4,411 Events Assistant jobs in the United States

Administrative & Events Assistant
**Required Qualifications (as evidenced by an attached resume):**
**Associate Degree (foreign equivalent or higher). Two (2) years of full-time administrative experience. Experience arranging travel itineraries and scheduling appointments/meetings. Experience planning workshops, conferences, and/or special events. Proficiency in Microsoft Word and/or Google Apps.**
**Preferred Qualifications:**
**Bachelor's degree (foreign equivalent or higher). Four (4) or more years of full-time administrative experience. Experience working in a higher education or in an academic medical setting. Event management experience to include evidence of conception to completion and post event evaluation. Experience with business ledger accounting and/or budget management. Experience with virtual meeting platforms, i.e. zoom, teams, meet, etc. Procurement experience to include ordering supplies and vendor payments. Experience with processing reimbursements and honorariums. Database management experience which may include experience with Wolfmart, Concur, 25Live, OneNote, etc.**
**Brief Description of Duties:**
**The Administrative Assistant II will provide administrative support as a key member of the Department of Microbiology and Immunology, assisting with a wide range of activities to support faculty, staff and students. The incumbent will provide administrative support to office operations, Department Administrator and Department Chair. The incumbent must have excellent customer service and interpersonal skills, exercising strong organizational and time management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving.**
**Event Coordination Management:**
+ **Coordinate the weekly Visiting Professor Seminar Program as well as faculty candidate visits, yearly departmental symposia, monthly faculty presentations and special events.**
+ **Create event checklists. Prepare and distribute agendas, run-of-shows/itineraries, files, links, and other pertinent information to applicable parties.**
+ **Prepare necessary supplies and printed materials for each event (check-in lists, name tags, tent cards, etc.).Assist with vendors and venues and make recommendations to management. Contact various vendors for contracts and pricing. Setup new vendor profiles as needed. Coordinate schedules and maintain departmental calendars to reflect event schedules and room reservations.**
+ **Serve as liaison between the faculty and outside speakers.**
+ **Arrange lecture halls/meeting rooms and technical equipment.**
+ **Coordinate travel, lodging and catering. Initiate reservations for venues, catering, and other vendors.**
+ **Prepare publications and dissemination of seminar and event announcements on departmental listservs and campus-wide distributions. Prepare speaker honoraria and travel/lodging payments and reimbursements.**
+ **Process all procurement transactions. Obtain purchase orders through Wolfmart for special events. Monitor event operating budget; process and monitor payments to all vendors.**
+ **Attend all in-person events to ensure a smooth execution. Assist as directed. Ensure event spaces are appropriately arranged and ready for each event. Act as a point of contact at all events. Greet and direct guests, venue staff, vendors, and support staff. Manage the reception area. Maintain event data, records and photos. Draft information for campus-wide press releases as necessary.**
**Office Support:**
+ **Provide support to the Department Administrator with respect to administrative matters. Assist with the smooth operation of the office, which includes opening and closing the office daily. Interact with individuals at various levels within the University as well as the general public whenever necessary. Provide day-to-day problem solving for departmental personnel and students.**
+ **Schedule meetings and appointments as directed.**
+ **Maintain office supply inventory. Process Wolfmart transactions.**
+ **Manage minor office space and equipment issues and maintenance.**
+ **Monitor the departmental shared google mailbox ensuring all inquiries are directed to and responded to by the appropriate parties promptly. Send departmental communications via designated google groups when requested.**
+ **Assist with the licensing requests and approvals for departmental software subscriptions (Biorender, etc).**
+ **Maintain all departmental calendars and ensure that appropriate members are subscribed accordingly.**
+ **Update departmental records (google groups, listservs, master spreadsheet when employees and/or students join or leave the department).**
+ **Accept deliveries and disseminate mail daily. Ensure timely notification to recipient(s).**
+ **Save all files to departmental shared drive and google drive when appropriate.**
**Administrative Support:**
+ **Provide support to the Department Administrator and Chair with respect to administrative matters.**
+ **Assist with faculty recruitment and retention, to include organizing reference letters and applications, distribution of posting to faculty listservs, faculty candidate visits and the onboarding of new employees.**
+ **Assist with the collection of information or data as directed.**
+ **Attend meetings as assigned, take minutes, and provide summaries.**
+ **Coordinate travel arrangements and conference registrations and prepare necessary reimbursements.**
+ **Set up internal and external committee meetings with University and outside scientists/officials.**
+ **Supervise and train student support staff and volunteers.**
**Fiscal management support:**
+ **Maintain the budget for the Visiting Professor Seminar Program.**
+ **Maintain spreadsheets for departmental expenditures.**
+ **Prepare and coordinate monthly invoicing for Department fees for service facilities.**
+ **Perform monthly reconciliation and analysis of previous and anticipated spending on these funds.**
+ **Log all expenditures on departmental databases.**
+ **Assist Department Administrator in maintaining department databases to include budgets and personnel.**
+ **Prepare and reconcile scientific travel and reimbursements for faculty via paper requisitions or Concur transactions as appropriate.**
+ Other duties as assigned.
**Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.**
**For this position, we are unable to sponsor candidates for work visas.**
**Resume/CV and cover letter should be included with the online application.**
**Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.**
**If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA ( .**
**In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here ( .**
**Visit our WHY WORK HERE ( page to learn about the total rewards we offer.**
**SUNY Research Foundation: A Great Place to Work. ( starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.**
**#LI-JP1**
**Job Number:**
**Official Job Title:** : Administrative Assistant II
**Job Field** : Administrative & Professional (non-Clinical)
**Primary Location** : US-NY-Stony Brook
**Department/Hiring Area:** : Microbiology and Immunology
**Schedule** : Full-time
**Shift** : Day Shift **Shift Hours:** : 9AM - 5PM :
**Posting Start Date** : Oct 7, 2025
**Posting End Date** : Oct 21, 2025, 11:59:00 PM
**Salary:** : 44,000 - 55,000
**Appointment Type:** : Regular
**Salary Grade:** : N7
**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook
**Req ID:**

Job Description

Job Description:
As an Events Assistant at Sonar Spark, you'll play a crucial role in supporting the planning, coordination, and execution of a variety of events that enhance our clients' brand visibility and engagement. This position requires a detail-oriented individual with strong organizational skills and a passion for creating memorable event experiences. You will work closely with our events team to ensure each event is executed smoothly and meets our high standards.

Responsibilities:

• Assist in the planning and coordination of events, including logistics, schedules, and vendor management.
• Support event setup, execution, and breakdown, ensuring all aspects are handled efficiently.
• Communicate with clients, vendors, and team members to ensure all event details are confirmed and executed as planned.
• Manage event materials, equipment, and supplies, ensuring they are organized and ready for use.
• Monitor event progress and troubleshoot any issues that arise to ensure a successful outcome.
• Provide post-event support, including gathering feedback and preparing reports.

Qualifications:
Qualifications

Qualifications:

• Bachelor's degree in Event Management, Marketing, Communications, or a related field preferred.
• Previous experience in event planning or coordination is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends as needed.
• Proficiency in Microsoft Office Suite and event management software.

Additional Information

Benefits:

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.
• Employee wellness programs and team-building activities.

If you are a proactive, creative individual with a passion for events and a desire to make a significant impact, we encourage you to apply and join our dynamic team at Sonar Spark!

Job Description

Job Description:
As an Events Assistant at Sonar Spark, you'll play a crucial role in supporting the planning, coordination, and execution of a variety of events that enhance our clients' brand visibility and engagement. This position requires a detail-oriented individual with strong organizational skills and a passion for creating memorable event experiences. You will work closely with our events team to ensure each event is executed smoothly and meets our high standards.

Responsibilities:

• Assist in the planning and coordination of events, including logistics, schedules, and vendor management.
• Support event setup, execution, and breakdown, ensuring all aspects are handled efficiently.
• Communicate with clients, vendors, and team members to ensure all event details are confirmed and executed as planned.
• Manage event materials, equipment, and supplies, ensuring they are organized and ready for use.
• Monitor event progress and troubleshoot any issues that arise to ensure a successful outcome.
• Provide post-event support, including gathering feedback and preparing reports.

Qualifications:
Qualifications

Qualifications:

• Bachelor's degree in Event Management, Marketing, Communications, or a related field preferred.
• Previous experience in event planning or coordination is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends as needed.
• Proficiency in Microsoft Office Suite and event management software.

Additional Information

Benefits:

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.
• Employee wellness programs and team-building activities.

If you are a proactive, creative individual with a passion for events and a desire to make a significant impact, we encourage you to apply and join our dynamic team at Sonar Spark!

Job Description

Job Description:
As an Events Assistant at Sonar Spark, you'll play a crucial role in supporting the planning, coordination, and execution of a variety of events that enhance our clients' brand visibility and engagement. This position requires a detail-oriented individual with strong organizational skills and a passion for creating memorable event experiences. You will work closely with our events team to ensure each event is executed smoothly and meets our high standards.

Responsibilities:

• Assist in the planning and coordination of events, including logistics, schedules, and vendor management.
• Support event setup, execution, and breakdown, ensuring all aspects are handled efficiently.
• Communicate with clients, vendors, and team members to ensure all event details are confirmed and executed as planned.
• Manage event materials, equipment, and supplies, ensuring they are organized and ready for use.
• Monitor event progress and troubleshoot any issues that arise to ensure a successful outcome.
• Provide post-event support, including gathering feedback and preparing reports.

Qualifications:
Qualifications

Qualifications:

• Bachelor's degree in Event Management, Marketing, Communications, or a related field preferred.
• Previous experience in event planning or coordination is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends as needed.
• Proficiency in Microsoft Office Suite and event management software.

Additional Information

Benefits:

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.
• Employee wellness programs and team-building activities.

If you are a proactive, creative individual with a passion for events and a desire to make a significant impact, we encourage you to apply and join our dynamic team at Sonar Spark!

Job Description

Job Description:
As an Events Assistant at Sonar Spark, you'll play a crucial role in supporting the planning, coordination, and execution of a variety of events that enhance our clients' brand visibility and engagement. This position requires a detail-oriented individual with strong organizational skills and a passion for creating memorable event experiences. You will work closely with our events team to ensure each event is executed smoothly and meets our high standards.

Responsibilities:

• Assist in the planning and coordination of events, including logistics, schedules, and vendor management.
• Support event setup, execution, and breakdown, ensuring all aspects are handled efficiently.
• Communicate with clients, vendors, and team members to ensure all event details are confirmed and executed as planned.
• Manage event materials, equipment, and supplies, ensuring they are organized and ready for use.
• Monitor event progress and troubleshoot any issues that arise to ensure a successful outcome.
• Provide post-event support, including gathering feedback and preparing reports.

Qualifications:
Qualifications

Qualifications:

• Bachelor's degree in Event Management, Marketing, Communications, or a related field preferred.
• Previous experience in event planning or coordination is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends as needed.
• Proficiency in Microsoft Office Suite and event management software.

Additional Information

Benefits:

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.
• Employee wellness programs and team-building activities.

If you are a proactive, creative individual with a passion for events and a desire to make a significant impact, we encourage you to apply and join our dynamic team at Sonar Spark!

Company Description

About Us

Lumina Agency Inc. is a leading creative marketing firm dedicated to crafting innovative strategies that help brands shine. We believe in the power of compelling storytelling and data-driven insights to connect with audiences and drive measurable results. Our team is composed of passionate, forward-thinking professionals committed to excellence and collaborative growth. We foster a dynamic and inclusive work environment where creativity is encouraged and every idea is valued.

Job Description

Job Description

The Events Assistant will play a key role in supporting the planning, coordination, and execution of various events. This position requires a proactive and adaptable individual who can handle multiple tasks efficiently and work collaboratively with our team and clients.

Responsibilities

• Assist in the planning and execution of events, including venue selection, vendor management, and logistics coordination.
• Support the creation of event timelines, budgets, and detailed project plans.
• Coordinate with internal teams and external vendors to ensure all event elements are executed flawlessly.
• Manage event registration, guest lists, and on-site check-in.
• Provide administrative support, including scheduling meetings, organizing files, and responding to inquiries.
• Assist in post-event activities, such as wrap-up reports and vendor payments.

Qualifications

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, or a related field.
• Proven experience in a supportive role for events, internships included.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Must be able to work flexible hours, including some evenings and weekends, as required by events.

Additional Information

Benefits

• Competitive Salary: $52,000 - $56,000 per year.
• Growth Opportunities: Clear pathways for career advancement within the company.
• Skill Development: Hands-on experience and continuous learning in a dynamic industry.
• Job Type: Full-time.

Company Description

About Us

At Signal Tru Brand , we believe in the power of strategy, innovation, and lasting partnerships. Based in Madison, WI, our company is dedicated to helping businesses grow through data-driven insights and customized development solutions. We value collaboration, integrity, and a forward-thinking mindset that inspires both our clients and our team members.

Job Description

Job Description

We are seeking a motivated and detail-oriented Events Assistant to join our dynamic team. The ideal candidate will support the planning, coordination, and execution of both corporate and promotional events, ensuring every project is delivered seamlessly. This role requires exceptional organizational skills, adaptability, and a passion for event management in a fast-paced, collaborative environment.

Responsibilities

• Assist in the coordination and execution of corporate and promotional events.
• Manage event logistics, including venue setup, vendor communication, and scheduling.
• Support on-site event management to ensure smooth execution.
• Collaborate with the creative and marketing teams to align brand goals with event objectives.
• Track budgets, materials, and timelines to meet project deadlines.
• Maintain strong relationships with vendors and partners to ensure high-quality service.

Qualifications

Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, or a related field.
• 1-2 years of experience in event coordination or administrative support preferred.
• Excellent communication, organizational, and time management skills.
• Ability to multitask and remain calm under pressure.
• Strong attention to detail and commitment to quality.
• Proficiency in Microsoft Office and general project coordination tools.

Additional Information

Benefits

• Competitive annual salary ($52,000 - $56,000).
• Professional growth and development opportunities.
• Supportive and collaborative work culture.
• Paid time off and comprehensive health coverage.
• Full-time, on-site position with opportunities for advancement within the company.

Company Description

At Messa Sync, we believe in creating seamless connections between people, ideas, and experiences. As a dynamic force in the event planning and engagement industry, we specialize in delivering impactful corporate and community events that foster collaboration and inspire growth. Our Birmingham-based team thrives on precision, innovation, and adaptability-bringing each client's vision to life through expert coordination, meticulous planning, and unmatched dedication.

Job Description

Job Description

Messa Sync is seeking a highly organized and enthusiastic Events Assistant to join our fast-paced and collaborative environment. The ideal candidate will play a key supporting role in planning, coordinating, and executing events of various scales. This position requires attention to detail, strong communication skills, and the ability to multitask while maintaining a professional and client-focused demeanor.

Responsibilities

• Assist in the planning and execution of corporate, community, and internal events
• Coordinate logistics including venues, vendors, transportation, catering, and accommodations
• Prepare event materials, schedules, and communication briefs
• Support on-site event operations including setup, registration, and coordination
• Maintain accurate records and documentation for each event
• Assist with post-event evaluation and reporting
• Provide general administrative support to the events team
• Communicate effectively with stakeholders, clients, and team members to ensure all event needs are met

Qualifications

Qualifications

• Bachelor's degree in Event Management, Communications, Business, or a related field (preferred but not required)
• 1-2 years of experience in event coordination or administrative support (internships count)
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle multiple projects simultaneously and meet deadlines
• Willingness to work occasional extended hours during event days

Additional Information

Benefits

• Competitive annual salary: $52,000 - $56,000
• Growth and professional development opportunities within the company
• Collaborative and supportive work environment
• On-the-job training to strengthen project management and planning skills
• Paid time off, holidays, and health coverage options
• Exposure to high-profile corporate and community events

Company Description

About Us:
Property Soar is a dynamic real estate management company specializing in high-impact property solutions and client-focused events that enhance community relationships and brand visibility. With a dedication to innovation and client satisfaction, our team is committed to elevating the experience of our clients through strategic events and unique property showcases.

Job Description

Job Description:
We are seeking a talented and detail-oriented Events Assistant to support our Events Coordinator in planning and executing successful events. You'll help manage all aspects of event preparation, logistics, and execution, ensuring a seamless experience for clients and attendees. This is a fantastic role for someone passionate about events and hospitality, looking to grow within a fast-paced, collaborative environment.

Responsibilities:

• Assist in the planning, coordination, and execution of company events, including property showcases and client meetings.
• Coordinate event logistics, including venue arrangements, catering, and transportation.
• Track event budgets and ensure cost efficiency.
• Support vendor management, contracts, and coordination.
• Prepare and organize event materials, such as signage and promotional items.
• Provide on-site support during events, including setup, registration, and attendee assistance.
• Gather and report feedback post-event to assess success and areas for improvement.

Qualifications

Skills Required:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and event management tools.
• Ability to work well under pressure and manage deadlines.
• Strong attention to detail and problem-solving skills.
• Experience in event planning or hospitality is a plus.

Additional Information

Benefits:

• Competitive salary ranging from $55,000 to $59,000.
• Comprehensive health, dental, and vision insurance.
• Paid vacation and personal time off.
• Opportunities for career advancement and professional development.
• Engaging, team-oriented work culture.

If you are enthusiastic about event planning and looking for an exciting opportunity with growth potential, apply to join Property Soar as our Events Assistant!