48 Executive Assistant jobs in Chicago
Executive Assistant
60602 Wrigleyville, Illinois
PayPal
Posted today
Job Viewed
Job Description
The Company PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy. We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers. We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade. Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do - and they push us to ensure we take care of ourselves, each other, and our communities. Job Summary: Job Description Summary: We seek a highly competent Executive Assistant to provide administrative and operational support for our Senior Leaders. You must be comfortable working in a fast-paced, high-intensity environment and be extraordinarily capable of juggling diverse responsibilities. Additionally, you must be a masterful problem-solver, an exceptional communicator, and an organizational force. Job Description: The Company PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy. We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers. We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade. Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do - and they push us to ensure we take care of ourselves, each other, and our communities. We are glad you are taking an interest in your career. As a reminder, there are eligibility rules that determine whether or not you can be considered for a job. Please review eligibility rules on the Bridge here and apply only if you meet all criteria. Job Title: Executive Assistant Grade Level: 18 - Administrative Exec Assistant 5 Job Description: We seek a highly competent Executive Assistant to provide administrative and operational support for our Senior Leaders. You must be comfortable working in a fast-paced, high-intensity environment and be extraordinarily capable of juggling diverse responsibilities. Additionally, you must be a masterful problem-solver, an exceptional communicator, and an organizational force. Your Day-to-Day Understand business priorities, provide complex calendar management (Outlook), deliver operational excellence, and proactively anticipate and support the needs of our Senior Leaders. Strategic approach to coordinating and scheduling meetings. Ensuring requests have a clearly defined purpose and time zone sensitivities are considered. React with appropriate urgency to requests/situations requiring a quick turnaround and take effective action without knowing the whole picture. Align with Senior Leaders on weekly priorities. Understand and help to execute our people and business priorities and processes. Event organization and management of team on and off-site and team-building activities. Manage expenses and travel arrangements (domestic & international). Process system approvals in a timely manner. Foster strong relationships and trust with Executive Assistants, Business Operations, and key business partners across PayPal. What You Need to Bring 8+ years' experience supporting executives in a fast-paced, dynamic work environment. Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel. Slack-based culture. Demonstrated ability to think strategically and prioritize leader's calendar based on rapidly shifting priorities. Strong calendar management skills, including coordinating complex executive meetings across multiple time zones. Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight. Execute with high confidentiality, integrity, discretion, and high attention to detail. Team player with strong collaboration skills. Communicate clearly, succinctly, and effectively. Preferred Qualification: Additional Job Description: Work Permit and Relocation Prerequisites: Must already possess valid authorization to work in the country where the position is advertised/located. Relocation support will not be provided for this role. Subsidiary: PayPal Travel Percent: 0 Education: Languages: Certifications: PayPal is committed to fair and equitable compensation practices. Actual Compensation is based on various factors including but not limited to work location, and relevant skills and experience. The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. For more information, visit The U.S. national hourly pay range for this role is $16 to $55 For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations. Our Benefits: At PayPal, we're committed to building an equitable and inclusive global economy. And we can't do this without our most important asset-you. That's why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you. We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit Who We Are: Click Here to learn more about our culture and community. Commitment to Diversity and Inclusion PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at Belonging at PayPal: Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal. Any general requests for consideration of your skills, please Join our Talent Community. We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don't hesitate to apply. Notice to Applicants and Employees who reside within New York City. Click here to view the notice. Subsidiary: PayPal Travel Percent: 0 PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. Any such request is a red flag and likely part of a scam. To learn more about how to identify and avoid recruitment fraud please visit For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations. Our Benefits: At PayPal, we're committed to building an equitable and inclusive global economy. And we can't do this without our most important asset-you. That's why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you. We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit Who We Are: Click Here to learn more about our culture and community. Commitment to Diversity and Inclusion PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at Belonging at PayPal: Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal. Any general requests for consideration of your skills, please Join our Talent Community. We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don't hesitate to apply.
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0
Executive Assistant
60684 Chicago, Illinois
Insight Global
Posted 2 days ago
Job Viewed
Job Description
Job Description
Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.
Responsibilities:
* Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering.
* Assist with employee communication
* Support the employee engagement team
* Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters.
* Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
* Plan and manage leadership meetings and conferences as requested
* Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature
* Ensure executives' time is leveraged most effectively and ensure alignment across direct reports.
* Manages meetings, understand context, capture major takeaways and drive follow-up actions.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
* 5+ years of EA experience in support of senior to executive leadership
* Proficiency in MS products (Office, Outlook, PPT, Excel, etc)
* Heavy calendar/schedule management experience
* Ability to be assertive when needed to get tasks done in a timely and efficient manner
* Available to work outside of normal hours at times (never weekends, OT will be given)
* Effective oral and written communication skills, high energy, great attitude Insurance background
Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.
Responsibilities:
* Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering.
* Assist with employee communication
* Support the employee engagement team
* Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters.
* Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
* Plan and manage leadership meetings and conferences as requested
* Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature
* Ensure executives' time is leveraged most effectively and ensure alignment across direct reports.
* Manages meetings, understand context, capture major takeaways and drive follow-up actions.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
* 5+ years of EA experience in support of senior to executive leadership
* Proficiency in MS products (Office, Outlook, PPT, Excel, etc)
* Heavy calendar/schedule management experience
* Ability to be assertive when needed to get tasks done in a timely and efficient manner
* Available to work outside of normal hours at times (never weekends, OT will be given)
* Effective oral and written communication skills, high energy, great attitude Insurance background
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1
Executive Assistant
60684 Chicago, Illinois
Robert Half
Posted 9 days ago
Job Viewed
Job Description
Description We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in Chicago, Illinois. This is a long-term contract position that requires a sharp individual who excels in managing schedules, coordinating travel, and anticipating needs in a dynamic environment. The ideal candidate is forward-thinking and thrives in a fast-paced, growing organization.
Responsibilities:
- Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and events.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and refine presentations for executive meetings using Microsoft PowerPoint.
- Assist in planning and executing high-level events, such as conferences and executive gatherings.
- Act as a primary point of contact for correspondence, ensuring timely communication and follow-ups.
- Proactively anticipate needs and address scheduling conflicts or changes with efficiency.
- Collaborate with internal teams to gather and organize information for executive decision-making.
- Utilize tools like Outlook and Slack to streamline communication and task management.
- Maintain and organize expense reports, ensuring accuracy and timely submissions.
- Support additional administrative tasks as needed to enhance executive operations. Requirements - Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
- Strong proficiency in calendar management and travel coordination.
- Expertise in Microsoft PowerPoint with the ability to create compelling presentations.
- Exceptional organizational skills and attention to detail.
- Ability to work effectively in a hybrid environment, including in-office presence as required.
- Familiarity with tools such as Outlook, Slack, and Microsoft Office Suite.
- Demonstrated ability to handle ambiguity and adapt to changing priorities.
- Proactive mindset with excellent communication and interpersonal skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and events.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and refine presentations for executive meetings using Microsoft PowerPoint.
- Assist in planning and executing high-level events, such as conferences and executive gatherings.
- Act as a primary point of contact for correspondence, ensuring timely communication and follow-ups.
- Proactively anticipate needs and address scheduling conflicts or changes with efficiency.
- Collaborate with internal teams to gather and organize information for executive decision-making.
- Utilize tools like Outlook and Slack to streamline communication and task management.
- Maintain and organize expense reports, ensuring accuracy and timely submissions.
- Support additional administrative tasks as needed to enhance executive operations. Requirements - Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
- Strong proficiency in calendar management and travel coordination.
- Expertise in Microsoft PowerPoint with the ability to create compelling presentations.
- Exceptional organizational skills and attention to detail.
- Ability to work effectively in a hybrid environment, including in-office presence as required.
- Familiarity with tools such as Outlook, Slack, and Microsoft Office Suite.
- Demonstrated ability to handle ambiguity and adapt to changing priorities.
- Proactive mindset with excellent communication and interpersonal skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Executive Assistant
60045 Lake Forest, Illinois
Trustmark
Posted 12 days ago
Job Viewed
Job Description
Trustmark's mission is to improve wellbeing - for everyone. It is a mission grounded in a belief in equality and born from our caring culture. It is a culture we can only realize by building trust. Trust established by ensuring associates feel respected, valued and heard. At Trustmark, you'll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture of diversity and inclusion where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves. At Trustmark, we have a commitment to welcoming people, no matter their background, identity or experience, to a workplace where they feel safe being their whole, authentic selves. A workplace made up of diverse, empowered individuals that allows ideas to thrive and enables us to bring the best to our colleagues, clients and communities.
**About the role**
Trustmark has an exciting opportunity! Please apply if you are qualified!
Responsible for supporting the the EVP, Voluntary Benefits and other members of the VB Senior Leadership Team by providing professional and high-quality administrative support in a dynamic, collaborative and caring environment. Also administers programs and organizes associate events.
**Key Accountabilities:**
+ Provide high-quality administrative assistance to the EVP and their direct reports
+ Schedule meetings and manage calendars
+ Arrange and coordinate travel arrangements and process expense reports
+ Serve as the primary point of contact for the EVP by managing internal and external telephone and email support
+ Welcome employee visitors and answer basic employee inquiries
+ Create and edit correspondence, memos, and presentations
+ Handle inquires and requests on behalf of the EVP
+ Oversee day-to-day office operations
+ Evaluate and maintain proper needs of office supplies
+ Schedule and coordinate meetings & events; create and manage agendas and materials for various meetings
+ Process invoices
+ Sort and distribute mail
+ Manage office equipment, troubleshoot malfunctions, and coordinate maintenance requests as needed
+ Perform special assignments and projects supporting VB initiatives
+ Other duties as needed/assigned
**Minimum Qualifications:**
+ Minimum 4 years' experience as an Executive Assistant to a Senior Executive and team of a mid-sized or large organization
+ Strong interpersonal skills with ability to work well with all levels of internal management and staff, as well as outside clients and vendors
+ Exercise independent judgment in the resolution of administrative problems
+ Demonstrated knowledge of project administration/ coordination and reporting for division projects
+ Ability to multi-task to manage/prioritize multiple projects simultaneously
+ Strong proficiency in Microsoft Office, specifically Outlook, Word, Excel & PowerPoint.
+ Strong collaboration, detail oriented, accurate, organized and able to work independently in a self-directed environment
+ Ability to meet deadlines with strong follow-up skills
+ Strong communication (verbal and written) skills
+ Strong critical thinking ability; use logic and reasoning to foresee and identify potential problems and proactively take steps to remedy the issues
+ Previous meeting/event planning experience
**Preferred:**
+ Associates or Bachelors Degree
+ Experience with Workday reporting
The compensation range for this role is (based on the corporate location in Lake Forest, Illinois):
$31.49 - $45.49 per hour
The final salary offer will be determined based on factors such as location, qualifications, experience, skill set, and other relevant factors. This position may also be eligible for bonus. We understand that compensation is an important factor when considering a new opportunity, and we strive to provide a competitive salary within the market.
Brand: Trustmark
In addition to compensation, we offer a comprehensive benefits package that includes: Health/dental/vision, life insurance, FSA and HSA, 401(k) plan, Employee Assistant Program, Back-up Care for Children, Adults and Elders and many health and wellness initiatives. We also offer a Wellness program that enables employees to participate in health initiatives to reduce their insurance premiums. For questions about compensation and benefits, please speak to the Recruiter if you decide to apply and are selected for an interview.
Trustmark is committed to leveraging the talent of a diverse workforce to create great opportunities for our people and our business. We are an equal opportunity employer, including disability and protected veteran status.
Join a passionate and purpose-driven team of colleagues who contribute to Trustmark's mission of helping people increase wellbeing through better health and greater financial security. At Trustmark, you'll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves.
Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.
When you join Trustmark, you become part of an organization that makes a positive difference in people's lives. You will play a vital role in delivering on our mission of helping people increase wellbeing through better health and greater financial security. Our customers tell us they simply appreciate the personal attention and knowledgeable service. Others tell us we've changed their lives.
At Trustmark, you'll be part of a close-knit team. You'll enjoy abundant opportunities to grow your career. That's why so many of our associates stay at Trustmark and thrive. Trustmark benefits from more than 100 years of experience but pairs that rich history with a palpable sense of optimism, growth and excitement for what's ahead - and beyond. This is a place where associates bring their whole selves to work each day. A place where you can be yourself. Whatever your beyond is, you can achieve it at Trustmark.
**About the role**
Trustmark has an exciting opportunity! Please apply if you are qualified!
Responsible for supporting the the EVP, Voluntary Benefits and other members of the VB Senior Leadership Team by providing professional and high-quality administrative support in a dynamic, collaborative and caring environment. Also administers programs and organizes associate events.
**Key Accountabilities:**
+ Provide high-quality administrative assistance to the EVP and their direct reports
+ Schedule meetings and manage calendars
+ Arrange and coordinate travel arrangements and process expense reports
+ Serve as the primary point of contact for the EVP by managing internal and external telephone and email support
+ Welcome employee visitors and answer basic employee inquiries
+ Create and edit correspondence, memos, and presentations
+ Handle inquires and requests on behalf of the EVP
+ Oversee day-to-day office operations
+ Evaluate and maintain proper needs of office supplies
+ Schedule and coordinate meetings & events; create and manage agendas and materials for various meetings
+ Process invoices
+ Sort and distribute mail
+ Manage office equipment, troubleshoot malfunctions, and coordinate maintenance requests as needed
+ Perform special assignments and projects supporting VB initiatives
+ Other duties as needed/assigned
**Minimum Qualifications:**
+ Minimum 4 years' experience as an Executive Assistant to a Senior Executive and team of a mid-sized or large organization
+ Strong interpersonal skills with ability to work well with all levels of internal management and staff, as well as outside clients and vendors
+ Exercise independent judgment in the resolution of administrative problems
+ Demonstrated knowledge of project administration/ coordination and reporting for division projects
+ Ability to multi-task to manage/prioritize multiple projects simultaneously
+ Strong proficiency in Microsoft Office, specifically Outlook, Word, Excel & PowerPoint.
+ Strong collaboration, detail oriented, accurate, organized and able to work independently in a self-directed environment
+ Ability to meet deadlines with strong follow-up skills
+ Strong communication (verbal and written) skills
+ Strong critical thinking ability; use logic and reasoning to foresee and identify potential problems and proactively take steps to remedy the issues
+ Previous meeting/event planning experience
**Preferred:**
+ Associates or Bachelors Degree
+ Experience with Workday reporting
The compensation range for this role is (based on the corporate location in Lake Forest, Illinois):
$31.49 - $45.49 per hour
The final salary offer will be determined based on factors such as location, qualifications, experience, skill set, and other relevant factors. This position may also be eligible for bonus. We understand that compensation is an important factor when considering a new opportunity, and we strive to provide a competitive salary within the market.
Brand: Trustmark
In addition to compensation, we offer a comprehensive benefits package that includes: Health/dental/vision, life insurance, FSA and HSA, 401(k) plan, Employee Assistant Program, Back-up Care for Children, Adults and Elders and many health and wellness initiatives. We also offer a Wellness program that enables employees to participate in health initiatives to reduce their insurance premiums. For questions about compensation and benefits, please speak to the Recruiter if you decide to apply and are selected for an interview.
Trustmark is committed to leveraging the talent of a diverse workforce to create great opportunities for our people and our business. We are an equal opportunity employer, including disability and protected veteran status.
Join a passionate and purpose-driven team of colleagues who contribute to Trustmark's mission of helping people increase wellbeing through better health and greater financial security. At Trustmark, you'll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves.
Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.
When you join Trustmark, you become part of an organization that makes a positive difference in people's lives. You will play a vital role in delivering on our mission of helping people increase wellbeing through better health and greater financial security. Our customers tell us they simply appreciate the personal attention and knowledgeable service. Others tell us we've changed their lives.
At Trustmark, you'll be part of a close-knit team. You'll enjoy abundant opportunities to grow your career. That's why so many of our associates stay at Trustmark and thrive. Trustmark benefits from more than 100 years of experience but pairs that rich history with a palpable sense of optimism, growth and excitement for what's ahead - and beyond. This is a place where associates bring their whole selves to work each day. A place where you can be yourself. Whatever your beyond is, you can achieve it at Trustmark.
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3
Executive Assistant
60684 Chicago, Illinois
Robert Half
Posted 12 days ago
Job Viewed
Job Description
Description We are looking for a highly organized and proactive Executive Assistant to join our team in Chicago, Illinois. In this long-term contract role, you will provide essential support to executives, ensuring seamless coordination of schedules, travel arrangements, and meeting preparations. The ideal candidate will bring strong attention to detail and excellent communication skills to help prioritize tasks effectively and maintain a high level of organization.
Responsibilities:
- Manage executive calendars, including scheduling meetings and resolving conflicts.
- Arrange and coordinate domestic and international travel plans, including booking flights and accommodations.
- Prepare and organize materials for meetings, such as presentations and reports.
- Act as a gatekeeper by screening communications and prioritizing urgent matters.
- Support executives with administrative tasks such as drafting correspondence and handling sensitive information.
- Collaborate with team members to ensure smooth execution of projects and initiatives.
- Utilize the Microsoft Office Suite to create and edit documents, spreadsheets, and slides.
- Monitor deadlines and follow up on action items to ensure timely completion.
- Provide occasional assistance to other executives as the role expands.
- Maintain an organized and efficient environment within the office. Requirements - Bachelor's degree or higher in a relevant field.
- Proven experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Exceptional communication skills, both written and verbal.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Demonstrated ability to work independently and adapt to changing priorities.
- Career stability with evidence of consistent growth and commitment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage executive calendars, including scheduling meetings and resolving conflicts.
- Arrange and coordinate domestic and international travel plans, including booking flights and accommodations.
- Prepare and organize materials for meetings, such as presentations and reports.
- Act as a gatekeeper by screening communications and prioritizing urgent matters.
- Support executives with administrative tasks such as drafting correspondence and handling sensitive information.
- Collaborate with team members to ensure smooth execution of projects and initiatives.
- Utilize the Microsoft Office Suite to create and edit documents, spreadsheets, and slides.
- Monitor deadlines and follow up on action items to ensure timely completion.
- Provide occasional assistance to other executives as the role expands.
- Maintain an organized and efficient environment within the office. Requirements - Bachelor's degree or higher in a relevant field.
- Proven experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Exceptional communication skills, both written and verbal.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Demonstrated ability to work independently and adapt to changing priorities.
- Career stability with evidence of consistent growth and commitment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Executive Assistant
60189 Wheaton, Illinois
Robert Half
Posted 12 days ago
Job Viewed
Job Description
Description We are extending an opportunity to join our team in Wheaton, Illinois as an Executive Assistant. This role centers on providing high-level administrative support in the legal industry, specifically related to Trusts, Estates, and Probate. The employment opportunity presents a long-term contract engagement, offering a chance to engage with various aspects of administrative tasks, client relations, and communication.
Responsibilities:
- Facilitate administrative assistance to law firm partners, ensuring smooth operations
- Manage all aspects of client engagement, from initial meetings through file closure
- Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals
- Prioritize and organize emails, ensuring prompt responses
- Manage mail distribution, including sorting, documenting, scanning, and distributing
- Draft, edit, and send correspondence, while also ensuring timely follow-ups
- Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment
- Welcome visitors, clients, and potential clients, fostering a welcoming environment
- Maintain files, including document scanning and organization
- Perform notarization and witness document signings
- Manage attorney time entries, and review and revise client invoices monthly
- Ensure office supplies are well-stocked and coordinate vendor visits
- Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion. Requirements - Minimum of 2 years of experience in an Executive Assistant role or similar position
- Proficiency in Aderant software
- Experience with Adobe Acrobat
- Familiarity with the Automated City Register Information System (ACRIS)
- Knowledge of Case Management Software
- Experience with CompuLaw
- Ability to manage billing functions effectively
- Proven competence in calendar management
- Experience in claim administration
- Strong client relations skills
- Excellent communication skills, both verbal and written
- Proficient in calendaring
- Experience in managing client communications
- Ability to handle business correspondence efficiently
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Facilitate administrative assistance to law firm partners, ensuring smooth operations
- Manage all aspects of client engagement, from initial meetings through file closure
- Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals
- Prioritize and organize emails, ensuring prompt responses
- Manage mail distribution, including sorting, documenting, scanning, and distributing
- Draft, edit, and send correspondence, while also ensuring timely follow-ups
- Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment
- Welcome visitors, clients, and potential clients, fostering a welcoming environment
- Maintain files, including document scanning and organization
- Perform notarization and witness document signings
- Manage attorney time entries, and review and revise client invoices monthly
- Ensure office supplies are well-stocked and coordinate vendor visits
- Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion. Requirements - Minimum of 2 years of experience in an Executive Assistant role or similar position
- Proficiency in Aderant software
- Experience with Adobe Acrobat
- Familiarity with the Automated City Register Information System (ACRIS)
- Knowledge of Case Management Software
- Experience with CompuLaw
- Ability to manage billing functions effectively
- Proven competence in calendar management
- Experience in claim administration
- Strong client relations skills
- Excellent communication skills, both verbal and written
- Proficient in calendaring
- Experience in managing client communications
- Ability to handle business correspondence efficiently
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Executive Assistant
60684 Chicago, Illinois
Brookfield Properties
Posted 12 days ago
Job Viewed
Job Description
Location
Brookfield Chicago - 350 N Orleans Street, Suite 300
Job Description
We Are Brookfield Properties:
Brookfield Properties develops and operates over 1000 properties and 390 million square feet of high-quality, sustainability-focused real estate assets around the globe on behalf of Brookfield Asset Management, one of the world's largest alternative investment managers.
Our logistics business is a vertically integrated portfolio of 180M square feet across a footprint spanning five continents. We don't just build and manage buildings. We develop the hubs of commerce that connect people and goods globally - places that are the backbone of an ever-evolving supply chain. We're elevating the logistics business as we envision - and then deliver - the world's most forward-thinking properties, creating spaces where people, businesses, and communities thrive.
We are seeking an Executive Assistant to support our growing logistics business. This position will provide support to multiple regional executives and their teams. The ideal candidate will be detail-oriented, proactive, and able to work independently. The ability to interact with staff (at all levels) in a fast-paced environment while remaining positive, flexible, resourceful and efficient, and with a high-level of professionalism and confidentiality is crucial to this role. This position is in-office based in Chicago and reports to the Manager of Administration for N. America Logistics.
Role & Responsibilities:
+ Provide comprehensive administrative support to regional executives and their teams, including calendar management, travel arrangements, expense reporting, and meeting coordination. Will require interaction with both internal and external executives, assistants, and team members to coordinate a variety of meetings with attention to different time zones
+ Prepare and edit correspondence, reports, presentations, and other documents
+ Organize and coordinate internal and external meetings, including agenda preparation, logistics, and hospitality services (catering, guest registration, etc.)
+ Manage the day-to-day operations of the office to ensure a smooth and efficient work environment
+ Oversee office supplies procurement, inventory, and vendor relationships
+ Coordinate facility maintenance, office safety procedures, and equipment needs
+ Support onboarding and offboarding processes in collaboration with HR and IT
+ Plan regional events, meetings, volunteer events, and team-building activities. This includes collaborative efforts with Brookfield Cares, ESG team, and Marketing team
+ Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
+ Promptly respond to requests with courtesy and accuracy
+ Assist Marketing Team with regional marketing efforts, such as event planning and on-site coordination, swag inventory, organizing marketing materials, and processing approved sponsorship/donation requests
+ Collaboration with local, regional, and national administrative/office management staff
+ Assist in troubleshooting basic IT deskside support issues as needed
+ Additional tasks include, but are not limited to, mail services, copying and binding, office supply ordering, and submitting and processing of invoices
Your Qualifications:
+ H.S. diploma required, College degree preferred
+ 3 - 5 years of experience supporting multiple senior leaders and managing office responsibilities
+ High level of discretion and professionalism; proven ability to handle confidential information appropriately
+ Highly proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
+ Experience with Concur travel and expense management
+ Notary Public preferred, or willing to obtain license within first 90 days
+ Excellent organizational and time-management skills with flexibility to adapt to shifting priorities and responsibilities
+ Attention to detail
+ Strong written and verbal communication skills
+ Able to work independently in a fast-paced and dynamic environment without constant supervision or guidance
+ Strong interpersonal skills, good judgment, and the ability to foster a collaborative positive office culture
+ Customer-service mindset with ability to anticipate needs and proactively solve problems
+ Overtime as required
+ Experience with various AP software, Adobe Creative Suite, Canva, HubSpot a plus
+ Commercial real estate experience preferred
Your Career @ Brookfield Properties:
At Brookfield Properties, your career progression is important to us. As a successful employee, you will have the opportunity to grow within your team, department, and across the Brookfield organization. Our leadership teams are dedicated to the accomplishments of their employees. We also invest time into training and developing our people. We take pride in knowing that 70% of our employees have more than 5 years of tenure.
End your job search and find your career today, at Brookfield Properties.
Why Brookfield Properties?
We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.
Compensation & Benefits:
Salary Type: Non-Exempt (overtime eligible)
Pay Frequency: Bi-weekly
Annual Base Salary Range: $80,000 - $95,000
Medical & Pharmacy Coverage: Yes, under Brookfield Medical Plan
Dental Coverage: Yes, under Brookfield Medical Plan
Vision Coverage: Yes, under Brookfield Medical Plan
Retirement: 401(k)
Insurance: Employer-paid life & short/long term disability
Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPUS
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
Brookfield Chicago - 350 N Orleans Street, Suite 300
Job Description
We Are Brookfield Properties:
Brookfield Properties develops and operates over 1000 properties and 390 million square feet of high-quality, sustainability-focused real estate assets around the globe on behalf of Brookfield Asset Management, one of the world's largest alternative investment managers.
Our logistics business is a vertically integrated portfolio of 180M square feet across a footprint spanning five continents. We don't just build and manage buildings. We develop the hubs of commerce that connect people and goods globally - places that are the backbone of an ever-evolving supply chain. We're elevating the logistics business as we envision - and then deliver - the world's most forward-thinking properties, creating spaces where people, businesses, and communities thrive.
We are seeking an Executive Assistant to support our growing logistics business. This position will provide support to multiple regional executives and their teams. The ideal candidate will be detail-oriented, proactive, and able to work independently. The ability to interact with staff (at all levels) in a fast-paced environment while remaining positive, flexible, resourceful and efficient, and with a high-level of professionalism and confidentiality is crucial to this role. This position is in-office based in Chicago and reports to the Manager of Administration for N. America Logistics.
Role & Responsibilities:
+ Provide comprehensive administrative support to regional executives and their teams, including calendar management, travel arrangements, expense reporting, and meeting coordination. Will require interaction with both internal and external executives, assistants, and team members to coordinate a variety of meetings with attention to different time zones
+ Prepare and edit correspondence, reports, presentations, and other documents
+ Organize and coordinate internal and external meetings, including agenda preparation, logistics, and hospitality services (catering, guest registration, etc.)
+ Manage the day-to-day operations of the office to ensure a smooth and efficient work environment
+ Oversee office supplies procurement, inventory, and vendor relationships
+ Coordinate facility maintenance, office safety procedures, and equipment needs
+ Support onboarding and offboarding processes in collaboration with HR and IT
+ Plan regional events, meetings, volunteer events, and team-building activities. This includes collaborative efforts with Brookfield Cares, ESG team, and Marketing team
+ Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
+ Promptly respond to requests with courtesy and accuracy
+ Assist Marketing Team with regional marketing efforts, such as event planning and on-site coordination, swag inventory, organizing marketing materials, and processing approved sponsorship/donation requests
+ Collaboration with local, regional, and national administrative/office management staff
+ Assist in troubleshooting basic IT deskside support issues as needed
+ Additional tasks include, but are not limited to, mail services, copying and binding, office supply ordering, and submitting and processing of invoices
Your Qualifications:
+ H.S. diploma required, College degree preferred
+ 3 - 5 years of experience supporting multiple senior leaders and managing office responsibilities
+ High level of discretion and professionalism; proven ability to handle confidential information appropriately
+ Highly proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
+ Experience with Concur travel and expense management
+ Notary Public preferred, or willing to obtain license within first 90 days
+ Excellent organizational and time-management skills with flexibility to adapt to shifting priorities and responsibilities
+ Attention to detail
+ Strong written and verbal communication skills
+ Able to work independently in a fast-paced and dynamic environment without constant supervision or guidance
+ Strong interpersonal skills, good judgment, and the ability to foster a collaborative positive office culture
+ Customer-service mindset with ability to anticipate needs and proactively solve problems
+ Overtime as required
+ Experience with various AP software, Adobe Creative Suite, Canva, HubSpot a plus
+ Commercial real estate experience preferred
Your Career @ Brookfield Properties:
At Brookfield Properties, your career progression is important to us. As a successful employee, you will have the opportunity to grow within your team, department, and across the Brookfield organization. Our leadership teams are dedicated to the accomplishments of their employees. We also invest time into training and developing our people. We take pride in knowing that 70% of our employees have more than 5 years of tenure.
End your job search and find your career today, at Brookfield Properties.
Why Brookfield Properties?
We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.
Compensation & Benefits:
Salary Type: Non-Exempt (overtime eligible)
Pay Frequency: Bi-weekly
Annual Base Salary Range: $80,000 - $95,000
Medical & Pharmacy Coverage: Yes, under Brookfield Medical Plan
Dental Coverage: Yes, under Brookfield Medical Plan
Vision Coverage: Yes, under Brookfield Medical Plan
Retirement: 401(k)
Insurance: Employer-paid life & short/long term disability
Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPUS
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
View Now
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6
Executive Assistant
60684 Chicago, Illinois
iHeartMedia
Posted 12 days ago
Job Viewed
Job Description
Premiere Networks
Current employees and contingent workers click here ( **to apply and search by the Job Posting Title.**
The audio revolution is here - and iHeart is leading it! iHeartMedia, **the number one audio company in America** , reaches 90% of Americans every month -- a monthly audience that's **twice the size of any other audio company** - almost three times the size of the largest TV network - and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have:
+ **More #1 rated markets** than the next two largest radio companies combined;
+ **We're the largest podcast publisher** , with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;
+ iHeart is **the home of many of the country's most popular and trusted on-air personalities and podcast influencers** , who build important connections with hundreds of communities across America;
+ We create and produce some of **the most popular and well-known branded live music events** in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;
+ iHeartRadio is the **#1 streaming radio digital service** in America;
+ Our **social media footprint** is 7 times larger than the next largest audio service; and
+ We have **the only complete audio ad technology stack in the industry for all forms of audio** , from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we're able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option.
Because we reach almost every community in America, we're committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.
Only one company in America has the #1 position in everything audio: iHeartMedia!
If you're excited about this role but don't feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!
**What We Need:**
We're seeking a skilled Executive Assistant In this role, you'll have a great opportunity to build your skills and grow your career!
**What You'll Do:**
+ Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses
+ Be a team player with excellent communication skills; be the "hub" by providing constant coordination with other executives and their teams
+ Organize daily, weekly & monthly calendars and work from a constantly updated shared 'to do' list
+ Anticipate and interpret the needs of management with minimal direction
+ Screen calls and respond to general inquiries
+ Be available as needed after-hours and/or weekends during busy times
**What You'll Need:**
+ Prior experience as an Executive Assistant across sales, marketing, operations, finance, or other industry
+ Polished, proactive, and detail-oriented in fast paced, dynamic environment
+ Extreme confidentiality is a must
+ Ability to multi-task critical
+ Adaptable to working across multiple teams in multiple cities
+ Excellent and precise written communication skills
+ Ability to build rapport and commit details about people and events to memory
+ Urgency, collaboration, resilience are all required
+ Strong MS Office Suite a must
**What You'll Bring:**
+ Ability to multi-task across various teams and cities
+ Self-starter that will seek opportunities to contribute beyond job basics.
+ Collaborator who will work with other EA's and Project Managers within organization.
+ Will collaborate on executive reporting.
+ Will collaborate on financial reporting.
+ Ability to work across time-zones when necessary
+ Respect for others and a strong belief that others should do this in return
+ Ability to perform work and resolve straightforward problems within established procedures with moderate supervision
+ Understanding of when to seek guidance for unforeseen problems
+ Close attention to detail, following up until issues are resolved
+ Solid written and verbal communication skills
+ Ability to multi-task across various teams and cities
+ Self-starter that will seek opportunities to contribute beyond job basics.
+ Collaborator who will work with other EA's and Project Managers within organization.
**Compensation:**
Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.
$19.22 - $24.03
**Location:**
Chicago, IL: 233 N. Michigan Avenue, 30th Floor, 60601
**Position Type:**
Regular
**Time Type:**
Full time
**Pay Type:**
Hourly
**Benefits:**
iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:
+ Employer sponsored medical, dental and vision with a variety of coverage options
+ Company provided and supplemental life insurance
+ Paid vacation and sick time
+ Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing
+ A Spirit day to encourage and allow our employees to more easily volunteer in their community
+ A 401K plan
+ Employee Assistance Program (EAP) at no cost - services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
+ A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!
We are accepting applications for this role on an ongoing basis.
The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
Non-Compete will be required for certain positions and as allowed by law.
Our organization participates in E-Verify. Click here ( to learn about E-Verify.
iHeartMedia is the number one audio company in the United States, reaching nine out of 10 Americans every month - we specialize in radio, digital, social, podcasts, influencers, data, and events across the nation and provide premier opportunities for advertisers.
Visit iHeartMedia.com to learn more about us.
Please review our Privacy Policy ( and Terms of Use ( .
Current employees and contingent workers click here ( **to apply and search by the Job Posting Title.**
The audio revolution is here - and iHeart is leading it! iHeartMedia, **the number one audio company in America** , reaches 90% of Americans every month -- a monthly audience that's **twice the size of any other audio company** - almost three times the size of the largest TV network - and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have:
+ **More #1 rated markets** than the next two largest radio companies combined;
+ **We're the largest podcast publisher** , with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;
+ iHeart is **the home of many of the country's most popular and trusted on-air personalities and podcast influencers** , who build important connections with hundreds of communities across America;
+ We create and produce some of **the most popular and well-known branded live music events** in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;
+ iHeartRadio is the **#1 streaming radio digital service** in America;
+ Our **social media footprint** is 7 times larger than the next largest audio service; and
+ We have **the only complete audio ad technology stack in the industry for all forms of audio** , from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we're able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option.
Because we reach almost every community in America, we're committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.
Only one company in America has the #1 position in everything audio: iHeartMedia!
If you're excited about this role but don't feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!
**What We Need:**
We're seeking a skilled Executive Assistant In this role, you'll have a great opportunity to build your skills and grow your career!
**What You'll Do:**
+ Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses
+ Be a team player with excellent communication skills; be the "hub" by providing constant coordination with other executives and their teams
+ Organize daily, weekly & monthly calendars and work from a constantly updated shared 'to do' list
+ Anticipate and interpret the needs of management with minimal direction
+ Screen calls and respond to general inquiries
+ Be available as needed after-hours and/or weekends during busy times
**What You'll Need:**
+ Prior experience as an Executive Assistant across sales, marketing, operations, finance, or other industry
+ Polished, proactive, and detail-oriented in fast paced, dynamic environment
+ Extreme confidentiality is a must
+ Ability to multi-task critical
+ Adaptable to working across multiple teams in multiple cities
+ Excellent and precise written communication skills
+ Ability to build rapport and commit details about people and events to memory
+ Urgency, collaboration, resilience are all required
+ Strong MS Office Suite a must
**What You'll Bring:**
+ Ability to multi-task across various teams and cities
+ Self-starter that will seek opportunities to contribute beyond job basics.
+ Collaborator who will work with other EA's and Project Managers within organization.
+ Will collaborate on executive reporting.
+ Will collaborate on financial reporting.
+ Ability to work across time-zones when necessary
+ Respect for others and a strong belief that others should do this in return
+ Ability to perform work and resolve straightforward problems within established procedures with moderate supervision
+ Understanding of when to seek guidance for unforeseen problems
+ Close attention to detail, following up until issues are resolved
+ Solid written and verbal communication skills
+ Ability to multi-task across various teams and cities
+ Self-starter that will seek opportunities to contribute beyond job basics.
+ Collaborator who will work with other EA's and Project Managers within organization.
**Compensation:**
Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.
$19.22 - $24.03
**Location:**
Chicago, IL: 233 N. Michigan Avenue, 30th Floor, 60601
**Position Type:**
Regular
**Time Type:**
Full time
**Pay Type:**
Hourly
**Benefits:**
iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:
+ Employer sponsored medical, dental and vision with a variety of coverage options
+ Company provided and supplemental life insurance
+ Paid vacation and sick time
+ Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing
+ A Spirit day to encourage and allow our employees to more easily volunteer in their community
+ A 401K plan
+ Employee Assistance Program (EAP) at no cost - services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
+ A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!
We are accepting applications for this role on an ongoing basis.
The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
Non-Compete will be required for certain positions and as allowed by law.
Our organization participates in E-Verify. Click here ( to learn about E-Verify.
iHeartMedia is the number one audio company in the United States, reaching nine out of 10 Americans every month - we specialize in radio, digital, social, podcasts, influencers, data, and events across the nation and provide premier opportunities for advertisers.
Visit iHeartMedia.com to learn more about us.
Please review our Privacy Policy ( and Terms of Use ( .
View Now
7
Executive Assistant-CEO
60148 Lombard, Illinois
Transdev
Posted 2 days ago
Job Viewed
Job Description
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video at About the Role:The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position. This role is based inLombard, Illinois. We will consider applicants located in either the greaterChicagoland area or the Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time. Salary Range $80,000-$95,000 Annually We offer a competitive compensation and benefits package including: - Vacation: minimum of two (2) weeks -Sick days: 5 days - Holidays: 12 days; 8 standard and 4 floating - Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability. Executive Support and Coordination: + Serve as a liaison between executives and department heads, ensuring effective communication and collaboration. + Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes. Executive Calendar Management: + Managing the complex schedules of the CEO and other C-suite members. + Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently. Travel Arrangements: + Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. + Managing travel expenses and reimbursements. Strategic Planning and Project Management: + Collaborate with senior leadership to define, prioritize, and execute strategic initiatives. + Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements. + Provide regular updates to executives on project progress, risks, and key metrics. Communication Management: + Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. + Handling other forms of correspondence as necessary. Document Preparation and Review: + Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. + Ensuring accuracy and adherence to company standards. * Communication and Representation: + Act as a representative of the executive team in internal and external communications. + Draft communications, announcements, and reports on behalf of leadership. + Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork. Special Projects and Ad-Hoc Support: + Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting. + Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines. Office Management: + Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment. Required Experience: + Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders. + Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. + Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. + Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets. Preferred Experience: + Six or more years of executive administrative assistant experience required supporting the Executive Level Required Education: High School Diploma Required, Bachelor's Degree Preferred Travel requirement outside of the immediate area (as a percent) <5%. Pre-Employment Requirements: Drug testing and background check Physical Requirements: + Must be able to work shifts or flexible work schedules as needed. + 100% of work is accomplished indoors and in air-conditioned or well-ventilated facilities + Work is accomplished in an office or in a cubicle space equipped with a telephone and computer. + The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law. Drug-free workplace If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check. California applicants: Please Click Here for CA Employee Privacy Policy. Job Category: Administrative / Clerical / Payroll / HR / Accounting Job Type: Full Time Req ID: 5997 Pay Group: NF2 Cost Center: 806 The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law. Drug-free workplace If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check. California applicants: Please Click Here for CA Employee Privacy Policy. About Transdev Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.
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8
Executive Assistant (Hybrid)
60399 Wood Dale, Illinois
Veralto
Posted 3 days ago
Job Viewed
Job Description
**Imagine yourself.**
· Growing your expertise and expanding your skillset with every project.
· Thriving in a supportive team environment that inspires you to strive for excellence.
· Joining a company with a proven track record of success and an exciting future.
It's all possible with a role at Videojet ( , a Veralto ( company. You have likely purchased or used a product touched by Videojet Technologies this week. Videojet is a world leader in the product identification market, providing in-line printing, coding and marking products, consumables, and software solutions. Videojet's technologies play a critical role in ensuring the safety and authenticity of products sold across the globe in the food, beverage, pharmaceutical, and industrial marketplaces.
As part of the Videojet team and the broader Veralto network, you'll work with products that make an everyday impact on the world around you-and along the way, you'll have opportunities to make your mark on our business and your career with ongoing opportunities to deepen your skillset and pursue your ambitions.
**We offer:**
+ Comprehensive Benefits from Day 1: Enjoy peace of mind with our total rewards package including extensive medical, dental, vision, 401(K) matching and more (all day 1).
+ Ongoing investment in your career through dedicated training, on-the-job development, and coaching
+ Inclusive Culture: Join a diverse and inclusive organization that values your unique perspective and fosters a culture of collaboration and continuous learning.
We're looking for a highly motivated **Executive Assistant** to join our team in **Wood Dale, IL** , working onsite **four days per week** . This role is perfect for someone who thrives in a fast-paced, result-driven environment and enjoys being at the center of it all. If you're known for your exceptional communication skills, proactive mindset, and ability to stay organized while juggling multiple priorities, you'll feel right at home here.
As a trusted partner to our Vice President-level executives, you'll play a key role in keeping things running smoothly. Your day-to-day will include managing complex calendars, coordinating domestic and international travel, organizing meetings, and preparing reports that highlight key business metrics. You'll also help craft impactful presentations and support strategic initiatives that drive our success. If you're detail-oriented, tech-savvy, and thrive under pressure, this is your opportunity to make a meaningful impact in a culture that celebrates winning.
**In this role, a typical day will look like:**
+ **Executive Support:** Deliver confidential, high-level administrative assistance to Vice Presidents, ensuring seamless day-to-day operations.
+ **Calendar & Email Management:** Organize and maintain complex schedules, inboxes, and priorities for senior leaders.
+ **Travel Coordination:** Arrange domestic and international travel, including flights, lodging, and ground transportation, and manage expense reporting with accuracy and timeliness.
+ **Meeting & Committee Preparation:** Develop agendas, coordinate logistics, and ensure all materials are ready for productive meetings **.**
+ **Information Gathering:** Compile and prepare data, reports, and presentation materials to support strategic discussions and decision-making.
+ **Correspondence:** Draft and manage routine communications with professionalism and clarity.
+ **Event Planning:** Lead logistics for corporate events-ranging from intimate team gatherings to large-scale international functions-both on-site and off-site.
**The essential requirements of the job include:**
+ 5+ years of experience providing support to senior executives. Bachelor's degree preferred but not required.
+ Advanced computer skills across Windows and Microsoft Office Suite, including Teams, Outlook (email and calendar management), Excel, Word, and PowerPoint. Experience using Apple devices (Macs and iPhones) is a plus.
+ Proven organization skills with the ability to deliver accurate, high-quality work on time.
+ Exceptional attention to detail and precision in execution.
Videojet is proud to part of the Product Quality & Innovation segment of Veralto (NYSE: VLTO), a $5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto's vibrant global network of nearly 17,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you'll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we're Safeguarding the World's Most Vital Resources-and building rewarding careers along the way.
**US ONLY** **:**
The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate's position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.
The compensation range for this role is $0.00 - 44.00 USD per hour. This job is also eligible for Bonus Pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
The EEO posters are available **here ( .
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at to request accommodation.
**Unsolicited Assistance**
We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies ( , in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.
Veralto and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
· Growing your expertise and expanding your skillset with every project.
· Thriving in a supportive team environment that inspires you to strive for excellence.
· Joining a company with a proven track record of success and an exciting future.
It's all possible with a role at Videojet ( , a Veralto ( company. You have likely purchased or used a product touched by Videojet Technologies this week. Videojet is a world leader in the product identification market, providing in-line printing, coding and marking products, consumables, and software solutions. Videojet's technologies play a critical role in ensuring the safety and authenticity of products sold across the globe in the food, beverage, pharmaceutical, and industrial marketplaces.
As part of the Videojet team and the broader Veralto network, you'll work with products that make an everyday impact on the world around you-and along the way, you'll have opportunities to make your mark on our business and your career with ongoing opportunities to deepen your skillset and pursue your ambitions.
**We offer:**
+ Comprehensive Benefits from Day 1: Enjoy peace of mind with our total rewards package including extensive medical, dental, vision, 401(K) matching and more (all day 1).
+ Ongoing investment in your career through dedicated training, on-the-job development, and coaching
+ Inclusive Culture: Join a diverse and inclusive organization that values your unique perspective and fosters a culture of collaboration and continuous learning.
We're looking for a highly motivated **Executive Assistant** to join our team in **Wood Dale, IL** , working onsite **four days per week** . This role is perfect for someone who thrives in a fast-paced, result-driven environment and enjoys being at the center of it all. If you're known for your exceptional communication skills, proactive mindset, and ability to stay organized while juggling multiple priorities, you'll feel right at home here.
As a trusted partner to our Vice President-level executives, you'll play a key role in keeping things running smoothly. Your day-to-day will include managing complex calendars, coordinating domestic and international travel, organizing meetings, and preparing reports that highlight key business metrics. You'll also help craft impactful presentations and support strategic initiatives that drive our success. If you're detail-oriented, tech-savvy, and thrive under pressure, this is your opportunity to make a meaningful impact in a culture that celebrates winning.
**In this role, a typical day will look like:**
+ **Executive Support:** Deliver confidential, high-level administrative assistance to Vice Presidents, ensuring seamless day-to-day operations.
+ **Calendar & Email Management:** Organize and maintain complex schedules, inboxes, and priorities for senior leaders.
+ **Travel Coordination:** Arrange domestic and international travel, including flights, lodging, and ground transportation, and manage expense reporting with accuracy and timeliness.
+ **Meeting & Committee Preparation:** Develop agendas, coordinate logistics, and ensure all materials are ready for productive meetings **.**
+ **Information Gathering:** Compile and prepare data, reports, and presentation materials to support strategic discussions and decision-making.
+ **Correspondence:** Draft and manage routine communications with professionalism and clarity.
+ **Event Planning:** Lead logistics for corporate events-ranging from intimate team gatherings to large-scale international functions-both on-site and off-site.
**The essential requirements of the job include:**
+ 5+ years of experience providing support to senior executives. Bachelor's degree preferred but not required.
+ Advanced computer skills across Windows and Microsoft Office Suite, including Teams, Outlook (email and calendar management), Excel, Word, and PowerPoint. Experience using Apple devices (Macs and iPhones) is a plus.
+ Proven organization skills with the ability to deliver accurate, high-quality work on time.
+ Exceptional attention to detail and precision in execution.
Videojet is proud to part of the Product Quality & Innovation segment of Veralto (NYSE: VLTO), a $5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto's vibrant global network of nearly 17,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you'll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we're Safeguarding the World's Most Vital Resources-and building rewarding careers along the way.
**US ONLY** **:**
The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate's position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.
The compensation range for this role is $0.00 - 44.00 USD per hour. This job is also eligible for Bonus Pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
The EEO posters are available **here ( .
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at to request accommodation.
**Unsolicited Assistance**
We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies ( , in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.
Veralto and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
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