174 Event Organizer jobs in the United States

Job Description

Job Title: Lion's Pause Student Event Manager

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

If the position requires the student to work off campus, provide the name and address here:

Department Name: Lion's Pause

Unit Number (5 digits): 15204

Length of Position: See Employment Authorization

Contact Person/Supervisor: Lion's Pause Co-Coordinator

Pay Rate (Check One) X Standard Hourly Rate __Supervisory/Special Skills Hourly Rate

Description of the Position: (Purpose of the Position): The Event Managers work with the Concert Board and Pause Venue Coordinator directly. Event Managers are responsible for assisting in booking, hosting, and confirming artists for musical events, including campus band shows, contracted artists, open mic events, and social events that provide music fans an opportunity to connect.

Transferable Skills:

• Event Planning
• Budget Management
• Strategic Planning
• Internal and External Communication
• Time Management

Duties and Responsibilities:

• Working with the Concerts Board, complete preparations for booking and confirming artists for Fall and Spring Concerts.
• Book, host, and coordinate musical events, including campus band shows, contracted artists, open mic events, and social events that provide music fans an opportunity to connect.
• Delegate responsibilities to members within the Concerts Board.
• Be present and available for all Concert Board events organized on campus.
• Update and maintain a list of all current campus bands/musicians, complete with up-to-date contact information. Serve as liaison between campus musicians and the Lion's Pause.
• Collaborate with Tech Managers through the artist booking process, to include preparation for concerts.
• Seek out opportunities to make concerts more accessible and inclusive for all St. Olaf students.

Qualifications: (Education/Experience/Skills)

• Experience working within the Pause, Concert Board, or Programming Board is preferred.

Wage Range: $

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.

Job Description

Job Description

Position Summary

The Conference Planning Coordinator partners with Account Managers to deliver flawlessly executed conferences, trade shows, and corporate events ranging from 50 to 5000 attendees, both in person and virtually. Acting as the “mission control” for day to day logistics and client support, you will track critical project milestones, manage vendor communications, and prepare attendee facing materials. You will serve as a friendly and responsive first point of contact for client requests, helping to ensure a high standard of service through. This role involves direct customer interaction, technical support, and hands-on coordination of events. Success is measured by on time event delivery, high client satisfaction, and proactive problem-solving.

Key Responsibilities

• Production Planning: Develop and maintain comprehensive production timelines, room diagrams, Audio/Visual specifications, transportation plans, and accommodations
• Client & Attendee Support: Answer client inquiries within established service level agreements (SLAs), resolve registration issues, and provide virtual help desk support leading up to each event.
• Meeting Facilitation: Schedule pre conference planning calls, capture and follow up on action items, and compile clear, post event debrief reports.
• Program Scheduling: Create and distribute detailed run of show and moderator schedules for live, hybrid, and virtual sessions.
• On Site Operations: Execute set up and strike checklists, ensuring every element aligns with the production plan.
• Additional Duties:
• Perform other duties as assigned based on business needs and organizational priorities
• Working some evenings and weekends as needed is required.

Requirements

Required Qualifications

• Demonstrated ability to manage multiple projects simultaneously, prioritize effectively, and adapt to changing deadlines and demands.
• Strong communication skills under pressure, with the ability to remain composed and responsive in fast-paced, high-stress situations.
• Outstanding written and verbal communication skills; professional email etiquette and confident, client-ready phone presence.
• Detail-oriented and organized, with a commitment to delivering high-quality work.
• Comfortable with technology, including basic troubleshooting with collaboration tools such as Google Slides, Microsoft PowerPoint and Zoom.
• Experience in event services, travel operations, hospitality, or client‑facing project coordination role is preferred

Core Competencies

• Proactive Problem‑Solving: Anticipates potential barriers early and proposes effective solutions before issues arise.
• Customer-First Mindset: Approachesevery client and attendee concern—big or small—with urgency, care, and professionalism.
• Detail Orientation: Zero‑defect mindset for data entry, name badge proofs, timelines, and financials.
• Calm Under Pressure: Maintains composure and courtesy in high-stress, fast-paced onsite environment.
• Team Collaboration: Works seamlessly with account managers, creatives, and vendors; openly shares knowledge and supports the success of the team.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Work From Home
• Free Food & Snacks

Job Description Summary

This is a part-time, grant-funded, Contingent 1, Temporary position, in-person position that will report directly to the Small Farm Program Coordinator and assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual Small Farm Conference set for October 24-25, 2025. Responsibilities:

• Leads Logistics Subcommittee (including but not limited to serving as liaison between Small Farm Coordinator and venue facility manager; room reservation/assignment; ensure room/area setup according to conference program schedule and speaker need; identify and communicate resource needs; securing transportation for off-site farm tours; ensuring each tour stop is equipped with necessary supplies, ensuring appropriate A/V for each conference session: provide regular status updates to conference planning committee) and ensure actions items are carried out within project deadlines.
• Leads Sponsorship Subcommittee (including but not limited to identifying and communicating with various agricultural businesses/organizations to solicit sponsorship support; keep track of confirmed sponsors; track associated funds and ensure timely deposit; provide regular status updates to conference planning committee) and ensure action items are carried out within project deadlines.
• Takes responsibility for Conference Registration table and associated activities and materials.
• Assists Small Farm Coordinator and Program Management Specialist in corresponding with identified speakers, vendors, and conference participants, as needed, including related post-conference activities.
• Perform other conference-related duties as assigned.

Required Minimum Qualifications:

High school diploma, Must possess a valid MD Driver's license General use of current computer technology Good customer service (verbal and written communication skills)

Required Knowledge/Skills/Abilities:

Ability to work well independently and with minimal direction. Ability to meet deadlines. Ability to work some evening and Saturday hours.

Additional Job Details:

Organization's Summary Statement: The General Assistant for Small Conference Planning assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual the Small Farm Conference

Physical Demands:

• May require extended periods of standing, bending, sitting at desk.
• May require lifting up to 25 lbs.
• Requires communication with a variety of constituents externally and internally.
• Requires operation of a variety of office equipment.

Preferences:

• Higher education degree
• Some event planning experience

Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system.

Worker Sub-Type: Staff Contractual (C1) (Fixed Term)

Salary Range: $16.75

EEO Statement: UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Diversity Statement: The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.

Title IX Statement: It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.

Job Description Summary
This is a part-time, grant-funded, Contingent 1, Temporary position, in-person position that will report directly to the Small Farm Program Coordinator and assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual Small Farm Conference set for October 24-25, 2025.

Responsibilities:
• Leads Logistics Subcommittee (including but not limited to serving as
liaison between Small Farm Coordinator and venue facility manager; room
reservation/assignment; ensure room/area setup according to conference
program schedule and speaker need; identify and communicate resource
needs; securing transportation for off-site farm tours; ensuring each tour
stop is equipped with necessary supplies, ensuring appropriate A/V for
each conference session: provide regular status updates to conference
planning committee) and ensure actions items are carried out within
project deadlines.
• Leads Sponsorship Subcommittee (including but not limited to identifying
and communicating with various agricultural businesses/organizations to
solicit sponsorship support; keep track of confirmed sponsors; track
associated funds and ensure timely deposit; provide regular status updates
to conference planning committee) and ensure action items are carried out
within project deadlines.
• Takes responsibility for Conference Registration table and associated
activities and materials.
• Assists Small Farm Coordinator and Program Management Specialist in
corresponding with identified speakers, vendors, and conference
participants, as needed, including related post-conference activities.
• Perform other conference-related duties as assigned.

Required Minimum Qualifications:
• High school diploma,
• Must possess a valid MD Driver's license
• General use of current computer technology
• Good customer service (verbal and written communication skills)

Required Knowledge/Skills/Abilities:
• Ability to work well independently and with minimal direction.
• Ability to meet deadlines.
• Ability to work some evening and Saturday hours.

Minimum Qualifications

EDUCATION:

EXPERIENCE:

OTHER:

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Ability to read, write and follow instructions. Some positions may require demonstration of specific attributes or abilities to perform assigned work.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

N/A

Additional Job Details

Organization's Summary Statement:

The General Assistant for Small Conference Planning assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual the Small Farm Conference

Physical Demands:

• May require extended periods of standing, bending, sitting at desk.
• May require lifting up to 25 lbs.
• Requires communication with a variety of constituents externally and internally.
• Requires operation of a variety of office equipment.

Preferences:

• Higher education degree
• Some event planning experience

Licenses/ Certifications: N/A

Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Best Consideration Date: N/A

Posting Close Date: N/A

Open Until Filled: Yes

Worker Sub-Type
Staff Contractual (C1) (Fixed Term)

Salary Range
$16.75

EEO Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Diversity Statement

The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.

Title IX Statement

It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.

**Job Description**
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

As an Event Coordination Specialist at Marriott Hotels, you will play a crucial role in creating memorable experiences for our guests. Your responsibilities will include:

• Assisting guests with event setup and breakdown to ensure everything is in place.
• Collaborating with event planners to fulfill all specific requirements.
• Delivering exceptional customer service throughout the event.
• Maintaining cleanliness and organization of event spaces to provide a welcoming atmosphere.
• Helping with serving food and beverages to enhance guest experiences.
• Working closely with team members to execute successful events seamlessly.

If you are passionate about events and customer service, we encourage you to apply!

Our client is seeking a dynamic and detail-oriented Event Planning & Coordination Manager to join their team in Richmond, Virginia, US . This role is instrumental in orchestrating seamless and memorable events, from intimate gatherings to large-scale functions. The ideal candidate will possess exceptional organizational skills, a creative flair for event design, and a proven ability to manage multiple projects concurrently. You will be responsible for liaising with clients, vendors, and internal teams to ensure every event detail is meticulously planned and executed to the highest standards.

Key Responsibilities:

• Plan, coordinate, and execute a wide range of events, including conferences, banquets, corporate functions, and social gatherings.
• Develop detailed event proposals, budgets, and timelines.
• Source and negotiate with vendors, including venues, caterers, decorators, and entertainment.
• Manage client relationships, understand their needs, and provide expert advice.
• Oversee event logistics, including setup, staffing, audiovisual requirements, and transportation.
• Ensure all events comply with safety regulations and company policies.
• Conduct site inspections and pre-event walkthroughs.
• Manage event staff and volunteers on the day of the event.
• Troubleshoot and resolve any issues that arise during event planning or execution.
• Conduct post-event evaluations and gather feedback for continuous improvement.
• Maintain up-to-date knowledge of industry trends and best practices in event management.
• Collaborate with marketing and sales teams to promote event services.

Required Qualifications:

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience in event planning and coordination, with a strong portfolio of successful events.
• Proven experience in managing budgets and negotiating contracts.
• Excellent organizational, time management, and multitasking abilities.
• Exceptional communication, interpersonal, and customer service skills.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and problem-solving capabilities.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required by event schedules.
• Experience with (specific type of events, e.g., large conferences, weddings, corporate retreats) is a plus.
• A passion for creating unique and engaging event experiences.

This is an excellent opportunity to contribute to a reputable organization and play a key role in delivering exceptional event experiences. If you are a seasoned event professional looking to make a significant impact, we encourage you to apply.

Our client is seeking an energetic and detail-oriented Event Planning & Management Specialist to join their growing team. This hybrid role offers the flexibility to work both remotely and on-site, focusing on the conceptualization, planning, execution, and post-event analysis of a variety of corporate events, conferences, and trade shows. You will be instrumental in transforming event visions into reality, ensuring seamless execution from start to finish. This includes managing budgets, negotiating with vendors, coordinating logistics, and overseeing on-site event staff to deliver memorable and impactful experiences for attendees.

The ideal candidate possesses a strong understanding of the hospitality industry, exceptional organizational skills, and a passion for creating engaging events. You will be responsible for developing comprehensive event proposals, creating detailed project timelines, and proactively identifying and mitigating potential risks. Collaboration with marketing teams to develop promotional strategies and manage attendee registration will be a key aspect of the role. You will also manage vendor relationships, including venues, caterers, AV providers, and entertainment, ensuring all services meet quality standards and contractual obligations. Post-event, you will be tasked with gathering feedback, analyzing event performance against objectives, and preparing comprehensive reports for stakeholders. This role requires excellent communication, interpersonal, and problem-solving skills, as well as the ability to multitask and thrive in a fast-paced environment. A creative mindset and a keen eye for detail are essential for success. Your ability to manage multiple projects simultaneously and adapt to the evolving needs of the business will be highly valued.

Responsibilities:

• Plan and execute a wide range of corporate events, including conferences, seminars, product launches, and team-building activities.
• Develop detailed event plans, including budgets, timelines, and resource allocation.
• Source, negotiate with, and manage relationships with vendors (venues, catering, AV, etc.).
• Coordinate event logistics, including scheduling, setup, and breakdown.
• Oversee on-site event operations and manage event staff.
• Develop and implement event marketing and registration strategies.
• Manage attendee experience and ensure satisfaction.
• Conduct post-event evaluations, analyze data, and prepare comprehensive reports.
• Ensure compliance with all relevant health, safety, and legal regulations.
• Stay abreast of industry trends and best practices in event management.

Qualifications:

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 4 years of experience in event planning and management.
• Proven ability to manage budgets and negotiate vendor contracts.
• Strong understanding of event logistics and on-site operations.
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication and interpersonal abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and problem-solving capabilities.
• Ability to work effectively both independently and as part of a team in a hybrid setting.
• Experience in the hospitality or tourism sector is a plus.

The job is located in Milwaukee, Wisconsin, US , with a hybrid work arrangement.

Our client is seeking a highly organized and experienced Senior Event Catering Manager to oversee and coordinate their expanding remote catering services. This role is essential for ensuring seamless execution of catered events, from initial client consultation to final delivery and feedback, all managed through virtual channels. As a fully remote position, you will leverage your exceptional planning, communication, and logistical skills to manage a variety of events. The ideal candidate possesses a strong background in event planning and catering management, with a keen eye for detail and a commitment to delivering outstanding client experiences. You will be the primary point of contact for clients, vendors, and internal teams, ensuring all operational aspects of catered events are met with precision and efficiency.

Key Responsibilities:

• Manage the end-to-end planning and coordination of all catered events, ensuring client satisfaction and operational excellence.
• Serve as the main point of contact for clients, understanding their needs, preferences, and event details.
• Develop customized event proposals, menus, and budgets in collaboration with culinary teams.
• Coordinate with vendors (e.g., venues, suppliers, rental companies) to ensure all logistical requirements are met.
• Oversee menu planning and food and beverage selection, accommodating dietary restrictions and special requests.
• Develop detailed event timelines and run sheets, ensuring clear communication to all involved parties.
• Manage event execution remotely, providing support and troubleshooting as needed on the day of the event.
• Conduct post-event follow-up, gathering client feedback and identifying areas for improvement.
• Maintain strong relationships with clients and vendors, fostering loyalty and repeat business.
• Manage inventory and ordering of supplies as needed for remote execution.
• Ensure adherence to all company policies, health and safety regulations, and quality standards.

Qualifications:

• Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
• Minimum of 5-7 years of experience in event planning and catering management, with a proven track record of success.
• Demonstrated ability to manage multiple complex events simultaneously.
• Exceptional organizational, multitasking, and time management skills.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency in event management software and virtual collaboration tools.
• Ability to work independently and proactively in a fully remote setting.
• A keen understanding of food and beverage operations and presentation.
• Problem-solving aptitude and the ability to remain calm under pressure.
• This is a remote role, but candidates residing in or with strong ties to the **Detroit, Michigan, US** area are encouraged to apply for potential future regional coordination needs.

Join our client's dedicated team and play a vital role in creating unforgettable catering experiences, managed entirely from a remote environment.