21,313 Executive Assistants jobs in the United States

Our client, a prominent organization based in **San Diego, California, US**, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, ideal for a detail-oriented professional seeking to manage complex schedules, coordinate high-level meetings, and handle sensitive information with discretion. The ideal candidate will possess exceptional communication skills, advanced proficiency in office productivity software, and a proven ability to anticipate needs and manage multiple priorities efficiently.

Key Responsibilities:

• Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, presentations, and reports with meticulous attention to detail and accuracy.
• Organize and manage logistics for internal and external meetings, including virtual conferences, ensuring all attendees have the necessary information and materials.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal and external communications, screening calls and emails, and directing inquiries appropriately.
• Assist with expense reporting, budget tracking, and invoice processing for executive activities.
• Conduct research and gather information as needed for executive projects and presentations.
• Maintain organized electronic and physical filing systems.
• Anticipate the needs of the executives and proactively address potential issues before they arise.
• Contribute to a positive and efficient work environment by supporting team initiatives and fostering strong working relationships.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5-7 years of experience providing administrative support, with at least 3 years supporting senior-level executives.
• Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• High level of professionalism, discretion, and judgment.
• Proven ability to work independently and take initiative.
• Experience with calendar management, travel booking, and expense reporting systems.
• A proactive, problem-solving attitude and a commitment to excellence.
• Ability to adapt to changing priorities and work effectively in a remote setting.

This fully remote role offers a competitive salary, comprehensive benefits, and the opportunity to be an integral part of a high-performing executive team.

Our client is seeking a highly organized, proactive, and discreet Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of executive functions, allowing leaders to focus on strategic priorities. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional communication and interpersonal skills, meticulous attention to detail, and a strong ability to anticipate needs and solve problems independently. Experience with virtual collaboration tools, project management software, and sophisticated scheduling across multiple time zones is essential. You will act as a key liaison between executives and internal/external stakeholders, requiring professionalism and tact. This is an exciting opportunity to provide high-level support and contribute to the success of senior leadership within a dynamic organization. The position is based in San Diego, California, US , but the role itself is entirely remote.

Key Responsibilities:

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and conference calls across time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, preparing detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper as needed.
• Handle confidential and sensitive information with discretion and integrity.
• Conduct research and gather information for various projects and executive requests.
• Assist with expense reporting and budget tracking for executive activities.
• Organize and maintain electronic and physical filing systems.
• Liaise with internal departments and external partners on behalf of the executives.
• Assist with the planning and coordination of virtual events and meetings.
• Proactively identify and address potential issues or conflicts in scheduling or logistics.
• Provide general administrative support and perform other duties as assigned.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 7 years of experience providing high-level administrative support, preferably to C-suite executives.
• Proven experience supporting executives in a remote work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and calendar management tools.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Ability to handle multiple tasks simultaneously and work independently under pressure.
• Strong problem-solving skills and a proactive, can-do attitude.
• Discretion and confidentiality are paramount.

Our client, a fast-paced and dynamic organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to contribute from the comfort of your home office in or around **Miami, Florida, US**. You will be an integral part of a supportive team, managing a wide range of administrative tasks with efficiency and discretion.

Responsibilities:

• Manage complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile data for various projects and initiatives.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Act as a primary point of contact for internal and external stakeholders, screening calls and emails.
• Organize and maintain filing systems, both physical and digital.
• Process expense reports and invoices in a timely manner.
• Assist with event planning and coordination for virtual and in-person company gatherings.
• Maintain confidentiality of sensitive information.
• Provide general administrative support to the executive team as needed.

Qualifications:

• Proven experience as an Administrative Assistant or Executive Assistant, with at least 5 years supporting senior management.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to work independently and as part of a team in a remote environment.
• Proactive approach to problem-solving and anticipating needs.
• A bachelor's degree in a related field is preferred but not required for candidates with extensive experience.

This is an exceptional opportunity to join a forward-thinking company and make a significant impact. If you are a detail-oriented, self-motivated individual with a passion for providing exceptional administrative support, we encourage you to apply. Embrace the flexibility of a remote role while contributing to our client's success from **Miami, Florida, US**.

Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive operational support to senior leadership within a fully remote setting. This position is crucial for ensuring the smooth and efficient functioning of executive operations, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive confidential information with the utmost professionalism. The ideal candidate will possess strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace), as well as experience with project management and communication tools commonly used in remote environments. Excellent written and verbal communication skills are essential for interacting with internal teams, external stakeholders, and clients. You will anticipate needs, proactively solve problems, and serve as a key point of contact for the executives you support. This role requires a high degree of autonomy, resourcefulness, and the ability to thrive in a fast-paced, virtual environment. You will play an integral part in supporting strategic decision-making and ensuring the executives can focus on their core responsibilities. This is an excellent opportunity for a dedicated administrative professional to contribute significantly to a dynamic organization from a remote location. The successful candidate will be a highly motivated self-starter, committed to providing exceptional support and maintaining the highest standards of efficiency and confidentiality.

Our client, a prestigious firm in Boston, Massachusetts, US , is seeking a highly organized and discreet Executive Administrative Assistant with extensive experience supporting C-suite executives and providing exceptional board support. This is an in-office position where you will be an indispensable partner to senior leadership, managing complex calendars, coordinating high-level meetings, and ensuring the smooth operation of executive functions. Your professionalism, attention to detail, and proactive approach will be key to your success.

Responsibilities:

• Manage and maintain complex and dynamic calendars for multiple C-suite executives, including scheduling internal and external meetings, appointments, and calls across different time zones.
• Coordinate all aspects of executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Prepare and assemble board meeting materials, including agendas, presentations, and supporting documents, ensuring timely distribution.
• Attend board meetings and executive strategy sessions as needed, taking accurate minutes and tracking action items.
• Serve as the primary point of contact for internal and external stakeholders, screening calls and correspondence, and responding professionally.
• Draft, proofread, and edit a wide range of documents, including memos, emails, reports, and presentations.
• Manage expense reporting for executives, ensuring compliance with company policy.
• Organize and maintain confidential files and records with utmost discretion.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Anticipate the needs of executives and proactively address potential issues.
• Coordinate special projects and events as assigned.
• Liaise with other administrative staff to ensure seamless office operations.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 7 years of progressive administrative experience supporting C-suite executives in a corporate environment.
• Demonstrated experience providing comprehensive board support, including minute-taking and material preparation.
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Excellent written and verbal communication skills.
• High level of discretion, diplomacy, and professionalism.
• Ability to work independently and exercise sound judgment with minimal supervision.
• Proactive and resourceful, with a strong attention to detail.
• Experience in a fast-paced, dynamic corporate setting.
• Familiarity with legal or financial services industries is a plus.

This role offers a competitive salary and benefits package and the opportunity to work at the heart of our organization's leadership.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.

Summary

ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Executive Support Specialist at NRG Park in Houston, Texas. NRG Park is in the fast lane for opportunity and excitement. We are a one-of-a-kind premier facility with four major venues within one giant park. NRG Center (one million+ sq. ft. Convention Center), NRG Stadium (home of the Houston Texans and The Houston Livestock Show & Rodeo), NRG Astrodome ("The" Astrodome), and NRG Arena. We are seeking a unique Full-Time Receptionist to join our team. Under general supervision, the Executive Support Specialist represents NRG Park as initial contact for prospective clients and the public. Answers telephones, greets, and routes walk-in guests and performs light clerical duties to support the daily business activities of the location. Will also assist with clerical needs in the Finance Department as well as serve as a point of contact with our guests as a Suite Concierge. Acts as liaison between internal and external customers, ensuring all requirements are met and facility rules, regulations and policies are adhered to.

Essential Duties and Responsibilities

Include the following:

Accounting Clerk Responsibilities
• Maintain records related to NRG Park permitting.
• Maintain records related to NRG Park service contracts.
• Maintain records related to NRG Park sponsor agreements.
• Serve as liaison between Finance, Sales and Event Services departments to coordinate documents and records related to NRG Park events.
• Supervise NRG Park supplies distribution.
• Assist with receipt and tracking of event expense invoice packages.
• Assist Accounts Payable with corporate vendor maintenance program.
• Assist with receipt and processing of NRG Park employee expense reports.
• Assist with the monthly closing process as needed.

Executive Receptionist Responsibilities:

• Professionally, accurately, and warmly greet, engage and announce all guests who enter the Executive Offices.
• Courteously and professionally answer the telephone in a timely manner; routing calls and be friendly and helpful when responding to questions from callers. Record specific details from callers as needed.
• Check emails for updated event overviews and ticket announcements and orient yourself with the timelines for all events taking place.
• Reference and close out any notes left by the Part-Time Receptionists from weekend hours.
• Address any questions or issues in real time with the Guest Experience Management team to provide direct, in the moment results.
• Maintain a digital visitor log of all guests and non-staff entrants to the Executive Office
• Assist with any Microsoft Teams or Smartsheet related tasks as needed.
• Train in emergency procedures.

Suite Concierge Responsibilities

• Assist with a guest list and invitations for invited suite guests.
• Assist with ordering food and beverages and decorations of suite.
• Assist with tickets, wrist band distribution and assigned parking for invited guests.
• Provide exceptional service to all suite guests before, during, and after events at NRG Park.
• Availability to work extended and/or irregular hours that may vary due to events, including evenings, weekends, and holidays, as needed.

Supervisory Responsibilities
• Not applicable.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Use a multi-line telephone system to answer and transfer calls in a professional manner.
• Operate and be proficient utilizing standard office equipment and personal computer(s) using Outlook, MS Windows, Excel, Word, and PowerPoint.
• Microsoft Teams and Smartsheet applications preferred.
• Operate other office equipment, including a copier and fax machine.
• Follow oral and written instructions and communicate effectively with others in both oral and written form.

Education and/or Experience
• High school diploma or GED.
• (3) years related experience and/or training, or equivalent combination of education and experience.

Skills and Abilities
• Ability to maintain a high level of confidentiality that involves handling sensitive information with discretion and integrity.
• Convey strong verbal & interpersonal skills.
• Must be exceedingly well organized.
• Remain flexible and adjust to situations as they occur.
• Must have strong problem solving and analytical skills.

Other Qualifications
• Be licensed to operate a motor vehicle in the United States.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Handle pressure associated with heavy volume telephone traffic to various departments.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; bending and reaching; talk and hear. This position may require work inside or outside of the building, as needed by events.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

To Apply

Please include a recent copy of your resume with a cover letter and salary requirements as part of your application.

How to Apply

the first 150 resumes received will be considered.

Applicants that need reasonable accommodation to complete the application process may contact the Human Resources Department at .

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor

At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, San Antonio, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. 
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .

**Summary:**
As an Executive Support Engineer at Meta, you will play a critical role in providing technical and operational support to our executive population, including C-suite and board of directors. This is an exciting opportunity to work alongside industry leaders and contribute to the development of cutting-edge technology solutions.
**Required Skills:**
Executive Support Engineer Responsibilities:
1. Proactively identify, plan, and execute projects aimed at enhancing executive support operations and improving customer experience
2. Manage crisis escalations accurately by collaborating with cross-functional partners to resolve complex issues
3. Engage with partners across the industry to enhance the user experience of third-party applications for Meta's executive population
4. Drive the strategy and lead the creation and maintenance of various types of documentation related to executive support operations
5. Lead strategic tooling and automation initiatives that significantly benefit Meta's customers and the Enterprise Engineering organization
6. Showcase an understanding of VR/AR/MR hardware and AI technologies to support VIP demos and product teams
7. Train and mentor fellow team members across Enterprise Solutions (ES), to enhance their skills and knowledge, encourage continuous improvement, and help them reach their full potential
8. Travel globally up to 25% of the year to support various executive events and residences
9. Participate in a global on-call rotation, requiring flexibility and availability during evenings and weekends
10. Influence strategy and implementation of best practices within and outside of your immediate team
**Minimum Qualifications:**
Minimum Qualifications:
11. Bachelor's Degree or an equivalent of 9+ years of IT support experience
12. Direct experience supporting executives
13. Demonstrated experience in defining and executing technical roadmaps or strategies
14. Proven track record of leading and successfully delivering large-scale, complex technical projects with significant organizational impact
15. Expert-level knowledge of enterprise IT architecture, network infrastructure, security principles, and cloud environments
16. Ability to drive innovation and lead the adoption of cutting-edge technologies within a large organization
17. Exceptional leadership skills, including the ability to mentor, guide, and influence technical professionals
18. Business acumen and understanding of executive-level needs and priorities
19. History of identifying systemic issues to determine root cause in the context of complex support cases
20. Demonstrated interpersonal skills
21. Experience influencing senior leadership and cross-functional stakeholders on complex technical decisions
22. Experience assessing and mitigating security threats
23. Knowledge of security protocols and best practices, such as encryption, firewalls, and access controls
**Preferred Qualifications:**
Preferred Qualifications:
24. Proficiency in coding languages such as PowerShell and scripting
25. Demonstrated project management skills, ability to create and manage project plans, timelines, and budgets
26. Demonstrated experience in Video Conferencing technologies
27. Expertise in crisis management while effectively collaborating with multiple teams
28. Proficient administration of various SaaS applications
29. Prior experience with VR/AR/MR hardware, preferably Meta's product suite
30. Experience with Vendor Services and Vendor Management
31. Experience monitoring and maintaining Service Level KPIs
**Public Compensation:**
$177,000/year to $238,000/year + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, San Antonio, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. 
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .