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Executive Leadership Administrative Support
22096 Reston, Virginia
Noblis
Posted today
Job Viewed
Job Description
Responsibilities
At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T).
DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE).
This position will provide business, operations, strategic, and administrative support to S&T's executive leaders. This enables leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security.
**This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.**
Responsibilities may include, but are not limited to:
+ Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met.
+ Evaluating and supporting business processes related to effective operations.
+ Organizing, compiling, and preparing information for reporting to executive leadership.
+ Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives.
+ Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership.
+ Representing Front Office interests in cross-functional collaborations.
+ Anticipating emerging challenges and proposing proactive solutions.
+ Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation.
+ Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings.
Required Qualifications
+ BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience.
+ Eligibility to receive DHS Suitability.
+ SECRET clearance.
+ Ability to come onsite at S&T five days a week, and work core government hours.
Desired Qualifications
+ TOP SECRET clearance
+ Experience providing administrative assistance to executive leadership.
+ Experience providing guidance, feedback, and consulting services to senior-level leadership.
+ Experience translating executive vision into actionable plans, milestones, and deliverables.
+ Familiarity developing agendas, talking points, and tracking action items through completion.
+ Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing.
+ Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion.
+ Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments.
+ Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events.
+ Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools.
+ Experience supporting the development of organizational charts, operation plans, and standard operating procedures.
+ Experience handling sensitive assignments with discretion and urgency.
+ Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
+ Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred.
Overview
Noblis ( and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us ( work at a Noblis company?**
Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards ( . Noblis maintains a drug-free workplace.
* _Remote/hybrid status is subject to change based on Noblis and/or government requirements_
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us ( .
EEO is the Law ( | E-Verify ( | Right to Work ( Rewards
At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits ( page on our Careers ( site.
Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package.
Posted Salary Range
USD $71,800.00 - USD $112,150.00 /Yr.
At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T).
DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE).
This position will provide business, operations, strategic, and administrative support to S&T's executive leaders. This enables leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security.
**This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.**
Responsibilities may include, but are not limited to:
+ Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met.
+ Evaluating and supporting business processes related to effective operations.
+ Organizing, compiling, and preparing information for reporting to executive leadership.
+ Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives.
+ Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership.
+ Representing Front Office interests in cross-functional collaborations.
+ Anticipating emerging challenges and proposing proactive solutions.
+ Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation.
+ Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings.
Required Qualifications
+ BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience.
+ Eligibility to receive DHS Suitability.
+ SECRET clearance.
+ Ability to come onsite at S&T five days a week, and work core government hours.
Desired Qualifications
+ TOP SECRET clearance
+ Experience providing administrative assistance to executive leadership.
+ Experience providing guidance, feedback, and consulting services to senior-level leadership.
+ Experience translating executive vision into actionable plans, milestones, and deliverables.
+ Familiarity developing agendas, talking points, and tracking action items through completion.
+ Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing.
+ Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion.
+ Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments.
+ Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events.
+ Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools.
+ Experience supporting the development of organizational charts, operation plans, and standard operating procedures.
+ Experience handling sensitive assignments with discretion and urgency.
+ Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
+ Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred.
Overview
Noblis ( and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us ( work at a Noblis company?**
Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards ( . Noblis maintains a drug-free workplace.
* _Remote/hybrid status is subject to change based on Noblis and/or government requirements_
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us ( .
EEO is the Law ( | E-Verify ( | Right to Work ( Rewards
At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits ( page on our Careers ( site.
Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package.
Posted Salary Range
USD $71,800.00 - USD $112,150.00 /Yr.
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0
Administrative Assistant - Executive Support
94105 San Francisco, California
$65000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This hybrid role requires a blend of remote work flexibility and on-site presence in our San Francisco, California, US office. The ideal candidate will be a master of multitasking, adept at managing complex calendars, coordinating travel arrangements, preparing correspondence, and ensuring the smooth day-to-day operations for senior leadership. You will serve as a key point of contact, requiring excellent interpersonal skills, discretion, and a professional demeanor. A strong command of office software and exceptional organizational abilities are essential for success in this role.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and calls with internal and external stakeholders.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, and respond independently when appropriate.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and maintain physical and electronic filing systems.
- Process expense reports and manage departmental budgets.
- Coordinate meeting logistics, including room bookings, catering, and equipment setup.
- Act as a liaison between executives and other departments, clients, and external partners.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and event planning as needed.
- Provide general administrative support, such as ordering supplies and managing office equipment.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and ability to anticipate needs.
- Experience with travel booking and expense reporting systems.
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1
Administrative Assistant - Executive Support
64106 Kansas City, Missouri
$55000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support in Kansas City, Missouri, US . This is a vital on-site role, ensuring the smooth and efficient functioning of the executive office. You will be responsible for managing calendars, coordinating complex travel arrangements, preparing correspondence, organizing meetings, and handling sensitive information with the utmost discretion. The ideal candidate possesses exceptional communication skills, a strong sense of initiative, and a professional demeanor. This position requires a reliable and dedicated individual who can anticipate needs and provide seamless support to senior leadership.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and prepare materials for meetings, including agendas, minutes, and supporting documentation.
- Handle confidential information with discretion and professionalism.
- Manage office supplies and equipment for the executive suite.
- Liaise with internal departments and external contacts on behalf of executives.
- Assist with event planning and coordination for executive-hosted functions.
- Conduct research and gather information as needed.
- Provide general administrative support, including filing, data entry, and expense reporting.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain a high level of professionalism and confidentiality at all times.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3-5 years of experience providing administrative support, preferably in an executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Exceptional attention to detail and accuracy.
- Discretion and the ability to handle confidential information.
- Proactive and resourceful with a strong problem-solving attitude.
- Professional demeanor and excellent interpersonal skills.
- Experience with calendar management and travel booking systems.
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2
Senior Administrative Assistant - Executive Support
37201 Nashville, Tennessee
$58000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in Nashville, Tennessee, US . This vital role requires a professional with exceptional communication, multitasking, and problem-solving skills to ensure the smooth operation of the executive office. The ideal candidate will be discreet, efficient, and possess a keen eye for detail, managing a wide range of administrative tasks with a high degree of accuracy and autonomy.
Responsibilities:
Responsibilities:
- Manage complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Prepare meeting agendas, take minutes, and track action items.
- Manage expense reports and process invoices in a timely manner.
- Handle confidential information with the utmost discretion and professionalism.
- Greet visitors, answer inquiries, and direct them to the appropriate personnel.
- Assist with special projects and event planning as needed.
- Maintain office supplies and manage inventory.
- Serve as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of the executives and proactively address potential issues.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support, with at least 2 years supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Ability to handle confidential information with integrity and discretion.
- Proactive and resourceful approach to problem-solving.
- Experience with expense reporting and travel booking systems.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently with minimal supervision.
- Attention to detail and accuracy in all tasks.
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3
Remote Administrative Assistant - Executive Support
89101 Sunrise Manor, Nevada
$55000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote role is crucial for ensuring the smooth operation of daily administrative tasks for senior leadership. You will manage calendars, coordinate meetings, handle correspondence, prepare reports, and facilitate seamless communication across the organization. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and thrives in a fast-paced, independent work environment.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for executives, scheduling meetings, appointments, and travel arrangements with precision.
- Screen and prioritize incoming communications, including emails, calls, and mail, ensuring timely responses.
- Prepare agendas, take meeting minutes, and distribute follow-up action items.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Organize and maintain electronic and physical filing systems for easy retrieval of information.
- Conduct research and compile data for reports, presentations, and projects as needed.
- Act as a liaison between executives and internal/external stakeholders, ensuring professional and efficient communication.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies and equipment for the remote work setup.
- Support onboarding processes for new team members as directed.
- Continuously seek opportunities to improve administrative processes and efficiency.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support, with at least 2 years supporting senior-level executives.
- Proven experience in managing complex calendars, scheduling, and travel arrangements.
- Exceptional organizational and time management skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Ability to work independently, proactively, and with minimal supervision in a remote environment.
- Discretion and confidentiality in handling sensitive information.
- Strong problem-solving abilities and a positive, can-do attitude.
- Adaptability and willingness to learn new technologies and processes.
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4
Remote Administrative Assistant - Executive Support
63101 St. Louis, Missouri
$22 Hourly
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This role is crucial for ensuring the smooth and efficient operation of the executive team, managing a wide array of administrative tasks in a fully remote capacity. You will be the first point of contact for many internal and external inquiries, requiring exceptional professionalism, discretion, and communication skills. The ideal candidate thrives in a virtual environment, possesses strong multitasking abilities, and is adept at managing calendars, coordinating meetings, and handling confidential information with the utmost care. This position offers the flexibility to work from home while contributing to the success of a leading organization.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Screen and prioritize incoming communications (emails, calls, messages), responding to routine inquiries and drafting correspondence.
- Prepare, proofread, and edit documents, reports, and presentations with a high degree of accuracy.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information.
- Assist with expense reporting and invoice processing.
- Conduct research on various topics as needed by the executive team.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Provide general administrative support, such as data entry and document management.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy in all tasks.
- Ability to work independently and manage workload with minimal supervision.
- Discretion and confidentiality in handling sensitive information.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and collaboration tools.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- A proactive attitude and a commitment to providing outstanding support.
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5
Senior Administrative Assistant - Executive Support
73102 Oklahoma City, Oklahoma
$55000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in their **Oklahoma City, Oklahoma, US** office. This pivotal role will involve managing complex calendars, coordinating domestic and international travel arrangements, preparing detailed reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication, interpersonal, and problem-solving skills, with a keen eye for detail and the ability to prioritize effectively in a fast-paced environment.
Responsibilities will include managing correspondence, organizing meetings and conferences, preparing meeting agendas and minutes, and conducting research as needed. You will also be responsible for maintaining and organizing physical and digital filing systems, processing expense reports, and assisting with special projects. A strong understanding of office management procedures and a proficiency in various office software suites are essential. The ability to maintain a high level of confidentiality and discretion is paramount.
The successful applicant will have a proven track record in administrative support, ideally within a corporate setting. We are looking for someone who can anticipate needs, work independently, and contribute positively to a dynamic team. A bachelor's degree in business administration or a related field is preferred, along with at least 5 years of relevant experience. Familiarity with project management tools and CRM systems is a plus. This position offers a competitive salary, benefits package, and the opportunity to grow within a reputable organization. If you are a detail-oriented, motivated professional looking to make a significant impact, we encourage you to apply.
Qualifications:
Responsibilities will include managing correspondence, organizing meetings and conferences, preparing meeting agendas and minutes, and conducting research as needed. You will also be responsible for maintaining and organizing physical and digital filing systems, processing expense reports, and assisting with special projects. A strong understanding of office management procedures and a proficiency in various office software suites are essential. The ability to maintain a high level of confidentiality and discretion is paramount.
The successful applicant will have a proven track record in administrative support, ideally within a corporate setting. We are looking for someone who can anticipate needs, work independently, and contribute positively to a dynamic team. A bachelor's degree in business administration or a related field is preferred, along with at least 5 years of relevant experience. Familiarity with project management tools and CRM systems is a plus. This position offers a competitive salary, benefits package, and the opportunity to grow within a reputable organization. If you are a detail-oriented, motivated professional looking to make a significant impact, we encourage you to apply.
Qualifications:
- Proven experience as an administrative assistant, executive assistant, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- Ability to multitask and manage multiple priorities simultaneously.
- High level of discretion and confidentiality.
- Bachelor's degree in a relevant field is preferred.
- Minimum of 5 years of administrative experience.
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6
Senior Administrative Assistant, Executive Support
83701 Emmett, Idaho
$55000 Annually
WhatJobs Direct
Posted 4 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative organization, is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, requiring a candidate with exceptional time management and communication skills who can thrive in a virtual environment. You will be the primary point of contact for supporting multiple senior executives, managing their schedules, coordinating complex travel arrangements, preparing reports and presentations, and handling sensitive confidential information with the utmost discretion. Your ability to anticipate needs and proactively solve problems will be key to your success. Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and ensuring no conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, memos, presentations, and reports.
- Manage and organize electronic and physical filing systems, ensuring information is easily accessible.
- Screen and direct incoming communications, including phone calls, emails, and mail.
- Prepare expense reports and process invoices accurately and in a timely manner.
- Conduct research and gather information as needed for various projects and meetings.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Organize and coordinate virtual meetings and events, including sending out invitations, managing RSVPs, and ensuring technical readiness.
- Anticipate the needs of executives and proactively take initiative to resolve issues and improve workflows.
- Serve as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support, preferably to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively in a remote setting.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proactive problem-solving abilities and strong attention to detail.
- Ability to work independently with minimal supervision and as part of a remote team.
- Experience with expense reporting and travel booking systems.
- A positive attitude and a commitment to providing outstanding support.
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7
Senior Administrative Assistant - Executive Support
10001 New York, New York
$75000 Annually
WhatJobs Direct
Posted 4 days ago
Job Viewed
Job Description
Our client, a prestigious global financial services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to their C-suite leadership team. This is a fully remote position, offering the flexibility to work from anywhere within the US while contributing to the smooth operation of high-level executive functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage complex schedules with utmost discretion and professionalism.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring efficient itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a gatekeeper, screening calls, emails, and visitors to ensure efficient communication flow.
- Organize and manage logistics for executive meetings, board meetings, and other important engagements, including preparing materials and taking minutes when required.
- Process expense reports and manage departmental budgets for designated executives.
- Conduct research and gather information for executive projects and presentations.
- Maintain confidential files and records with utmost discretion.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Proactively identify and resolve potential scheduling conflicts and logistical challenges.
- Assist with special projects as assigned by the executives.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5-7 years of experience providing high-level administrative support to senior executives, preferably in a corporate or financial services environment.
- Proven expertise in calendar management, travel coordination, and expense reporting.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity software.
- Excellent written and verbal communication skills, with a strong command of grammar and proofreading.
- Superior organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Ability to work independently, anticipate needs, and take initiative in a remote work setting.
- Adaptability and resilience in a fast-paced, dynamic environment.
- Experience supporting multiple executives simultaneously is a significant plus.
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8
Virtual Administrative Assistant - Executive Support
77001 Houston, Texas
$55000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support in a remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive-level activities, allowing our leaders to focus on strategic initiatives. You will manage a wide range of administrative tasks, including complex calendar management, scheduling meetings and appointments across multiple time zones, coordinating travel arrangements (flights, accommodations, itineraries), and preparing meeting agendas and minutes. Your responsibilities will extend to managing correspondence, drafting emails, preparing reports and presentations, and conducting research as needed. A key aspect of this role involves acting as a gatekeeper and liaison, effectively communicating with internal teams, external clients, and stakeholders on behalf of the executives. You must be adept at using various virtual collaboration tools and productivity software. Maintaining confidentiality and demonstrating discretion are paramount. The ideal candidate is a self-starter with excellent time management skills, exceptional attention to detail, and a proactive approach to problem-solving. You should be comfortable working independently and possess strong written and verbal communication skills. This position offers the flexibility of working entirely remotely, requiring a dedicated home office setup and reliable internet connectivity.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments across time zones.
- Coordinate domestic and international travel arrangements and itineraries.
- Prepare meeting agendas, take minutes, and distribute action items.
- Handle correspondence, draft emails, and manage communications.
- Create and edit reports, presentations, and other documents.
- Conduct research and compile information as requested.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidentiality and exercise discretion in all matters.
- Manage administrative projects and special assignments.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in executive or administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Ability to work independently and proactively manage tasks.
- High level of discretion and confidentiality.
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