1,914 Event Marketing Specialist jobs in the United States

Our client is seeking a creative and organized Event Marketing Specialist to join their vibrant team in Denver, Colorado, US . This role will be instrumental in planning, executing, and managing a diverse range of marketing events, from trade shows and conferences to client appreciation events and product launches. The ideal candidate will possess a passion for creating memorable experiences, a strong understanding of marketing principles, and exceptional organizational and logistical skills. You will work closely with internal teams and external vendors to ensure all events are executed seamlessly and effectively achieve their marketing objectives.

Responsibilities:

• Plan and execute marketing events from conception to completion, ensuring alignment with marketing strategies and brand objectives.
• Manage event logistics, including venue selection, vendor management, budget tracking, and on-site coordination.
• Develop compelling event themes, content, and promotional materials.
• Collaborate with the marketing team to develop pre-event, during-event, and post-event marketing campaigns.
• Track event performance metrics and provide post-event analysis and reports, including ROI.
• Manage relationships with external vendors, including caterers, AV providers, decorators, and promotional staff.
• Ensure all events comply with company policies, safety regulations, and relevant permits.
• Assist in the development of event budgets and manage expenses effectively.
• Source and manage event collateral, giveaways, and branding elements.
• Stay up-to-date with industry trends and innovative event marketing techniques.

Qualifications:

• Bachelor's degree in Marketing, Communications, Hospitality Management, or a related field.
• 3+ years of experience in event planning and marketing, preferably within the hospitality or tourism industry.
• Proven ability to manage multiple events simultaneously, with strong attention to detail.
• Excellent organizational, time management, and project management skills.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and problem-solving abilities.
• Ability to work effectively under pressure and meet tight deadlines.
• Experience with virtual and hybrid event formats is a plus.
• A passion for creating engaging and impactful experiences.

This hybrid role offers an exciting opportunity to shape memorable brand experiences in the dynamic hospitality and tourism sector.

**Please Note:**
**1. If you are a first time user, please create your candidate login account before you apply for a job. (Click Sign In > Create Account)**
**2. If you already have a Candidate Account, please Sign-In before you apply.**
**Job Description:**
You are an enthusiastic marketer with extensive experience managing large-scale in-person and virtual events. You are a strategic thinker and are passionate about pushing creative boundaries and executing flawlessly. You're a problem solver with excellent project management skills and are as comfortable leading others as you are rolling up your sleeves to complete the work. No job is too big or small for you. You can talk to anyone, at any level, in or out of the company. You are happiest in a role where you are part of a team and don't mind coming into an office.
If this sounds like you, you may be the perfect candidate for the Mainframe Software Division, Senior Event Marketing Specialist position.
**Key Responsibilities:**
+ Lead end-to-end planning and execution of events (large and small) in support of business goals and priorities.
+ Manage pre-event planning - event goals, scope, budget, theme, content plan, timelines, speakers, venue and space needs, exhibit plan, staffing, external vendor management, etc.
+ Engage key division stakeholders at start of planning process to define event strategy and timelines based on organizational goals and priorities.
+ Collaborate with stakeholders to create agendas and content plans based on event target audience, venue capacity, etc.
+ Identify content needs and manage content development process - collaborate with content stakeholders to define and manage production timelines.
+ Define external event promotion plans to ensure target audience is reached and attendee goals are met.
+ Manage internal communications - session submission process and status, event schedules and logistics, speaker preparation, and rehearsals.
+ Hands-on management of sessions and speaker logistics - proofread titles and abstracts, speaker assignments, scheduling, refining slide presentations, etc.
+ Schedule and manage production meetings and speaker rehearsals.
+ Plan and manage onsite execution - space planning, expo and room setup, engagement plan and giveaway needs, F&B, A/V needs, etc.
+ Measure results (evaluations, attendance, feedback) - communicate findings back to key stakeholders; modify processes to adopt best practices and incorporate feedback as appropriate.
+ Proactively handle issues and troubleshoot problems pre-event and on event day.
+ Manage budget and maintain accurate up-to-date spend.
+ Manage creative agencies and design deliverables.
+ Provide feedback and periodic reports to stakeholders.
+ Propose ideas to improve provided services and event quality.
**Minimum Requirements:**
+ A Bachelor's degree in Marketing or related field.
+ 12+ years of work experience in technology marketing and successfully managing multiple events simultaneously.
**Preferred Skills :**
+ Hands-on experience with large-scale event production, particularly in the enterprise software industry
+ Exceptional project management skills & experience in collaborating across large cross-functional teams
+ Extremely organized and process-oriented
+ Self-directed and resourceful
+ Adaptable and calm in high-stress, tight deadline situations and patient in the face of changing priorities
+ Excellent writing, editing, communication, and presentation skills
+ Willing to travel frequently nationally & globally
**Additional Job Description:**
**Compensation and Benefits**
The annual base salary range for this position is $137,500 - $220,000
This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents, and equity in accordance with equity plan documents and equity award agreements.
Broadcom offers a competitive and comprehensive benefits package: Medical, dental and vision plans, 401(K) participation including company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company paid holidays, paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.
**Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.**
**If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.**
Welcome! Thank you for your interest in Broadcom!
We are a global technology leader that designs, develops and supplies a broad range of semiconductor and infrastructure software solutions.
For more information please visit our video library ( and check out our Connected by Broadcom ( series.
Follow us on Linked In Broadcom Inc ( .

**Please Note:**
**1. If you are a first time user, please create your candidate login account before you apply for a job. (Click Sign In > Create Account)**
**2. If you already have a Candidate Account, please Sign-In before you apply.**
**Job Description:**
You are an enthusiastic marketer with extensive experience managing large-scale in-person and virtual events. You are a strategic thinker and are passionate about pushing creative boundaries and executing flawlessly. You're a problem solver with excellent project management skills and are as comfortable leading others as you are rolling up your sleeves to complete the work. No job is too big or small for you. You can talk to anyone, at any level, in or out of the company. You are happiest in a role where you are part of a team and don't mind coming into an office.
If this sounds like you, you may be the perfect candidate for the Mainframe Software Division, Senior Event Marketing Specialist position.
**Key Responsibilities:**
+ Lead end-to-end planning and execution of events (large and small) in support of business goals and priorities.
+ Manage pre-event planning - event goals, scope, budget, theme, content plan, timelines, speakers, venue and space needs, exhibit plan, staffing, external vendor management, etc.
+ Engage key division stakeholders at start of planning process to define event strategy and timelines based on organizational goals and priorities.
+ Collaborate with stakeholders to create agendas and content plans based on event target audience, venue capacity, etc.
+ Identify content needs and manage content development process - collaborate with content stakeholders to define and manage production timelines.
+ Define external event promotion plans to ensure target audience is reached and attendee goals are met.
+ Manage internal communications - session submission process and status, event schedules and logistics, speaker preparation, and rehearsals.
+ Hands-on management of sessions and speaker logistics - proofread titles and abstracts, speaker assignments, scheduling, refining slide presentations, etc.
+ Schedule and manage production meetings and speaker rehearsals.
+ Plan and manage onsite execution - space planning, expo and room setup, engagement plan and giveaway needs, F&B, A/V needs, etc.
+ Measure results (evaluations, attendance, feedback) - communicate findings back to key stakeholders; modify processes to adopt best practices and incorporate feedback as appropriate.
+ Proactively handle issues and troubleshoot problems pre-event and on event day.
+ Manage budget and maintain accurate up-to-date spend.
+ Manage creative agencies and design deliverables.
+ Provide feedback and periodic reports to stakeholders.
+ Propose ideas to improve provided services and event quality.
**Minimum Requirements:**
+ A Bachelor's degree in Marketing or related field.
+ 12+ years of work experience in technology marketing and successfully managing multiple events simultaneously.
**Preferred Skills :**
+ Hands-on experience with large-scale event production, particularly in the enterprise software industry
+ Exceptional project management skills & experience in collaborating across large cross-functional teams
+ Extremely organized and process-oriented
+ Self-directed and resourceful
+ Adaptable and calm in high-stress, tight deadline situations and patient in the face of changing priorities
+ Excellent writing, editing, communication, and presentation skills
+ Willing to travel frequently nationally & globally
**Additional Job Description:**
**Compensation and Benefits**
The annual base salary range for this position is $137,500 - $220,000
This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents, and equity in accordance with equity plan documents and equity award agreements.
Broadcom offers a competitive and comprehensive benefits package: Medical, dental and vision plans, 401(K) participation including company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company paid holidays, paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.
**Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.**
**If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.**
Welcome! Thank you for your interest in Broadcom!
We are a global technology leader that designs, develops and supplies a broad range of semiconductor and infrastructure software solutions.
For more information please visit our video library ( and check out our Connected by Broadcom ( series.
Follow us on Linked In Broadcom Inc ( .

**Please Note:**
**1. If you are a first time user, please create your candidate login account before you apply for a job. (Click Sign In > Create Account)**
**2. If you already have a Candidate Account, please Sign-In before you apply.**
**Job Description:**
You are an enthusiastic marketer with extensive experience managing large-scale in-person and virtual events. You are a strategic thinker and are passionate about pushing creative boundaries and executing flawlessly. You're a problem solver with excellent project management skills and are as comfortable leading others as you are rolling up your sleeves to complete the work. No job is too big or small for you. You can talk to anyone, at any level, in or out of the company. You are happiest in a role where you are part of a team and don't mind coming into an office.
If this sounds like you, you may be the perfect candidate for the Mainframe Software Division, Senior Event Marketing Specialist position.
**Key Responsibilities:**
+ Lead end-to-end planning and execution of events (large and small) in support of business goals and priorities.
+ Manage pre-event planning - event goals, scope, budget, theme, content plan, timelines, speakers, venue and space needs, exhibit plan, staffing, external vendor management, etc.
+ Engage key division stakeholders at start of planning process to define event strategy and timelines based on organizational goals and priorities.
+ Collaborate with stakeholders to create agendas and content plans based on event target audience, venue capacity, etc.
+ Identify content needs and manage content development process - collaborate with content stakeholders to define and manage production timelines.
+ Define external event promotion plans to ensure target audience is reached and attendee goals are met.
+ Manage internal communications - session submission process and status, event schedules and logistics, speaker preparation, and rehearsals.
+ Hands-on management of sessions and speaker logistics - proofread titles and abstracts, speaker assignments, scheduling, refining slide presentations, etc.
+ Schedule and manage production meetings and speaker rehearsals.
+ Plan and manage onsite execution - space planning, expo and room setup, engagement plan and giveaway needs, F&B, A/V needs, etc.
+ Measure results (evaluations, attendance, feedback) - communicate findings back to key stakeholders; modify processes to adopt best practices and incorporate feedback as appropriate.
+ Proactively handle issues and troubleshoot problems pre-event and on event day.
+ Manage budget and maintain accurate up-to-date spend.
+ Manage creative agencies and design deliverables.
+ Provide feedback and periodic reports to stakeholders.
+ Propose ideas to improve provided services and event quality.
**Minimum Requirements:**
+ A Bachelor's degree in Marketing or related field.
+ 12+ years of work experience in technology marketing and successfully managing multiple events simultaneously.
**Preferred Skills :**
+ Hands-on experience with large-scale event production, particularly in the enterprise software industry
+ Exceptional project management skills & experience in collaborating across large cross-functional teams
+ Extremely organized and process-oriented
+ Self-directed and resourceful
+ Adaptable and calm in high-stress, tight deadline situations and patient in the face of changing priorities
+ Excellent writing, editing, communication, and presentation skills
+ Willing to travel frequently nationally & globally
**Additional Job Description:**
**Compensation and Benefits**
The annual base salary range for this position is $137,500 - $220,000
This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents, and equity in accordance with equity plan documents and equity award agreements.
Broadcom offers a competitive and comprehensive benefits package: Medical, dental and vision plans, 401(K) participation including company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company paid holidays, paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.
**Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.**
**If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.**
Welcome! Thank you for your interest in Broadcom!
We are a global technology leader that designs, develops and supplies a broad range of semiconductor and infrastructure software solutions.
For more information please visit our video library ( and check out our Connected by Broadcom ( series.
Follow us on Linked In Broadcom Inc ( .

**Please Note:**
**1. If you are a first time user, please create your candidate login account before you apply for a job. (Click Sign In > Create Account)**
**2. If you already have a Candidate Account, please Sign-In before you apply.**
**Job Description:**
You are an enthusiastic marketer with extensive experience managing large-scale in-person and virtual events. You are a strategic thinker and are passionate about pushing creative boundaries and executing flawlessly. You're a problem solver with excellent project management skills and are as comfortable leading others as you are rolling up your sleeves to complete the work. No job is too big or small for you. You can talk to anyone, at any level, in or out of the company. You are happiest in a role where you are part of a team and don't mind coming into an office.
If this sounds like you, you may be the perfect candidate for the Mainframe Software Division, Senior Event Marketing Specialist position.
**Key Responsibilities:**
+ Lead end-to-end planning and execution of events (large and small) in support of business goals and priorities.
+ Manage pre-event planning - event goals, scope, budget, theme, content plan, timelines, speakers, venue and space needs, exhibit plan, staffing, external vendor management, etc.
+ Engage key division stakeholders at start of planning process to define event strategy and timelines based on organizational goals and priorities.
+ Collaborate with stakeholders to create agendas and content plans based on event target audience, venue capacity, etc.
+ Identify content needs and manage content development process - collaborate with content stakeholders to define and manage production timelines.
+ Define external event promotion plans to ensure target audience is reached and attendee goals are met.
+ Manage internal communications - session submission process and status, event schedules and logistics, speaker preparation, and rehearsals.
+ Hands-on management of sessions and speaker logistics - proofread titles and abstracts, speaker assignments, scheduling, refining slide presentations, etc.
+ Schedule and manage production meetings and speaker rehearsals.
+ Plan and manage onsite execution - space planning, expo and room setup, engagement plan and giveaway needs, F&B, A/V needs, etc.
+ Measure results (evaluations, attendance, feedback) - communicate findings back to key stakeholders; modify processes to adopt best practices and incorporate feedback as appropriate.
+ Proactively handle issues and troubleshoot problems pre-event and on event day.
+ Manage budget and maintain accurate up-to-date spend.
+ Manage creative agencies and design deliverables.
+ Provide feedback and periodic reports to stakeholders.
+ Propose ideas to improve provided services and event quality.
**Minimum Requirements:**
+ A Bachelor's degree in Marketing or related field.
+ 12+ years of work experience in technology marketing and successfully managing multiple events simultaneously.
**Preferred Skills :**
+ Hands-on experience with large-scale event production, particularly in the enterprise software industry
+ Exceptional project management skills & experience in collaborating across large cross-functional teams
+ Extremely organized and process-oriented
+ Self-directed and resourceful
+ Adaptable and calm in high-stress, tight deadline situations and patient in the face of changing priorities
+ Excellent writing, editing, communication, and presentation skills
+ Willing to travel frequently nationally & globally
**Additional Job Description:**
**Compensation and Benefits**
The annual base salary range for this position is $137,500 - $220,000
This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents, and equity in accordance with equity plan documents and equity award agreements.
Broadcom offers a competitive and comprehensive benefits package: Medical, dental and vision plans, 401(K) participation including company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company paid holidays, paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.
**Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.**
**If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.**
Welcome! Thank you for your interest in Broadcom!
We are a global technology leader that designs, develops and supplies a broad range of semiconductor and infrastructure software solutions.
For more information please visit our video library ( and check out our Connected by Broadcom ( series.
Follow us on Linked In Broadcom Inc ( .

Our client is searching for a creative and results-oriented Event Marketing Specialist to join their dynamic team in San Antonio, Texas, US . This role will focus on conceptualizing, planning, and executing impactful events that enhance brand visibility and engagement within the leisure and sports industry. You will be instrumental in developing unique event concepts, managing budgets, coordinating logistics, and overseeing promotional activities for a portfolio of sports-related events. This hybrid position offers the flexibility to collaborate with your team in the office while allowing for focused work on event planning and execution. The ideal candidate possesses a passion for sports, a keen eye for detail, and a proven ability to deliver memorable experiences that resonate with target audiences. You will work closely with marketing, sales, and operational departments to ensure seamless event execution from conception to post-event analysis. A strong understanding of event marketing strategies, vendor management, and digital promotion is essential for success in this role.

Key Responsibilities:

• Develop and execute comprehensive event marketing plans to support brand objectives and drive attendance.
• Manage all aspects of event logistics, including venue selection, vendor negotiation, catering, A/V, and staffing.
• Create compelling event concepts and themes that align with brand identity and target audience interests.
• Develop and manage event budgets, ensuring cost-effectiveness and ROI.
• Coordinate pre-event marketing campaigns, including digital advertising, social media promotion, email marketing, and public relations.
• On-site management of events to ensure smooth operation and address any issues that may arise.
• Conduct post-event analysis, gather feedback, and report on key metrics and learnings for future events.
• Collaborate with internal teams (marketing, sales, sponsorship) and external partners to ensure cohesive event experiences.
• Maintain relationships with event vendors and suppliers, negotiating contracts and ensuring service quality.
• Stay abreast of industry trends and innovative event marketing techniques.

Qualifications:

• Bachelor's degree in Marketing, Communications, Sports Management, or a related field.
• 3-5 years of experience in event marketing, preferably within the sports or leisure industry.
• Proven track record of successfully planning and executing events of various scales.
• Strong project management skills with meticulous attention to detail.
• Excellent communication, negotiation, and interpersonal skills.
• Experience with budget management and financial reporting for events.
• Proficiency in event management software and digital marketing tools.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A passion for sports and understanding of the event landscape within the industry.

This is a fantastic opportunity to shape memorable sports experiences and elevate brand presence.

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realize their financial goals and help them save time and money.
We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more industry segments.
We invest in people and new advanced technologies to unlock the power of data. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com.
Experian Marketing Services is looking for an Event Marketing Coordinator to join our Marketing and Communications team. This role is central to planning, coordinating, and implementing Experian's participation in industry events, conferences, tradeshows, client entertainment experiences, and hosted events in our New York office. You will also provide administrative and operational support for the event marketing function.
Your work will guide Experian's visibility in the marketplace, strengthen customer and partner engagement, and contribute directly to demand generation and brand growth. You will report to the Senior Director of Marketing and work hybrid from our New York office and from home.
Responsibilities
+ You will coordinate logistics for in-person events including venue selection, vendor management, catering, A/V, signage, shipping, and on-site execution.
+ You will support strategic event planning in collaboration with senior leaders and sales partners to align events with our goals.
+ You will manage event budgets, vendor relations, and timelines to ensure projects are delivered on time and within budget.
+ You will partner with creative and digital teams to deliver high-quality event collateral, signage, presentations, and digital assets.
+ You will oversee registration platforms, event websites, and attendee communication to ensure seamless participant experiences.
+ You will provide administrative support including invoice processing, calendar scheduling, travel coordination, and reporting.
+ You will ensure brand standards are upheld across all event touchpoints.
+ You have 4+ years of event marketing, corporate event planning, or related experience (B2B marketing preferred).
+ You have a Bachelor's degree in Marketing, Communications, or a related field.
+ You have coordinated and tracked multiple event timelines, marketing assets, and vendor relations while using project management tools.
+ You have demonstrated strong attention to detail in managing projects, timelines, vendor and event communications, and internal partner communication.
+ You have experience working with event management platforms like Cvent, Eventbrite, Splash, or similar products.
+ You are willing to travel occasionally for event support
Benefits/Perks:
+ Great compensation package and bonus plan
+ Core benefits including full medical, dental, vision, and matching 401K
+ Flexible time off including volunteer time off, vacation, sick and 12-paid holidays
Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, collaboration, wellness, reward & recognition, volunteering. the list goes on. Experian's people first approach is award-winning; World's Best Workplaces 2024 (Fortune Top 25), Great Place To Work in 24 countries, and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.
Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our diverse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association is seeking a dynamic **Event Planning Coordinator** to support our fundraising campaigns and donor engagement events in the Central Virginia market-including events such as the **Richmond Heart Ball, Hard Hats with Heart, the VIP Chef's Challenge, and Cor Vitae Society donor experiences** (event assignments may change). This role is ideal for a high-energy, detail-driven event professional who thrives in fast-paced environments and is passionate about creating unforgettable experiences that drive meaningful impact.
This office-based role in **Glen Allen, Virginia** , offers the opportunity to work on some of our most visible and mission-critical events, engaging with influential community leaders, corporate partners, and high-level donors. You'll be part of a collaborative team of Event Planning Coordinators, supporting events across the region by providing day-of-event support and logistical expertise to ensure seamless execution.
This is more than a job-it's a chance to be part of a movement. If you thrive in high-energy environments and want to use your talents to help save lives, we want to hear from you!
**What You'll Do:**
+ Lead and support planning for major fundraising events and donor experiences primarily in Central Virginia and potentially other areas.
+ Collaborate with internal teams, vendors, and volunteers to manage event logistics, timelines, and execution.
+ Maintain and manage data across multiple event systems related to leadership, donations, and planning.
+ Process payments and monitor financials with accuracy and timeliness.
+ Provide on-site support for events across the region, including occasional travel.
+ Contribute to a high-performing team culture focused on excellence, innovation, and mission impact.
**What We're Looking For:**
+ Proven experience in planning and executing large-scale, high-profile events.
+ Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
+ Strong communication and collaboration skills with a customer-service mindset.
+ A proactive, solutions-oriented approach and a passion for making a difference.
+ Experience with donor engagement and fundraising events is a plus.
**Key Details:**
+ This is a hybrid office-based position that will require travel to events and meetings, including overnight travel throughout the region.
+ Non-exempt hourly position with a 37.5-hour work week
+ Must be willing to work outside of standard hours as needed, including occasional weekends in support of events.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
+ Plan and execute a variety of mission-driven events and meetings.
+ Source and manage vendors, venues, catering, AV, and entertainment, ensuring cost-effective solutions and compliance with the Association guidelines.
+ Implement risk reduction procedures to ensure safe and successful events.
+ Recruit, train, and schedule volunteers to support event execution.
+ Serve as the on-site lead for setup, execution, and teardown.
+ Act as the primary contact for vendors, sponsors, volunteers, and attendees, delivering exceptional service.
+ Create ADA-compliant digital communications (invitations, programs, logistics) in coordination with marketing teams using Association templates and branding.
+ Support virtual event production, including multimedia coordination and technical support.
**Event Data Management**
+ Maintain accurate and organized event data, including guest lists, sponsorships, seating, and donor benefits.
+ Manage auction item data and associated revenue/donations with precision and compliance.
+ Track and analyze donation and revenue data, correcting discrepancies and generating reports as needed.
**Financial Responsibilities**
+ Collaborate with fundraising teams to review revenue, accounts receivable/payable, and ensure financial accuracy.
+ Research discrepancies and assist with resolving past-due amounts.
+ Process vendor payments and contracts in the financial system.
+ Monitor event budgets and ensure cost-effective planning.
+ Adhere to the Association's Funds Handling and PCI procedures for all financial transactions.
**Support Services**
+ Maintain strong communication with directors and volunteers to ensure alignment on goals.
+ Respond to internal and external inquiries with professionalism and timeliness.
+ Support leadership with meeting coordination, documentation, and special projects.
+ Prepare presentations, sponsorship materials, correspondence, and meeting minutes.
+ Work independently and collaboratively on recurring and ad hoc initiatives.
+ Perform other duties as required. Note that responsibilities are subject to change
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require.**
**Required:**
+ High school diploma or equivalent.
+ Minimum 3 years of experience in event management, project coordination, or administrative support.
+ Strong attention to detail and ability to manage multiple tasks simultaneously.
+ Proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel (skills subject to testing.
+ Strong decision-making and problem-solving abilities.
+ Excellent interpersonal skills with the ability to build relationships across all levels.
+ Self-motivated, adaptable, and diplomatic.
+ Comfortable working in a dynamic, fast-changing environment.
+ Skilled in report preparation and proofreading.
+ Requires access to reliable transportation at all times on an immediate basis.
+ A smartphone is required.
+ Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
+ Must be at least 18 years old and pass a background check.
**Preferred Qualifications, not mandatory to qualify:**
+ College degree or advanced certificate.
+ Experience in nonprofit or mission-driven organizations.
+ Design skills (Canva or similar.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**The expected pay range is $22.00/hour to $27.00/hour** **. Pay is commensurate with experience; geographic differentials may apply to the pay range.** **_American Heart Association reserves the right to pay more or less than the posted range._**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
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**Default: Location : Location** _US-VA-Glen Allen_
**Posted Date** _2 weeks ago_ _(10/6/2025 1:31 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_