687 Event Production jobs in the United States

• Planning and coordinating all logistical aspects of events, including venue selection, scheduling, and staffing.
• Developing and managing event budgets, ensuring cost-effectiveness.
• Sourcing, negotiating with, and managing vendors and suppliers (e.g., AV, catering, decor).
• Overseeing technical production elements, including lighting, sound, and staging.
• Developing detailed production schedules and run sheets.
• Managing on-site event operations, troubleshooting issues, and ensuring smooth execution.
• Ensuring compliance with health, safety, and security regulations.
• Coordinating with marketing and communications teams for event promotion.
• Evaluating event success and providing post-event reports.

Job Description

Join our dynamic team at John Knox Village of Florida as a Per Diem Event Production Technical Specialist and immerse yourself in the vibrant world of event production. This onsite position in Pompano Beach offers you the chance to innovate and elevate experiences during various events that positively impact our community. Collaborate closely with a team that values creativity and problem-solving, empowering you to excel in your role.

With our customer-centric approach, you'll have the unique opportunity to create memorable occasions that bring joy to residents and their families. Be part of an energetic environment where your expertise helps shape the future of event experiences at our prestigious organization. Apply now to make a difference!

John Knox Village is a not-for-profit Life Care Retirement Community offering a full range of independent living, assisted living and skilled nursing care options for more than 1,000 senior residents on our 70-acre campus, located in Pompano Beach, convenient to major highways and transportation options.

Join our team at John Knox Village of Florida as an Event Production Assistant, where your contributions play a vital role in creating memorable experiences for our community. In this position, you will assist in the setup and cleanup of all JKV events, focusing on lighting, sound, staging, and accommodating special needs. Your attention to detail and commitment to excellence will ensure that every event runs smoothly and is visually impactful. This is an opportunity to work in a dynamic environment that values collaboration and customer-centricity, allowing you to engage with residents and create enjoyable atmospheres. Be part of a dedicated team that believes in the power of events to foster connection and joy within our community.

To thrive as an Event Production Assistant at John Knox Village of Florida, candidates should possess a strong background in theatre production and experience in a variety of cultural events, including musicals and dance. The ability to analyze and evaluate the technical needs for various events is crucial, as you will be responsible for planning, developing, scheduling, and providing necessary technical support. Proficiency in Windows-based programs is essential, alongside excellent customer service skills to ensure a positive experience for all participants. Physical stamina is important, as the role requires lifting up to 50 lbs and the ability to walk and stand for extended periods.

Equally, you should be adept at working both independently and collaboratively within a team, embodying the core values of our organization and contributing positively to our energetic culture.

Knowledge and skills required for the position are:

• Experience in theatre production
• Experience in a variety of cultural events including musicals
• and dance
• Ability to analyze and evaluate the need for technical support for various events and performances: plan
• develop
• schedule and provide technical support as needed
• Skilled in Windows based programs
• Ability to lift 50lbs
• walking and standing for long periods of time
• Great customer service skills
• Ability to work independently and as a part of a team

So, what do you think? If you feel this is the right job for you, go ahead and apply! We look forward to meeting you!

John Knox Village is proud to be a SAFE PLACE TO WORK!
Come work at a Great Place to Work®, as well as a Beacon and Pinnacle Lifestyle Award winning organization that puts the health of our residents and employees first.

John Knox Village is a Drug-free and Tobacco-Free workplace. EOE

• Assist in managing key event relationships including but not limited to event producers, Metro North Railroad Trades, MTA Police Department, GCT Fire Chief & Fire Brigade, Winick Productions, and Site Safety.
• Assist in managing and maintaining all event deliverables and files including but not limited to floor plans, production timelines, event staffing, security plans, structural engineer reports, safe work plan, work orders & memos.
• Assist in managing all aspects of event production in Grand Central event spaces including, but not limited to: Vanderbilt Hall East, East and West Sides of the Bridge, Main Concourse, Biltmore Room, Graybar Passage, and Grand Central Madison.
• Manage event marketing promotions in conjunction with GCT Marketing to ensure event producers submit proper marketing materials and files.
• Manage event signage in and around GCT, including installation, removal, scheduling, and spec sheets.
• Assist in managing retail and dining tenant events in conjunction with GCT Marketing.
• Manage MTA/MNR internal events.
• Manage events in Grand Central Madison.
• Assist GCT Marketing Department with internally produced events, including attending events and assisting with set up and breakdown.
• Track requested building services from the event producers and coordinate directly with Metro North Railroad departments to schedule labor.
• Create invoices for events and send them to event producers and track accounts receivable and assist with collection status.
• Assist and direct event producers through event process to ensure a safe and successful event.
• Clearly communicate with the producer and act as the authority on the event process.
• Assist in updating event deliverables and tracking Metro North Railroad feedback on Monday.com.
• Schedule event meetings, inspections, and other event appointments.
• Attend event inspections and assist with problem solving as needed.
• Onsite coverage required outside of standard work hours (early mornings, evenings, weekends, etc.).
• Update production materials including guidelines and manuals as needed.
• Manage in-house event materials and rental inventory (pipe and drape, stanchions, etc.)
• Report directly to the Director of Event and Sponsorship Sales and the Senior Event Production Manager.
• When necessary, act as contact with potential event producers including: conduct potential client tours, negotiate and assist in execution of agreements.

• Availability to be on-site throughout the week with weekend and holiday availability as needed.
• Strong project management, multitasking, and problem-solving skills.
• Highly organized individual, detail & deadline oriented.
• Excellent and effective communicator that can work comfortably in a professional and fast-paced setting.
• Proven personable and professional attitude with a desire to be collaborative.
• Intermediate to expert ability in using Microsoft Office, Word, Excel, and other software programs.
• Knowledge of business and management principles involved in planning, resource allocation, production methods, and coordination of people and resources.
• Proven ability to see a project/event from conceptualization through implementation.
• Compelling team player that can deliver organizational initiatives involving event execution and operations in a cooperative and effective manner.

• A minimum of a bachelor's degree in business, hospitality, or related field is preferred.
• Prior management experience is preferred.
• A minimum of 2-3 years of experience in event production is required.
• Familiarity with Monday.com is preferred.

• Ability to commute on-site on a weekly basis.
• Use of computer screens and keyboards.
• Operation of a passenger vehicle.
• Occasional and sometimes overnight air travel.
• Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio.
• Ability to operate office equipment, including a copier, fax machine, postage machine, etc.
• Ability to lift 25 pounds.
• Speech and hearing sufficient for regular communications on the phone, radio or face-to-face.
• Vision sufficient for reading work related documents on a monitor or in paper format.
• Sufficient sense of smell to detect dangerous odors.
• Ability to walk, bend, stoop, climb, and reach in the course of normal office functions.
• Ability to sit and stand for long periods of time.

• Lead the planning, budgeting, and execution of diverse events, including festivals, conferences, corporate functions, and entertainment showcases.
• Manage all technical production elements, including staging, lighting, sound, AV, and special effects, ensuring adherence to safety standards and creative vision.
• Source, negotiate with, and manage vendors and suppliers for all production needs, ensuring quality and cost-effectiveness.
• Develop detailed event production schedules and timelines, coordinating with all internal teams and external partners.
• Oversee site logistics, including venue setup, layout, power distribution, and crowd management.
• Ensure compliance with all local regulations, permits, and licensing requirements.
• Conduct site inspections and risk assessments to identify and mitigate potential issues.
• Manage and mentor a team of production staff, crew, and volunteers, fostering a collaborative and efficient work environment.
• Develop and manage event production budgets, tracking expenses and ensuring financial targets are met.
• Collaborate closely with marketing, creative, and client relations teams to ensure event objectives are met and client expectations are exceeded.
• Oversee post-event breakdown and reconciliation, including equipment return, venue clean-up, and financial closing.
• Continuously seek opportunities to innovate and enhance the attendee experience through creative production solutions.

• Bachelor's degree in Event Management, Production, Theatre Arts, or a related field (or equivalent experience).
• Minimum of 8 years of progressive experience in event production management, with a strong focus on large-scale events.
• Demonstrated expertise in technical production elements (AV, lighting, staging, sound).
• Proven ability to manage complex budgets and vendor negotiations.
• Exceptional leadership, team management, and communication skills.
• Strong organizational and project management capabilities, with meticulous attention to detail.
• Ability to thrive under pressure and manage multiple priorities in a fast-paced environment.
• Proficiency in event management software and project management tools.
• Willingness to travel and work flexible hours, including evenings and weekends, as required by event schedules.
• Creative problem-solving skills and a proactive approach to challenges.

• Developing creative concepts and visual designs for a wide range of events, including corporate functions, festivals, product launches, and private celebrations.
• Creating detailed mood boards, renderings, storyboards, and technical drawings to communicate design vision.
• Collaborating closely with clients, event planners, and internal teams to understand event objectives and client expectations.
• Sourcing and managing relationships with suppliers, fabricators, and vendors for props, staging, lighting, and AV equipment.
• Overseeing the build and installation process, ensuring designs are executed to the highest quality standards and within budget.
• Managing event production timelines, coordinating with various stakeholders to ensure seamless execution.
• Staying abreast of current trends in design, art, technology, and event production.
• Troubleshooting on-site production challenges and implementing creative solutions.
• Conducting site inspections and feasibility studies for potential event venues.
• Ensuring all designs comply with safety regulations and venue restrictions.
• Presenting design proposals and concepts to clients and stakeholders.

• Manage all aspects of event production, including stage design, lighting, sound, video, rigging, and special effects.
• Develop detailed production schedules, run sheets, and staffing plans for each event.
• Source, negotiate with, and manage relationships with external vendors and suppliers (e.g., AV, staging, security, catering).
• Oversee the budgeting process for all production elements, ensuring projects are delivered within financial parameters.
• Coordinate and supervise on-site load-in, setup, show execution, and load-out processes.
• Ensure compliance with all health, safety, and security regulations on event sites.
• Troubleshoot and resolve any production-related issues that arise during events, often under tight deadlines.
• Liaise with artists, performers, clients, and venue management to ensure all requirements are met.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports for continuous improvement.
• Manage and mentor junior production staff and crew members.
• Maintain up-to-date knowledge of industry trends, new technologies, and best practices in event production.
• Build and maintain strong relationships with key stakeholders within the entertainment industry.

• Bachelor's degree in Event Management, Theatre Production, Hospitality, or a related field is preferred.
• Minimum of 7 years of progressive experience in event production management, preferably within the entertainment or live events industry.
• Proven experience managing large-scale concerts, festivals, corporate events, or similar productions.
• Strong understanding of audio-visual systems, stagecraft, lighting design, and live event technology.
• Excellent budget management and negotiation skills.
• Proficiency in project management software and event production planning tools.
• Demonstrated ability to remain calm and effective under pressure.
• Exceptional organizational, logistical, and problem-solving skills.
• Strong leadership and interpersonal skills, with the ability to effectively manage teams and communicate with diverse stakeholders.
• Willingness to work irregular hours, including evenings, weekends, and holidays, as required by event schedules.
• Valid driver's license and the ability to travel as needed.