similar role, with a portfolio of successful events.
• Strong organizational skills with the ability to multitask and manage time effectively.
• Excellent communication and interpersonal skills for liaising with clients, vendors, and team members.
• Creative problem-solving abilities to address challenges that may arise during event planning and execution.
• Proficiency in project management software and Microsoft Office Suite.

• Competitive salary and performance bonuses
• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Professional development and training opportunities
• Friendly and supportive work environment

Join us at Pattern Promotions and help us continue to deliver high-quality, personalized service to our clients!

• Plan and coordinate all aspects of events, including logistics, catering, entertainment, and venues.
• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial goals.
• Collaborate with clients to understand their vision and objectives, providing expert advice and recommendations.
• Negotiate contracts with vendors, suppliers, and venues to secure the best terms and pricing.
• Oversee event promotion and marketing strategies, utilizing various channels to maximize attendance and engagement.
• Ensure that all event materials, such as invitations, programs, and signage, are prepared and delivered on time.

• Bachelor's degree in Event Management, Hospitality, Communication, or a related field.
• Proven experience in event planning or coordination, with a minimum of 2 years in a similar role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills to liaise with clients and vendors professionally.
• Creative thinking and problem-solving skills to develop unique event concepts and solutions.
• Proficiency in project management software and event planning tools.

Description:

How would you like to work for a 30-year iconic brand that is known worldwide for its commitment to well-being?

Imagine an environment where balance, mindfulness, and care aren't just words, but the way we live and work every day. At Miraval Austin Resort and Spa, you'll be surrounded by natural beauty, supported by colleagues who value empathy and respect, and encouraged to grow personally and professionally.

Here, your career development and your well-being go hand in hand. From access to our fitness center, hiking trails, and wellness programs, to opportunities for professional training and leadership growth, this is more than ajob, it's a chance to align your career with a life in balance.

If you're seeking a place where you can feel inspired, valued, and empowered to make a difference, we invite you to explore this opportunity as our Event Planning Manager:

As the Event Planning Manager, you will embody the ethos of the Miraval wellbeing brand, be a competent individual who has experience in events and the functions of a hotel.

The Event Planning Manager is responsible for planning and executing all aspects of assigned group events from contract through the onsite event. This individual works with all resort departments to execute all aspects of contracted retreats and mindful meetings. The Event Planning Manager engages groups in the Miraval experience with the best available, revenue-driven culinary, programming and spa options.

Reporting to the Associate Director of Sales & Events, this position is a full-time salary position that is located at the resort.

· Serves as primary point of contact for all group business at Miraval and fully coordinates events so that guest experiences are consistent with what has been represented to our guests

· Generates revenue through educating and selling Miraval Experiences that are engaging and embody our core values; primarily meetings, private meals, and programming

· Assures that all event services are provided in a manner that exemplifies established quality standards and are in compliance with applicable regulations and requirements

· Schedules hotel spaces, creates and publishes calendars and notices to ensure that guests, attendees, and hotel staff are informed of all group events, including programming

· Interface with clients daily while on property and handle all staff introductions

· Stays informed on the latest trends for activities and programs of competitors and guest demands

· Daily tasks include, but are not limited to, conducting property tours, creating catering and sales portfolios (resumes), arranging AV and other meeting needs, creating collateral and menus, and communicating with other team members to ensure that scheduled events are run properly

· Performs all tasks and provides services in compliance with policies, procedures, work instructions, training, codes of conduct, recognized best practices, safety laws and regulations.

· Is familiar with all hotel services/features and local attractions/activities to respond to guest inquiries accurately

· Demonstrates a positive attitude and acknowledges guests in a welcoming and friendly manner

· Ensures that all confidential and financial data is maintained securely and handled in a discreet fashion

· Participates in available training opportunities and applies learnings and newly identified best practices where possible

· Makes suggestions to improve the delivery of guest services and identifies new business opportunities that will enrich the Miraval guest experience

· Supports the team by anticipating and providing help as needed.

· Responds to all complaints and problems in a positive manner and takes action to resolve

· Shows concern by taking action to assure that our guests have a quality experience

· Manage rooming lists, cut off dates, and attrition calculations in conjunction with the Sales & Events Coordinator.

· Manages final group bill, deposits and final payment including World of Hyatt points and commissions

· Prioritizes and follows through on all job-related duties.

· Accurate assimilation and processing of banquet charges for accounting

· Assist sales team in coordinating in-market sales trips or FAMS.

· Source vendors for meeting services not in Miraval inventory including upcharge per SOP.

· Conducts follow up post events

Qualifications:

To be successful:

· Embraces the ethos and culture of the Miraval wellbeing brand?

· University degree or diploma qualification in Sales or Marketing and/or Hospitality or Tourism Management?or industry experience equivalent

· Previous experience in hotel event management or similar

· Minimum 3 years' experience within a 4-5-star hotel sales environment

· Understands that the Miraval clientele may vary from traditional hotels in regard to target audiences, size of group and intention of visit

· Excellent emotional intelligence?

· Effective as a team player within the Sales Department, as well as the hotel in general

· Ability to easily and willingly adapt to a change of policy, procedures, and work environment?

· Ability to Create detailed and complete event orders to communicate event setup, AV needs, F&B needs, and programing

· Understands how to communicate thru a group resume to convey all event needs

· Understands how to manage event orders, group resumes, and the distribution to services teams

· Experience conducting and planning site tours and visits

We offer excellent benefits:

iAm Days to spend a paid 8 hours experiencing Miraval, twice per year*

Up to $1000 in Wellbeing or Tuition Reimbursement for personal and professional growth*

Discounted and Complimentary Hyatt Hotel nights*

Medical, Prescription, Dental and Vision Insurance on 30 th ?day of employment*

401K with company match*

Generous Paid Time Off program*

Paid Family Bonding Time and Adoption Assistance*

Complimentary daily colleague meals

Employee Stock Purchase Plan*

Access to resort facilities including spa services, programs, hiking trails and fitness center

• Exact benefit package is contingent on status ?

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,

national origin, disability or protected veteran status.

Primary Location: US-TX-Austin

Organization: Miraval Austin Resort and Spa

Pay Basis: Yearly

Job Level: Full-time

Job: Catering/Event Planning

Req ID: AUS

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

How would you like to work for a 30-year iconic brand that is known worldwide for its commitment to well-being?

Imagine an environment where balance, mindfulness, and care aren’t just words, but the way we live and work every day. At Miraval Austin Resort and Spa, you’ll be surrounded by natural beauty, supported by colleagues who value empathy and respect, and encouraged to grow personally and professionally.

Here, your career development and your well-being go hand in hand. From access to our fitness center, hiking trails, and wellness programs, to opportunities for professional training and leadership growth, this is more than a job, it’s a chance to align your career with a life in balance.

If you’re seeking a place where you can feel inspired, valued, and empowered to make a difference, we invite you to explore this opportunity as our Event Planning Manager:

As the Event Planning Manager, you will embody the ethos of the Miraval wellbeing brand, be a competent individual who has experience in events and the functions of a hotel.

The Event Planning Manager isresponsible for planning and executing all aspects of assigned group events from contract through the onsite event. This individual works with all resort departments to execute all aspects of contracted retreats and mindful meetings. The Event Planning Manager engages groups in the Miraval experience with the best available, revenue-driven culinary, programming and spa options.

Reporting to the Associate Director of Sales & Events, this position is a full-time salary position that is located at the resort.

· Serves as primary point of contact for all group business at Miraval and fully coordinates events so that guest experiences are consistent with what has been represented to our guests

· Generates revenue through educating and selling Miraval Experiencesthat are engaging and embody our core values; primarily meetings, private meals, and programming

· Assures that all event services are provided in a manner that exemplifies established quality standards and are in compliance with applicable regulations and requirements

· Schedules hotel spaces, creates and publishes calendars and notices to ensure that guests, attendees, and hotel staff are informed of all group events, including programming

· Interface with clients daily while on property and handle all staff introductions

· Stays informed on the latest trends for activities and programs of competitors and guest demands

· Daily tasks include, but are not limited to, conducting property tours, creating catering and sales portfolios (resumes), arranging AV and other meeting needs, creating collateral and menus, and communicating with other team members to ensure that scheduled events are run properly

· Performs all tasks and provides services in compliance with policies, procedures, work instructions, training, codes of conduct, recognized best practices, safety laws and regulations.

· Is familiar with all hotel services/features and local attractions/activities to respond to guest inquiries accurately

· Demonstrates a positive attitude and acknowledges guests in a welcoming and friendly manner

· Ensures that all confidential and financial data is maintained securely and handled in a discreet fashion

· Participates in available training opportunities and applies learnings and newly identified best practices where possible

· Makes suggestions to improve the delivery of guest services and identifies new business opportunities that will enrich the Miraval guest experience

· Supports the team by anticipating and providing help as needed.

· Responds to all complaints and problems in a positive manner and takes action to resolve

· Shows concern by taking action to assure that our guests have a quality experience

· Manage rooming lists, cut off dates, and attrition calculations in conjunction with the Sales & Events Coordinator.

· Manages final group bill, deposits and final payment including World of Hyatt points and commissions

· Prioritizes and follows through on all job-related duties.

· Accurate assimilation and processing of banquet charges for accounting

· Assist sales team in coordinating in-market sales trips or FAMS.

· Source vendors for meeting services not in Miraval inventory including upcharge per SOP.

· Conducts follow up post events

To be successful:

· Embraces the ethos and culture of the Miraval wellbeing brand

· University degree or diploma qualification in Sales or Marketing and/or Hospitality or Tourism Management or industry experience equivalent

· Previous experience in hotel event management or similar

· Minimum 3 years’ experience within a 4–5-star hotel sales environment

· Understands that the Miraval clientele may vary from traditional hotels in regard to target audiences, size of group and intention of visit

· Excellent emotional intelligence

· Effective as a team player within the Sales Department, as well as the hotel in general

· Ability to easily and willingly adapt to a change of policy, procedures, and work environment

· Ability to Create detailed and complete event orders to communicate event setup, AV needs, F&B needs, and programing

· Understands how to communicate thru a group resume to convey all event needs

· Understands how to manage event orders, group resumes, and the distribution to services teams

· Experience conducting and planning site tours and visits

We offer excellent benefits:

iAm Days to spend a paid 8 hours experiencing Miraval, twice per year*
Up to $1000 in Wellbeing or Tuition Reimbursement for personal and professional growth*
Discounted and Complimentary Hyatt Hotel nights*
Medical, Prescription, Dental and Vision Insurance on 30th day of employment*
401K with company match*
Generous Paid Time Off program*
Paid Family Bonding Time and Adoption Assistance*
Complimentary daily colleague meals
Employee Stock Purchase Plan*
Access to resort facilities including spa services, programs, hiking trails and fitness center

*Exact benefit package is contingent on status

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,

national origin, disability or protected veteran status.