66 Executive Assistant jobs in Chalfont

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Executive Assistant
Job Profile Title
Executive Assistant A
Job Description Summary
Provide executive level administrative assistance support for the Chair, including management of Chair's calendar and travel, scheduling departmental meetings with appropriate preparation and background materials, and creating minutes/action plans. Serve as liaison between departmental faculty leaders and the development office and assist with preparation of communication strategies, proposals for donors, and development of marketing and communication materials such as newsletters, website content, brochures, and videos. Assist with outreach efforts for alumni and associated faculty, including engagement events and coordination with endowed lecture series. Assist with the preparation of correspondence, reports, documents and presentations for both internal and external audiences, including complex and sensitive communications. Serve as project coordinator and central point of contact for communication, change management, and organization of activities to support implementation of departmental strategic plans. Coordinate developmental learning and integration opportunities for faculty and administrative leaders, including training programs/events and annual retreats to enhance collaboration and increase organizational effectiveness within and across missions. Coordinate and staff departmental special events including memorial dinners and department holiday celebrations. Draft presentations for meetings with faculty and staff to outline strategic plans, progress and accomplishments, and key metrics. Develop and maintain dashboards and other communication tools to capture and communicate information against the department's tripartite mission
Job Description
Job Responsibilities
1. Provide executive level administrative support to the department Chair.
+ Manage Chair's calendar and all daily activities to ensure logistics are complete and Chair is provided with appropriate background documentation for all meetings.
+ Maintain discretion and confidentiality at all times in the performance of all responsibilities; recognize critical situations and inform appropriate personnel when necessary.
+ Assist with development and coordination of all meeting materials
2. Travel & Reimbursements for the Chair
+ Coordinate & Schedule travel for the Chair, including attendance at external national and international meetings and conferences, internal meetings and visits to other sites within Penn Medicine, and meetings/events with alumni, collaborators, and donors.
+ Prepare, submit and track travel reimbursements & requests for payment for Chair, this includes journal subscriptions and membership dues.
3. Coordination and Staffing of Departmental and Executive Level meetings
+ Organize and staff meetings & prepare minutes as appropriate, in a timely manner.
+ Ensures that all correspondence, written materials and appropriate documents are prepared in timely manner for review and distribution to meet all deadlines
4. Support development efforts for the department, in collaboration with the Development Office, including:
+ Working closely with the Vice Chairs, Program Directors, Core Directors, and with individual clinical and research faculty, maintain an understanding of the Department's key patient care and research programs and collaborate in developing communication strategies in support of development and marketing efforts.
5. Assist with creating proposals for donors, and developing marketing and communication materials to highlight the Department's academic and clinical achievements and community service efforts in a variety of formats such as newsletters, websites content, brochures, videos, and public relations announcements/press releases.
6. Coordinate site visits, donor events, and follow up communications, including professional interactions with prospective donors.
+ Develop and maintain strong relationships with alumni and associated faculty, including outreach efforts to ensure integration and engagement in endowed events such as dinners, luncheons, and galas in concert with existing events and lecture series such as the Hohenberg, Pillsbury, and Samitz Lectures as well as the Duhring grand rounds lecture series.
7. Assist with the preparation of correspondence, reports, documents and presentations for both internal and external audiences, including complex and sensitive communications at the request of the Chair or COO such as: the Annual Report to the Dean, departmental policies and standard operating procedures, and faculty recruitment/appointment/reappointment and award nomination letters.
8.Working under the direction of the Chair and COO, and with guidance from the Associate Director of Administration & Faculty Affairs, serve as project coordinator and central point of contact for communication (newsletter, website & social media), change management, and organization of activities to support implementation of departmental strategic plans.
9. Coordinate developmental learning and integration opportunities for faculty and administrative leaders, including training programs/events and annual retreats to enhance collaboration and increase organizational effectiveness within and across missions. Draft presentations for Chair and/or COO meetings with faculty and staff to outline strategic plans, progress and accomplishments, and key metrics.
10. Perform additional duties as assigned.
Duties
Provide administrative support to the department Chair, including:
+ Management of the Chair's calendar and all daily activities; ensure that all logistics are complete and that the Chair is provided with all appropriate background documentation for all meetings.
+ Schedule Departmental meetings with Chair and prepare minutes as appropriate, in a timely manner.
+ Schedule and coordinate meetings involving senior level executives and chairs.
+ Schedule travel for the Chair, including attendance at external national and international meetings and conferences, internal meetings and visits to other sites within Penn Medicine, and meetings/events with alumni, collaborators, and donors.
+ Prepare, submit and track travel reimbursements & requests for payment for Chair.
+ Assist with the preparation of correspondence, reports, documents and presentations for both internal and external audiences, including complex and sensitive communications, maintaining discretion and confidentiality at all times and ensuring timeliness of all activities.
Support development efforts for the department, in collaboration with the Development Office, including:
+ Work closely with the Vice Chairs, Program Directors, Core Directors, and with individual clinical and research faculty to maintain an understanding of the Department's key patient care and research programs, including the Skin Biology and Disease Resource-based Center, and the Penn Dermatology Oncology Center. Collaborate in developing communication strategies with unified messages in support of development and marketing efforts.
+ Assist with creating proposals for donors, and developing marketing and communication materials to highlight the Department's academic and clinical achievements and community service efforts in a variety of formats such as newsletters, website content, brochures, and videos.
+ Coordinate site visits, donor events, and follow up communications, including professional interactions with prospective donors. Develop and maintain strong relationships with alumni and associated faculty, including outreach efforts to ensure integration and engagement in endowed events such as dinners, luncheons, and galas.
Serve as project coordinator and central point of contact for communication, change management, and organization of activities to support implementation of departmental strategic plans, including:
+ Assist with preparing and updating department strategic plan documents, and develop minutes/action plans from faculty meetings and Strategic Leadership Team meetings.
+ Serve as project manager for the development and distribution of department newsletters, and work closely with faculty and administrative leaders to develop and update content for department website and social media pages.
+ Coordinate developmental learning and integration opportunities for faculty and administrative leaders, including training programs/events and annual retreats.
+ Draft presentations for faculty and staff meetings to outline strategic plans, progress and accomplishments, and key metrics. Develop and maintain dashboards and other communication tools to capture and communicate information against the department's tripartite mission.
Qualifications
Associates level degree required, BA/BS degree preferred and 5-7 years related administrative experience, or equivalent combination of education and experience required. Must demonstrate excellent oral/written communication and organizational skills plus ability to work independently and prioritize tasks. Ability to work cooperatively with diverse set of constituencies is essential, in addition to exceptional interpersonal skills and attention to detail. Must possess excellent computer skills (MS Office Suite) with working knowledge of web applications and the ability to create informative and engaging presentations and written communications in a variety of formats.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$64,500.00 - $88,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

Description
Are you highly organized, proactive, and skilled at managing complex tasks in a fast-paced environment? Robert Half is seeking an exceptional Executive Assistant to support senior executives for our client's growing organization. This is a fantastic opportunity for a detail-oriented and adaptable professional who thrives on serving as a key partner to leadership.
Key Responsibilities
As an Executive Assistant, you will:
+ Manage the schedules and calendars of senior executives, including coordinating meetings, appointments, and travel arrangements.
+ Act as a gatekeeper for executives by screening calls, emails, and meeting requests while maintaining professionalism.
+ Prepare correspondence, reports, presentations, and other documents with accuracy and attention to detail.
+ Handle project coordination and follow-ups to ensure timely completion of tasks and deliverables.
+ Organize and oversee corporate events, off-site meetings, and special projects.
+ Maintain confidentiality while dealing with sensitive information and correspondence.
+ Build relationships with internal and external stakeholders to facilitate communication and collaboration.
Requirements
Requirements
+ Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role is preferred.
+ Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
+ Exceptional organizational skills and the ability to multitask and prioritize competing demands.
+ Strong written and verbal communication skills.
+ High degree of discretion with confidential information.
+ Ability to work independently and anticipate the needs of executives.
+ A positive attitude and problem-solving mindset.
Apply today!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks.
Responsibilities:
- Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations
- Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants
- Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives
- Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently
- Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel
- Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance
- Execute contracts on behalf of the company, adhering to all relevant procedures and regulations
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication
- Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records
- Maintain and organize files, ensuring easy access and retrieval of information when needed
- Manage CRM entries for the detail oriented, ensuring accurate and timely data entry
- Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication
- Undertake ad hoc projects as required, demonstrating flexibility and adaptability
- Represent the company in a positive light through great follow-through skills and sound judgment
- Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.
Requirements
- Minimum of 5 years of experience as an Administrative Assistant/Executive Assistant supporting senior professionals
- Advanced skills in Microsoft Excel and Microsoft Office Suites
- Experience with Oracle, QuickBooks, and SAP software platforms
- Proven ability in providing Administrative Assistance and performing Clerical Duties
- Strong capability in Calendar Management and scheduling meetings
- Experience with Customer Relationship Management (CRM) systems
- Strong interpersonal skills with the ability to manage customer relations effectively.
For more information on this Executive Assistant position and other full time accounting and finance opportunities, please contact us at and reference JO#03710- .
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Work Schedule**
Standard (Mon-Fri)
**Environmental Conditions**
Office
**Job Description**
The Executive Assistant position will support three Vice President's within the Pharma Services Group. The successful candidate will provide a variety of strong administrative support functions and will be involved in, and help coordinate customer meetings, work on special projects and executive initiatives. They will be resourceful, passionate about making others more efficient, have excellent organizational skills and being agile!
This role is located in Center Valley, PA with the expectation of minimum 4 days a week on-site at the given location.
**What Will You Do?**
+ Maintain and handle multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help the leaders remain proactive in handling times and priorities.
+ Function as the primary interface for the designated executives and the associated leadership teams as necessary to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues.
+ Proactively lead communication (emails, phone calls, follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external partners over multiple time zones.
+ Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Proactively anticipate potential travel issues and respond accordingly.
+ Provide outstanding attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities.
+ Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality. Generate, compose, and edit confidential, routine, and non-routine documents. Proof-read documents and materials and correct and/or compose routine correspondence using predetermined formats.
+ Provide innovative, creative, and time-tested methods and procedures for fostering continuing improvement to practices or processes.
+ Work effectively as a team member of the Executive Administrative teams to ensure continuity for breaks, vacations, or high-volume times. While the role is responsible for primary support of designated executives, it is expected that as needed, this role readily contributes to the success of the PSG team and colleagues.
+ Complete projects, special assignments, and duties as assigned.
**How Will You Get Here?**
**Education:**
+ High School Diploma or equivalent required; associate's or bachelor's degree a plus
**Experience:**
+ 5+ years of administrative or equivalent experience preferably in a fast-paced matrix environment preferred.
+ Ability to handle confidential and sensitive information with the ability to exercise discretion and show good judgment.
+ Demonstrated experience in working to independently identify, analyze, and solve problems with creative solutions.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

**Description**
**Executive Assistant**
**POSITION SUMMARY**
The Executive Assistant provides high-level administrative and operational support to multiple Asplundh senior operational executives. This role is responsible for managing complex scheduling, coordinating travel and events, and handling confidential information with professionalism and discretion. Additionally, the Executive Assistant supports financial reporting processes, prepares reports and presentations, and ensures timely coordination of key activities across departments. The position plays a critical role in keeping executives informed, organized, and on schedule.
This description outlines the general scope and expectations of the role and is not intended to capture every duty or qualification required.
**ESSENTIAL FUNCTIONS**
+ Provides professional and confidential administrative support to multiple senior-level operational executives across Asplundh.
+ Coordinates calendars, schedules meetings, manages logistics for executive travel, and prepares meeting materials.
+ Handles sensitive company and personnel information with a high degree of discretion and integrity.
+ Supports financial reporting tasks, including pulling and organizing data from multiple sources, preparing reports, maintaining dashboards, and assisting with analysis.
+ Tracks and reconciles expense reports, vendor invoices, and corporate card transactions, ensuring timely submission and proper documentation.
+ Plans and executes logistics for executive meetings, site visits, and events, including accommodations, transportation, meals, and on-site support.
+ Drafts and maintains correspondence, reports, meeting minutes, agreements, and other standardized documentation.
+ Serves as a liaison between executives and internal/external stakeholders to facilitate timely and effective communication.
+ Manages special projects and performs general administrative support as needed.
**MINIMUM REQUIREMENTS**
+ 5+ years of experience supporting senior executives in a corporate or operational environment.
+ Proven ability to manage multiple priorities in a fast-paced, deadline-driven setting.
+ Strong written and verbal communication skills with a high level of professionalism.
+ Excellent organizational, time management, and problem-solving skills.
+ Demonstrated proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with data tools such as Tableau or Power BI is a plus.
+ Ability to work independently while supporting cross-functional teams and maintaining a service-oriented mindset.
**Benefits**
We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
**Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1- . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.**
**An Equal Opportunity Employer.**
**Please note:**
+ _All job offers are subject to pre-employment drug screening and a background check._
+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._
**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.

Our client, a prestigious law firm renowned for its commitment to excellence and client service, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to one of its senior partners in Philadelphia, Pennsylvania, US . This role demands exceptional administrative skills, superior attention to detail, and the ability to manage a wide range of responsibilities with utmost professionalism. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and documents, and serving as a key liaison between the partner and internal/external contacts. The ideal candidate will be a polished professional with extensive experience supporting high-level executives, preferably within the legal or professional services industry.

Key Responsibilities:

• Manage and maintain the senior partner's complex and dynamic calendar, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, memos, reports, presentations, and other documents with accuracy and speed.
• Handle incoming and outgoing communications, including screening calls, managing email correspondence, and directing inquiries.
• Organize and manage client files, legal documents, and other sensitive information with strict confidentiality.
• Prepare and submit expense reports and manage billable hours tracking.
• Conduct research and gather information as needed for various projects and meetings.
• Arrange and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.
• Act as a gatekeeper, effectively managing access to the senior partner.
• Build and maintain strong relationships with clients, colleagues, and external stakeholders.
• Anticipate needs and proactively address potential issues.

Required Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives or partners in a professional services firm.
• Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Discretion and a high level of professionalism when handling confidential information.
• Proactive approach and the ability to work independently with minimal supervision.
• Strong problem-solving abilities and resourcefulness.
• Experience in legal support, document management, and client relations is highly advantageous.
• Impeccable attention to detail.

This is an excellent opportunity to contribute to a top-tier firm in Philadelphia, Pennsylvania, US .

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Executive Assistant A

Job Profile Title

Executive Assistant A

Job Description Summary

The Department of Neurology in the Perelman School of Medicine has over 230 full time faculty (clinicians and full-time researchers) and 16 divisions that serve both adult and pediatric neurology patients.

The Department is seeking an Executive Assistant that provides high-level support to the Chair of the Department of Neurology, handling a variety of complex and confidential tasks to ensure the efficient operation of the Chair's office. The Executive Assistant also provides advanced and expert-level support to the Chair by managing their time and priorities with meticulous calendar management, drafting and editing correspondence, and compiling background information on priority issues and projects. The Executive Assistant will also maintain and process reimbursements and maintain annual committee memberships.

This individual serves as a liaison to internal and external constituents and is the first point of contact for the Chairs Office to internal and external visitors. The Executive Assistant effectively collaborates with individuals at all levels of the organization including senior leaders of the School of Medicine and University of Pennsylvania Health System.

Job Description

Job Responsibilities

* Provide high-level administrative support. Create reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
* Manage and maintain daily schedule, coordinate and arrange and coordinate important meetings.
* Make travel arrangements for Chair of Department, as well as processing all reimbursements for these external trips, invited lectures and national society annual meetings.
* Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. Communicating with internal high level and senior leadership of the university and health system.
* Manages, plans and coordinates the implementation of all activities for the Office of the Chair.
* Other duties and responsibilities as assigned

Qualifications

* Bachelor of Arts, Bachelor of Science, and 3 to 5 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$64,500.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

* Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.


* Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.


* Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.


* Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.


* Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.


* Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.


* Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.


* University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.


* Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.


* Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.


* Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.


* Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit:

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Executive Assistant A

Job Profile Title

Executive Assistant A

Job Description Summary

The Department of Neurology in the Perelman School of Medicine has over 230 full time faculty (clinicians and full-time researchers) and 16 divisions that serve both adult and pediatric neurology patients.

The Department is seeking an Executive Assistant that provides high-level support to the Chair of the Department of Neurology, handling a variety of complex and confidential tasks to ensure the efficient operation of the Chair's office. The Executive Assistant also provides advanced and expert-level support to the Chair by managing their time and priorities with meticulous calendar management, drafting and editing correspondence, and compiling background information on priority issues and projects. The Executive Assistant will also maintain and process reimbursements and maintain annual committee memberships.

This individual serves as a liaison to internal and external constituents and is the first point of contact for the Chairs Office to internal and external visitors. The Executive Assistant effectively collaborates with individuals at all levels of the organization including senior leaders of the School of Medicine and University of Pennsylvania Health System.

Job Description

Job Responsibilities

+ Provide high-level administrative support. Create reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

+ Manage and maintain daily schedule, coordinate and arrange and coordinate important meetings.

+ Make travel arrangements for Chair of Department, as well as processing all reimbursements for these external trips, invited lectures and national society annual meetings.

+ Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. Communicating with internal high level and senior leadership of the university and health system.

+ Manages, plans and coordinates the implementation of all activities for the Office of the Chair.

+ Other duties and responsibilities as assigned

Qualifications

+ Bachelor of Arts, Bachelor of Science, and 3 to 5 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$64,500.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit:

The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Executive Assistant A
Job Profile Title
Executive Assistant A
Job Description Summary
The Department of Neurology in the Perelman School of Medicine has over 230 full time faculty (clinicians and full-time researchers) and 16 divisions that serve both adult and pediatric neurology patients.
The Department is seeking an Executive Assistant that provides high-level support to the Chair of the Department of Neurology, handling a variety of complex and confidential tasks to ensure the efficient operation of the Chair's office. The Executive Assistant also provides advanced and expert-level support to the Chair by managing their time and priorities with meticulous calendar management, drafting and editing correspondence, and compiling background information on priority issues and projects. The Executive Assistant will also maintain and process reimbursements and maintain annual committee memberships.
This individual serves as a liaison to internal and external constituents and is the first point of contact for the Chairs Office to internal and external visitors. The Executive Assistant effectively collaborates with individuals at all levels of the organization including senior leaders of the School of Medicine and University of Pennsylvania Health System.
Job Description
Job Responsibilities
+ Provide high-level administrative support. Create reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
+ Manage and maintain daily schedule, coordinate and arrange and coordinate important meetings.
+ Make travel arrangements for Chair of Department, as well as processing all reimbursements for these external trips, invited lectures and national society annual meetings.
+ Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. Communicating with internal high level and senior leadership of the university and health system.
+ Manages, plans and coordinates the implementation of all activities for the Office of the Chair.
+ Other duties and responsibilities as assigned
Qualifications
+ Bachelor of Arts, Bachelor of Science, and 3 to 5 years of experience or equivalent combination of education and experience is required.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$64,500.00 - $70,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.