900 Event Planner jobs in the United States

Our client is a world-class financial institution and industry titan. They are seeking an Event Planner to support in-person and virtual meetings, webinars, and events. The position is fully on site at their office in San Francisco . The position is temporary , with an estimated assignment length of 6 months .

Job Details

• Plan and execute virtual and in-person meetings, conferences, webinars, and events
• Act as point-person for day-of support for both daytime and evening events
• Manage and administer virtual platforms
• Negotiate contracts with vendors
• Source and plan staff coverage for all events
• Coordinate with catering, audio-visual, and other vendors
• Pay rate: $35-45 per hour, based on experience
• Time Commitment: 6 months, full time, with some early morning and evening support required

Skills and Qualifications

• 3+ years experience in corporate event planning
• Able to provide occasional early morning and evening support
• Personable and customer service oriented
• Tech savvy, with experience administering webinars via platforms such as Zoom
• Excellent time management and organizational skills

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

#J-18808-Ljbffr

Company Description
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok ( .
Job Description
This role will require 3 days onsite in Mettawa, IL.
The Convention Sr. Specialist will oversee/manage the Conventions in house digital technology and will manage smaller scale Conventions. Additional responsibilities include assisting Convention Managers with managing conventions budgets, coordinating with vendors to process and track POs within and maintaining the AbbVie US Commercial convention master calendar.
Digital Technology Product Expert
+ Acts as the Conference internal digital tools expert, specifically the Conference App and Dashboard. Fully comprehends the digital tools that conventions owns.
+ Owns the National pre-show process for specific brand including setting up the Conference Connect app, Rep training/prep, and performing a quality check of the QA environment.
+ Maintains Conference Connect by trouble shooting for National, Regional, and Local conventions for assigned brands.
+ Enhance and trouble shoot dashboard as needed. Provides access and training to those using the Dashboard for assigned brands.
+ Performs any ad hoc manual conventions data sorting/matching that cannot be handled via the ConCon app for assigned brands.
+ Point person for IT. Provides directions on set-ups, issues and enhancements.
+ Creates user materials including user guides, FAQs and communications about enhancement.
+ Implements new enhancements including owning the requirements, schedule, tasks, follow-ups, testing, and roll out plan.
Conventions Manager for smaller scale conventions
+ Overall project/program management for smaller conventions from start to finish for each assigned convention, by managing and anticipating any budget developments, along with coordinating, booth maps, sponsorships, materials, pre-con meetings, booth staff (vendor and internal), and compliance approvals. Manage vendors. Act main contact for Associations
+ Collaborate with Marketing leads, Finance, Customer Experience, Medical, OEC, Regulatory, Media, Public Affairs, and Marketing Ops fostering deep and continuous cross functional partnerships
+ Conduct status updates with vendors and/or partners to monitor spend, including invoices and POs; looking for opportunities to streamline processes where appropriate.
+ Consult brand teams in the convention space, bringing in-house and vendor/agency expertise together to strategize in achieving brand goals and objectives.
+ Report post-convention performance, experience, and data to Brand, recommend changes for next year.
Administer financial responsibilities tied to conventions
+ Communicate with Convention Managers, vendors and Finance, requesting SOW's, maintaining the Budget Tracker and master calendar. This position works closely with finance and vendors to manage and resolve all financial related tasks
+ Coordinate with Marketing Analytics financial team to open new POs and maintain the conventions budget tracker by updating proper details for all open POs
+ Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties
+ Manage and update the conventions master calendar
+ Responsible for maintaining appropriate information, such as dates and locations for all the upcoming US conventions, and independently researches to fill in the gaps
+ Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily
Qualifications
+ Bachelor's Degree in Business or Marketing or equivalent experience
+ Minimum of 1+ years of hands-on work experience in client service, account or response management discipline
+ Excellent written, verbal, and interpersonal communication skills to effectively work with team members.
+ Strong attention to detail and fast learner who can work in a fast-paced environment with changing priorities.
+ Some knowledge of Microsoft Office Software: Word, PowerPoint, Outlook, and Teams strong Excel skills and formula creation knowledge
+ Must be detail oriented and organized with excellent follow-through and strong analytical skills.
+ Manage time constraints and deadlines effectively.
+ Ability to interact effectively with cross functional teams including internal team members and external agencies/vendors.
+ Takes ownership and accountability by working independently under minimal supervision; proactively asks questions, identify gaps, and anticipates next steps, etc.
+ Open to learning new technology.
+ Candidates for this position must be willing and anticipate long workdays during conventions.
+ Work hours may be long and irregular, especially in the time leading up to a convention and/or at the convention
+ Travel approx. 30% - 35% domestic, depending on show schedule - includes weekends
Education Requirements:
+ Bachelor's Degree
+ Preferred Requirements:
+ Pharma Industry
+ Exhibit Management
+ Purchase Order Processing Experience/Budgeting
+ Veeva CRM experience
+ PM Experience
+ Digital Product Management Experience
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
+ The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
+ We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
+ This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
$82,500 - $157,500

**Description**
SAIC's Core Creative Multimedia Production is currently seeking an **Event Planner** for a position located in **Northern VA** .
Put your creativity to work. This position will support an up-tempo, creative environment for an IC customer. Collaborate with excellence by working with the best in the business. Grow your technical skills and push the boundaries of your creativity. The Candidate will work in a dynamic environment; coordinating a wide variety of internal and public customer events including, but not limited to, all hands, town halls, panel discussion, offsites, and visits to external organizations. The Candidate will also have to gain familiarity with security protocols across various customer buildings to determine how local security limitations will impact event planning.
Core Creative's culture thrives on innovation, creative curiosity, and cognitive diversity - bringing a new way of messaging and communicating to the government workforce. We are looking for candidates who are interested in designing and executing conferences and tradeshows, experienced in virtual and in-person event planning, and knowledgeable of effective workforce communication methods.
*Candidates will be asked to provide an end-to-end event plan sample.
**Qualifications**
+ Active TS/SCI with polygraph clearance.
+ Bachelor's degree (four years of relevant experience may substitute in lieu of a degree) and ten (10) years or more experience; Masters and eight (8) years or more experience; PhD or JD and (5) years or more experience.
+ Experience planning end-to-end executive level events.
+ Strong communication skills (both written and oral).
+ Ability to manage multiple tasks with competing priorities.
+ Robust interpersonal skills that enable building and coordinating a wide network of multiple offices and decision makers.
REQNUMBER: 2507903
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability

Position Overview

We’re seeking an individual who will play a pivotal role in conceptualizing, organizing and executing events. These events aim to raise ,foster community engagement and generate funds.

Key Responsibilities

• Event Conceptualization: collaborate with the team to develop event themes and objectives.
• Coordinate logistics: Assist to manage logistic aspects related to venue, permits, supplies, schedules, and volunteers.
• Collaborate with FYAR’s program team
• Marketing and Promotion: Work with the outreach team to create promotional materials and implement marketing strategies.
• Liaise with vendors, performers, and community partners to secure necessary services and support.
• Budget Management : Assist with fundraising events and donor appreciation activities to ensure cost effectiveness and financial accountability.
• Post Evaluation: Maintain a post-event debrief process with lessons learned and attendance stats

Qualifications

• Experience in event planning, project management, or community organizing (professional or volunteer)
• Organizational, communication, and multitasking skills
• Creativity and a strong eye for detail
• Passion for youth empowerment, the arts, and community building
• Ability to work independently and collaborate with a remote team

Description

SAIC's Core Creative Multimedia Production is currently seeking an Event Planner for a position located in Northern VA .

Put your creativity to work. This position will support an up-tempo, creative environment for an IC customer. Collaborate with excellence by working with the best in the business. Grow your technical skills and push the boundaries of your creativity. The Candidate will work in a dynamic environment; coordinating a wide variety of internal and public customer events including, but not limited to, all hands, town halls, panel discussion, offsites, and visits to external organizations. The Candidate will also have to gain familiarity with security protocols across various customer buildings to determine how local security limitations will impact event planning.

Core Creative's culture thrives on innovation, creative curiosity, and cognitive diversity - bringing a new way of messaging and communicating to the government workforce. We are looking for candidates who are interested in designing and executing conferences and tradeshows, experienced in virtual and in-person event planning, and knowledgeable of effective workforce communication methods.

*Candidates will be asked to provide an end-to-end event plan sample.

Qualifications

• Active TS/SCI with polygraph clearance.

• Bachelor's degree (four years of relevant experience may substitute in lieu of a degree) and ten (10) years or more experience; Masters and eight (8) years or more experience; PhD or JD and (5) years or more experience.

• Experience planning end-to-end executive level events.

• Strong communication skills (both written and oral).

• Ability to manage multiple tasks with competing priorities.

• Robust interpersonal skills that enable building and coordinating a wide network of multiple offices and decision makers.

REQNUMBER: 2507903

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability

Part-Time Event Planner – Ficarra Ristorante Location: Hicksville

Ficarra Ristorante, an upscale Italian restaurant, is seeking a personable and motivated Part-Time Event Planner to help grow our private events business.

Responsibilities:

· Secure and coordinate private events (corporate parties, showers, holiday gatherings, etc.)

· Network with local businesses and clients to drive event bookings

· Serve as the main point of contact from inquiry to execution

· Work with our team to deliver exceptional event experiences

Requirements:

· Experience in event planning, hospitality, or sales

· Excellent communication and organizational skills

· Self-starter with a polished, professional presence

Perks:

· Flexible schedule

· Hourly pay + commission

Event Planner II

Job Summary: Talent Software Services is in search of an Event Planner for a contract position in Irving, TX. The opportunity will be three months with a strong chance for a long-term extension.

Position Summary: As client C-level Communities Conference Planner, you will work to deliver and execute on assigned in person programs by planning and managing all details related to the production details including but not limited to venue selection, event budget, travel, room setup, signage and branding, staging, audio visual, and catering. As a member of the GCC Logistics Team, you will have a focus on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending our events.

Primary Responsibilities/Accountabilities:

• Support venue sourcing responsibilities including research, capacity planning, and contracting.
• Plan and manage operations and logistics for all assigned programs
• Liaise with internal key conference partners and team members to ensure successful conference execution
• Communication and collaboration across event teams to ensure seamless delivery of first-class events
• Contribute ideas for event innovations to enhance GCC Summits and ensuring alignment with the company objectives and vision
• Plan the attendee journey onsite, which will include the event branding and signage. Plan and manage all on-site conference signage and branding
• Coordinate travel and ground transportation for on-site
• Coordinate communications as the primary point of contact for the on-site team to all suppliers including the hotel / venue.
• Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines.
• Manage invoices, purchase orders, and facilitate payment of event related bills
• Financial management: incl. preparation, negotiations, accurate and timely event budget forecasts, alert management about risks and deviations to plan and post event reconciliation
• Frequent review and management of team process docs and internal communication tools such as Run of Show guides.
• Travel 10-15 times per year, potentially internationally (approx. once per month)

Qualifications:

• Minimum 3+ years professional work experience.
• Results-oriented drive and a solid work ethic. Solid computer and analytical skills: proficiency Microsoft Office Suite (particularly Outlook, Word and Excel), preferred Outstanding written and verbal communications skills Superior poise and judgment (demonstrated "grace under pressure") with both internal and external constituencies.
• Ability to work well in ambiguous situations with little information or direction across multiple regions.
• Comfort working with and ability to upward manage senior executives.
• Innovative approach to process and workflow.
• Excellent time management and prioritization skills.
• Exceptional attention to detail. Proactive problem-solving skills.
• Strong record of achievement in current position. Interest and experience in virtual event planning.
• Strong service ethic.
• Preferred Bachelor's degree from accredited university, but not required.

If this job is a match for your background, we would be honored to receive your application!

Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire and permanent placement. Let's talk!

Restaurant Associates

Position Title: Event Planner

Pay 11

Reports To: Director of Catering

Salary: $75,000 - $80,000

Other Forms of Compensation:

Become part of Restaurant Associates, the industry's leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards - Best Places to Work, This is R/A !

Job Summary

As an Event Planner , you'll support the day-to-day operations of conference catering services at The World Bank. From coordinating coffee breaks and breakfasts to handling light lunch deliveries, your role is essential to ensuring seamless hospitality across the campus. You'll respond to requests through a shared inbox, coordinate daily orders, and collaborate with internal teams to deliver outstanding service.

Key Responsibilities:

• Coordinate daily catering services for internal meetings and conferences, including coffee, tea, pastries, fruit, and boxed meals

• Respond to service requests from a high-volume shared email inbox with integrity and accuracy

• Confirm order details, delivery times, guest counts, and dietary needs with internal stakeholders

• Work closely with culinary and service teams to ensure timely and accurate execution of orders

• Maintain accurate records in catering management systems

• Assist with quality checks and follow up on any service concerns

• Support occasional small receptions or hospitality setups as needed

• Report to the Senior Event Planner and assist with administrative tasks

Qualifications:

• 1-3 years of experience in catering, hospitality, or conference services

• Strong organizational skills and the ability to manage multiple tasks

• Excellent interpersonal skills, both written and verbal

• Experience using shared inboxes and service coordination tools

• Proficiency in Microsoft Office; experience with event or catering software is a plus

• Customer-focused with a professional and courteous demeanor

• Flexible availability for early mornings or peak service times

Apply to Restaurant Associates today!

Restaurant Associates is a member of Compass Group USA

Click here to Learn More about the Compass Story (

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Associates at Restaurant Associates are offered many fantastic benefits.

• Medical

• Dental

• Vision

• Life Insurance/ AD

• Disability Insurance

• Retirement Plan

• Paid Time Off

• Holiday Time Off (varies by site/state)

• Associate Shopping Program

• Health and Wellness Programs

• Discount Marketplace

• Identity Theft Protection

• Pet Insurance

• Commuter Benefits

• Employee Assistance Program

• Flexible Spending Accounts (FSAs)

• Paid Parental Leave

• Personal Leave

Applications are accepted on an ongoing basis.

Restaurant Associates maintains a drug-free workplace.

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.

Req ID: 1443840

Restaurant Associates

Leah Curry

((req_classification))

CDLI Overview

Community Development Long Island (CDLI) is the only full-service collection of community development entities that change Long Islanders' lives for success in home creation and financial growth. CDLI supports these achievements on the individual and community level by offering innovative solutions and resources to achieve personal and community economic growth.

Position Summary

The Event Planner will manage all aspects of event development and execution including vendor management (sourcing services, negotiating pricing, contracting, payment, etc.), setup, implementation, activation, breakdown, and post-mortem reporting. This role requires attention to details, meeting strict deadlines, staying within budget and ensuring all aspects of the event are carried out as planned for CDLI, including but not limited to fundraisers such as CDLIs Annual Luncheon, community outreach events, donor appreciation gatherings, employee events and more.

Responsibilities:

- Develop and implement event plans and budgets in alignment with internal departments objectives and the organization's strategic marketing plan.

- Collaborate with organization leadership, internal departments, community organizations, municipal authorities and partners as needed to establish the requirements for an event and to ensure cohesive event promotion.

- Communicate with event stakeholders throughout the planning process.

- Manage event timelines and ensure that all events are executed smoothly and efficiently.

- Build and maintain relationships with external partners, including vendors, venues, sponsors, community organizations and other industry contacts.

- Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.

- Plan and facilitate logistics for all events, including but not limited to contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials, etc.

- Troubleshoot any issues that arise on event day.

- Support CDLIs social media plan during events (taking and posting photos, tracking hashtags, tagging individuals and organizations, etc.) as planned in collaboration with the Assistant Director of Marketing.

- Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.

Requirements:

- 3 years of experience in event planning/coordination

- A high-touch customer service mindset.

- Ability to handle pressure and make good decisions quickly

- Proficient in Microsoft Suite (Outlook, Teams, Excel, Word, PowerPoint).

- Exceptional interpersonal skills, capable of working well with others.

- Proactive, detail-oriented with strong organizational skills.

- Creativity with the ability to manage multiple projects simultaneously.

- Ability to work flexible hours, including evenings and weekends, as needed.

- Must be able to lift event equipment to load, offload, and set up event infrastructure (canopies, banners, tables, chairs, etc.)

- Must possess a valid driver's license

- Utilize personal vehicles for event related travel (costs to be reimbursed as per Federal allowances).

- Available and able to travel within and across CDLIs geographic territory (all of Nassau and Suffolk Counties, Brooklyn and Queens)

This job description is not intended to be all inclusive and the employee will perform other reasonably related duties as assigned.