13 Event Planning jobs in Fremont

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Job Title: Event Coordinator (with IT Expertise)

Job Description:

We are seeking a detail-oriented and tech-savvy Event Coordinator to manage the planning and execution of corporate events from start to finish. This role requires a strong background in IT to support the technical aspects of event production, including AV setup, Cisco WebEX event platforms, hybrid event logistics, and troubleshooting.

The ideal candidate should be highly organized, comfortable working cross-functionally, and experienced in delivering seamless in-person, webex, and hybrid events in a corporate environment.

Key Responsibilities:

* Plan, coordinate, and execute corporate events from concept to completion

* Collaborate with internal stakeholders, vendors, and IT teams to define event requirements

* Manage all technical elements of events, including AV, live streaming, webex platforms, and connectivity

* Provide on-site and remote technical support during events

* Coordinate event logistics such as scheduling the event, venue setup, and registration

* Conduct post-event evaluations and report on outcomes and areas of improvement

Qualifications:

* Proven experience in corporate event planning and coordination

* Strong understanding of IT systems, AV equipment, and virtual event technologies

* Excellent project management and communication skills

* Ability to troubleshoot and resolve technical issues in real time

* Comfortable working in a fast-paced, dynamic environment

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Accepting applications on an ongoing basis until candidate identified.

We are an event management company located in scenic Livermore Valley Wine Country. We have two event venues with beautiful, well-maintained outdoor and indoor spaces that our clients use to host their events. In addition, we also serve as the onsite caterer at both spaces with onsite kitchens and sales/coordination offices.

We are an event management company located in scenic Livermore Valley Wine Country. We have two event venues with beautiful, well-maintained outdoor and indoor spaces that our clients use to host their events. In addition, we also serve as the onsite caterer at both spaces with onsite kitchens and sales/coordination offices.

• Develops meaningful connections with clients to ensure flawless day-of execution
• Manages Coordination Meetings, Rehearsals and Final Details with assigned clients
• Creates room diagrams, event lay-outs, and manages logistics specific to the venue
• Ensure venue policies and limitations are respected
• Provide day-of event coordination services for the client by assisting with décor items, managing timeline, coordinating with vendors, managing formalities
• Provide guest and wedding party assistance throughout the event

EDUCATION & EXPERIENCE:

• BS in Event Management or related field is preferred.
• People skills needed to staff events, coordinate their activities, and lead the team.
• Work experience as an events planner or organizer or in the hospitality industry
• Superb time management and communication skills, both verbal and written.

SCHEDULE:

• Wednesday through Sunday

• Full Time and Part Time opportunities available

Store - S.JOS-CUPERTINO, CA

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

Event Coordination

• Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
• Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
• Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
• Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
• Communicate events with clients and store team members.
• Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
• Adjust plans and events based on client's feedback and needs.
• Create backup or emergency plans to be executed as needed.
• Ensure client satisfaction for scheduled events.
• Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.

• Help customers shop, locate products, and provide them with solutions.
• Provide fast and friendly check out experience.
• Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
• Educate customer on Voice of Customer (VOC) survey.
• Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
• Participate in the truck un-load, stocking and planogram (POGs) processes.
• Complete merchandise recovery and maintenance.
• Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
• Support shrink and safety programs
• Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
• Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
• Cross trained in Custom Framing selling and production.
• Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms

• Energetic and enthusiastic and personality.
• The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
• Must have excellent people skills.
• Must have experience working with children and children's events.
• Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
• Must have organizational skills, interpersonal skills, and creative problem-solving skills.
• Retail and/or customer service experience required

• Ability to remain standing for long periods of time.
• Ability to move throughout the store.
• Regular bending, lifting, carrying, reaching, and stretching.
• Lifting heavy boxes and accessing high shelves by ladder or similar equipment
• If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.

• Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

BTSYA is seeking an outgoing personality to schedule book signings and speaking engagements in the San Francisco Bay Area. Event Coordinator would contact schools, bookstores, libraries, and other venues that can benefit from having our author and teen contributors visit in person. This could be a virtual opportunity if you are willing to make calls from your home/office.

1. Schedule book signing and speaking engagements for "Be the Star You Are", "99 Gifts", and "Be the Star You Are! For TEENS", and Be the Star You Are! Millennials to Boomers. More info about books at
2. Maintain current contact listings and augment as time goes on.
3. Establish, build and maintain good rapport with event partners.

Please visit our web site at for information about the charity and for information about the books and the store for all of the books that benefit the charity. Also peruse our web site to learn about our outreach programs, including our teen radio show, Express Yourself! Teen Radio at

Who We Are:

We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef’s unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company’s top perks.

Fooda is currently recruiting for a full time Event Coordinator in our San Jose market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.

What You’ll Be Doing

• Support Fooda events in a variety of capacities, including: 1.) being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience, 2.) serve as back-up cashier at Fooda Cafés for team members who have time off, and 3.) getting restaurants onsite and access to the building 

• Gain competency with Fooda’s technology and standard operations procedures

• Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication 

• Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards

• Conduct onsite Fooda promotions and mobile app coaching

• Provide real-time onsite customer service to resolve issues promptly directly with the consumer

• Facilitate audits of restaurant event set-up to ensure consistency and high quality

• Escalate issues to Operations Manager when necessary to keep them informed or help problem solve

• Critical hours are over lunch Tuesday - Thursday (10 am – 2 pm) but responsibilities may span 8am-4pm, depending on the market and need

Who You Are: 

• You love building relationships with customers and enjoy customer service

• You are friendly, high energy and love interacting with other people

• You are savvy with technology and will be comfortable in a fast-paced start-up

• You are resourceful, exhibit grace under pressure, and know you’re capable of finding solutions

• You are a strong communicator and self-starter

• You are organized and detail oriented. Type-A personality is a plus!

• You’re someone who knows the local territory and gets around efficiently in your own car

• You’re looking for a steady part-time job (between 5 - 25 hours per week) during regular business hours and value flexibility

• Prior catering or serving experience strongly preferred

What We’ll Hook You Up With:

• Competitive wages - $21-$22/hr 

• Paid time off

• 401k Retirement Savings Plan with company match

• Pre-tax commuter expense benefit

• Long-term opportunities for advancement within Fooda

• Networking opportunities for work or career with local restaurants

• A fulfilling, challenging work experience and free food!

Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.

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Who We Are:

We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef’s unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company’s top perks.

Fooda is currently recruiting for a full time Event Coordinator in our Redwood City market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.

What You’ll Be Doing

• Support Fooda events in a variety of capacities, including: 1.) being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience, 2.) serve as back-up cashier at Fooda Cafés for team members who have time off, and 3.) getting restaurants onsite and access to the building 

• Gain competency with Fooda’s technology and standard operations procedures

• Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication 

• Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards

• Conduct onsite Fooda promotions and mobile app coaching

• Provide real-time onsite customer service to resolve issues promptly directly with the consumer

• Facilitate audits of restaurant event set-up to ensure consistency and high quality

• Escalate issues to Operations Manager when necessary to keep them informed or help problem solve

• Critical hours are over lunch Tuesday - Thursday (10 am – 2 pm) but responsibilities may span 8am-4pm, depending on the market and need

Who You Are: 

• You love building relationships with customers and enjoy customer service

• You are friendly, high energy and love interacting with other people

• You are savvy with technology and will be comfortable in a fast-paced start-up

• You are resourceful, exhibit grace under pressure, and know you’re capable of finding solutions

• You are a strong communicator and self-starter

• You are organized and detail oriented. Type-A personality is a plus!

• You’re someone who knows the local territory and gets around efficiently in your own car

• You’re looking for a steady part-time job (between 5 - 25 hours per week) during regular business hours and value flexibility

• Prior catering or serving experience strongly preferred

What We’ll Hook You Up With:

• Competitive wages - $21-$22/hr 

• Paid time off

• 401k Retirement Savings Plan with company match

• Pre-tax commuter expense benefit

• Long-term opportunities for advancement within Fooda

• Networking opportunities for work or career with local restaurants

• A fulfilling, challenging work experience and free food!

Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.

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Who We Are:

We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef’s unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company’s top perks.

Fooda is currently recruiting for a full time Event Coordinator in our San Mateo market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.

What You’ll Be Doing

• Support Fooda events in a variety of capacities, including: 1.) being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience, 2.) serve as back-up cashier at Fooda Cafés for team members who have time off, and 3.) getting restaurants onsite and access to the building 

• Gain competency with Fooda’s technology and standard operations procedures

• Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication 

• Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards

• Conduct onsite Fooda promotions and mobile app coaching

• Provide real-time onsite customer service to resolve issues promptly directly with the consumer

• Facilitate audits of restaurant event set-up to ensure consistency and high quality

• Escalate issues to Operations Manager when necessary to keep them informed or help problem solve

• Critical hours are over lunch Monday - Friday (10 am – 2 pm) but responsibilities may span 8am-4pm, depending on the market and need

Who You Are: 

• You love building relationships with customers and enjoy customer service

• You are friendly, high energy and love interacting with other people

• You are savvy with technology and will be comfortable in a fast-paced start-up

• You are resourceful, exhibit grace under pressure, and know you’re capable of finding solutions

• You are a strong communicator and self-starter

• You are organized and detail oriented. Type-A personality is a plus!

• You’re someone who knows the local territory and gets around efficiently in your own car

• You’re looking for a steady part-time job (between 16 - 20 hours per week) during regular business hours and value flexibility

• Prior catering or serving experience strongly preferred

What We’ll Hook You Up With:

• Competitive wages - $22/hr 

• Paid time off

• 401k Retirement Savings Plan with company match

• Pre-tax commuter expense benefit

• Long-term opportunities for advancement within Fooda

• Networking opportunities for work or career with local restaurants

• A fulfilling, challenging work experience and free food!

Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.

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The Oakland Ballet Company is seeking a dedicated and organized volunteer to serve as an Event Coordinator for our spectacular 60th Anniversary fundraising gala. This is a unique opportunity to play a vital role in a landmark event celebrating our rich history and securing our future.

Responsibilities:

• Planning & Collaboration: Actively participate in recurring planning meetings with the gala committee and staff. Contribute ideas and assist in the development of event logistics, including timeline, vendor coordination, and volunteer assignments.

• Volunteer Management: Assist in the recruitment, training, and scheduling of event-day volunteers. Serve as a point of contact for volunteers and provide guidance and support throughout the event.

• Day-of Coordination: Be present and engaged on the day of the gala to ensure all activities run smoothly. Assist with setup, guest check-in, managing volunteer stations, and overall event flow.

• Problem-Solving: Be prepared to proactively address any unexpected issues that may arise during the event, ensuring a seamless and enjoyable experience for all attendees.

Skills & Qualifications:

• Strong organizational and communication skills.

• Ability to work effectively in a team environment.

• Reliable and punctual.

• A passion for the arts and the mission of the Oakland Ballet Company is a plus.

Time Commitment:

• Bi-weekly planning meetings leading up to the event.

• Full-day commitment on the day of the gala (details to be provided).

This is an excellent opportunity for someone looking to gain hands-on event planning experience, contribute to a vibrant arts organization, and be part of a truly memorable celebration.