What Jobs are available for Executive Assistant in Atlanta?

Our client, a prominent corporation in the financial services sector, is seeking a highly organized, proactive, and exceptionally discreet Executive Assistant to support their Chief Financial Officer (CFO). This hybrid role offers the opportunity to work closely with senior leadership in Atlanta, Georgia , providing comprehensive administrative and operational support. The ideal candidate will possess superior organizational skills, excellent judgment, and a polished professional demeanor.

Key Responsibilities:

• Manage the CFO's complex and dynamic calendar, including scheduling meetings, calls, and appointments with internal and external stakeholders.
• Coordinate and prepare materials for board meetings, executive committee meetings, and investor relations events.
• Arrange and manage complex domestic and international travel itineraries, including flights, accommodations, and ground transportation.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Process expense reports and manage departmental budgets and invoices.
• Anticipate the needs of the CFO and proactively address potential issues before they arise.
• Serve as a primary point of contact and liaison for the CFO with various internal departments and external contacts.
• Organize and maintain electronic and physical filing systems.
• Provide support for special projects as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5-7 years of experience providing executive-level support, preferably within finance or a related industry.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Teams).
• Impeccable written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with individuals at all levels.
• Excellent judgment, problem-solving abilities, and a high degree of professionalism.
• Demonstrated ability to handle confidential information with discretion.
• Proactive approach and a keen eye for detail.
• Flexibility to adapt to changing priorities and work effectively in a hybrid setting in Atlanta, Georgia .

This is a crucial role supporting the financial strategy and operations of the organization.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Atlanta, Georgia, US . This role demands a high level of professionalism, discretion, and efficiency in managing complex calendars, coordinating travel, preparing reports, and handling confidential information. You will be the gatekeeper and liaison for executives, ensuring smooth day-to-day operations and facilitating effective communication. Responsibilities include managing executive schedules, prioritizing appointments, arranging meetings and conference calls, preparing agendas, taking minutes, and following up on action items. You will also be responsible for managing expense reports, drafting correspondence, organizing events, and maintaining organized filing systems. The ideal candidate is proficient in office productivity software, possesses excellent communication skills, and has a keen eye for detail. This is an on-site position, requiring the ability to be present and responsive in the office environment.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
• Prepare meeting agendas, take minutes, and track action items for follow-up.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Manage executive expense reports and process reimbursements.
• Organize and maintain physical and digital filing systems.
• Assist with event planning and coordination for executive-level meetings and off-sites.
• Act as a primary point of contact for internal and external stakeholders interacting with executives.
• Handle confidential information with the utmost discretion and professionalism.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 5+ years of experience supporting senior executives or C-suite leadership.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and sound judgment in handling confidential matters.
• Professional demeanor and strong interpersonal skills.
• Experience in (Specific Industry relevant to the fictional company) is a plus.

Description
Executive Assistant to provide high-level administrative and operational support to C-suite level executives
Responsibilities that include managing communications, coordinating complex schedules, supporting strategic initiatives, and serving as a liaison with internal and external stakeholders. As a key member of the team, the Executive Assistant will help ensure organizational efficiency by managing competing priorities, meeting deadlines, and implementing effective administrative processes.
The ideal candidate is proactive, detail-oriented, a critical thinker, and thrives in a collaborative academic environment that is mission-driven. Discretion, professionalism, and exceptional judgment are essential in this role.
Essential Duties & Responsibilities
+ Manage the daily calendar for the office, scheduling appointments and prioritizing tasks while resolving potential conflicts.
+ Prepare correspondence, meeting materials, presentations, and other communications.
+ Welcome guests and visitors to the office and provide a professional and welcoming experience.
+ Deliver exceptional customer service to internal and external stakeholders.
+ Maintain knowledge of divisional policies and processes to resolve inquiries effectively.
+ Ensure confidentiality and handle sensitive information with discretion.
+ Oversee the content and updates for divisional webpages on both internal and external platforms.
+ Assist in coordinating and supporting division-wide initiatives, special events, and projects.
+ Monitor deadlines, deliverables, and action items for high-level operational and strategic initiatives.
+ Manage and reconcile financial records, including invoices, check requests, expense reports, budget tracking, and contracts.
+ Assist with the coordination of meetings related to the Audit Committee, Financial Sustainability Board Committee, and other key groups, including scheduling, preparing materials, reserving venues, and taking minutes as required.
+ Complete routine office tasks, such as responding to communication, filing, scanning, and maintaining records in organized systems.
+ Serve as the primary point of contact for the office, facilitating timely and professional communication.
+ Develop and execute a structured workflow process for the office and enhance internal communications.
+ Coordinate business-related travel and logistic arrangements.
+ Undertake special projects and additional responsibilities.
Requirements
Required Knowledge, Skills, and Abilities
+ Strong organizational, interpersonal, and communication skills.
+ Advanced proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, and Outlook).
+ Excellent problem-solving skills and a proactive approach to tasks.
+ Strong ability to work independently, prioritize tasks, and meet deadlines.
+ Exceptional attention to detail and analytical thinking.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Job Title**
Executive Assistant
**Job Description Summary**
We are seeking a high-performing, polished, and detail-oriented Executive Assistant to provide direct support to our Head of Finance. This role requires someone who can operate with discretion and excellent judgment, manage sensitive information, and effectively represent the Head of Finance in interactions with senior executives, board members, and external partners. You will be based full-time in our Atlanta office, supporting a dynamic and fast-paced finance organization.
**Job Description**
**Key Responsibilities**
**Executive & Office Support**
+ Manage a complex and shifting calendar for the Head of Finance, including scheduling meetings, board sessions, and executive reviews.
+ Coordinate high-touch, multi-leg travel arrangements with efficiency and foresight, including changes and contingency plans.
+ Prepare confidential reports, board materials, and executive presentations with precision and timeliness.
+ Compose draft correspondence, internal communications, and presentations for review and distribution.
+ Monitor and track incoming requests and priorities, ensuring alignment with the executives objectives and schedule.
+ Anticipate needs and proactively take initiative to resolve administrative or operational challenges.
**Financial & Operational Coordination**
+ Submit and track **expense reports** , ensuring proper coding, documentation, and compliance with internal policies.
+ Demonstrate strong **financial acumen** when reviewing and preparing materials or handling financial documentation.
+ Support financial project tracking and forecasting by coordinating inputs from the executives direct reports or broader finance team.
+ Maintain internal tracking tools for deal or project budgets as needed.
**Executive Representation & Communication**
+ Serve as a trusted liaison between the Head of Finance and senior internal or external stakeholders, including the Board of Directors.
+ Represent the organization with professionalism, sound judgment, and discretion in all communications and interactions.
+ Handle confidential matters with exceptional integrity, maintaining the highest standards of privacy and trust.
**Administrative Excellence**
+ Maintain an organized filing system of physical and digital files, including contracts, financial documents, and board materials.
+ Assist with document preparation, signature collection, and archiving of sensitive financial materials.
+ Coordinate internal and external meetings, including preparation of agendas and follow-up items.
**Qualifications**
+ 5+ years of experience supporting C-level executives, preferably in a **finance or corporate leadership environment** .
+ Strong understanding of **corporate travel logistics** and **expense management systems** .
+ Exceptional attention to detail, organization, and time management skills.
+ Professional presence and ability to communicate effectively with senior leadership, board members, and external partners.
+ Discretion, confidentiality, and **good discernment** in all aspects of work.
+ Strong technical proficiency in Microsoft Office Suite, calendar management, and expense platforms (e.g., Workday, Concur).
+ Experience managing sensitive information and making sound decisions independently.
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at ** ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

**Dreaming big is in our DNA. It's who we are as a company. It's our culture. It's our heritage. And more than ever, it's our future. A future where we're always looking forward. Always serving up new ways to meet life's moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do?**
**SALARY:** $52,000 - $1,750, bonus eligible
**COMPANY:**
Michelob ULTRA. Cutwater Spirits. Budweiser. Kona Brewing Co. Stella Artois. Bud Light. That's right, over 100 of America's most loved brands, to be exact. But there's so much more to us than our top-notch portfolio of beers, seltzers, and more. We are powered by a 19,000-strong team that shares our passion to create a future with more cheers. We look for people with talent, curiosity, and commitment and provide the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do?
**ROLE SUMMARY:**  
This role will support the Vice President of Region Sales and corresponding employee base. The responsibilities will include handling the executives' calendars, coordinating travel arrangements and itineraries, scheduling and preparing for meetings and other events, managing office budget, and leading critical special projects at the discretion of the leadership team.  This role has exposure to senior leaders within our organization and provides excellent growth opportunities within the world's largest beer company. The ideal candidate will have excellent communication skills, the ability to meet tight deadlines and can adapt to constantly evolving priorities and has a strong mastery over the Microsoft Office Suite: Excel, Power Point, and Word. If you are an experienced planner and project manager with a strong work ethic, integrity, discretion, and professionalism - we would love to meet you! 
**JOB RESPONSIBILITIES:**    
+ Maintain and refine internal processes that support to the executive team, coordinating resources to expedite workflow. 
+ Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
+ Plan and coordinate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld. 
+ Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other logistics.
+ Coordinate complex scheduling and extensive calendar management, as well as manage the flow of information to senior executives. 
+ Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and coordination. 
+ Perform administrative and office support.
+ Uphold integrity and strict confidentiality with all materials, and exercise discretion when interfacing with the business. 
+ Coordinate team communications and plan events, both internally and offsite.
**JOB QUALIFICATIONS:**   
+ 3+ years' experience in administrative role reporting directly to upper management. 
+ Proven problem-solving skills: Able to confront complex situations and bring people together to craft solutions. 
+ Strong communicator. Able to influence others through strong, concise written and verbal communication. 
+ Anticipate and understand the needs of the team. 
+ Highly organized with strong time-management skills and the ability to organize and coordinate multiple projects simultaneously.  
+ Proficiency in Microsoft Office and other office productivity tools, with an interest in acquiring skills in new software.  
**WHY ANHEUSER-BUSCH:**
At Anheuser-Busch, our purpose is to create a future with more cheers. For more than 165 years, we have delivered a legacy of brewing great-tasting, high-quality beers that have satisfied beer drinkers for generations. 99 percent of the products we sell in the U.S are made in the U.S. with more than $700 million in high-quality ingredients s urced from American farmers and more than 7 billion in goods and services purchased from U.S. suppliers, and we have invested nearly 2 billion in our 100 facilities across the country over the past five years. Through these investments, and as a leading American manufacturer and the nation's top brewer, we drive economic prosperity nationwide through investments in our people, facilities, and communities. We are the only brewer that invests in the U.S. at this scale.
**BENEFITS:**
+ Health benefits including Medical, Dental, Vision, Wellness and Tax-Advantaged Savings and Spending Accounts
+ Life Insurance and Disability Income Protection
+ Generous Parental Leave and FMLA policies
+ 401(k) Retirement Savings options with a company matching contribution
+ Chance to work in a fast-paced environment among a company of owners
+ Free Beer!
**WHY ANHEUSER-BUSCH:**
Anheuser-Busch is here for the times that matter. The moments where we celebrate, defy challenges, dream of the brighter future we are building today- and all the moments in between. We are a company that brings people together for richer conversations, sweeter celebrations and stronger communities.
As the leading global brewer, Anheuser-Busch InBev is committed to finding innovative ways to continually improve. It's this kind of thinking that creates a unique work environment by rewarding talent and encouraging forward thinking. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by applicable law.
**REQUIRE ADDITIONAL ASSISTANCE?**
Anheuser-Busch is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you are a qualified individual with a disability, or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access the Anheuser-Busch Careers website as a result of your disability. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
If you need an accommodation or assistance in using the Anheuser-Busch Careers website, please email .
_Disclaimer: Anheuser-Busch does not charge for any part of the hiring process. Additionally, the company will only share information via official channels including the company website and from Anheuser-Busch email accounts. If you have any questions or concerns, please email the Anheuser-Busch recruitment team at_ _._
**CONTACT US ( )**
**EQUAL OPPORTUNITY EMPLOYER**
**PRIVACY POLICY ( AND CONDITIONS**
**PAY TRANSPARENCY POLICY STATEMENT (

**Dreaming big is in our DNA. It's who we are as a company. It's our culture. It's our heritage. And more than ever, it's our future. A future where we're always looking forward. Always serving up new ways to meet life's moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do?**
**SALARY:** $52,000 - $1,750, bonus eligible
**COMPANY:**
Michelob ULTRA. Cutwater Spirits. Budweiser. Kona Brewing Co. Stella Artois. Bud Light. That's right, over 100 of America's most loved brands, to be exact. But there's so much more to us than our top-notch portfolio of beers, seltzers, and more. We are powered by a 19,000-strong team that shares our passion to create a future with more cheers. We look for people with talent, curiosity, and commitment and provide the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do?
**ROLE SUMMARY:**  
This role will support the Vice President of Region Sales and corresponding employee base. The responsibilities will include handling the executives' calendars, coordinating travel arrangements and itineraries, scheduling and preparing for meetings and other events, managing office budget, and leading critical special projects at the discretion of the leadership team.  This role has exposure to senior leaders within our organization and provides excellent growth opportunities within the world's largest beer company. The ideal candidate will have excellent communication skills, the ability to meet tight deadlines and can adapt to constantly evolving priorities and has a strong mastery over the Microsoft Office Suite: Excel, Power Point, and Word. If you are an experienced planner and project manager with a strong work ethic, integrity, discretion, and professionalism - we would love to meet you! 
**JOB RESPONSIBILITIES:**    
+ Maintain and refine internal processes that support to the executive team, coordinating resources to expedite workflow. 
+ Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
+ Plan and coordinate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld. 
+ Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other logistics.
+ Coordinate complex scheduling and extensive calendar management, as well as manage the flow of information to senior executives. 
+ Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and coordination. 
+ Perform administrative and office support.
+ Uphold integrity and strict confidentiality with all materials, and exercise discretion when interfacing with the business. 
+ Coordinate team communications and plan events, both internally and offsite.
**JOB QUALIFICATIONS:**   
+ 3+ years' experience in administrative role reporting directly to upper management. 
+ Proven problem-solving skills: Able to confront complex situations and bring people together to craft solutions. 
+ Strong communicator. Able to influence others through strong, concise written and verbal communication. 
+ Anticipate and understand the needs of the team. 
+ Highly organized with strong time-management skills and the ability to organize and coordinate multiple projects simultaneously.  
+ Proficiency in Microsoft Office and other office productivity tools, with an interest in acquiring skills in new software.  
**WHY ANHEUSER-BUSCH:**
At Anheuser-Busch, our purpose is to create a future with more cheers. For more than 165 years, we have delivered a legacy of brewing great-tasting, high-quality beers that have satisfied beer drinkers for generations. 99 percent of the products we sell in the U.S are made in the U.S. with more than $700 million in high-quality ingredients s urced from American farmers and more than 7 billion in goods and services purchased from U.S. suppliers, and we have invested nearly 2 billion in our 100 facilities across the country over the past five years. Through these investments, and as a leading American manufacturer and the nation's top brewer, we drive economic prosperity nationwide through investments in our people, facilities, and communities. We are the only brewer that invests in the U.S. at this scale.
**BENEFITS:**
+ Health benefits including Medical, Dental, Vision, Wellness and Tax-Advantaged Savings and Spending Accounts
+ Life Insurance and Disability Income Protection
+ Generous Parental Leave and FMLA policies
+ 401(k) Retirement Savings options with a company matching contribution
+ Chance to work in a fast-paced environment among a company of owners
+ Free Beer!
**WHY ANHEUSER-BUSCH:**
Anheuser-Busch is here for the times that matter. The moments where we celebrate, defy challenges, dream of the brighter future we are building today- and all the moments in between. We are a company that brings people together for richer conversations, sweeter celebrations and stronger communities.
As the leading global brewer, Anheuser-Busch InBev is committed to finding innovative ways to continually improve. It's this kind of thinking that creates a unique work environment by rewarding talent and encouraging forward thinking. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by applicable law.
**REQUIRE ADDITIONAL ASSISTANCE?**
Anheuser-Busch is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you are a qualified individual with a disability, or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access the Anheuser-Busch Careers website as a result of your disability. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
If you need an accommodation or assistance in using the Anheuser-Busch Careers website, please email .
_Disclaimer: Anheuser-Busch does not charge for any part of the hiring process. Additionally, the company will only share information via official channels including the company website and from Anheuser-Busch email accounts. If you have any questions or concerns, please email the Anheuser-Busch recruitment team at_ _._
**CONTACT US ( )**
**EQUAL OPPORTUNITY EMPLOYER**
**PRIVACY POLICY ( AND CONDITIONS**
**PAY TRANSPARENCY POLICY STATEMENT (

Description
Manage and coordinate executive calendars, appointments, and meetings, ensuring seamless day-to-day operations.
Prepare and edit high-quality presentations, reports, and correspondence on behalf of executives.
Screen and prioritize emails, phone calls, and other communications, responding as needed on behalf of leadership.
Oversee travel arrangements, including booking flights, accommodations, and itineraries, ensuring cost-effective and time-efficient plans.
Act as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality at all times.
Handle ad hoc administrative tasks, such as expense reporting, event coordination, and document management.
Assist in the preparation and tracking of key business initiatives, keeping executives informed of progress.
Maintain accurate filing systems (electronic and physical) to ensure easy access to necessary documents.
Requirements
+ Bachelor's degree or equivalent experience in business administration, communications, or a related field (Source: Robert Half Acronym Guide).
+ Minimum 3-5 years of executive-level administrative experience, preferably in a corporate or professional services setting (Source: Robert Half Acronym Guide).
+ Excellent organizational, time management, and problem-solving skills (Source: Robert Half Acronym Guide).
+ Strong verbal and written communication, with an ability to work effectively across all levels of an organization (Source: Robert Half Acronym Guide).
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with virtual meeting platforms is preferred (Source: Robert Half Acronym Guide).
+ Demonstrated ability to manage confidential information and exercise sound judgment (Source: Robert Half Acronym Guide).
+ Ability to adapt to shifting priorities and thrive in a fast-paced environment (Source: Robert Half Acronym Guide).
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This hybrid role is crucial in ensuring the smooth and efficient operation of the executive office, balancing remote work flexibility with essential in-person support. You will manage complex calendars, coordinate executive travel arrangements (domestic and international), prepare meeting materials, and handle confidential correspondence. A key aspect of this role involves acting as a gatekeeper, prioritizing requests and ensuring that executive time is managed effectively.

Responsibilities include preparing and editing presentations, reports, and other documents; conducting research; and proactively anticipating the needs of the executives you support. You will be responsible for organizing and managing meetings, including logistics, agendas, and minute-taking. Building and maintaining strong relationships with internal and external stakeholders will be essential. This position requires a high degree of professionalism, discretion, and the ability to handle sensitive information with confidentiality. You will also assist with special projects as assigned, demonstrating strong organizational and problem-solving skills.

The ideal candidate will have a Bachelor's degree or equivalent experience. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional organizational and time management skills are paramount, along with strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and travel booking platforms are essential. The ability to multitask, prioritize effectively, and thrive in a fast-paced environment is crucial. Candidates must be comfortable with a hybrid work model, capable of working independently remotely and providing critical support on-site as needed.

This role is based in **Atlanta, Georgia, US**, offering a dynamic professional environment. Join a leading organization where your contributions will be valued and recognized.

Hertz is seeking a highly organized and proactive Senior Executive Assistant to support administrative operations and provide comprehensive assistance to Executive Leaders at our new corporate office in Atlanta, Georgia.
This pivotal role offers the opportunity to help shape the culture, systems, and processes of a newly established office. The ideal candidate thrives in dynamic environments, demonstrates exceptional organizational and communication skills, and is committed to ensuring efficient and seamless day-to-day operations.
Note: this role will be required to work from our Atlanta, GA office 5 days a week.
The salary range for this position is around $100k and commensurate with experience.
**What You'll Do:**
+ Calendar & Travel Management: Expertly manage complex executive calendars, coordinate domestic and international travel, and optimize daily schedules to maximize productivity.
+ Meeting & Presentation Support: Assist in the preparation of executive-level presentations and meetings, ensuring materials are accurate, timely, and aligned with strategic goals. Manage all related meeting logistics.
+ Budget & Expense Oversight: Maintain departmental budgets, manage purchase orders, requisitions, and invoices, and reconcile procurement cards and expense reports with precision.
+ Documentation & Reporting: Prepare forms, reports, presentations, and other business documents to support leadership initiatives and operational needs.
+ Cross-Functional Collaboration: Build and sustain strong relationships across teams to foster collaboration and ensure timely execution of initiatives.
+ Communication & Coordination: Serve as a liaison across functions to coordinate meetings and events, resolve issues, and promote a positive working environment.
+ Onboarding & Executive Integration: Facilitate onboarding for new executives and consultants, including system access, equipment requests, badge coordination, and workspace setup.
+ Office Operations: Oversee office layout planning, desk assignments, supply requisitions, pantry management, and serve as the primary contact for building management.
+ Visitor Engagement: Welcome and assist visitors, manage badge and pass issuance, book conference rooms, and uphold visitor protocols.
+ Project Management: Independently and collaboratively manage special projects, including planning, coordinating presentations, and disseminating key information.
**What We're Looking For:**
+ 10 years' progressive experience in administrative roles
+ High School Diploma or equivalent
+ Proficient in MS Office 365 and calendar management.
+ Experience in SAP Concur or similar expense management platform and Oracle preferred.
+ Experience with training and onboarding new hires.
+ Ability to deal with highly confidential and sensitive matters.
+ Excellent verbal and written communication skills.
+ Ability to collaborate with internal and external stakeholders across multiple functions and locations
+ Excellent organization, time management, decision making, and prioritization skills.
+ Ability to work independently with minimal supervision, take initiative, solve problems with a goal-oriented mindset.
+ Adept at working in a fast-paced environment with ability to juggle multiple competing tasks and demands.
The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.
**US EEO STATEMENT**
At Hertz, we champion and celebrate a culture of diversity and inclusion. We take affirmative steps to promote employment and advancement opportunities. The endless variety of perspectives, experiences, skills and talents that our employees invest in their work every day represent a significant part of our culture - and our success and reputation as a company.
Individuals are encouraged to apply for positions because of the characteristics that make them unique.
EOE, including disability/veteran