8,084 Executive Coordinator jobs in the United States

The Executive Coordinator role requires superior organizational skills, keen attention to detail, the ability to meet deadlines, and manage multiple high priority requests. This position must interact professionally with people inside and outside of the Company. A critical part of this role is understanding Company objectives and assisting the Zone leadership team in achieving their goals. Retail is a fast-paced, ever-changing environment that requires team members to be flexible in nature.

Responsibilities:

• Assist Zone Vice President(s) in all areas of business, anticipate individual needs
• Support several Regions across the country, including all Home Centers within the region
• Facilitate and direct incentive contests and trips (Ex: Annual Auction, 150 participants/$75k budget)
• Organize bi-annual leadership events and quarterly regional meetings
• Attend regional/Zone events to ensure smooth execution and maintain clear point of contact
• Arrange flights, vehicle rentals, hotels, and meals for all event participants
• Plan and execute external activities such as dinners, excursions, team building activities, etc.
• Negotiating and managing contracts with hotel managers and vendors
• Maintain clear communication with team members before, during, and after events
• Optimize budget(s), including apparel orders, marketing items, quarterly gifts and awards
• Partner with AP/Accounting to process all invoices and direct bill charges in a timely manner
• Book weekly Concur travel arrangements for RVP, ZVP as needed
• Submit accurate and timely expense reports through Concur for Zone leadership
• Schedule weekly regional/Zone conference calls via Zoom (approx. 20/month)
• Daily Outlook calendar maintenance for Retail leadership
• Ongoing maintenance of Home center lists, Corporate Contact list and Master Allocation spreadsheet
• Ongoing manager change updates regarding any manager termination/promotion/change
• Coordinate new HC Openings and Acquisitions, send Home Center opening/closing notices
• Create and update retail email distribution lists regularly
• Create and distribute close letters to Top 10 sales and managers each close (40/month)
• Print and distribute bi-weekly Close reports for ZVP/RVP/PLC
• Print weekly customer concern reports and stock lists
• Mail monthly new hire letters/anniversary letters to retail employees
• Order and distribute quarterly awards (top sales and managers) for ZVP and RVPs
• Create miscellaneous contest flyers and distribute contest awards
• Manual contest tracking and distribute scorecard updates
• Approve/decline all home purchase order requests
• Approve/edit all Retail business card orders daily, order Team Member badges as necessary
• Prepare Corporate Consent Documents and Notarize company documents as needed
• Order and distribute educational books for team members per RVP/ZVP request
• Maintain professional conversations with customers, legal representatives
• General administrative duties/miscellaneous questions from HC's

• Proficient in Microsoft Word, Excel, PowerPoint, Publisher, Office 365, Constant Contact, Bananatag, AS400, Infinium
• Notary of Blount County, TN
• Exceptional written and oral communication skills
• Confidence in public speaking abilities and ability to represent the company
• Strong organizational skills and attention to detail
• Ability to multi-task and manage time effectively
• Excellent leadership and interpersonal skills
• Goal oriented, results-driven, and self-motivated
• Positive attitude and ability to be flexible
• Ability to travel as needed (15%)

• 401(K) includes 100% company match of the first 4%
• Medical and Dental Plan with Prescription Coverage and Vision
• Paid Time Off days and holidays
• Wellness Programs and On-site fitness facility
• On-site restaurant
• Team Share Quarterly Bonus

• A Berkshire Hathaway Company - an integrity-based organization offering unlimited career growth.
• Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, Employee Assistance Programs, paid time off, paid holidays and more.
• As part of Clayton's commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
• At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs.
• Home Centers are closed on Sundays - we believe in offering a balanced working environment.

• Manage and maintain complex and dynamic calendars for multiple senior executives, scheduling internal and external meetings, appointments, and events.
• Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and itinerary preparation.
• Screen and prioritize incoming communications, including emails and phone calls, responding to inquiries or redirecting them as appropriate.
• Prepare, edit, and proofread a variety of documents, including correspondence, reports, presentations, and memos, ensuring accuracy and professionalism.
• Organize and manage logistics for executive meetings, including preparing agendas, distributing materials, coordinating catering, and taking minutes as needed.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage expense reports, travel reimbursements, and corporate card reconciliation for assigned executives.
• Act as a liaison between executives and internal departments, as well as external clients and partners.
• Assist with special projects, research, and data gathering as requested by the executives.
• Maintain organized filing systems, both physical and digital.
• Welcome visitors and ensure a professional reception area.
• Assist with onboarding new team members within the executive support structure.
• Proactively identify areas for process improvement within the executive support function.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• A minimum of 5 years of experience as an Executive Assistant, Executive Coordinator, or in a similar administrative role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
• Excellent organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Exceptional interpersonal skills and a professional demeanor.
• Proven ability to handle confidential information with utmost discretion.
• Proactive and resourceful with a keen attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience in the financial services industry is a plus.
• Flexibility to adapt to changing priorities and work hours when necessary.

Job details

We are looking for a dynamic, highly organized, and creatively driven Executive Event Coordinator for the North Dallas area who delivers impeccable, white glove service and has a strong background in event design and full-scale planning -from concept to execution. The ideal candidate brings the finesse of luxury wedding planning , the precision of corporate logistics, and the creativity to design compelling digital and printed materials using Canva or similar platforms.
This role is perfect for someone who thrives on creating elevated, memorable experiences for executives, VIPs, and clients, while also bringing events to life through stunning visual content and thoughtful programming.

Key Responsibilities:

• Lead end-to-end event planning for executive-level gatherings, VIP events, corporate retreats, appreciation dinners, and high-touch client experiences.
  
  
• Deliver white glove service in every interaction, ensuring a seamless and luxurious experience for attendees from invitation to post-event follow-up.
  
  
• Design and curate custom event programs, signage, name badges, presentations , and other branded collateral using Canva or equivalent platforms.
  
  
• Apply wedding planning skills to manage themes, décor, timelines, vendor relationships, guest experience , and day-of coordination with precision and grace.
  
  
• Partner with leadership and stakeholders to define event goals, brand alignment, and audience engagement strategies.
  
  
• Source and manage vendors, venues, and entertainment that reflect luxury, sophistication, and quality.
  
  
• Oversee budget management, logistics, run-of-show documentation , and event setup and breakdown.
  
  
• Provide on-site leadership , ensuring every event detail-from lighting to seating to service-is flawlessly executed.
  
  
• Coordinate RSVP processes, guest communications, and executive briefings as needed.
  
  
• Conduct post-event evaluations and reporting to assess success and identify areas for growth.

• 5+ years of experience in high-end event planning, preferably with experience in wedding or luxury event coordination .
  
  
• Proven expertise in white glove service delivery and working with executive/VIP clientele.
  
  
• Proficiency with Canva or other design tools for content creation (e.g., Adobe Express, InDesign, etc.).
  
  
• Demonstrated ability to manage events from conception to execution with a strong aesthetic eye and logistical know-how.
  
  
• Excellent written and verbal communication skills, with a polished, professional presence.
  
  
• Strong organizational skills, ability to manage multiple projects, and grace under pressure.
  
  
• Comfortable working flexible hours, including evenings and weekends, as event schedules require.
  
  
• Willingness to travel for off-site or destination events.

• Experience in luxury hospitality, private events, or high-end corporate functions.
  
  
• Portfolio of designed event materials or past planning work (preferred at application).
  
  
• Background in interior design, floral coordination, or event styling is a plus.
  
  
• Strong interpersonal skills with a talent for guest relations and executive communication.

1 day ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. This range is provided by Aditi Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $60.00/hr - $5.00/hr Payrate: 60.00 - 65.00/hr. Responsibilities: Support ticket management system, the in-take, vetting, and qualifying of requested events by the internal business unit within the required response times/SLA Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season. Key stakeholder for G-Cal calendar management for internal event spaces Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized Support event leads on pre-event planning decks and post-event summary decks for all stakeholders Craft event communications and maintain template library Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs Research creative and innovative event and entertainment options The job requires in-office management of events and includes some night and weekend program support required Required Skills/Experience: 2-3 years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind Possess strong customer service experience; are highly personable and solutions-focused Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment Excellent written and verbal communication and customer service skills, with the ability to proactively address client's needs Preferred Qualifications: B.A. or B.S. in a field you think is relevant; it's not what you got your degree in; it's your experience that counts Solid understanding of the event and hospitality industry, operations, and integrated event marketing Understand the beauty of working as a team and thriving in a team Can solve problems and demands quickly and with confidence but also know when to pause and ask for help Extreme attention to detail and project management experience Proven experience effectively working with teams across multiple departments functions, including executives Strong written and verbal communication skills, with solid presentation skills Pay Transparency: The typical base pay for this role across the U.S. is: 60.00 - 65.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance. For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy ( ). Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human based decision making in employment decisions. By applying to this position, you agree to Aditi’s use of AI technology, including calls from an AI Voice Recruiter. #AditiConsulting #25-21179 Seniority level Seniority level Entry level Employment type Employment type Contract Job function Job function Management and Manufacturing Industries IT Services and IT Consulting Referrals increase your chances of interviewing at Aditi Consulting by 2x Get notified about new Event Coordinator jobs in San Francisco, CA . San Francisco, CA $2 .80- 26.00 4 days ago San Francisco, CA 125,000.00- 140,000.00 3 weeks ago Event Planning Manager |Benefits Include: Medical, Dental, and Vision, Paid Vacation, and MANY MORE! 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