3,647 Executive Assistant jobs in the United States

We are seeking an Executive Assistant to provide administrative support to upper management. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests. You will also perform clerical duties, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.

• Answer phone inquiries, direct calls to the proper department, and provide basic company information
• Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed
• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
• Plan, organize and implement events, such as meetings, business luncheons, or client dinners
• Manage executive schedule and act as a liaison for the executive team
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings

• High school diploma or equivalent; post-secondary degree a plus
• 3+ years of experience as an Executive Assistant or a similar role
• Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience scheduling appointments and updating calendars
• Excellent communication and organizational skills
• Valid driver's license and safe driving record preferred

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
• Draft, review, and manage correspondence, reports, and presentations on behalf of executives
• Serve as the primary point of contact between executives and internal/external stakeholders
• Prepare meeting agendas, take minutes, and ensure follow-up on action items
• Coordinate special projects, events, and board meetings as required
• Handle confidential and sensitive information with discretion
• Conduct research and compile data to support executive decision-making
• Manage expense reports, invoices, and budget tracking for executives
• Assist in prioritizing tasks and ensuring deadlines are met
• Foster strong relationships with staff, clients, and partners to support executive initiatives

Qualifications & Skills:

• Associate’s or Bachelor’s degree preferred; equivalent experience accepted
• Proven experience as an executive assistant, administrative assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
• Ability to work independently and handle multiple priorities under pressure
• Discretion, professionalism, and strong interpersonal skills

At Cellnex Telecom, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems

**Job Title: Executive Assistant**

**Company: AERO OIL CO**

**Location: Remote**

**Job Type: Full-Time (8 hours a day, 5 days a week)**

**About AERO OIL CO:**
AERO OIL CO is a leading company in the oil and gas industry, dedicated to providing innovative solutions and exceptional service to our clients. We are committed to fostering a collaborative and dynamic work environment that encourages professional growth and development. We are currently seeking a highly organized and proactive Executive Assistant to support our executive team.

**Job Summary:**
The Executive Assistant will play a crucial role in ensuring the efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced remote environment. This position requires a high level of professionalism and discretion, as well as the ability to communicate effectively with internal and external stakeholders.

**Key Responsibilities:**
- Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Organize and maintain filing systems, ensuring all documents are easily accessible and up to date.
- Assist in the preparation of meeting agendas and take minutes during meetings, distributing them to relevant parties.
- Conduct research and compile data for special projects and reports.
- Handle confidential information with discretion and professionalism.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing assistance as needed.
- Support the team in various administrative tasks, including expense reporting and office supply management.
- Collaborate with other departments to ensure seamless communication and workflow.

**Qualifications:**
- Proven experience as an executive assistant or in a similar administrative role, preferably supporting senior executives.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to challenges.
- Experience in the oil and gas industry is a plus but not required.
- High school diploma required; associate’s or bachelor’s degree preferred.

**What We Offer:**
- Competitive salary and benefits package.
- Flexible remote work environment.
- Opportunities for professional development and growth.
- A supportive and collaborative team culture.

AERO OIL CO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant to support our executive leadership. This role involves managing schedules, coordinating meetings, handling communications, and ensuring that the executive's day-to-day operations run smoothly. The ideal candidate is tech-savvy, a strong communicator, and capable of working independently in a fast-paced remote environment.

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups
• Act as a gatekeeper for communications — email, phone, and other correspondence
• Prepare reports, presentations, and other documents as requested
• Handle confidential information with discretion and professionalism
• Conduct research and compile data to support executive decision-making
• Liaise with internal departments, clients, and stakeholders as needed
• Manage expense reports, invoices, and light bookkeeping tasks
• Assist with project management and tracking deadlines or milestones

• Proven experience as an Executive Assistant, Personal Assistant, or similar role (remote experience preferred)
• Excellent verbal and written communication skills
• Proficiency with digital tools (Google Workspace, Microsoft Office, Zoom, Slack, Asana, etc.)
• Exceptional organizational and time management skills
• Ability to prioritize and multitask with a high level of accuracy
• Discretion and confidentiality are essential
• Bachelor's degree preferred, but not required

• Familiarity with virtual collaboration tools
• Project management experience
• Experience supporting C-suite executives
• Ability to adapt quickly and take initiative

• 100% remote – must have a reliable internet connection and quiet workspace
• Flexible hours, but availability during core business hours is required
• Occasional availability for after-hours meetings across time zones may be requested

• Competitive salary based on experience
• Health benefits (if full-time)
• Paid time off and holidays
• Opportunities for growth and advancement

Overview:
The Executive Assistant provides high-level administrative support to executives, ensuring efficient operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational, communication, and problem-solving skills to manage schedules, coordinate meetings, handle correspondence, and oversee confidential information.

• Manage executive calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism.
• Serve as the primary point of contact between executives, staff, clients, and external stakeholders.
• Maintain confidentiality of sensitive information and ensure professional communication at all times.
• Organize and prioritize incoming requests, emails, and documents for executive review.
• Support executive decision-making by gathering, analyzing, and summarizing information.
• Coordinate logistics for board meetings, events, and company functions.
• Track deadlines, follow up on projects, and ensure timely completion of tasks.
• Assist with expense reports, budget tracking, and office operations as needed.

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools (e.g., Google Workspace, project management software).
• Ability to multitask, prioritize, and adapt in fast-paced environments.
• Strong problem-solving and decision-making skills.
• Detail-oriented with a proactive and resourceful approach.

• 2–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Previous experience supporting senior leadership or executives preferred.
• Experience managing complex schedules, travel, and projects.

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Equivalent professional experience may be considered.

Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. 

With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we’re strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities. 

Together, there’s no stopping you!

Summary:

Under the direct supervision of the senior vice president this position provides administrative support for the Specialized Lending and Deposit teams in the department. This group does national sales of industry-specific lending and deposit solutions tailored to meet the needs of niche types of clients such as healthcare, insurance, HOA or property management. The team consists of sales and other staff.

Essential Duties and Responsibilities:

• Perform duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

• Answer routine and non-routine correspondence and assembles highly confidential and sensitive information.

• Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommend solutions and change in office practices or procedures.

• Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the department. 

• Create and develop visual presentations for the team.

• Establish, develop, maintain and update filing system for the executive vice president and the department. Accesses information from files when needed.

• Establish develop, maintain and update library of trade journals and magazines.

• Organize and prioritize large volumes of information.

• Sort and distribute mail.

• Draft written response or replies by phone or e-mail when necessary.

• Respond to regularly occurring requests for information

• Take messages or fields/answers all routine and non-routine questions.

• Work in cooperation with other assistants to cover other departments.

• Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior executive vice presidents and chiefs.

• Handle confidential and non-routine information and explains policies when necessary.

• Work independently and within a team on special nonrecurring and ongoing projects.

• Act as project manager for special projects, at the request of the executive vice president, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.

• Coordinates division of workload with the administrative assistant in community relations.

• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

• Proofread copy for spelling, grammar and layout, making appropriate changes.

• Responsible for accuracy and clarity of final copy.

• Support the department activities including: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.

Qualifications:

• Excellent Customer Service Skills

• Basic math and computer skills

• Team-oriented, possess a positive attitude and work well with others

• Excellent interpersonal and customer service skills

• Ability to prioritize; handle multiple tasks; and work independently

• Strong organizational skills and detail-oriented with high degree of accuracy

• Strong written and oral communication skills

• Strong math and problem solving skills

• Must maintain confidentiality of client transactions and bank records

• Good phone voice with professional appearance

• Ability to operate standard office equipment, such as, computer work stations, typewriters, calculators, and copiers

• Demonstrate the ability and willingness to learn and understand bank operations, products, and services offered at the bank

• Excellent Customer Service Skills

• Basic Math and Computer Skills. Proficient with Excel and Word

Supervisory Responsibilities:

• None

Education and/or Experience:

• Associate’s degree a plus

• Five - seven years of related experience. Experience providing executive assistance to a sales function a plus.

• Banking industry experience a plus.

Computer and Software Skills:

• Microsoft Office Suite

Certificates, Licenses and Registrations:

• None

Additional Information:

• No travel is expected for this position.

Equal Opportunity Statement:

Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at  .

Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings.  If you would like more information about your EEO rights as an applicant under the law, please click  HERE .

Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. 

With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we’re strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities. 

Together, there’s no stopping you!

Summary:

Under the direct supervision of the senior vice president this position provides administrative support for the Specialized Lending and Deposit teams in the department. This group does national sales of industry-specific lending and deposit solutions tailored to meet the needs of niche types of clients such as healthcare, insurance, HOA or property management. The team consists of sales and other staff.

Essential Duties and Responsibilities:

• Perform duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

• Answer routine and non-routine correspondence and assembles highly confidential and sensitive information.

• Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommend solutions and change in office practices or procedures.

• Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the department. 

• Create and develop visual presentations for the team.

• Establish, develop, maintain and update filing system for the executive vice president and the department. Accesses information from files when needed.

• Establish develop, maintain and update library of trade journals and magazines.

• Organize and prioritize large volumes of information.

• Sort and distribute mail.

• Draft written response or replies by phone or e-mail when necessary.

• Respond to regularly occurring requests for information

• Take messages or fields/answers all routine and non-routine questions.

• Work in cooperation with other assistants to cover other departments.

• Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior executive vice presidents and chiefs.

• Handle confidential and non-routine information and explains policies when necessary.

• Work independently and within a team on special nonrecurring and ongoing projects.

• Act as project manager for special projects, at the request of the executive vice president, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.

• Coordinates division of workload with the administrative assistant in community relations.

• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

• Proofread copy for spelling, grammar and layout, making appropriate changes.

• Responsible for accuracy and clarity of final copy.

• Support the department activities including: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.

Qualifications:

• Excellent Customer Service Skills

• Basic math and computer skills

• Team-oriented, possess a positive attitude and work well with others

• Excellent interpersonal and customer service skills

• Ability to prioritize; handle multiple tasks; and work independently

• Strong organizational skills and detail-oriented with high degree of accuracy

• Strong written and oral communication skills

• Strong math and problem solving skills

• Must maintain confidentiality of client transactions and bank records

• Good phone voice with professional appearance

• Ability to operate standard office equipment, such as, computer work stations, typewriters, calculators, and copiers

• Demonstrate the ability and willingness to learn and understand bank operations, products, and services offered at the bank

• Excellent Customer Service Skills

• Basic Math and Computer Skills. Proficient with Excel and Word

Supervisory Responsibilities:

• None

Education and/or Experience:

• Associate’s degree a plus

• Five - seven years of related experience. Experience providing executive assistance to a sales function a plus.

• Banking industry experience a plus.

Computer and Software Skills:

• Microsoft Office Suite

Certificates, Licenses and Registrations:

• None

Additional Information:

• No travel is expected for this position.

Equal Opportunity Statement:

Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at  .

Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings.  If you would like more information about your EEO rights as an applicant under the law, please click  HERE .

Be Part of a Pivotal Moment in History

The American Civil Liberties Union of Missouri, Foundation Inc., “ACLU-MO” seeks a full-time Executive Assistant based out of our St. Louis office who will provide overall support for the Executive Director, Board relations, limited financial, and as needed, development.  The position requires attendance at some evening/weekend meetings and events, and the ability to maintain strict confidentiality, exercise sound independent judgment and take initiative.  

Founded in 1920, the ACLU-MO is one of Missouri’s premier public advocacy organizations. Headquartered in St. Louis, our non-profit, non-partisan public interest law firm is committed to defending and expanding civil liberties to achieve the promise of equality and liberty for all in Missouri through impact litigation and campaigns, narrative and legislative advocacy, and community education and engagement on a broad range of issues. The ACLU-MO is an IRS 501(c)(3) organization and works closely with its sister 501(c)(4) organization.   

We have a diverse staff of individuals, with offices in St. Louis and Kansas City. To learn more about our work, please visit  and  .

ESSENTIAL DUTIES AND RESPONSIBLITIES

EXECUTIVE DIRECTOR SUPPORT

• As needed, draft, edit and produce confidential and non-confidential correspondence, memos and reports for the Executive Director.  
• Support the substantive work of the ED as needed and appropriate.
• Maintain and update Executive Director’s calendar and contacts. 
• Track and respond to communications (telephone calls, mail, and email) to ED.
• Manage meetings, travel arrangements and reimbursement for the Executive Director.  
• Support varied confidential HR-related projects for the ED, including managing completion of senior leadership annual performance reviews.
• Support senior leadership with preparations for staff labor union negotiations as needed, including scheduling and material preparations. 

BOARD SUPPORT AND LIASION 

• Serve as the Executive Director’s liaison and provide support to the Board of Directors; arrange and handle all logistics for Board related activities including meetings, trainings, and events: schedule meetings; draft agendas; develop, compile, and distribute meeting materials; and record minutes in the absence of the Board Secretary. 
• Update board member and committee lists; produce, update and distribute directory to board and staff.
• Maintain discretion and confidentiality in relationships with all board members.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee maters, including advance distribution of materials before meetings in electronic format. 

EXECUTIVE LEADERSHIP SUPPORT

• Assist ED in scheduling donor meetings and contacts. 
• Participate in donor strategy meetings and preparation of ED to take notes and support the work of the development department. 
• Maintain and strengthen relationships with donors in the ED portfolio through regular contact and conversations, as well as thank you cards as appropriate to maintain strong ED-donor relationships. 
• Ensure appropriate follow-up with donors after and between ED meetings and provide updates to the Chief Development Officer.
• Manage staff credit card receipts and submissions to the Deputy Executive Director.
• Perform basic bookkeeping duties as assigned by the Deputy Executive Director.
• In addition to the above responsibilities, other duties as assigned.
• Prior experience supporting C-level Executives
• Previous experience with a Board of Directors/Governing Board.
• Working knowledge of general office equipment i.e., copiers, printers, phone systems.
• Ability to think proactively, anticipate problems, develop creative and effective solutions, and take the initiative to facilitate smooth operations for all staff confidently.
• Ability to develop effective organizational systems and understand the practices and policies that are necessary to help maintain a high-performing, employee-friendly environment.
• Experience and ability maintaining discretion and exercising confidentiality with sensitive information.
• Ability to jump in and help on any project and learn new things quickly.
• Knowledge of, or ability to quickly acquire familiarity with the basic roles and functions of a finance department and finance software. Experience with QuickBooks Online a plus but not required.
• Ability to regularly and quickly jump from task to task, prioritize and stay organized.
• Ability to travel.
• Willingness and availability to work occasional evenings and weekends with advance notice, during times of office events, meetings, or busy seasons. 

QUALIFICATIONS:

• 3 of more years of office management/executive administrative support experience.
• Sophisticated computer and clerical skills, including Microsoft Word, Excel and Outlook.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced, occasionally stressful environment.
• A confident and professional work style, superior problem-solving skills, and an ability to work creatively and independently.
• Impeccable organization skills with high attention to details.
• Excellent oral and written skills. The ability to communicate and work effectively with staff, board members, donors, and the public. 
• Superior proofreading skills are a must.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 

This job announcement provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment, and the description and/or posting may be changed at any time without advance notice.

COMPENSATION AND TERMS

ACLU-MO offers a generous benefits package, which includes paid vacation and holidays; medical, dental, vision, life, and disability insurance; and employer contributions to a 401(K)-retirement plan.  This is a full-time, exempt position under the Fair Labor Standards Act. The base salary for this position is $60,540.  

TO APPLY

Please Submit:

• A copy of your resume that lists relevant experiences.
• Three professional References.
• A cover letter describing your qualifications and your interest in this role with the ACLU of Missouri.

Application materials should be sent to:  . Please indicate “Executive Assistant”  in the subject line of your email. 

DEADLINE:

The application materials will be reviewed as received and will be accepted until the position is filled.

ACLU values a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.

To ensure that people with disabilities have full opportunities for employment in all positions. We encourage applicants with disabilities who may need accommodations in the application process to notify us at: