3,091 Executive Assistant jobs in the United States

Our client, a leading professional services firm, is seeking a highly organized and proactive Administrative Assistant to provide executive support to senior leadership in **Minneapolis, Minnesota**. This role demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office.

Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications (emails, calls).
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Process expense reports and manage reimbursements.
• Organize and maintain filing systems, both physical and digital.
• Prepare agendas and take minutes for meetings.
• Assist with event planning and coordination for internal and external meetings.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Manage office supplies and equipment.
• Provide general administrative support as needed.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality are essential.
• Proactive approach to problem-solving.
• Experience with travel booking and expense management systems.
• Professional demeanor and strong interpersonal skills.

This is an excellent opportunity to support high-level executives in a prestigious organization and contribute to the overall efficiency of the company. Our client offers a competitive salary, comprehensive benefits, and a professional work environment.

Our client is seeking a dedicated and detail-oriented Administrative Assistant to provide high-level executive support in Nashville, Tennessee, US . This position plays a crucial role in ensuring the efficiency and productivity of senior leadership by managing a wide range of administrative and organizational tasks. You will be responsible for managing complex calendars, coordinating meetings and appointments, making domestic and international travel arrangements, and preparing executive-level correspondence and presentations. Excellent organizational and time-management skills are essential, as you will be prioritizing and handling multiple tasks in a fast-paced environment. Key responsibilities include handling confidential information with discretion, screening incoming calls and emails, managing office supplies, and assisting with expense reporting. The ideal candidate will be proactive, resourceful, and possess strong problem-solving abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory, and experience with virtual meeting platforms is also expected. A strong understanding of business etiquette and professional communication is crucial. While a Bachelor's degree is preferred, extensive experience in an administrative or executive support role will be strongly considered. We are looking for someone with a positive attitude, strong interpersonal skills, and the ability to anticipate the needs of the executives they support. This is a fantastic opportunity to work closely with leadership in a vibrant company and gain valuable experience in a dynamic setting.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to a C-level executive in Omaha, Nebraska . This is a critical role requiring impeccable attention to detail, discretion, and the ability to anticipate needs and manage complex schedules. You will be the primary point of contact for internal and external stakeholders, managing communications, coordinating meetings, and ensuring the smooth operation of the executive office. The ideal candidate possesses exceptional organizational skills, advanced proficiency in office software, and a professional demeanor.

Key responsibilities include:

• Managing and maintaining complex and dynamic calendars for the executive, including scheduling meetings, appointments, and travel.
• Coordinating all aspects of domestic and international travel arrangements, including flights, accommodation, ground transportation, and visa processing.
• Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screening and prioritizing incoming communications, including emails, phone calls, and mail.
• Organizing and managing executive meetings, preparing agendas, taking minutes, and tracking action items.
• Making proactive arrangements for meetings, including booking rooms, arranging catering, and ensuring all necessary AV equipment is functional.
• Acting as a liaison between the executive and internal departments, external clients, and partners.
• Managing expense reports and processing invoices accurately and in a timely manner.
• Conducting research and preparing background materials for meetings and projects.
• Maintaining confidential files and records with the utmost discretion.
• Anticipating needs and proactively addressing potential issues before they arise.
• Assisting with personal errands and tasks as required by the executive.
• Managing office supplies and ensuring the executive's office is well-maintained.
• Providing administrative support to other team members as needed.

The ideal candidate will possess an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience. A minimum of 5 years of experience providing executive-level administrative support is required, preferably within a corporate environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g., Zoom, Teams) is essential. Excellent written and verbal communication skills, strong interpersonal abilities, and a high level of professionalism are mandatory. The ability to multitask, prioritize effectively, and work under pressure with a calm and collected demeanor is crucial. Discretion and a commitment to maintaining confidentiality are non-negotiable. This is an excellent opportunity for a detail-oriented and proactive administrative professional to support a key leader in a reputable organization.

Salary: $9,852.82 - $13,278.10 Monthly
Location : Los Angeles County, CA
Job Type: Full time
Job Number: EW1120A-EA
Department: ECONOMIC OPPORTUNITY
Opening Date: 02/18/2025

Position/Program Information
EXAM TITLE: EXECUTIVE ASSISTANT

EXAM NUMBER: EW1120A-EA

JOB TYPE: PERMANENT

TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY APPOINTMENT
FILING DATES:
Applications will be accepted starting at 8:00 a.m. (PT) on February 19, 2025, until the needs of the service are met. The application filing period is subject to closure without notice.
ABOUT THIS EMERGENCY APPOINTMENT:
The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Department of Economic Opportunity is seeking qualified candidates to fill an Executive Assistant vacancy.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance.

This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Executive Assistant.

WORK LOCATION:
Economic Opportunity Headquarters
510 S Vermont Ave 11th Fl
Los Angeles CA 90020

This position will be mostly an in-person assignment.

ABOUT THE DEPARTMENT:
The Department of Economic Opportunity (DEO) is LA County's central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities. We're working to advance equity and inclusive, sustainable growth through all DEO programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County.

Our Vision: An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all.

Our Mission: DEO creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces.

Essential Job Functions

• Performs as the Department Head's liaison with departmental management, the Board Offices, County Commissions, other County departments and public officials.
• Develops departmental administrative policies for the Department Head related to the operations of the department and in preparation of instructions for their implementation.
• Provides consultation in the development of new plans, systems and policies.
• Analyzes correspondence and reports on departmental activities and makes recommendations on their disposition.
• Responds in writing or orally to sensitive or controversial inquiries or complaints; prepares official correspondence and materials for the Department Head.
• Conducts legislative analysis and recommends changes in legislation; serves as legislative liaison with the Chief Administrative Office; and, may represent the department on legislative issues in Sacramento.
• Identifies new programs and services and conducts feasibility studies.
• Conducts special assignments, management studies, or programs as directed.
• Represents the Department Head at meetings, as directed.

Requirements

A Bachelor's degree from an accredited college,

-AND-
Three years of experience in a responsible *staff, **advisory, or ***administrative capacity analyzing and making recommendations for the solution of problems of organization, procedure, program, budget, or personnel. Each additional year of such experience may be substituted for one year of college, to a maximum of four years.
* Staff capacity is defined as work that includes assisting and supporting administration by doing research, analysis, and making recommendation to line managers on matters such as, utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives.
** Advisory capacity in the county is defined as experience in assignments researching, analyzing, and making recommendations to management on matters of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management.
*** Administrative capacity in the county is defined as experience in assignments analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II - LIGHT:
This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
To receive credit for the required education, a legible copy of the diploma or official transcript from an accredited institution that displays the degree awarded and date conferred must be attached to the application or emailed to Please reference examination number EW1120A-EA in the subject line. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards.

Additional Information

EXAMINATION CONTENT:

Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION:

Applications must be filed online only.

Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after an appointment has been made. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements.
Provide all relevant training and experience in the spaces provided to assist in evaluating your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed.
Applicants must provide a legible copy of the diploma or official transcript from an accredited institution (the transcript must display the degree awarded and date conferred). International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. If you are not able to submit the required copy of your diploma or official transcript with your application at the time of filing, you may email a copy to Please reference exam number EW1120A-EA in the subject line.

If your application is incomplete, it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application, so it is important to provide a valid email address. Please add as well as , and to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You may opt out of emails from LA County. However, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

You may be required to verify your email address so plan to submit your online application well in advance of the deadline. This is only required once per email address, and if you already have a job seeker account on you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

FAIR CHANCE INITIATIVE:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT INFORMATION:
For any questions regarding this examination, please send an email to Please reference exam number EW1120A-EA in the subject line.

California Relay Services Phone: (

Teletype Phone: (

ADA Coordinator Phone: (

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:
Testing Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:
Fair Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at
Revised January 2025
For detailed information, please click
01

The information you provide on this application will be evaluated and used to determine your eligibility to participate in the examination process. Please be as specific as possible and include all information as requested.

Do not misrepresent or falsify facts regarding your qualifications, accomplishments, or responsibilities such as over-inflating skills as related to an individual's actual ability, embellishing achievements at work, or claiming sole responsibility for team efforts.

All information is subject to verification at any time in the examination and hiring process. Falsification or misrepresentation of any information may result in disqualification or dismissal.

• I understand the above information and instructions.

02

To receive important or special email notifications from the County of Los Angeles regarding your application status or other information pertaining to your candidacy for this position:

1) Be sure the Email Preferences on your profile are set "ON";

2) Add and to your email address book and to the list of approved senders to prevent these emails from being blocked or filtered.

• I understand that the County of Los Angeles will not consider claims of NOT receiving email notifications.

03

I am aware that to receive credit for the required education, I must provide a legible copy of the diploma or official transcript from an accredited institution. The transcript must display the degree awarded and date conferred.

• The required diploma / transcripts are attached to my application.
• The required diploma / transcripts will be emailed to
• I do not have a Bachelor's degree from an accredited institution.

04

This position works directly with individuals experiencing homelessness.

• I understand and am willing to perform all necessary work duties.

05

Please explain how you meet the experience requirements.

Three years of experience in a responsible staff, advisory, or administrative capacity analyzing and making recommendations for the solution of problems of organization, procedure, program, budget, or personnel (Each additional year of such experience may be substituted for one year of college, to a maximum of four years).

Include each organization name with employment dates, and your role and responsibilities.

For each program list the program name and purpose, the population served, the organization name with employment dates, and your role and responsibilities.

If no experience, please enter N/A.
06

Is there anything else you would like to add regarding your experience and knowledge for this position? If not, enter N/A.
Required Question