331 Event Management Roles jobs in the United States

**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association is seeking a dynamic **Event Planning Coordinator** to support our fundraising campaigns and donor engagement events in the Central Virginia market-including events such as the **Richmond Heart Ball, Hard Hats with Heart, the VIP Chef's Challenge, and Cor Vitae Society donor experiences** (event assignments may change). This role is ideal for a high-energy, detail-driven event professional who thrives in fast-paced environments and is passionate about creating unforgettable experiences that drive meaningful impact.
This office-based role in **Glen Allen, Virginia** , offers the opportunity to work on some of our most visible and mission-critical events, engaging with influential community leaders, corporate partners, and high-level donors. You'll be part of a collaborative team of Event Planning Coordinators, supporting events across the region by providing day-of-event support and logistical expertise to ensure seamless execution.
This is more than a job-it's a chance to be part of a movement. If you thrive in high-energy environments and want to use your talents to help save lives, we want to hear from you!
**What You'll Do:**
+ Lead and support planning for major fundraising events and donor experiences primarily in Central Virginia and potentially other areas.
+ Collaborate with internal teams, vendors, and volunteers to manage event logistics, timelines, and execution.
+ Maintain and manage data across multiple event systems related to leadership, donations, and planning.
+ Process payments and monitor financials with accuracy and timeliness.
+ Provide on-site support for events across the region, including occasional travel.
+ Contribute to a high-performing team culture focused on excellence, innovation, and mission impact.
**What We're Looking For:**
+ Proven experience in planning and executing large-scale, high-profile events.
+ Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
+ Strong communication and collaboration skills with a customer-service mindset.
+ A proactive, solutions-oriented approach and a passion for making a difference.
+ Experience with donor engagement and fundraising events is a plus.
**Key Details:**
+ This is a hybrid office-based position that will require travel to events and meetings, including overnight travel throughout the region.
+ Non-exempt hourly position with a 37.5-hour work week
+ Must be willing to work outside of standard hours as needed, including occasional weekends in support of events.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
+ Plan and execute a variety of mission-driven events and meetings.
+ Source and manage vendors, venues, catering, AV, and entertainment, ensuring cost-effective solutions and compliance with the Association guidelines.
+ Implement risk reduction procedures to ensure safe and successful events.
+ Recruit, train, and schedule volunteers to support event execution.
+ Serve as the on-site lead for setup, execution, and teardown.
+ Act as the primary contact for vendors, sponsors, volunteers, and attendees, delivering exceptional service.
+ Create ADA-compliant digital communications (invitations, programs, logistics) in coordination with marketing teams using Association templates and branding.
+ Support virtual event production, including multimedia coordination and technical support.
**Event Data Management**
+ Maintain accurate and organized event data, including guest lists, sponsorships, seating, and donor benefits.
+ Manage auction item data and associated revenue/donations with precision and compliance.
+ Track and analyze donation and revenue data, correcting discrepancies and generating reports as needed.
**Financial Responsibilities**
+ Collaborate with fundraising teams to review revenue, accounts receivable/payable, and ensure financial accuracy.
+ Research discrepancies and assist with resolving past-due amounts.
+ Process vendor payments and contracts in the financial system.
+ Monitor event budgets and ensure cost-effective planning.
+ Adhere to the Association's Funds Handling and PCI procedures for all financial transactions.
**Support Services**
+ Maintain strong communication with directors and volunteers to ensure alignment on goals.
+ Respond to internal and external inquiries with professionalism and timeliness.
+ Support leadership with meeting coordination, documentation, and special projects.
+ Prepare presentations, sponsorship materials, correspondence, and meeting minutes.
+ Work independently and collaboratively on recurring and ad hoc initiatives.
+ Perform other duties as required. Note that responsibilities are subject to change
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require.**
**Required:**
+ High school diploma or equivalent.
+ Minimum 3 years of experience in event management, project coordination, or administrative support.
+ Strong attention to detail and ability to manage multiple tasks simultaneously.
+ Proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel (skills subject to testing.
+ Strong decision-making and problem-solving abilities.
+ Excellent interpersonal skills with the ability to build relationships across all levels.
+ Self-motivated, adaptable, and diplomatic.
+ Comfortable working in a dynamic, fast-changing environment.
+ Skilled in report preparation and proofreading.
+ Requires access to reliable transportation at all times on an immediate basis.
+ A smartphone is required.
+ Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
+ Must be at least 18 years old and pass a background check.
**Preferred Qualifications, not mandatory to qualify:**
+ College degree or advanced certificate.
+ Experience in nonprofit or mission-driven organizations.
+ Design skills (Canva or similar.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**The expected pay range is $22.00/hour to $27.00/hour** **. Pay is commensurate with experience; geographic differentials may apply to the pay range.** **_American Heart Association reserves the right to pay more or less than the posted range._**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite, #AHAWAYUP
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-VA-Glen Allen_
**Posted Date** _2 weeks ago_ _(10/6/2025 1:31 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_

**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (the "Association") has an excellent opportunity for an **Event Planning Coordinator.** **_This position is hybrid, with 3-days in the Philadelphia office and 2 days remote. Position supports campaign events in and around Philadelphia and Southern NJ_** **.** **_This position will_** **_require periodic travel for events_** **_._** This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include handling data in several event management systems related to leadership, donations, and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system, and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values, where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
Whether planning a donor reception, a Heart Walk, or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events that will appeal to both current and potential donors.
+ Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
+ Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
+ Implement Association risk reduction procedures to ensure the safety and success of each event
+ Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
+ Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
+ Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
+ Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
+ Possible involvement in virtual event production, including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
**Event Data Management**
The Event Planning Coordinator is responsible for meticulously managing all event-related data, including financial, fundraising metrics, and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data, and associated revenue/donations.
+ Manage Event Data: Collect, organize, enter, and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits, and other key notes relevant to the event
+ Auction Item Data: Oversee the collection, management, and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
+ Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed
+ Generate reports from various systems as needed
**Financial Responsibilities**
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
+ Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable, and accounts payable reports, ensuring accuracy and completeness
+ Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
+ Input requests for payments in the financial system for vendor contracts and invoices
+ Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
+ Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
**Support Services**
The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
+ Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved
+ Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
+ Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
+ Assisting in the coordination and execution of leadership and board meetings
+ Preparing presentations, correspondence, and documentation in a timely manner, including meeting minutes
+ Working independently and within a team on special nonrecurring and ongoing projects
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require:**
+ Must have earned a high school diploma or equivalent.
+ At least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail.
+ Experience in event planning, organizing, consultation, and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.
+ Demonstrated ability to work on multiple tasks concurrently.
+ Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
+ Ability to objectively evaluate, make effective decisions, and develop alternative solutions.
+ Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes the ability and willingness to build and cultivate relationships within and outside the American Heart Association.
+ Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
+ Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
+ Knowledge of and skill in report preparation, proofreading, and attention to detail.
+ Requires access to reliable transportation at all times on an immediate basis.
+ Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
+ Must pass a background check and must be at least 18 years old.
**Preferred Qualifications, not mandatory to qualify** :
+ Nonprofit experience.
+ Digital event production experience.
+ Design skills, preferably in Canva or similar.
+ Knowledge of email marketing basics.
+ Experience using Tableau reports.
+ Proficient in Microsoft SharePoint and Teams.
+ Experience with vendor negotiation and contract review.
+ Ability to do periodic local travel up to 20%; requires access to reliable transportation at all times on an immediate basis.
**Compensation & Benefits**
**Expected pay range will be $24.10/** **hour to $29.00/** **hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite, #AHAWAYUP
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-PA-Philadelphia_
**Posted Date** _2 weeks ago_ _(10/6/2025 1:30 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_

Our client is seeking a vibrant and detail-oriented Event Planning Coordinator to join their dynamic team. This hybrid role offers a blend of remote flexibility and in-office collaboration. You will play a crucial role in the conceptualization, planning, and execution of a wide range of events, from corporate functions to public gatherings. Responsibilities include managing vendor relationships, coordinating logistics, overseeing event budgets, and ensuring seamless execution on event days. The ideal candidate will possess exceptional organizational skills, a proactive approach, and a passion for creating memorable experiences. You will be involved in every stage of the event lifecycle, from initial brainstorming to post-event analysis.

Responsibilities:

• Assist in the planning and coordination of various events, including conferences, meetings, parties, and galas.
• Liaise with vendors, venues, and suppliers to negotiate contracts and manage services.
• Develop event timelines, budgets, and project plans.
• Coordinate event logistics such as catering, AV equipment, decor, and staffing.
• Manage guest invitations, RSVPs, and attendee communications.
• Provide on-site support during events to ensure smooth operations.
• Conduct post-event evaluations and gather feedback for future improvements.
• Maintain accurate event records and financial documentation.
• Stay updated on event industry trends and best practices.
• Collaborate with marketing and communications teams to promote events.

Qualifications:

• Associate's or Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• 2+ years of experience in event planning or coordination.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to multitask and manage multiple projects simultaneously.
• Creative problem-solving skills and attention to detail.
• Flexibility to work some evenings and weekends as required by event schedules.
• Experience with hybrid work environments.

This is an exciting opportunity to contribute to the success of events in **Cincinnati, Ohio, US**, blending the benefits of remote work with collaborative team interactions.

Our client is seeking an imaginative and exceptionally organized Event Planning Coordinator to join their thriving hospitality and tourism division. This is a pivotal, fully remote role responsible for conceptualizing, planning, and executing a wide array of events, from intimate corporate gatherings to large-scale public functions. As an Event Planning Coordinator, you will be the central point of contact for clients, vendors, and internal teams, ensuring every detail is meticulously managed from initial brief to post-event analysis. Your expertise will be vital in creating memorable and impactful experiences that align with our client's brand and objectives.

You will manage event budgets, negotiate with suppliers, develop event timelines, and oversee logistics such as venue selection, catering, audiovisual requirements, and staffing. Creativity and resourcefulness are key, as you'll be tasked with identifying innovative solutions to potential challenges and ensuring seamless execution. The ability to multitask across several projects simultaneously, while maintaining a high level of attention to detail, is essential. Strong communication and interpersonal skills are mandatory, allowing you to build rapport with diverse stakeholders and effectively convey event details and requirements. Experience with event management software and digital collaboration tools is highly beneficial, given the remote nature of this position.

Key responsibilities include:

• Developing event concepts and proposals aligned with client needs and brand guidelines.
• Managing all aspects of event logistics, including venue sourcing, catering, entertainment, and décor.
• Creating and managing detailed event budgets, ensuring cost-effectiveness.
• Coordinating with vendors and service providers to ensure quality and timely delivery.
• Developing and executing comprehensive event marketing and promotion plans.
• Overseeing on-site event execution (if applicable, with potential for local support).
• Conducting post-event evaluations and reporting on key metrics.
• Maintaining strong relationships with clients and stakeholders.

The ideal candidate will have a Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, coupled with at least 3-5 years of proven experience in event planning and coordination. Demonstrable success in managing diverse event types is required. Exceptional organizational, project management, and problem-solving skills are a must. This role is entirely remote, requiring a dedicated home office setup and strong self-discipline. While the role is remote, the client is based in **Houston, Texas, US**, and occasional virtual or in-person strategy sessions may be required. If you are passionate about crafting exceptional experiences and thrive in a fast-paced, creative environment, we encourage you to apply.

Our client is seeking a creative and organized Event Planning Coordinator to manage and execute exceptional events in the Colorado Springs, Colorado, US area. This hybrid role requires a passionate individual with a flair for detail and a commitment to delivering memorable experiences for guests and clients. You will be responsible for overseeing all facets of event planning, from initial concept development and budgeting to vendor selection, on-site management, and post-event evaluation. This includes coordinating venue bookings, managing catering arrangements, arranging entertainment, and ensuring all logistical aspects are flawlessly executed. Strong negotiation skills are essential for securing favorable contracts with vendors and suppliers. You will work closely with clients to understand their vision and translate it into successful events, ensuring their objectives are met and exceeded. The ideal candidate will have a proven track record in event planning, with experience in a variety of event types, such as corporate functions, weddings, and conferences. Excellent communication, interpersonal, and organizational skills are paramount. The ability to multitask, prioritize effectively, and remain calm under pressure is crucial in this fast-paced environment. Familiarity with event management software and tools is a plus. This role involves frequent interaction with diverse groups of people, requiring a professional demeanor and strong relationship-building capabilities. You will also be responsible for managing event budgets, tracking expenses, and ensuring profitability. If you are a motivated and detail-oriented individual with a passion for creating extraordinary events, we invite you to apply and contribute to our client's success.

Key Responsibilities:

• Plan, coordinate, and execute various types of events.
• Manage event budgets and track expenses.
• Source and negotiate with vendors and suppliers.
• Develop event timelines and ensure deadlines are met.
• Oversee on-site event logistics and operations.
• Liaise with clients to understand their needs and expectations.
• Develop creative event concepts and themes.
• Conduct post-event evaluations and reporting.

Qualifications:

• Bachelor's degree in Hospitality Management, Marketing, or a related field.
• Minimum 3 years of experience in event planning and coordination.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in budgeting and vendor negotiation.
• Ability to work under pressure and meet tight deadlines.
• Creative thinking and problem-solving skills.
• Familiarity with event management software is a plus.

Our client, a prestigious hospitality group renowned for its exceptional guest experiences, is seeking a creative and detail-oriented Event Planning Coordinator to join their vibrant team in Columbus, Ohio, US . This role is instrumental in conceptualizing, planning, and executing a wide array of successful events, from intimate gatherings to large-scale conferences and galas. You will be responsible for managing all aspects of event logistics, including venue selection, budget management, vendor coordination, and on-site execution. This involves working closely with clients to understand their vision and translate it into seamless, memorable occasions. Key duties include developing event timelines, creating floor plans, coordinating catering and AV services, and ensuring all event-related permits and licenses are secured. You will also be tasked with managing guest lists, RSVP tracking, and communicating effectively with attendees and stakeholders. Sourcing and negotiating with vendors for services such as decorations, entertainment, and transportation will be a core responsibility. The ideal candidate will possess a Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field, complemented by at least 3 years of experience in event planning or coordination. Demonstrated success in managing diverse event types and budgets is essential. Exceptional organizational skills, a meticulous eye for detail, and the ability to thrive under pressure while meeting tight deadlines are paramount. Strong interpersonal and communication skills, with the ability to build positive relationships with clients, vendors, and team members, are crucial. Proficiency in event management software and standard office productivity tools is expected. A passion for creating unique and impactful events, coupled with a strong creative flair and a commitment to delivering outstanding service, will set you apart. Join our client and contribute to their legacy of excellence in the hospitality industry.

**Description:**
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
This position will support the Managers through the sales, contracting, servicing and event phase.
Duties include, but are not limited to, taking phone inquiries, data entry into internal system which includes preparing contracts and addendums, site preparation, facilitating communication before, during and post event. In addition, acts as a liaison between the Event Planning Managers and Meeting Planners during the event phase interacting with operational departments to ensure a successful event. Must have the ability to provide solutions, provide authentic hospitality, be able to be mobile from turning meeting rooms and handling boxes up to 25 pounds.
**Job Specifications:**
+ Strong understanding of client programs and events
+ Perform Meeting Room Inspections, Cleanliness and Maintenance walkthroughs
+ Monitor Planners Personal and Practical Needs, Anticipating their needs and making sure they are satisfied throughout the entire day
+ Immediate Response is Key (Respond within 5 minutes, resolve with 15 minutes)
+ Provide added delighter services to repeat customers who may have hinted to something previously.
+ Provide feedback to other departments involved in planning and organizing the function
+ Attend Pre-Convention Meeting
+ Tracking boxes and retrieve them when appropriate
+ Service Recovery (turn a negative experience into a positive experience before the guest departs the hotel)
+ Special projects when scheduling allows
+ The ability to address and anticipate guests' needs and resolve potential problems
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status._**
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast-paced environment.
+ Refined verbal and written communication skills.
+ Candidates should be extremely detail oriented, organized and ability to multi-task
+ Must be able to work a flexibility schedule including early morning, weekends and potential holidays
+ A fun and energized person and quick to make personalized connection
+ Committed to delivering a high level of customer service and to remain clam under pressure
+ Must be proficient in general computer knowledge, Microsoft Office, Word, Excel
+ Ability to stand for long periods of time with continuous walking
+ Prefer two years of meeting planning or hotel experience
**Primary Location:** US-GA-Atlanta
**Organization:** Grand Hyatt Atlanta in Buckhead
**Pay Basis:** Hourly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** ATL
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Our mission is to create the Experience of a Lifetime for our employees, so they can, in turn, create the Experience of a Lifetime for our guests. We own and operate the most renowned destination resorts in the world as well as regional and local ski areas outside major cities, and connect them all through one unrivaled network. We are looking for ambitious leaders, innovators and creators to join our talented team. If you're ready to pursue your fullest potential, we want to get to know you!
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
**Job Summary:**
The Coordinator is required to provide the Director of Events and the Event Managers with administrative support in planning all aspects of both social and corporate events at the resort. Responsible for developing and maintaining a professional working relationship with internal department heads and external clients. Provides the support in coordinating the details associated with all client functions to ensure our group/event guests have the highest quality experience possible while maintaining a profitable department.  Assists in preparing detailed group resumes and works closely with the F&B and Culinary teams to coordinate functions.  Responsible for distribution of lift ticket orders and banquet/catering information to internal and external customers.  Further responsible for support of the Vail Mountain component of our business by coordinating group lift ticket orders, mountain activities and additional Vail Resorts lines of business for our group guests.
**Job Specifications:**
+ Starting Wage: $22.00/hr - $6.03/hr
+ Employment Type: Year Round
+ Shift Type: Full Time hours available
+ Minimum Age: At least 18 years of age
+ Housing Availability: No
+ Location: In Person in Vail, CO - Full Time
**Job Responsibilities:**
+ Responsible for all department administrative responsibilities ensuring consistent and accurate departmental communication
+ Manages department distributions (Reporting, Weekly Calendar's, Daily Events, BEO's, LT Orders etc.)
+ Manages system updates to ensure current menus reflect accurate offerings verifying menu item details, including ingredients and allergen information, for accuracy and consistency
+ Responsible for printing all department buffet and menu labels in a timely and accurate manner
+ Advanced planning for all Day Groups, Internal Groups, Lodging Only Groups and the Wedding Deck component of our business, onsite facilitator of all Wedding Deck Events (Summer Specific) and Group Ski School (Winter Specific)
+ Provides exceptional guests service in the oversight of client functions to ensure our group/event guests have the highest quality experience
+ Responsible for Banquet Event Order preparations, Group Resume and Lift Ticket creation
+ Oversee group billing in collaboration with Accounts Receivable, ensuring accurate financial reporting, group forecasting, and event reconciliation
+ Out of Office coverage for Service Managers and further onsite support to Service Managers at additional events as needed
**Job Requirements:**
+ High School Diploma required
+ Must have excellent computer skills in programs including Microsoft Word, Excel & Outlook.
+ One year of administrative or coordination experience required.
+ Ability to read and comprehend complex correspondence required.
+ Ability to effectively present detailed information both verbally and in written form to guests, employees and management required.
+ Ability to safely ski/snowboard Green & Blue trails on Vail Mountain.
+ Ability to spend time on snow to assist with events such as ski school splits, first tracks and on mountain lunches
+ Valid driver's license and ability to deliver information to guests via both foot and car if necessary.
+ Flexible schedule required, generally normal business hours with frequent need to work nights, holidays and weekends. Summer Friday & Saturdays are extremely busy.
**Preferred Skills:**
+ Proficiency in Salesforce FDC/Delphi preferred
+ Conference/Catering coordination experience preferred
+ Fine hotel and or previous F&B experience preferred
+ Strong communication skills both written and verbal
+ Good listening skills
+ Attention to detail
+ Flexible work schedule
+ Ability to multi task and work under pressure
The expected Total Compensation for this role is 22.00/hr - 26.03/hr. Individual compensation decisions are based on a variety of factors.
**Job Benefits**
+ Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
+ MORE employee discounts on lodging, food, gear, and mountain shuttles
+ 401(k) Retirement Plan
+ Employee Assistance Program
+ Excellent training and professional development
Full Time roles are eligible for the above, plus:
+ Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
+ Free ski passes for dependents
+ Critical Illness and Accident plans
Please note that the ability to work in person or off-site, and the particulars related to such work, are subject to change at any time; and, accordingly, the Company reserves the right to change its policies and/or require in-person/in-office work or off-site work at any time in its sole discretion.
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.
We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
_Requisition ID _
_Reference Date: 09/03/2025_
_Job Code Function: Catering & Conference_

**Role Overview**
**Join Sodexo Corporate Services as an Event Coordinator in Mountain View, CA!**
Are you passionate about creating seamless, memorable events? Do you thrive in fast-paced environments where no two days are the same? Sodexo Corporate Services is seeking a dynamic **Event Coordinator** to support one of our high-profile client accounts in **Mountain View, California** .
**Why You'll Love This Role:**
+ Be part of a vibrant, collaborative team that values creativity and precision.
+ Work in a high-energy corporate setting where your contributions directly impact client satisfaction.
+ Enjoy a mix of day-to-day event coordination (80%) and exciting special events (20%).
**Incentives**
Predominately a M-F 8am to 5pm, schedule may vary depending upon event needs
**What You'll Do**
As our Event Coordinator, you'll be the go-to expert for on-site event operations. Your responsibilities will include:
+ Coordinating and executing meetings, conferences, and receptions from start to finish.
+ Managing room bookings and ensuring all event logistics are in place.
+ Providing basic AV support-tech-savvy candidates are highly encouraged!
+ Assisting clients with equipment setup
+ Handling event setup and breakdown with attention to detail.
+ Supporting administrative tasks related to event planning and execution.
**What We Offer**
Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:
+ Medical, Dental, Vision Care and Wellness Programs
+ 401(k) Plan with Matching Contributions
+ Paid Time Off and Company Holidays
+ Career Growth Opportunities and Tuition Reimbursement
More extensive information is provided to new employees upon hire.
**What You Bring**
**What We're Looking For:**
+ A proactive, organized individual with a passion for hospitality and events.
+ Someone comfortable with technology and AV equipment.
+ A team player who can juggle multiple tasks and stay calm under pressure.
+ Prior experience in event coordination or hospitality is a plus!
**Ready to make an impact?** Apply today and bring your event expertise to a company that values innovation, service, and excellence.
**Who We Are**
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please completethis form ( .
**Qualifications & Requirements**
MinimumEducation Requirement - Associate's Degreeor equivalent experience
MinimumManagement Experience - 2 years
MinimumFunctional Experience - 1 year work experience in food or culinary services including restaurants, fast food, vending, catering services, institutional services, mall food courts, etc.
**Location** _US-CA-MOUNTAIN VIEW_
**System ID** _ _
**Category** _Food Service_
**Employment Status** _Full-Time_
_Exempt_
**Posted Range** _$56600 to $85470_
**Company : Segment Desc** _CORPORATE SERVICES SEGMENT (US)_
_On-Site_