910 Event Professional jobs in the United States

Meeting Planner

Location: Irving, TX

Reports to: Senior Manager, Events & Expositions

Job Summary:

The Meeting Planner is responsible for supporting the planning, organization, and execution of the association's annual PPAI Expo and 4-5 membership Events throughout the year. This position requires strong attention to detail, organizational abilities, and proactive problem-solving skills to ensure seamless event execution.

Travel Requirements:

This role requires travel to support key events, including:

January: The PPAI Expo

May: North American Leadership Conference (NALC)

June: Women's Leadership Conference (WLC)

September: Responsibility Summit

October: Leadership Development Conference (LDC)

Site Visits: Throughout, As Needed

Key Responsibilities:

• Event Logistics (25%): Manage meeting details, including food and beverage selections, audiovisual requirements, timelines, room diagrams, and onsite execution. Review BEOs, MEOs, and function orders with venues / vendors to ensure accuracy.
• The PPAI Expo Logistics (25%): Oversee meeting space assignment and allocation, ancillary space requests, and internal & external food and beverage orders. Coordinate billing, audiovisual needs, timelines, and room setups while working collaboratively to ensure seamless execution.
• Event Onsite Support (15%): Oversee setup and breakdown of events, ensuring all logistical components- such as AV, food and beverage, room sets, and venue logistics- are executed as planned.
• Expo Onsite Support (15%): Oversee onsite logistics, ensuring seamless execution across key meeting spaces, including but not limited to General Session, Breakout Rooms, Show Floor food and beverage activations, and internal functions. Maintain visibility throughout external meeting spaces, proactively addressing logistical challenges. Manage and guide 1-2 temporary meeting planners, ensuring all onsite coordination follows established plans.
• Budget and Invoicing (5%): Assist in budget development and expense tracking, ensuring all costs are property reconciled and aligned with financial objectives.
• Milestone & Timeline Management (5%): Maintain and track critical deadlines to ensure all key event milestones are met.
• Other Duties as Directed (5%): Participate in miscellaneous projects and assignments that support the Expositions & Events team.

Experience Requirements:

• 2+ years of experience in event management.

Knowledge, Skills and Abilities:

• Exceptional Organizational & Time Management: Ability to multitask, prioritize effectively, and meet tight deadlines.
• Attention to Detail & Adaptability: High attention to detail, problem-solving, and flexibility to handling onsite changes.
• Effective Conflict Resolution & Problem Solving: Skilled in negotiation skill and strategic thinking to tackle challenges and resolve conflict efficiently.
• Microsoft Office Suite Proficiency: Expertise in Outlook, Word, Teams, Excel, and PowerPoint.
• Financial Management: Ability to budget, track expenses, and ensure cost-effective event execution.
• Professional Customer Service: Maintain professionalism, communicate effectively in high-pressure situations

Specific Qualifications:

• Independent and Proactive Work Style: Able to manage tasks efficiently, complete projects, and identify opportunities for process improvements.
• Clear & Effective Communication: Comfortable working with both internal teams and external partners to ensure smooth coordination.
• Team-Oriented & Composed Under Pressure: Works well in a collaborative environment and remains steady in fast-paced situation.
• Flexible & Adaptable Approach: Maintains a positive attitude and adjusts effectively to changing needs.

Association-Wide Responsibilities & Values (expectations of everyone):

• Provide honest and ongoing communication as needed to support success throughout the organization.
• Meet established deadlines for all projects, reports and communications for all audiences both internally and externally.
• Provide high-quality products, reports, communications and projects for all audiences internally and externally.
• Be fair, consistent, responsive and supportive of leaders, staff, board members, members and vendors.
• Help PPAI to continually seek improvement. Be prepared to personally manage changes taking place within PPAI and the industry.
• Be empowered, accountable and responsible for your career success, actions, influence and impact upon the organization as a whole.
• Foster cultural values, mission and overall organizational guidelines of PPAI.

Job Status:

• FLSA Status: Exempt
• Compensation: Salary
• Job Status: Full-Time
• Daily Schedule: Flexible
• Work Location: Position must work from HQ location with Hybrid Remote Work Model

Physical Activity:

• Manual Labor & Heavy Lifting: Involves lifting, carrying, and positioning event equipment and materials
• Frequent Walking & Active Movement: Extensive on-foot travel throughout event spaces to oversee setup and logistics
• Dynamic Physical Tasks: Requires pushing, pulling, bending, and stooping to assist with setup and adjustments.
• Prolonged Standing & Sitting: Alternates between stationary and active roles depending on event needs.
• Endurance & Stamina: Long work hours, extended workweeks, and high-energy demands, especially during peak event periods.

Work Environment:

• Office environment
• Trade show floor or event venues
• Temperature controlled environment
• Travel: Must be able to travel, work weekends, and long hours as event scheduling may require.

PPAI is an Equal Opportunity Employer (EOE)

The Associate Meeting Planner supports the planning and execution of meetings and events, handling logistical and administrative tasks. Responsibilities include assisting senior planners with venue selection, vendor coordination, budget management, and on-site support.

Responsibilities:

• Independently plan small meetings and manage tradeshow registrations and room blocks.
• Assist with sourcing venues for Zoetis meetings, events and tradeshows. Research and identify venues for offsite and special events, make reservations for dine-arounds and private functions.
• Help create meeting specs and manage logistics.
• Build and manage online registration websites using Cvent event software.
• Review registration reports and attendee lists for the purpose of checking for inconsistencies, and then merging to create online and printed products.
• Responsible for the coordination of printing and shipping of meeting supplies and materials.
• Communicate with vendors, confirming services, and managing contracts.
• Support the tracking of invoices, expenses, and payments to vendors.
• Provide on-site assistance during events, addressing issues and ensuring smooth operations.
• Participate in team meetings, taking and distributing notes.
• Establish and maintain clear communication with clients, vendors, and team members.

• Collaborate effectively with team members and build relationships with clients and vendors.

This role requires familiarity with event planning best practices and procedures and experience in meeting planning and the ability to demonstrate the following:

• Meticulous attention to detail.
• Exceptional organizational skills.
• Time-management skills with the ability to multi-task while meeting deadlines.
• Excellent verbal and written communication skills.
• Capacity to find solutions when faced with unexpected challenges.

Education and Experience

The ideal candidate will thrive in a fast-paced environment, possess strong interpersonal skills for effective collaboration with internal teams and external partners, and exhibit a commitment to delivering excellence in meeting planning.

• BA/BS required, preferably in Meeting/Event Management, Hospitality, Communications, Business, or related field.
• Candidate should have 1-3 years meeting planning or tradeshow management experience.
• Strong computer skills in Microsoft Office (Excel, Word, PowerPoint). Experience in use of AI for research or meeting planning.
• Experience with Meeting Management software - Cvent.
• CMP, CMM or other related certification preferred.
• Ability to work overtime and have flexibility with schedule.

Physical Position Requirements

• Position is based in Parsippany, NJ. It is a hybrid environment with a minimum of 2 days per week in office.
• Some travel may be required.

The following base pay range reflects the anticipated base pay for this position if a selected candidate were to be located in (California) , (NJ Remote), (NY Remote), or (Washington). Base pay may vary based on location and
other factors.

Base Pay Range: $80,000 - $115,000

( This position is eligible for short-term incentive compensation.) (The position is also eligible for long-term incentive.)

We offer a competitive and comprehensive benefits package, which includes healthcare, dental coverage, and

retirement savings benefits along with paid holidays, vacation and disability insurance.

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Corporate Event Planner Assistant

Digital Motion Event Services

In this role, you will assist logistical planning, development and implementation for virtual, hybrid and onsite meetings across various industries. You will collaborate with planning peers and departmental teams alike to help ensure each event is executed flawlessly and compliantly. You will be responsible for reporting and tracking client hours. You will help keep client projects running on time, on budget and within the client's vision.

GENERAL JOB ROLE:

• Work with the planning team, departmental teams, and client to ensure all milestones are clearly communicated and met. Be consultative in your approach – being a team player is vital.

• Consult with clients in order to determine objectives and requirements for meetings, conferences, and other events.

• Support Event Planning Team with administrative work, research and task list items.

• Partner with your planning peers to create clear, simple attendee, exhibitor, and speaker communications, supporting documentation, and other items to help ensure smooth planning and client engagement.

• Communicate effectively with all vendor partners, when needed. Including but not limited to hotel, transportation, signage vendors and more.

• Ensure everyone, from client to attendee to exhibitor has a positive and memorable experience from initial planning stage, through onsite/virtual production, and close of meeting.

QUALITIES NEEDED:

• College degree.

• Understanding of event planning and event flow. Must possess an in-depth understanding of the different phases and logistical details of an event or meeting flow.

• Excellent communication skills. The ability to speak to all levels of client interaction, including great communication with C-suite executives, event attendees, sponsors, exhibitors, team members, and vendors.

• Client first approach. Have a strong dedication toward serving clients with grace andconfidence.

• Able to maintain project deadlines and keep projects moving forward.

• General knowledge of technical aspects of virtual and hybrid meetings and how those relate to the production of the overall meeting.

• Multi-tasking. Managing multiple priorities and being flexible. Having exceptional problem-solving skills, calm under pressure and work well in a collaborative environment.

Part-time, project based work.

Location: Malvern, PA (2 days in-office/3 days work-from-home) or Remote (based on location)

Salary: Commensurate with experience

Monday through Friday – 9:00am to 5:00pm

Comprehensive benefits (medical, dental, vision, 401k w/company match)

Domestic travel is required/international travel possible but not likely

HMP is a leading healthcare event and education company, with a dominant position in several therapeutic areas including Oncology, Psychiatry & Behavioral Health, Cardiovascular, Wound Care and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.

We have an immediate opening for a Senior Meeting Planner. The successful candidate will become part of a team of trade show and conference planners who organize and execute the logistics for our events from beginning to end.

Candidates with prior trade show and conference management experience is required. While booth set-up management experience is nice to have, it is not what this job is about.

We don't exhibit at shows; we are the show.

As one of the meeting planning staff, you will assist with the management and implementation of a wide variety of meetings, events, and trade shows while maintaining a strong focus on customer service to meet the goals of quality education and excellence.

Responsibilities

• Contract negotiations with hotels, convention centers and wide variety of vendors.
• Exhibit hall design and layout with a keen eye towards maximizing traffic flow.
• Sponsorship creation and fulfillment.
• Vendor management – meeting room specs, AV, F&B, decorator, security, temps, etc.
• Budget and payment reconciliation.
• Oversee the logistics, budgets, and on-site management for multiple events per year.
• Manage master calendar of events with staffing assignments, location, and on-site staffing.
• Monitor operational expenses for all programs/meetings.

Desired Skills and Experience

• Highly motivated, detail-oriented self-starter with exceptional time management and organizational skills.
• Must manage multiple priorities in a fast-paced, high-pressure environment while maintaining accuracy.
• Capable of working in both an independent and team-oriented, collaborative environment.
• Extensive knowledge of audio-visual equipment, meeting room sets, F&B, exhibit hall and sponsorship execution.
• Ability to control budgets, schedules/timelines, and overall action items.
• Provide excellent customer service utilizing effective written and verbal communication skills.
• Proficiency in standard computer software, including MS Office Suite (Word, Excel, PowerPoint).
• Four-year college degree required in the preferred fields of Hospitality Management, Event Marketing, Project Management or Business Administration.
• Certified Meeting Professional (CMP) preferred.
• Travel required (6-8 domestic trips per year)
• Minimum of 4 years relevant experience as the lead planner for large events with robust agendas and exhibit halls
• Verifiable and consistent work history
• Valid Driver’s License

Please follow HMP Global on LinkedIn for news and updates.

Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our clients in meeting and event support. This is a hybrid role with one day in the office, plus events. Meeting support may include, but is not limited to:

Program Administration

Understand government rules and regulations with regard to meetings: in person, hybrid, and virtual.

Understand security rules and regulations with regard to meetings.

Work well under pressure, prioritizing tasks.

Demonstrate good public presence and the ability to interact with many types of people at different level.

Support fellow staff members.

Work with and support other planning partners as needed.

Budget and Financial Analysis

Calculate fees and monitor costs to ensure that meetings stay on budget.

Complete all related travel expense reports within 10 days of completion.

Process all event invoices in a timely manner.

Meeting Coordination

Meet with client to determine specifications.

Coordinate multiple meetings simultaneously.

Locate meeting facility, conduct site visits where necessary, and negotiate contracts with facilities and vendors.

Assist with technical agenda development and run-of-show.

Coordinate with facility to ensure complete and accurate execution.

Reviews banquet event orders for accuracy.

Coordinate with vendors to ensure specifications and requirements are met.

Provide pro-active on-site meeting support, travel as required to facilitate client meetings.

Maintain excellent A/V skills required for coordination of on-site A/V set-up.

Assist with speaker presentations and problem-solving software and hardware difficulties

Administrative Services

Compose and prepare correspondence.

Make travel arrangements for attendees as necessary, then process travel reimbursements.

Create and administer meeting database.

Coordinate to create, design, and maintain websites for meeting registration.

Coordinate to create and print professional-quality meeting materials in a timely and cost-effective manner.

Collect presentations and distribute if required in a timely manner.

Complete monthly status reports in a timely manner.

Complete and sign timesheet in a timely manner.

Other duties as assigned and special projects.

The salary range (or hiring range) for this position has been established at: $90,000.00 - $110,00.00. The salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, for full-time, benefit eligible positions we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance as well as 401K with company match.

Are you a detail-driven meeting planner with a passion for creating exceptional experiences at large-scale events? Do you thrive in fast-paced, collaborative environments and enjoy seeing your planning come to life onsite? If so, NADA is looking for a Meeting Planner, Convention Operations to join our dynamic team!

In this role, you'll be at the heart of the planning process for the NADA Show-one of the premier events in the automotive industry-along with other key NADA meetings. From managing speaker communications to overseeing event spaces and fulfilling sponsorship commitments, you'll help ensure every detail runs smoothly and delivers a great experience for attendees.

This is a full-time position with a collaborative work culture, competitive salary, and excellent benefits. Duties require travel up to 10% of the role.

Key Responsibilities

• Coordinate and manage speaker communications, materials, and logistics for the NADA Show.
• Serve as the onsite point person for the NADA Show mobile app
• Oversee Information Booths and Power Lounges, including design, logistics, and onsite staff coordination.
• Implement sponsorship deliverables, tracking requirements and ensuring fulfillment.
• Collaborate with the marketing team to provide accurate event content for program directories.
• Prepare detailed event timelines, master schedules, and budgets in partnership with leadership.
• Coordinate site visits, vendor contracts, signage, and other logistical elements.
• Maintain accurate records, contracts, and documentation for all convention projects.
• Provide hands-on, onsite support for the NADA Show and other meetings as needed.

• Bachelor's degree or equivalent relevant work experience.
• Minimum 2-3 years of convention, trade show, or meeting planning experience.
• Strong attention to detail with the ability to manage multiple complex projects simultaneously.
• Excellent written, oral, and visual communication skills.
• Proficiency in Microsoft Office Suite; experience with event management systems a plus (Map Your Show, Envision, Airtable preferred).
• Ability to travel (including some weekends) and work flexible hours during events.
• Strong relationship-building skills and the ability to handle confidential information.

Job Title: Event Sales Coordinator

• Promote and sell event packages to clients.
• Respond promptly to all event inquiries within required response times.
• Monitor and track client requests for information.
• Convert event leads into event bookings.
• Utilize Tripleseat software to communicate with prospects and customers, track performance, and maintain accurate records.
• Maintain all settings, templates, and documents in the Tripleseat software.

We offer a competitive compensation package consisting of a base salary and a commission structure. Additionally, we provide two weeks of paid vacation, medical and dental insurance, subsidized gym membership, and a professional work environment.

We strive to be an Equal Opportunity Employer and appreciate diverse candidates who can bring new ideas and perspectives to our team.

We are seeking a seasoned professional to excel in our upscale restaurant environment.

• Maintain a positive demeanor and attitude to foster a welcoming atmosphere for guests.
• Be confident interacting with guests and members of our community.
• Ability to multitask and perform effectively under pressure.
• Familiarity with electronic platforms used in the hospitality industry.
• Proficiency in point-of-sale systems or ability to quickly learn and utilize these programs.

The ideal candidate will be a team player with a comprehensive understanding of high-volume restaurant operations. They will also demonstrate enthusiasm for ongoing learning and staying up-to-date with industry trends.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment and values exceptional customer service. If you are a motivated individual looking to grow your career in the hospitality industry, we encourage you to apply.