495 Executive Administrator jobs in the United States

Does pioneering new and innovative ways to reimagine and transform end-user productivity across the breadth and depth of Microsoft's global workforce sound exciting to you? Are you passionate about the future of work, driving innovation and showcasing an employee experience blueprint that inspires customers and partners to navigate their digital transformation? If so, the **Microsoft Digital (MSD)** team is an excellent place for you to grow your career as an **Executive Administrator.**
**Microsoft Digital (MSD)'s** mission is to power, protect, and transform the employee experience at Microsoft around the world. Come build community, explore your passions, and do your best work as part of this critical and forward-thinking team. Microsoft Digital (MSD) innovates, creates, and delivers the vision for Microsoft's employee experience, human resources, corporate and legal affairs, global real estate products, and runs Microsoft's internal network and infrastructure, plus builds campus modernization and hybrid solutions. You will leverage the latest technologies and focus on empowering Microsoft employees with the tools and services that define both the physical and digital future of work.
This role is based at Microsoft HQ at the Redmond campus and requires work on-site 3 days per week.
Microsoft's mission is to empower every person and every organization on the planet to achieve more, and we're dedicated to this mission across every aspect of our company. Our culture is centered on embracing a growth mindset and encouraging teams and leaders to bring their best each day. Join us and help shape the future of the world.
**Responsibilities**
+ Calendar Management and Meeting Logistics
+ Rhythm of Business (ROB)
+ Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
+ Travel Management
+ Event Coordination and Logistics
+ Space Management and Planning* *This responsibility is dependent on location.
+ Team Management Support
+ Cross-Functional Collaboration and Communication
+ Discipline Growth and Development
+ Leadership
**Qualifications**
**Required Qualifications:**
+ 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
+ Experience with calendar and large or small event management, travel and expense booking.
+ Experience managing a Rhythm of Business for supported team.
+ Experienced with M365 - including Outlook, Excel, Word, and PowerPoint.
**Preferred Qualifications:**
+ 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
+ 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
+ Administrative experience in the Technology industry
+ Experience supporting a Partner-level manager
+ Experience with global teams residing in multiple time zones
+ Effective and inclusive communication and collaboration skills
+ Ability to manage multiple parallel workstreams and track to tight deadlines
+ Ability to maintain confidentiality and show discretion
Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.84 - $6.30 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD 44.81 - 72.69 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: will accept applications for the role until August 25, 2025.
#MSD
#MSDJOBS
#EEJOBS
Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations ( .

**Job Title**
Executive Administrator
**Job Description Summary**
**Job Description**
Cushman & Wakefield's New Jersey office is seeking an experienced Executive Administrative Assistant to support one of our most successful commercial Executive Brokerage Team. This position will partner with two additional Executive Administrative Assistants to provide all administrative functions and will play a significant role in increasing broker productivity.
**Job Description**
**Principal Responsibilities**
+ Assist Executive Brokerage Capital Markets Team with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
+ Provide oversight and guidance, organize, and prioritize critical issues.
+ Anticipate Executive Brokers, client and business needs and undertake necessary actions to produce effective results timely.
+ Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and complex travel plans; work around scheduling conflicts while keeping Executive Brokers on schedule.
+ Manage email correspondence for Executive Brokers promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages.
+ Update and maintain contacts, telephone numbers and email addresses.
+ Answer and screen all incoming calls to Executive Brokers office
+ Organize and input broker expenses and charitable contributions, track payments and allowances.
+ Support Executive Brokers' community and industry activities and events.
+ Ensure that education, credentials and licensing of staff is current.
+ Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
+ Greet and direct all visitors
+ Manage team's database and pipeline
**Minimum Qualifications**
+ 5+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred
+ Bachelor's degree
+ Required to be in office
**Required Skills**
+ Excellent verbal and written communication skills
+ Highly organized, logical thinker
+ Takes initiative
+ Ability to multi-task and organize a daily workload by priorities
+ Sense of urgency about tasks or assignment
+ Excellent attention to detail and follow through
+ Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $30.01 - $35.31
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1- ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

**Job Title**
Executive Administrator
**Job Description Summary**
The Executive Administrator will be responsible for creating and maintaining a positive, efficient, and organized office environment. This role support market leadership by delivering a range of on-site facilities and workplace services, reception backup, organizing office events and ensuring a responsive, welcoming, and authentic experience to our clients, staff and visitors. The ideal candidate will be a friendly, detail-oriented, and resourceful individual who enjoys working in a fast-paced environment.
**Job Description**
**Key Responsibilities:**
+ **Event Coordination:**
+ Plan and organize office events, meetings, and activities.
+ Coordinate catering and other logistics for office gatherings.
+ Assist with setting up and breaking down event spaces.
+ **Employee Support:**
+ Assist new employees with onboarding processes and ensure they have the necessary office supplies and equipment.
+ Serve as a point of contact for employees regarding office-related questions and concerns.
+ Facilitate a positive office culture by promoting team-building activities and employee engagement initiatives.
+ **Administrative Tasks:**
+ Manage multiple conference room calendars and schedule meetings to optimize space utilization.
+ Assist with special projects and administrative tasks as needed, such as printing, binding books, editing documents, and more.
+ Maintain accurate records and files, both digital and physical.
+ Manage and process accounts payable, ensuring timely and accurate payment of office bills and invoices.
+ Act as the point person for IT support.
+ Assist leadership with email & calendar management.
+ Coordinate travel plans & expense reports for leadership.
+ Perform other administrative duties and special projects as assigned to support overall team operations and objectives.
+ **Vendor and Supply Management:**
+ Build and maintain relationships with office supply vendors and service providers.
+ Order and track office supplies, ensuring timely restocking.
+ Negotiate contracts and agreements with vendors to optimize costs and services.
+ **Serve as Front Desk & Office Maintenance Backup:**
+ Greet and assist visitors, clients, and employees with a warm and professional demeanor.
+ Answer and direct phone calls and emails to the appropriate personnel.
+ Manage incoming and outgoing mail and packages.
+ Coordinate visitor access with building security and manage necessary services to ensure a smooth and professional experience for guests.
+ Ensure the office is clean, organized, and well-stocked with supplies.
+ Coordinate with building management and maintenance services for any repairs or facility needs.
+ Monitor and maintain office equipment, such as printers and copiers.
**Qualifications:**
+ High school diploma or equivalent; associate or bachelor's degree preferred.
+ Proven experience in an office coordinator, facilities coordinator, administrative assistant, or similar role.
+ Excellent communication and interpersonal skills.
+ Strong organizational and multitasking abilities.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Ability to work independently and as part of a team.
+ Positive attitude and a commitment to providing outstanding service.
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1- ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

Job Description

Job Description

We are currently seeking an Executive Administrator in El Segundo, CA. Responsibilities include:

• Assist the Government in the execution of routine business operations. Provide executive level administrative support, office management, personnel management, human resources management, and configuration and data management. This includes but is not limited to conducting research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel from initial booking to reimbursement voucher completion (i.e., Defense Travel System), coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions.
• Assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving all tasks to include but not limited to internal and external organization inquiries, requests, and Task Management Tool (TMT) tasks to ensure deadlines are met. Tasks can include but are not limited to reviewing and coordinating performance reports, ensuring documents are in compliance with Space Systems Command, Space Force, Air Force, and DoD policy, laws, and regulations, facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements-related documents, and monitoring front office tasks.
• Develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements as needed. Where necessary, plan to transition, and upon approval of the plan, execute the transition of existing program/functional discipline-unique software and databases into standard and/or updated databases and software.
• Assist with managing Government civilian record keeping. Be the primary point of contact for all unit civilian human resource management functions and shall provide expertise and guidance on all civilian matters related to procedures, rules, and regulations. Assist the Government with identifying present and future vacant civilian positions, creating justifications for requisitions, completing Request for Personnel Actions, completing/coordinating security waivers, creating Core Personnel Documents and updating Manpower Change Requests. Assist with special civilian manpower requests to include but not limited to Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations.
• Attend and support administration (scheduling, security controls, and/or execution) of meetings and reviews. The Contractor shall identify/distribute the purpose and objective as defined by the meeting principal to key members in advance using Microsoft Calendar for routine meetings. Capture action items, record minutes, and disseminate to all invitees in a timely manner. Minutes shall include but are not limited to purpose and objective; names/organization of principal, key members, and other attendees; names of all individuals invited compared to those who attended; if a key member is unable to attend provide reason for absence; summarize meeting effectiveness in relation to mission objective; and summarize events/decisions.
• Assist with the submission and processing of military and civilian awards and decorations, quarterly and annual awards, and special trophies to include but not limited to monitoring status of military and civilian out-bound personnel and notifying the government of decoration package timelines, ordering plaques, updating recognition board, and assisting the government with All Calls. Notify the government of quarterly, annual, and special award timelines, and assist with preparing award packages. Quality check all packages to ensure compliance with regulations. Monitor award package processing until award is signed and presented to member. Assist the government with the awards board process to include but not limited to the voting round for submitted packages, consolidate votes, and present results to the Government.
• Develop and maintain schedules using standard Microsoft Suite applications (i.e., Microsoft Project).

Education/Experience:

Bachelor's degree or higher

12 years staff experience with communicating effectively,both orally and in writing

Required Skills:

• Excellent management skills
• Excellent communication skills, both written and verbal
• Excellent organizational, analytical
  
• Proficient in MS Office

Security Clearance: U.S. Citizen, Secret

In compliance with California's Equal Pay for Equal Work Act, the salary range for this role is 90,000 to $120,000; however, Sigmatech considers several factors when extending an offer, including but not limited to, experience, education/training, key skills, location and often contractual requirements.

EEO employer, including veterans and individuals with disabilities.

THIS POSITION IS CONTINGENT UPON CONTRACT AWARD

Job Description

Job Description

Executive Administrator 

Essential Duties and Responsibilities 

The Executive Administrator provides comprehensive coordination and administrative support to a dynamic executive team overseeing organizational leadership, business units, projects, and programs. This role is responsible for tracking and facilitating the timely completion of all aspects of executive activities. 

The Executive Administrator will work effectively across all functional and project teams—including Engineering, Operations, Quality, Contracts, Finance, and others—to ensure priorities are advanced seamlessly. Upon transition into the role, the Executive Administrator is expected to anticipate needs and proactively complete tasks to alleviate administrative burden on the executive team. The position requires the ability to operate independently with minimal instruction or supervision. 

Responsibilities include, but are not limited to: 

• Perform a wide range of administrative duties in support of organizational leadership. 

• Develop and maintain tracking systems to capture and monitor action items to completion. 

• Gather, analyze, and interpret data to inform decision-making and drive action. 

• Manage multiple special assignments as directed. 

• Prepare, track, and reconcile expense reports, invoices, and corporate card transactions. 

• Maintain and update executive files and corporate records. 

• Answer and route telephone inquiries professionally and promptly. 

• Coordinate hospitality arrangements for internal and external meetings and events. 

• Manage complex, frequently changing calendars and schedules. 

• Arrange and confirm travel logistics and accommodations. 

• Collaborate with executives to plan and schedule events and meetings. 

• Monitor progress of initiatives and address shortfalls proactively. 

• Identify and escalate scheduling, budgetary, resource, and project-related conflicts as appropriate. 

• Draft, revise, and maintain procedures, work instructions, and flowcharts with revision control. 

• Enter data in support of business development and sales activities. 

• Coordinate and prepare meeting materials, including agendas, reports, presentations, and minutes. 

• Assist in preparation and review of proposal documents. 

• Coordinate facility and IT support needs with internal teams and external service providers. 

• Provide research support to the executive team as needed. 

• Support members of the Board of Directors and Senior Leadership Team as required. 

• Maintain company insurance policies, corporate filings, and ensure timely processing of payments. 

• Uphold and actively promote an ethics-based business culture in compliance with ESAero’s Code of Ethics and related policies. 

• Perform other duties as assigned to ensure the efficient operation of the business. 

Essential Qualifications 

• Bachelor’s degree preferred. 

• Knowledge of corporate administration and program management desirable. 

• Minimum of 3 years’ experience in program management, project management, or comparable administrative roles. 

• Demonstrated experience in administration required. 

• Excellent verbal and written communication skills. 

• Ability to communicate effectively and professionally with peers, customers, suppliers, and leadership. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe software; NetSuite experience preferred. 

• Strong organizational skills and attention to detail. 

• Ability to work independently, prioritize, and advance initiatives in a fast-paced environment with minimal supervision. 

• Experience working with cross-functional teams. 

• Preferred experience in the aerospace industry. 

• U.S. Citizenship required. 

Necessary Skills, Knowledge, and Judgment 

• Excellent organizational and time-management skills. 

• Strong problem-solving and decision-making abilities. 

• Ability to review, interpret, and summarize complex and technical documents. 

• Familiarity with ISO9001/AS9100 standards. 

• Proficiency in a variety of software applications, with emphasis on Microsoft products. 

• Discipline in following established processes and systems. 

• Basic math skills. 

• High attention to detail. 

• Exceptional oral and written communication skills. 

• Proven ability to analyze and solve problems effectively. 

• Ability to interpret instructions furnished in written, oral, diagram, or schedule form. 

Physical Demands/Work Environment 

• Ability to lift up to 30 lbs. 

• Work will be conducted in a combination of office, manufacturing, engineering lab, and test environments. 

Comprehensive Benefits & Perks 

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families. 

• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off. 

• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families. 

• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage. 

• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses. 

• Retirement Savings: 401(k) with a company match to support your financial future. 

• Paid Holidays: Enjoy 9 paid holidays throughout the year. 

• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture. 

• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play! 

Company Overview 

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services. 

At ESAero, we don’t just build products, we engineer solutions that propel  

the aerospace industry forward. 

**This position is fully on-site at ESAero in San Luis Obispo, CA** 

ESAero is an equal opportunity employer.  
E-Verify participation required for employment.  
Must present proof of authorization to work in the United States.     
Must be able to pass background check.    
Hiring Range: $70k-94k (DOE) 

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John Burton Advocates for Youth (JBAY) is seeking a highly organized professional with experience providing high-level administrative support to nonprofit executive leaders and boards. This is a critical role responsible for ensuring the smooth administrative operations of the Executive Director’s office, coordinating annual board activities, and collaborating across departments to support special projects that advance JBAY’s mission.

 This is a unique opportunity to make a huge impact! By working together, we can make a brighter future for the children and youth in foster care and the youth experiencing homelessness in California. About The Organization:

Our team is our strength, and our work is our passion.John Burton Advocates for Youth (JBAY) is a nonprofit organization working to improve the quality of life for youth in California who have been in foster care or are homeless by advocating for better laws, training communities to strengthen local practices, and conducting research to inform policy solutions.Diversity and inclusion are fundamental JBAY values. Together, our organization works to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our workforce, constituents, and our state, connecting us closer to the communities we serve.  People of color, women, people with disabilities, and people of diverse sexual orientations and gender identities are encouraged to apply.  JBAY was founded in 2004 by California State Senator John Burton and has offices in San Francisco and Los Angeles. About the Position:

The Executive Administrator provides high-level administrative support to the Executive Director and serves as the primary liaison to the Board of Directors, ensuring smooth and efficient coordination of executive and board scheduling and operations. Reporting to the Director of Finance and Operations, the Executive Administrator will also support organization-wide event planning and fundraising efforts, and provide interim coverage for the Director of Finance and Operations, as needed. 

This position requires a highly organized and proactive professional who can manage complex logistics, safeguard sensitive information, and navigate high-level interactions with professionalism and discretion. The successful candidate will thrive in a dynamic environment, balancing multiple priorities while maintaining accuracy and responsiveness, and championing the mission of John Burton Advocates for Youth.

How to Apply:  Please visit to submit your resume and application.

Schedule:

This is a remote position based in Sacramento, CA.

Periodic travel to in-person meetings and conferences is required as needed. 

Evening and weekend work may be required 

Key Results and Deliverables:

Executive Support

Provide high-level administrative support to the Executive Director, including calendar management, scheduling, travel arrangements, and correspondence.

Maintain daily contact with the Executive Director for the purpose of coordinating and setting current priorities.

Assess inquiries directed to the Executive Director to determine the proper course of action and ensure they are handled appropriately and in a timely manner.

Monitor, screen, route, and respond to incoming communications for the Executive Director.

Prepare and edit correspondence, letters, responses to funders, meeting presentations, and other documents.

Prepare the Executive Director for meetings, presentations, speeches, and special projects, coordinating with other staff members to collect pertinent research and data as needed.

Obtain updates from other senior-level team members and stakeholders regarding project timelines, adjusting schedules, agendas, and task lists as needed.

Prepare expense reports & monthly credit card reconciliations for the Executive Director.

Arrange and manage all travel plans for the Executive Director

Serve as the primary liaison between the Executive Director and board members, media, and the general public.

Work closely with the Director of Finance and Operations to ensure smooth executive and board operations and compliance with organizational and funder procedures and guidelines. 

Board Support

Serve as a primary point of contact to JBAY’s Board of Directors, fostering clear communication, responding to requests, and ensuring the timely delivery of information and materials. 

Coordinate all meeting scheduling and logistics related to JBAY’s Board of Directors.

Prepare and distribute meeting materials, including agendas and board packets.

Ensure that technology needs for meetings (Zoom, conference calls, and others) are properly arranged and supported.

Document and track board activities, including taking meeting minutes and monitoring the completion of follow-up tasks.

Maintain and update board contact lists.

Prepare meeting notices, agendas, materials, and minutes for the JBAY executives, Board, and other stakeholders as needed.

Schedule and prepare for annual tasks related to the Board, nominations, and change of membership.

General Administrative Support

Monitor JBAY’s general office phone line and email inbox, responding to inquiries or directing them to the appropriate team member for timely follow-up and resolution. 

Support the organization’s fundraising efforts.

Assist in planning and executing virtual and in-person events

Foster a culture of collaboration, integrity, and strategic communication within and outside the organization.  

Participate in organizational leadership activities, including strategic planning, cross-functional collaboration, and team development.

Participate in regular staff meetings and other JBAY team meetings as assigned.

Work independently and productively while still keeping open communication with others.

Consistently contribute to a safe and positive work environment

Maintain regular attendance and timeliness

Perform other duties as assigned or otherwise identified

Requirements

Qualifications:

Minimum of 5  years of experience providing high-level executive or administrative support

High school diploma

Experience working in a nonprofit organization

Experience coordinating events and/or meeting logistics

Experience managing complex executive or board calendars with precision

Experience coordinating board communications, meetings, and materials

Excellent verbal and written communication skills

Demonstrated ability to handle confidential information with discretion

Proficiency in Microsoft Office Suite (Office 365), Google Workspace apps, and Salesforce (or other CRM)

Demonstrated ability to collect information and data from multiple sources to create meeting presentations and reports for stakeholders.

Experience with basic budgeting and expense reporting

Ability to work collaboratively across departments and with external stakeholders

Ability to work under pressure and meet tight deadlines

Strong commitment to the mission and values of the organization 

Preferred

Associate’s or Bachelor’s degree in Business, Business Administration, Communications, or a related field

Knowledge of board governance 

Proficiency with Canva, WordPress, Survey platforms (Survey Monkey, Jotform, etc.)

Benefits

Salary:

Full-Time exempt position

Annual Salary $65,000 to $5,000 commensurate with experience

 Benefits:

100% employee coverage of health, dental, and vision; 50% coverage of spouse and/or dependents

100% employee coverage of life insurance, long-term disability, and AD&D

Vacation starting at 15 days, and then 20 days after two years of full-time employment

Sick leave accrual of 96 hours per year based on full-time employee status

11 federal holidays

Retirement plan with a match up to 5%

Up to $ 5 monthly cell phone stipend

Four weeks of paid Wellness Leave after five years with the organization

John Burton Advocates for Youth – JBAY provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

**Company Description:
** Claros Technologies is a venture-backed deep-tech company committed to solving the global challenge of eliminating PFAS from the environment. PFAS remediation is rapidly evolving into a multi-billion-dollar global market and is at the forefront of regulatory action across the U.S., Europe, and Asia. Our patented and scalable destruction technology has been proven to eliminate 99.99% of PFAS in customer samples—without creating harmful byproducts.

We are a diverse team of scientists, business builders, and impact-driven leaders dedicated to solving critical environmental problems. In early 2024, Claros closed a $20 million financing round led by top environmental venture capital firms, positioning us to scale commercial adoption and expand globally.

If you're a mission-driven and highly motivated Marketing Specialist, join us in addressing one of the greatest environmental challenges of our time.

**Job Summary:
** As the Legal Executive Administrator, you will provide high-level, proactive support to both the Chief Legal Officer (CLO) and Chief Executive Officer (CEO). In this dynamic role, you'll ensure the seamless coordination of legal and executive workflows, assist with legal documentation and scheduling, and serve as a trusted liaison between leadership and both internal and external stakeholders

Key Responsibilities:

• Provide day-to-day administrative support to the CLO and CEO, including but not limited to scheduling, inbox organization, correspondence, and meeting coordination.
• Prepare, manage, and maintain legal documents—NDAs, contracts, board materials, and presentations—under direction.
• Assist with legal matter tracking, filing, calendar maintenance, and document version control.
• Coordinate internal and external communications, including responding to inquiries and routing emails.
• Facilitate logistics for meetings, board sessions, and executive events.
• Support special projects and cross-functional initiatives as needed.
• Help transition from initial email support and document coordination to broader deliverables tracking as the role evolves.

Qualifications:

• 7+ years of executive administrative support experience as a legal executive assistant, ideally with M&A or transactional experience.
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent verbal and written communication.
• Discretion in handling confidential information.
• Proficiency with Microsoft Office Suite, SharePoint, Power Point, Excel and other document management tools.
• Prior exposure to contract administration or legal process tools is preferred.
• Familiarity with sustainable technologies or tech startups law is a plus.

Benefits:

• Competitive compensation: $0,000 - 110,000
• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) retirement plan with company match
• Opportunities for career growth and professional development
• Company-sponsored training and certifications (e.g., forklift operation)
• Supportive, team-oriented work environment

Location: On-site at Claros Headquarters in Minneapolis, Minnesota
Travel: May be required periodically for client visits, industry events, or conferences

**Learn More
Visit ** to learn more about our mission and impact.

Claros Technologies is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate based on race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other protected characteristic.

Knowledge Management And Program Support Services

Position Location: Washington D.C. Clearance Level: DHS Public Trust

Responsibilities (including but not limited to):

• Responsible for assisting the Office of Enterprise Services (OES) Front Office in their management and oversight of the OES Divisions and their respective projects.
• Work across multiple projects to highlight, identify and build on interdependencies with OES
• Work with the OES leadership to assist their management of individual projects.
• Assist in the facilitation of communication between cross-functional teams.
• Collaborate with Division Directors to ensure that programs/projects align with OES overall strategy and management plan.
• Work with OES Leadership to develop a robust communications plan to deliver, monitor and manage internal and external communications.

Anticipated responsibilities related to the Executive Administrator portion of this position include:

• Provide high-level administrative support to key stakeholders and department leaders within KMO offices including:
• Calendar Management
• Travel Arrangements
• Correspondence and Communication
• Meeting Support
• Information Management
• Project Support
• Administrative Support

Qualifications:

• 10+ years of experience in business/management/performance consulting, process improvement, strategy, financial management, or a related field.
• Bachelor's degree in a technical or business discipline.
• Experience managing complex teams.
• Proficient user of MS Office Suite including Teams, SharePoint, Word, Excel, Outlook
• Proficient in program development and strategic advisory
• Ability to obtain and maintain a DHS Public Trust

Desired Qualification:

• MA/MS degree
• Professional certification (e.g., CPT, PMP, Six Sigma Green/Black Belt)