2,581 Executive Personal Assistant jobs in the United States
Executive & Personal Assistant
Charlotte, North Carolina
StepStone Group
Posted today
Job Viewed
Job Description
Job Description
Job Description
We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.
POSITION OVERVIEW:We are seeking a seasoned, highly strategic, and discreet Executive & Personal Assistant to support the CEO of StepStone Private Wealth. This elevated role demands exceptional executive presence, operational foresight, and the ability to manage complex professional and personal priorities with precision. Based in our Charlotte office, the ideal candidate will demonstrate superior judgment, adaptability, and a proactive, service-driven mindset.
ESSENTIAL JOB FUNCTIONS:- Provide high-level administrative support to the CEO, including calendar management, travel coordination (domestic and international), and meeting logistics.
- Operates at a high Executive Assistant level with elements of chief of staff responsibilities, including strategic coordination and cross-functional collaboration.
- Prepare and edit correspondence, presentations, and reports using Microsoft Office Suite (advanced proficiency in PowerPoint, and Word).
- In-office presence expected five days a week, with flexibility aligned to the executive's schedule.
- Serve as a gatekeeper and trusted liaison for both professional and personal matters, maintaining professionalism and confidentiality at all times.
- Coordinate and manage logistics for board meetings, investor events, and internal leadership offsites.
- Track and manage expense reports, reimbursements, and vendor communications.
- Support special projects and strategic initiatives as directed by the CEO.
- Anticipate needs and proactively address scheduling conflicts, priorities, and follow-ups.
- Coordinate personal appointments, travel, and errands as needed.
- Manage household vendor communications and scheduling (e.g., maintenance, deliveries).
- Maintain a running list of personal to-dos and proactively manage follow-ups.
- Maintain a high degree of confidentiality across all responsibilities.
- Assist with personal event planning and logistics (e.g., dinners, celebrations, travel itineraries).
- Demonstrate comfort with basic AI tools and a strong willingness to learn and apply AI techniques to enhance workflows and improve efficiency.
- Minimum 10 years of experience as an Executive Assistant supporting C-suite executives, preferably in financial services, legal, management consulting or private wealth management.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a dynamic environment.
- Discretion and sound judgment in handling sensitive information.
- Bachelor's degree preferred.
- Experience in a client-facing or investor relations environment.
- Familiarity with compliance and marketing workflows in financial services.
- Demonstrated ability to work independently and collaboratively across departments.
- Flexibility for occasional after-hours or weekend support.
- Comfort with managing both digital and physical filing systems for personal and professional documents.
- Experience supporting executives in both corporate and personal capacities.
- Proven ability to thrive in a fast-paced, evolving environment with shifting priorities.
#LI-Hybrid
At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.
Developing People at StepStone
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0
Remote Personal & Executive Assistant
Remote
$30 - $35 per hour
BREG INC
Posted 17 days ago
Job Viewed
Job Description
We are seeking a highly organized, proactive, and resourceful Remote Personal/Executive Assistant to support one or more of our senior leaders. This role requires a tech-savvy professional who thrives in a fast-paced, dynamic environment and can independently manage tasks while working remotely. You will play a vital role in ensuring the efficiency and effectiveness of executive operations.
Key Responsibilities Administrative & Executive Support- Manage executive calendars, prioritize meetings, and schedule internal and external appointments across time zones.
- Coordinate domestic and international travel, accommodations, and detailed itineraries.
- Track expenses and prepare detailed reports using internal systems.
- Serve as a liaison between executives and internal/external stakeholders.
- Draft, proofread, and manage communications including memos, emails, reports, and presentations.
- Ensure timely follow-up on key deliverables and communications.
- Organize and facilitate virtual meetings, webinars, and team check-ins.
- Prepare agendas, distribute meeting materials, and take detailed meeting minutes or action logs.
- Support logistics for leadership offsites or virtual events.
- Assist with confidential projects, including research, report creation, and document management.
- Monitor key deadlines and ensure projects remain on track.
- Maintain and organize digital files and shared folders (e.g., via SharePoint, OneDrive, Teams).
- Exceptional time management, organizational, and multitasking skills.
- Strong proficiency with:
- Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
- Zoom or other video conferencing tools
- Cloud-based collaboration tools (SharePoint, Google Drive, etc.)
- Experience supporting C-level or VP-level executives in a healthcare or med-tech environment.
- Prior exposure to fast-paced, regulated industries or private equity-backed companies.
- Professionalism and discretion in handling sensitive information.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to work independently and take initiative.
- Flexibility in managing shifting priorities or urgent requests.
Breg offers a remote-first culture for eligible roles, emphasizing work-life balance, inclusion, and career development. You’ll be part of a supportive, purpose-driven team with opportunities to contribute meaningfully to the future of orthopedic healthcare.
Benefits- Competitive salary
- Remote work flexibility
- Comprehensive health benefits (medical, dental, vision)
- 401(k) with employer match
- Generous paid time off and wellness programs
- Professional development support
Breg, Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Company Details
Breg, Inc. operates in the medical device – therapeutic/orthopedic equipment & services industry , specializing in sports medicine solutions , including orthopedic bracing, cold therapy systems, and technology-enabled orthopedic care services. Breg designs, manufactures, and distributes orthopedic bracing, motorized cold therapy devices branded Polar Care and related products aimed at enhancing joint rehabilitation and orthopedic patient care
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1
Office Management
Charlotte, North Carolina
Tarheel Linen Service, Inc.
Posted today
Job Viewed
Job Description
Job Description
Job Description
Leadership career opportunity with growing, successful regional family owned and professionally managed company serving customers since 1934. This position is responsible for supporting the company operations of the company office by maintaining office systems providing first class customer service and supervising support staff.
The expectations will be to consistently strive to maintain financial and system accuracy and accountability. The office, led by this position must also achieve external and internal customer service excellence.
RESPONSIBILITIES
- Administer operational procedures for AP/ AR/ inventory control and customer service.
- Manage an automated, customer-driven office with a small staff of customer service professionals.
- Responsible for daily, weekly, and monthly analytics and reporting.
- Keep accurate financial records.
- Maintain high performance ratings regarding customer service surveys.
- Maintain a disciplined and detailed Accounts Receivable.
- Assists in other areas and/or departments as requested.
- Manages personnel handling "front line" contact responsibilities of customer network.
- Communicate in an open, considerate manner with associates, managers, hubs, customers, and vendors.
- Create an environment of trust by giving and receiving honest communication.
- Lead and motivate by example.
REQUIREMENTS
- High school diploma or equivalent
- Ability to use the computer competently, expert abilities with Microsoft Office, MS Word and Excel proficiency
- Ability to read purchase orders, packing slips, shipping documents
- Ability to read, interpret and act upon company generated reports
- Must be comfortable communicating with all levels of management
- Must have a positive attitude and be team oriented
- Must be able to lead and motivate by example
BENEFITS
- Work in a positive culture where people are recognized and make a difference
- Paid Holidays
- Paid Vacation
- Group benefits package (Medical, Dental, Short Term Disability, Vision, Life Insurance, and 401k with generous company match)
COMPANY DESCRIPTION
Tarheel Linen Service, Inc. is a environmentally friendly linen rental supply and commercial laundry company. Our business provides linen, textile, and hygiene services to the hospitality, first class lodging, healthcare, and small business customers. Our company is dedicated to resource conservation and social responsibility. Part of the quality service we offer our customers is the knowledge that we are helping them achieve their business goals while reducing their impact on the environment.
Tarheel Linen Service, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
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2
Office Management Specialist
20080 Washington, District Of Columbia
Koniag Government Services
Posted today
Job Viewed
Job Description
**Koniag Emerging Technologies (KET),** a Koniag Government Services company, is seeking an Office Management Specialist to support **KET** and our government customer in the Metro DC area. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Emerging Technologies, LLC is seeking a highly organized and proactive Office Management Specialist to provide comprehensive administrative support to individual program offices and office directors. This role requires a bachelor's degree from an accredited institution, proficiency in Microsoft Office Suite, excellent communication skills, and a strong understanding of office operations and procedures.
The Office Management Specialist must be a self-motivated team player with a positive attitude, committed to ensuring excellence in office operations and administrative functions. Let me know if you need any additional details for this role.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
The Office Management Specialist will be responsible for the following tasks:
+ Provide general support to individual program offices and office directors, ensuring smooth and efficient operations.
+ Maintain and keep office calendars up-to-date, making logistical arrangements for meetings and coordinating visitor clearances and escorts.
+ Manage incoming and outgoing telephone calls, directing inquiries to appropriate staff members.
+ Complete time and attendance requirements accurately and in a timely manner.
+ Initiate procurement requests for the office, ensuring adequate supplies and resources are available.
+ Make travel arrangements for staff members and maintain travel logs while staff is on travel.
+ Assist in preparing correspondence, including proofreading and formatting documents as needed.
+ Conduct daily mail runs to the front office, ensuring prompt and efficient distribution of mail and packages.
+ Monitor and ensure adequate supplies are available for the office, and aid in requesting new supplies when needed.
+ Make necessary arrangements for incoming INL staff, including securing IT log-on credentials, handling safe combinations, preparing door signs, distributing supplies, and other preparations.
+ Follow up with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks as required.
+ Other duties as assigned
**Requirements:**
**Education:**
+ Bachelor's degree from an accredited institution.
**Work Experience, Knowledge, Skills & Abilities:**
+ For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
+ Knowledge of and demonstrated experience using Microsoft Office Suite.
+ Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
+ Demonstrated experience in using the telephone and voicemail systems.
**Desired Skills and Competencies:**
+ Minimum 3-5 years of progressive office/facilities coordination experience
+ Exceptional written and verbal communication abilities
+ Proficiency in Microsoft Office Suite and office productivity software
+ Outstanding organization skills and ability to multi-task in a fast-paced setting
+ Excellent customer service skills with diplomacy working across diverse teams
+ Knowledge of office management procedures, record keeping and data entry
+ Quick learner with ability to follow detailed instructions without close supervision
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at or by calling to request accommodation.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Emerging Technologies, LLC is seeking a highly organized and proactive Office Management Specialist to provide comprehensive administrative support to individual program offices and office directors. This role requires a bachelor's degree from an accredited institution, proficiency in Microsoft Office Suite, excellent communication skills, and a strong understanding of office operations and procedures.
The Office Management Specialist must be a self-motivated team player with a positive attitude, committed to ensuring excellence in office operations and administrative functions. Let me know if you need any additional details for this role.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
The Office Management Specialist will be responsible for the following tasks:
+ Provide general support to individual program offices and office directors, ensuring smooth and efficient operations.
+ Maintain and keep office calendars up-to-date, making logistical arrangements for meetings and coordinating visitor clearances and escorts.
+ Manage incoming and outgoing telephone calls, directing inquiries to appropriate staff members.
+ Complete time and attendance requirements accurately and in a timely manner.
+ Initiate procurement requests for the office, ensuring adequate supplies and resources are available.
+ Make travel arrangements for staff members and maintain travel logs while staff is on travel.
+ Assist in preparing correspondence, including proofreading and formatting documents as needed.
+ Conduct daily mail runs to the front office, ensuring prompt and efficient distribution of mail and packages.
+ Monitor and ensure adequate supplies are available for the office, and aid in requesting new supplies when needed.
+ Make necessary arrangements for incoming INL staff, including securing IT log-on credentials, handling safe combinations, preparing door signs, distributing supplies, and other preparations.
+ Follow up with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks as required.
+ Other duties as assigned
**Requirements:**
**Education:**
+ Bachelor's degree from an accredited institution.
**Work Experience, Knowledge, Skills & Abilities:**
+ For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
+ Knowledge of and demonstrated experience using Microsoft Office Suite.
+ Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
+ Demonstrated experience in using the telephone and voicemail systems.
**Desired Skills and Competencies:**
+ Minimum 3-5 years of progressive office/facilities coordination experience
+ Exceptional written and verbal communication abilities
+ Proficiency in Microsoft Office Suite and office productivity software
+ Outstanding organization skills and ability to multi-task in a fast-paced setting
+ Excellent customer service skills with diplomacy working across diverse teams
+ Knowledge of office management procedures, record keeping and data entry
+ Quick learner with ability to follow detailed instructions without close supervision
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at or by calling to request accommodation.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
View Now
3
Senior Executive Assistant - Senior Executive Assistant - Legal - US Personal Banking
19893 Wilmington, Delaware
Citigroup
Posted 5 days ago
Job Viewed
Job Description
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
**Responsibilities:**
+ Directly supports a C16 level manager and generally supports an entire department
+ Manages day to day calendar(s) of senior management
+ Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
+ May prepare and review materials and correspondence for meetings
+ Assist with creation/modification of presentations, spreadsheets, and other various documents
+ Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
+ Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
+ Orders supplies and process invoices through Procure to Pay system
+ Process and follow-up on Virtual Requests
+ Assists in ad-hoc reports special projects as needed
+ Trains, coaches or guides other administrative staff when required
+ Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
**Qualifications:**
+ Previous office administration experience preferably within a large and complex financial services or similar organization
+ Highly proficient in Microsoft Office
+ Consistently demonstrates clear and concise written and verbal communication skills
+ Demonstrated ability to quickly gain command of new systems
+ Self-motivated and detail oriented
**Education:**
+ Bachelor's/University degree or equivalent experience
---
**Job Family Group:**
Business Strategy, Management & Administration
---
**Job Family:**
Administrative Support
---
**Time Type:**
Full time
---
**Primary Location:**
Wilmington Delaware United States
---
**Primary Location Full Time Salary Range:**
$81,010.00 - $105,690.00
In addition to salary, Citi's offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
---
**Most Relevant Skills**
Please see the requirements listed above.
---
**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
---
**Anticipated Posting Close Date:**
Sep 02, 2025
---
_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi ( ._
_View Citi's EEO Policy Statement ( and the Know Your Rights ( poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.
**Responsibilities:**
+ Directly supports a C16 level manager and generally supports an entire department
+ Manages day to day calendar(s) of senior management
+ Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
+ May prepare and review materials and correspondence for meetings
+ Assist with creation/modification of presentations, spreadsheets, and other various documents
+ Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
+ Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
+ Orders supplies and process invoices through Procure to Pay system
+ Process and follow-up on Virtual Requests
+ Assists in ad-hoc reports special projects as needed
+ Trains, coaches or guides other administrative staff when required
+ Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
**Qualifications:**
+ Previous office administration experience preferably within a large and complex financial services or similar organization
+ Highly proficient in Microsoft Office
+ Consistently demonstrates clear and concise written and verbal communication skills
+ Demonstrated ability to quickly gain command of new systems
+ Self-motivated and detail oriented
**Education:**
+ Bachelor's/University degree or equivalent experience
---
**Job Family Group:**
Business Strategy, Management & Administration
---
**Job Family:**
Administrative Support
---
**Time Type:**
Full time
---
**Primary Location:**
Wilmington Delaware United States
---
**Primary Location Full Time Salary Range:**
$81,010.00 - $105,690.00
In addition to salary, Citi's offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
---
**Most Relevant Skills**
Please see the requirements listed above.
---
**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
---
**Anticipated Posting Close Date:**
Sep 02, 2025
---
_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi ( ._
_View Citi's EEO Policy Statement ( and the Know Your Rights ( poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.
View Now
4
Office Management Specialists/Administrative Assistants
20080 Washington, District Of Columbia
NANA Regional Corporation
Posted today
Job Viewed
Job Description
Tuvli, an Akima company, is hiring for an OMS/Administrative Assistants to support our DoS client located in Washington, DC.
**Responsibilities**
+ Receives, schedules, refers calls and visitors from the public and other agency personnel as appropriate. Handles requests on behalf of office staff; Refers requests they cannot answer to appropriate staff or to correct office or official. Schedules appointments for staff members or immediate supervisors and makes commitments to attend meetings, luncheons, etc.
+ Responds to administrative problems brought to the supervisor's attention by member of the staff or management officials, as well as independently resolves issues in area of responsibility. Prepares responses to inquiries for information, addresses telephonic inquiries, and works to ensure basic information is available on websites.
+ Maintains the Director and Deputy Directors calendars and appointments; establishes priorities and assures obligations met; arrange for meetings and conferences and inform participants. Compiles files/supporting documents on topics to discuss.
+ Prepares travel authorizations for Director or staff member as requested. Prepares trip itineraries, obtains travel expense estimates (MI&E cost, taxis, Hotel, cost, etc.; prepares travel authorization requests. Upon return, work with Director or staff member to prepare reimbursement travel voucher. Follow up with Travel to ensure all travel documents are being submitted properly and on time. (i.e., within 5 days). Use E2 Solutions to make travel arrangements.
+ Executes small projects, such as compilation of data or organization of large meetings/events. Independently completes projector responsibility- related task.
+ Develops and maintains contacts in other offices in order to facilitate meeting management and problem solving.
+ Order supplies through ILMS website.
+ Serves as timekeeper designate for the Office to include maintaining Time and Attendance (T&A) for commonly used pay plans and types of leave; verifying the allow ability of various hours changed on T&A reports; reviewing the reports for appropriate signature, initials and required supporting documentation; and, advising supervisors of discrepancies, and correcting actions as needed.
+ Assists the office by performing duties related to supply management and procurement.
+ Processes/reviews all incoming and outgoing letters, memos, and related correspondence.
+ Prepare reports, memoranda and other forms of written communication. Composes and edits letters, reports, and general office memoranda for publication/distribution on behalf of the Director or senior level officer. Prepares public presentation outlines at the direction of immediate supervisors; develops standard or one-of-a-kind letters in response to inquiries. Signs routine correspondence and certain procedural authorizations on behalf of the supervisor as directed. Screens publications and brings to the supervisor's attention articles of particular interest that affect Office programming.
+ Reviews work products submitted to the Director, Deputy Directors or other senior personnel for completeness, compliance with formatting requirements, conformity to policy guidelines and appropriate appearances.
+ In the supervisor's absence, maintains a file of correspondence and events of which the supervisor should know about and upon their return, brings such matters to their attention.
+ Has experience and demonstrated ability in working with classified and unclassified computer systems. In-depth operational knowledge of Excel, Microsoft Windows, and related computer-based programs. Ability to prepare e-mails, notices, Department notices from scratch.
+ Possesses ability to work under pressure on tight or short deadline.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Maintains office files, electronic or hardcopy, as required.
**Qualifications**
+ Knowledge of Department of State management operations (both domestic and overseas).
+ General knowledge of Department of State regional bureau management operations and processes.
+ Knowledge of Department of State management organization and operations.
+ Experience as a secretary/office manager working under pressure.
+ Knowledge of data sharing systems (i.e., SharePoint).
+ Working knowledge of personal computers and general administrative practices, including extensive experience and ability in working properly with classified and unclassified computer data base, operation and knowledge of Excel, Microsoft Windows, PowerPoint and related computer-based programs and the ability to prepare e-mails, notices, reports, etc. from scratch.
+ Active Secret clearance.
**Job ID**
**Work Type**
On-Site
**Pay Range**
$40-$5
**Health & Welfare**
4.23
**Benefits**
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
**Company Description**
**Work Where it Matters**
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
**For our shareholders,** Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
**For our government customers,** Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.
**As a Tuvli employee,** you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or (information about job applications status is not available at this contact information).
**Responsibilities**
+ Receives, schedules, refers calls and visitors from the public and other agency personnel as appropriate. Handles requests on behalf of office staff; Refers requests they cannot answer to appropriate staff or to correct office or official. Schedules appointments for staff members or immediate supervisors and makes commitments to attend meetings, luncheons, etc.
+ Responds to administrative problems brought to the supervisor's attention by member of the staff or management officials, as well as independently resolves issues in area of responsibility. Prepares responses to inquiries for information, addresses telephonic inquiries, and works to ensure basic information is available on websites.
+ Maintains the Director and Deputy Directors calendars and appointments; establishes priorities and assures obligations met; arrange for meetings and conferences and inform participants. Compiles files/supporting documents on topics to discuss.
+ Prepares travel authorizations for Director or staff member as requested. Prepares trip itineraries, obtains travel expense estimates (MI&E cost, taxis, Hotel, cost, etc.; prepares travel authorization requests. Upon return, work with Director or staff member to prepare reimbursement travel voucher. Follow up with Travel to ensure all travel documents are being submitted properly and on time. (i.e., within 5 days). Use E2 Solutions to make travel arrangements.
+ Executes small projects, such as compilation of data or organization of large meetings/events. Independently completes projector responsibility- related task.
+ Develops and maintains contacts in other offices in order to facilitate meeting management and problem solving.
+ Order supplies through ILMS website.
+ Serves as timekeeper designate for the Office to include maintaining Time and Attendance (T&A) for commonly used pay plans and types of leave; verifying the allow ability of various hours changed on T&A reports; reviewing the reports for appropriate signature, initials and required supporting documentation; and, advising supervisors of discrepancies, and correcting actions as needed.
+ Assists the office by performing duties related to supply management and procurement.
+ Processes/reviews all incoming and outgoing letters, memos, and related correspondence.
+ Prepare reports, memoranda and other forms of written communication. Composes and edits letters, reports, and general office memoranda for publication/distribution on behalf of the Director or senior level officer. Prepares public presentation outlines at the direction of immediate supervisors; develops standard or one-of-a-kind letters in response to inquiries. Signs routine correspondence and certain procedural authorizations on behalf of the supervisor as directed. Screens publications and brings to the supervisor's attention articles of particular interest that affect Office programming.
+ Reviews work products submitted to the Director, Deputy Directors or other senior personnel for completeness, compliance with formatting requirements, conformity to policy guidelines and appropriate appearances.
+ In the supervisor's absence, maintains a file of correspondence and events of which the supervisor should know about and upon their return, brings such matters to their attention.
+ Has experience and demonstrated ability in working with classified and unclassified computer systems. In-depth operational knowledge of Excel, Microsoft Windows, and related computer-based programs. Ability to prepare e-mails, notices, Department notices from scratch.
+ Possesses ability to work under pressure on tight or short deadline.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Maintains office files, electronic or hardcopy, as required.
**Qualifications**
+ Knowledge of Department of State management operations (both domestic and overseas).
+ General knowledge of Department of State regional bureau management operations and processes.
+ Knowledge of Department of State management organization and operations.
+ Experience as a secretary/office manager working under pressure.
+ Knowledge of data sharing systems (i.e., SharePoint).
+ Working knowledge of personal computers and general administrative practices, including extensive experience and ability in working properly with classified and unclassified computer data base, operation and knowledge of Excel, Microsoft Windows, PowerPoint and related computer-based programs and the ability to prepare e-mails, notices, reports, etc. from scratch.
+ Active Secret clearance.
**Job ID**
**Work Type**
On-Site
**Pay Range**
$40-$5
**Health & Welfare**
4.23
**Benefits**
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
**Company Description**
**Work Where it Matters**
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
**For our shareholders,** Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
**For our government customers,** Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.
**As a Tuvli employee,** you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or (information about job applications status is not available at this contact information).
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5
Program Analyst III (Office Management Support)
20022 Washington, District Of Columbia
Vistant Corp
Posted 8 days ago
Job Viewed
Job Description
Job Title: Program Analyst III, (Office Management Support)
Place of Performance: Hybrid.
Security Clearance Requirements: Secret Clearance
Salary Range: $90,000 - $100,000/yr
Vistant, recognized as one of the fastest-growing companies across the country and the region by Inc. 5000, Financial Times, Washington Technology, and the Baltimore Business Journal, is a public-sector management consulting firm serving federal international development, healthcare, and social services agencies. Our vision is to be a force for global stability, health, and prosperity by supporting U.S. missions worldwide with ethical, on-the-ground expertise and dynamic solutions to the most challenging humanitarian and security issues of our time.
Position Overview: The Program Analyst III will perform a variety of complex and analytical duties, working closely with the team to manage a portfolio of functional and pillar Operational Units and issue sets covering a range of high-importance issues to the Administration. This position ensures that foreign assistance programs and budgets across the Department of State, USAID, and the interagency are strategic, effective, and coordinated. The Program Analyst will provide input on related technical and managerial issues and assist in areas such as cross-cutting portfolio backstopping, administrative support, and other duties. The individual must develop a working knowledge of USAID/State policies and guidelines, as well as corporate practices and procedures.
Key Responsibilities:
Legal Disclaimers
Applicants selected may be subject to a background investigation and must meet suitability requirements for eligibility. Vistant participates in E-Verify.
Vistant provides equal employment opportunities to all applicants and employees, without regard to race, color, ancestry, national origin, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, religion, age, disability, genetic information, or veteran status.
Vistant is an EEO employer - M/F/Vets/Disabled
Telework/Remote Work policies are contingent upon client needs and staffing requirements and are subject to change.
Applicants with disabilities may contact the Human Capital Team via telephone, e-mail, and other means to request and arrange accommodation. If you need assistance to accommodate a disability, you may request accommodation at any time. Please contact the Human Capital Team at or .
Please note: Updates on applications or the general Recruiting process should reach out to
Place of Performance: Hybrid.
Security Clearance Requirements: Secret Clearance
Salary Range: $90,000 - $100,000/yr
Vistant, recognized as one of the fastest-growing companies across the country and the region by Inc. 5000, Financial Times, Washington Technology, and the Baltimore Business Journal, is a public-sector management consulting firm serving federal international development, healthcare, and social services agencies. Our vision is to be a force for global stability, health, and prosperity by supporting U.S. missions worldwide with ethical, on-the-ground expertise and dynamic solutions to the most challenging humanitarian and security issues of our time.
Position Overview: The Program Analyst III will perform a variety of complex and analytical duties, working closely with the team to manage a portfolio of functional and pillar Operational Units and issue sets covering a range of high-importance issues to the Administration. This position ensures that foreign assistance programs and budgets across the Department of State, USAID, and the interagency are strategic, effective, and coordinated. The Program Analyst will provide input on related technical and managerial issues and assist in areas such as cross-cutting portfolio backstopping, administrative support, and other duties. The individual must develop a working knowledge of USAID/State policies and guidelines, as well as corporate practices and procedures.
Key Responsibilities:
- Serve as a point of contact and support for other portfolios on the team for cross-cutting functional and pillar operational units and issue-sets.
- Engage with State and USAID functional and pillar bureaus, and other stakeholders on U.S. foreign assistance strategies, priorities, and resources. Serve as the first point of contact for inquiries about USG assistance to assigned initiatives/programs and contribute to the development of policies related to foreign assistance.
- Support analytic tasks related to foreign assistance policy, planning, performance, evaluation, data, and information systems. Develop a solid understanding of these systems.
- Assist in preparing technical and programmatic communications such as briefing papers, memoranda, and presentations.
- Provide assistance to technical staff to ensure that tasks and products comply with office/division and corporate policies and procedures.
- Review and analyze USAID/STATE funding requests for assigned functional and pillar operational units and cross-cutting issue-sets. Recommend adjustments to programs and budgets in preparation for Fiscal Year budget submissions. Guide the review and approval of Operational Plans (OPs) and work with State, USAID, and field missions to resolve outstanding issues and secure approval of Operational Plans and release of funding.
- Facilitate information dissemination and flow regarding issues relevant to the office/division's technical and administrative equities.
- Participate in technical and managerial meetings to assist in duties, stay abreast of new developments and emerging issues, share information, and formulate recommendations.
- Provide short-term backstopping support as requested for technical staff.
- Ensure that schedules and deadlines are met.
- Perform other duties as assigned.
- Bachelor's degree and a minimum of 3 years of relevant professional experience, or an equivalent combination of education and professional experience. A high school diploma with at least 5 years of professional office experience is also acceptable.
- Proficiency in Microsoft Office, with an emphasis on Excel spreadsheet skills, PowerPoint, Internet, and e-mail applications.
- Experience with database applications and presentation software is desirable.
- Strong attention to detail and organizational skills.
- Ability to handle multiple tasks simultaneously and work quickly to meet competing deadlines.
- Experience in project administration and management procedures preferred.
- Applicants selected will be subject to a government security investigation and must meet eligibility requirements for a "Secret" security clearance. US citizenship is required.
Legal Disclaimers
Applicants selected may be subject to a background investigation and must meet suitability requirements for eligibility. Vistant participates in E-Verify.
Vistant provides equal employment opportunities to all applicants and employees, without regard to race, color, ancestry, national origin, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, religion, age, disability, genetic information, or veteran status.
Vistant is an EEO employer - M/F/Vets/Disabled
Telework/Remote Work policies are contingent upon client needs and staffing requirements and are subject to change.
Applicants with disabilities may contact the Human Capital Team via telephone, e-mail, and other means to request and arrange accommodation. If you need assistance to accommodate a disability, you may request accommodation at any time. Please contact the Human Capital Team at or .
Please note: Updates on applications or the general Recruiting process should reach out to
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6
Assistant Account Executive - Personal Lines
06825 Fairfield, Connecticut
HUB International
Posted 5 days ago
Job Viewed
Job Description
When you join the team at HUB International, you become part of the largest privately owned global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 20,000 professionals in 750 offices across North America.
We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.
We currently have an opportunity for an **Assistant Account Executive - Personal Lines** .
**Job Purpose:**
Reporting to and working directly for the Vice President of our Personal Lines group. Additionally, you will assist the team with processing and updating high net worth client accounts, responding to requests, and supporting the service goals of the agency.
Functions and Responsibilities:
+ Handling all processing and correspondence for insurance renewals, endorsements, and cancellations
+ Processing policy change requests from Account Executives as well as directly from customers
+ Providing reports for processing new business and/or remarketing of accounts
+ Providing Account Executives with quotes on existing or new accounts as needed
+ Providing documentation to mortgage companies and lenders on behalf of clients
+ Issuing binders, insurance identification cards, evidence, and certificates of insurance as requested by Account Executives
+ Providing Account Executives with updated summaries of insurance
+ Performing accurate and thorough reviews of client coverage, exposure, and price, and communicating recommendations to the customer in a timely manner
+ Maintaining business relationships with customers, company representatives, underwriters, as well as HUB producers and employees
Qualifications/ Requirements:
+ Highly motivated insurance professional with at least 3 years Personal Lines experience, assisting with account management with an established broker
+ Experience with an automated agency management system
+ 4-year college degree or equivalent work experience
+ Excellent organizational skills and strong attention to detail
+ Proven ability to manage multiple responsibilities in a deadline driven environment
+ Possesses the ability to multitask
+ Ability to work independently and collaboratively with a team
+ Excellent written and verbal communication skills
+ Proficient with Microsoft Office suite and EPIC preferred
+ Valid P&C license preferred
The expected pay range for this position is $41.21/hr to $42.86/hr and will be impacted by factors such as the successful candidate's skills, experience, and work location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and commissions for some positions.
Department Account Management & Service
Required Experience: 2-5 years of relevant experience
Required Travel: Negligible
Required Education: Bachelor's degree (4-year degree)
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.
We currently have an opportunity for an **Assistant Account Executive - Personal Lines** .
**Job Purpose:**
Reporting to and working directly for the Vice President of our Personal Lines group. Additionally, you will assist the team with processing and updating high net worth client accounts, responding to requests, and supporting the service goals of the agency.
Functions and Responsibilities:
+ Handling all processing and correspondence for insurance renewals, endorsements, and cancellations
+ Processing policy change requests from Account Executives as well as directly from customers
+ Providing reports for processing new business and/or remarketing of accounts
+ Providing Account Executives with quotes on existing or new accounts as needed
+ Providing documentation to mortgage companies and lenders on behalf of clients
+ Issuing binders, insurance identification cards, evidence, and certificates of insurance as requested by Account Executives
+ Providing Account Executives with updated summaries of insurance
+ Performing accurate and thorough reviews of client coverage, exposure, and price, and communicating recommendations to the customer in a timely manner
+ Maintaining business relationships with customers, company representatives, underwriters, as well as HUB producers and employees
Qualifications/ Requirements:
+ Highly motivated insurance professional with at least 3 years Personal Lines experience, assisting with account management with an established broker
+ Experience with an automated agency management system
+ 4-year college degree or equivalent work experience
+ Excellent organizational skills and strong attention to detail
+ Proven ability to manage multiple responsibilities in a deadline driven environment
+ Possesses the ability to multitask
+ Ability to work independently and collaboratively with a team
+ Excellent written and verbal communication skills
+ Proficient with Microsoft Office suite and EPIC preferred
+ Valid P&C license preferred
The expected pay range for this position is $41.21/hr to $42.86/hr and will be impacted by factors such as the successful candidate's skills, experience, and work location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and commissions for some positions.
Department Account Management & Service
Required Experience: 2-5 years of relevant experience
Required Travel: Negligible
Required Education: Bachelor's degree (4-year degree)
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
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7
Assistant Account Executive - Personal Lines
07719 Wall Township, New Jersey
HUB International
Posted today
Job Viewed
Job Description
When you join the team at HUB International, you become part of the largest privately owned global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 20,000 professionals in 750 offices across North America.
We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.
We currently have an opportunity for an **Assistant Account Executive - Personal Lines** .
**Job Purpose:**
Reporting to and working directly for the Vice President of our Personal Lines group. Additionally, you will assist the team with processing and updating high net worth client accounts, responding to requests, and supporting the service goals of the agency.
Functions and Responsibilities:
+ Handling all processing and correspondence for insurance renewals, endorsements, and cancellations
+ Processing policy change requests from Account Executives as well as directly from customers
+ Providing reports for processing new business and/or remarketing of accounts
+ Providing Account Executives with quotes on existing or new accounts as needed
+ Providing documentation to mortgage companies and lenders on behalf of clients
+ Issuing binders, insurance identification cards, evidence, and certificates of insurance as requested by Account Executives
+ Providing Account Executives with updated summaries of insurance
+ Performing accurate and thorough reviews of client coverage, exposure, and price, and communicating recommendations to the customer in a timely manner
+ Maintaining business relationships with customers, company representatives, underwriters, as well as HUB producers and employees
Qualifications/ Requirements:
+ Highly motivated insurance professional with at least 3 years Personal Lines experience, assisting with account management with an established broker
+ Experience with an automated agency management system
+ 4-year college degree or equivalent work experience
+ Excellent organizational skills and strong attention to detail
+ Proven ability to manage multiple responsibilities in a deadline driven environment
+ Possesses the ability to multitask
+ Ability to work independently and collaboratively with a team
+ Excellent written and verbal communication skills
+ Proficient with Microsoft Office suite and EPIC preferred
+ Valid P&C license preferred
The expected pay range for this position is $41.21/hr to $42.86/hr and will be impacted by factors such as the successful candidate's skills, experience, and work location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and commissions for some positions.
Department Account Management & Service
Required Experience: 2-5 years of relevant experience
Required Travel: Negligible
Required Education: Bachelor's degree (4-year degree)
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.
We currently have an opportunity for an **Assistant Account Executive - Personal Lines** .
**Job Purpose:**
Reporting to and working directly for the Vice President of our Personal Lines group. Additionally, you will assist the team with processing and updating high net worth client accounts, responding to requests, and supporting the service goals of the agency.
Functions and Responsibilities:
+ Handling all processing and correspondence for insurance renewals, endorsements, and cancellations
+ Processing policy change requests from Account Executives as well as directly from customers
+ Providing reports for processing new business and/or remarketing of accounts
+ Providing Account Executives with quotes on existing or new accounts as needed
+ Providing documentation to mortgage companies and lenders on behalf of clients
+ Issuing binders, insurance identification cards, evidence, and certificates of insurance as requested by Account Executives
+ Providing Account Executives with updated summaries of insurance
+ Performing accurate and thorough reviews of client coverage, exposure, and price, and communicating recommendations to the customer in a timely manner
+ Maintaining business relationships with customers, company representatives, underwriters, as well as HUB producers and employees
Qualifications/ Requirements:
+ Highly motivated insurance professional with at least 3 years Personal Lines experience, assisting with account management with an established broker
+ Experience with an automated agency management system
+ 4-year college degree or equivalent work experience
+ Excellent organizational skills and strong attention to detail
+ Proven ability to manage multiple responsibilities in a deadline driven environment
+ Possesses the ability to multitask
+ Ability to work independently and collaboratively with a team
+ Excellent written and verbal communication skills
+ Proficient with Microsoft Office suite and EPIC preferred
+ Valid P&C license preferred
The expected pay range for this position is $41.21/hr to $42.86/hr and will be impacted by factors such as the successful candidate's skills, experience, and work location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and commissions for some positions.
Department Account Management & Service
Required Experience: 2-5 years of relevant experience
Required Travel: Negligible
Required Education: Bachelor's degree (4-year degree)
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
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8
Office Management/ Staff Officer Support (OSSS-L4) NGA - Denver
80285 Denver, Colorado
Masego Inc
Posted 6 days ago
Job Viewed
Job Description
Join to apply for the Office Management/ Staff Officer Support (OSSS-L4) NGA - Denver role at Masego Inc.
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Masego is an award-winning small business that specializes in GEOINT services. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we recognize and reward your hard work.
Description
We are looking for an L4 TS/SCI-cleared Office Manager / Staff Office Supporter to join our team.
Responsibilities:
- Coordinate internal site functions, supporting visitors from working-level to high-ranking officials, and assist in planning for Distinguished Visitor (DV) tours and special events.
- Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and related processes.
- Oversee the documented visitor shadow program allowing personnel from the Aerospace Data Facility-Colorado (ADF-C) to shadow distinguished visitors, enhancing their understanding of DoD roles.
- Collaborate with site mission partners, visitor program managers, and the DV Support team on daily visitor management, strategic planning, and development of site-wide processes and tools.
- Manage all aspects of DV visits or tours of NGA-D spaces and ADF-C, including coordinating briefs, agendas, tours, and leadership notifications. This may include photographic/video documentation during tours.
- Provide operational and administrative support to NGA-D Front Office, such as issuing parking passes, data requests, supporting research and projects, and other administrative duties.
- Track and manage internal and external taskers and ensure compliance with NGA guidance.
- Generate and maintain spreadsheets and SharePoint documents, track deliverables, and ensure proper documentation.
- Handle equipment, facility, and workflow issues, ensuring infrastructure policies are followed.
- Work with stakeholders to develop project concept plans and design documents.
Required Skills and Experience:
- Proven experience in research, technical report preparation, and file management.
- Experience creating and maintaining databases, summaries, and spreadsheets.
- Ability to collaborate across organizations to meet office requirements.
- Strong verbal and written communication skills, with experience briefing senior leadership.
- Proficiency with business software, especially spreadsheets, presentations, and word processing.
- Experience managing physical space and adhering to space planning policies.
- Knowledge of agency-level takers systems.
Qualifications:
- 11-14 years of relevant experience.
- Bachelor's degree or equivalent experience.
Security Clearance:
- Active TS/SCI clearance; willingness to obtain a CI Polygraph.
Salary Range: $93,980+ based on experience and qualifications.
About Masego
Masego Inc. provides expert Geospatial Intelligence solutions, including ABI and GEOINT training. Headquartered in Fredericksburg, VA, we serve the Department of Defense and intelligence community with high-level expertise and proven project management.
Benefits:
Medical, Dental, Vision, 401k, generous PTO, referral bonuses, and more.
Diversity:
Masego is committed to a diverse workforce and complies with all applicable laws and policies on nondiscrimination and affirmative action.
Seniority level- Mid-Senior level
- Full-time
- Sales, General Business, and Education
- Wireless Services, Telecommunications, and Communications Equipment Manufacturing
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9