6,680 Executive Secretary jobs in the United States
Executive Legal Secretary
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Job Description
We are an AV rated boutique law firm located in Woodland Hills, CA, and have been serving the needs of its clients for close to 50 years, specializing in defense of employment, workers compensation and liability matters. We are seeking an Executive Legal Secretary to join our team.
We offer competitive compensation; 401K; medical and dental coverage; life insurance, paid holidays, paid time off and long-term job security. This is a wonderful position for a person seeking an opportunity in a fast-paced and friendly environment with a well-respected law firm.
Duties of the position include but are not limited to:
- Transcribe, proofread and edit drafts of documents such as correspondence, pleadings, discovery demands and responses, requests for production, subpoenas, deposition notices, and other legal documents.
- Arrange meetings, schedule appointments, and maintain contacts and calendars.
- Handle electronic filings with state and federal courts; handle agency filings/submissions ; and retrieval of electronically filed documents.
- Knowledge of court rules and filing procedures, including determining requirements for filing in varying jurisdictions.
- Communicate by phone/email with clients, court personnel and other legal professionals.
- Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
- Support other legal secretaries with filings, deposition preparation, and case management.
*The law firm reserves the right to add or change duties at any time.
Other qualifications:
- Associate or Bachelor’s degree in paralegal studies or related field preferred.
- A minimum of 5 years of legal secretarial experience in a law firm. Insurance defense is a big plus.
- Possess excellent transcription, grammar, and proofreading skills.
- Ability to type 60 wpm
- Satisfaction working both independently and collaboratively with teams of varying work styles.
- Strong work ethic with ability to produce high-quality work in a consistent and reliable manner.
- Demonstrated ability to effectively multi-task in a fast-paced work environment, including juggling multiple projects and demands, meeting deadlines, and ensuring accuracy and quality of all work product.
- Experience with MS Office (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Zoom etc.
- Excellent written and verbal communications skills.
- Proactive personality, positive and enthusiastic attitude, sharp, motivated and a fast learner.
Physical Requirements
· Prolong periods of sitting at a desk and working on a computer
· Must be able to lift up to 15 pounds
The Firm offers a competitive salary, attractive benefits, and a pleasant and supportive environment.
Company DescriptionWe are an AV rated boutique law firm located in Woodland Hills, CA, and have been serving the needs of its clients for close to 50 years, specializing in defense of employment, workers compensation and liability matters.
Company DescriptionWe are an AV rated boutique law firm located in Woodland Hills, CA, and have been serving the needs of its clients for close to 50 years, specializing in defense of employment, workers compensation and liability matters.
Executive Level Legal Secretary
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Job Description
Full-time Legal Secretary position for busy specialty law practice. Candidate must demonstrate initiative; be engaged, self-directed and able to work in a high-pressure environment; possess superior organizational, communication and interpersonal skills; have experience handling a heavy litigation desk, including managing attorney calendars, and mastery of pleading preparation, formatting, and court filing procedures. Must be proficient in Microsoft Word, Outlook, Adobe and PowerPoint, and have general computer proficiency. Minimum five years litigation desk experience is required. Tasks include administrative support to law firm's two attorneys, answering phones, mail management, calendaring, scheduling, filing, file maintenance and organization, and document preparation and filing. Attention to detail is a must. Candidate will work on-site with attorneys and office staff; partially remote schedule will be considered. References required. Generous salary and benefits for highly qualified candidate. Immediate availability. Email resumes only, do not call office please.
Company DescriptionSouth Pasadena law office specializing in legal ethics and professional responsibility. Candidate will work directly with office staff and attorneys.
Company DescriptionSouth Pasadena law office specializing in legal ethics and professional responsibility. Candidate will work directly with office staff and attorneys.
Managing Counsel, Executive Compensation & Assistant Secretary
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Company Description:
McDonald's is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald's remains one of the world's leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.
At McDonald's, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.
Department Overview
McDonald's Global Legal & Compliance Department seamlessly integrates business insight with legal expertise to take on the most complex challenges, always prioritizing the long-term success of McDonald's. This global team is dedicated to fostering brand trust, promoting inclusion, and developing innovative solutions that drive business growth and enhance customer experiences.
McDonald's is seeking a securities law expert specializing in executive and director compensation to join the "Corporate, Securities and Governance" (CSG) team within the Legal function. Reporting to the Vice President, Associate General Counsel and Corporate Secretary (CSG), the Senior Director/Assistant Secretary (CSG) will oversee legal aspects of the Company's executive and director compensation programs; engage directly with the Compensation Committee of the Board of Directors; and oversee the Company's subsidiary management program. This role involves leading various members of the CSG Team, interacting with cross functional corporate teams including the Global Total Rewards Team, and supporting various McDonald's enterprise-wide initiatives.
Duties
+ Collaborate with the Vice President, Associate General Counsel and Corporate Secretary (CSG), as well as other senior leaders.
+ Engage directly with the Compensation Committee of the Board of Directors.
+ Lead and influence the CSG team.
+ Lead all legal aspects of executive and director compensation matters
+ Draft and review materials for the Compensation Committee and serve as the Assistant Secretary who supports the Committee
+ Draft and oversee compensation disclosures, including proxy disclosure (CD&A), Form 8-Ks and Section 16 filings
+ Manage legal issues associated with the global equity compensation program
+ Advise on stock trading plans, insider trading issues and assist with management of insider trading policy
+ Advise on compensation-related shareholder proposals
+ Collaborate on ERISA-related matters
+ Assist with materials prepared for the Board and other Board Committees
+ Advise on a variety of corporate governance matters
+ Oversee the company's subsidiary management process
Qualifications
+ JD required
+ 10+ years as a practicing lawyer gained in a combination of law firm and in-house settings.
+ Broad-based securities law/disclosure experience preferred.
+ Some ERISA proficiency preferred
+ Skills for, and preferably experience in, leading a team.
+ Experience advising corporate executives and Board of Directors
+ Ability to contribute to, influence, and frequently lead cross-functional teams
Compensation
Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.
Long term Incentive eligible: This position is eligible for stock or other equity grants pursuant to McDonald's long-term incentive plan.
Salary Range
Salary Ranges-$((salaryMin - $((salaryMid
CompetenciesExecution ProficiencyBackground & ValuesStrategic ProficiencyBuilding BlocksTalent Proficiency
Additional Information:
Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.
Long term Incentive eligible: This position is eligible for stock or other equity grants pursuant to McDonald's long-term incentive plan.
McDonald's is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald's provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact Reasonable accommodations will be determined on a case-by-case basis.
McDonald's provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Nothing in this job posting or description should be construed as an offer or guarantee of employment.
Requsition ID: 1326
Office Management
Posted today
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Job Description
Leadership career opportunity with growing, successful regional family owned and professionally managed company serving customers since 1934. This position is responsible for supporting the company operations of the company office by maintaining office systems providing first class customer service and supervising support staff.
The expectations will be to consistently strive to maintain financial and system accuracy and accountability. The office, led by this position must also achieve external and internal customer service excellence.
RESPONSIBILITIES
- Administer operational procedures for AP/ AR/ inventory control and customer service.
- Manage an automated, customer-driven office with a small staff of customer service professionals.
- Responsible for daily, weekly, and monthly analytics and reporting.
- Keep accurate financial records.
- Maintain high performance ratings regarding customer service surveys.
- Maintain a disciplined and detailed Accounts Receivable.
- Assists in other areas and/or departments as requested.
- Manages personnel handling "front line" contact responsibilities of customer network.
- Communicate in an open, considerate manner with associates, managers, hubs, customers, and vendors.
- Create an environment of trust by giving and receiving honest communication.
- Lead and motivate by example.
REQUIREMENTS
- High school diploma or equivalent
- Ability to use the computer competently, expert abilities with Microsoft Office, MS Word and Excel proficiency
- Ability to read purchase orders, packing slips, shipping documents
- Ability to read, interpret and act upon company generated reports
- Must be comfortable communicating with all levels of management
- Must have a positive attitude and be team oriented
- Must be able to lead and motivate by example
BENEFITS
- Work in a positive culture where people are recognized and make a difference
- Paid Holidays
- Paid Vacation
- Group benefits package (Medical, Dental, Short Term Disability, Vision, Life Insurance, and 401k with generous company match)
COMPANY DESCRIPTION
Tarheel Linen Service, Inc. is a environmentally friendly linen rental supply and commercial laundry company. Our business provides linen, textile, and hygiene services to the hospitality, first class lodging, healthcare, and small business customers. Our company is dedicated to resource conservation and social responsibility. Part of the quality service we offer our customers is the knowledge that we are helping them achieve their business goals while reducing their impact on the environment.
Tarheel Linen Service, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Office Management Specialist
Posted 17 days ago
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We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Emerging Technologies, LLC is seeking a highly organized and proactive Office Management Specialist to provide comprehensive administrative support to individual program offices and office directors. This role requires a bachelor's degree from an accredited institution, proficiency in Microsoft Office Suite, excellent communication skills, and a strong understanding of office operations and procedures.
The Office Management Specialist must be a self-motivated team player with a positive attitude, committed to ensuring excellence in office operations and administrative functions. Let me know if you need any additional details for this role.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
The Office Management Specialist will be responsible for the following tasks:
+ Provide general support to individual program offices and office directors, ensuring smooth and efficient operations.
+ Maintain and keep office calendars up-to-date, making logistical arrangements for meetings and coordinating visitor clearances and escorts.
+ Manage incoming and outgoing telephone calls, directing inquiries to appropriate staff members.
+ Complete time and attendance requirements accurately and in a timely manner.
+ Initiate procurement requests for the office, ensuring adequate supplies and resources are available.
+ Make travel arrangements for staff members and maintain travel logs while staff is on travel.
+ Assist in preparing correspondence, including proofreading and formatting documents as needed.
+ Conduct daily mail runs to the front office, ensuring prompt and efficient distribution of mail and packages.
+ Monitor and ensure adequate supplies are available for the office, and aid in requesting new supplies when needed.
+ Make necessary arrangements for incoming INL staff, including securing IT log-on credentials, handling safe combinations, preparing door signs, distributing supplies, and other preparations.
+ Follow up with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks as required.
+ Other duties as assigned
**Requirements:**
**Education:**
+ Bachelor's degree from an accredited institution.
**Work Experience, Knowledge, Skills & Abilities:**
+ For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
+ Knowledge of and demonstrated experience using Microsoft Office Suite.
+ Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
+ Demonstrated experience in using the telephone and voicemail systems.
**Desired Skills and Competencies:**
+ Minimum 3-5 years of progressive office/facilities coordination experience
+ Exceptional written and verbal communication abilities
+ Proficiency in Microsoft Office Suite and office productivity software
+ Outstanding organization skills and ability to multi-task in a fast-paced setting
+ Excellent customer service skills with diplomacy working across diverse teams
+ Knowledge of office management procedures, record keeping and data entry
+ Quick learner with ability to follow detailed instructions without close supervision
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at or by calling to request accommodation.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
Field Office Management Specialist II
Posted today
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Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability
Overview: The incumbent serves as a Support Services Specialist providing a wide range of administrative support and assistance to the staff of the San Francisco Field Office, U.S. Department of State, Bureau of Diplomatic Security (DS), Office of Domestic Operations.
Primary Responsibilities:
- Provides general administrative support to the Field Office Program Office, Field Offices, and Resident Offices
- Acquires required support services for San Francisco Field Office (SFFO) directly from Department central service providers or from commercial sources, often through the Department's acquisitions processes
- Provides telecommunications support related to mobile telephone equipment, voicemail, and office equipment such as copiers, fax machines, and scanners
- Supports requests for visas, assists with the renewal of expiring diplomatic passports and travel credit cards, administers the 2nd passport program, and ensures the required applications are completed for diplomatic passports visas/on behalf of the field office senior management, and coordinates with the Bureau of Consular Affairs to ensure the delivery of visa applications and pick-up of visas from Foreign missions
- Records management and disposition advice and guidance
- Provides audiovisual and logistical support for conferences and large gatherings
- Administers the Manpower and Timekeeping functions, collaborating with the office management team and the special agents to ensure that the personnel system is maintained and reflects accurately the office personnel status
- Administers onboarding of new agents, transferring agents and employees by creating, transferring, and ensuring the validity of computer access profiles and accounts
- Facilitates the issuance and administration of the mobile telecommunication devices and acts as a liaison with the Service Desk to troubleshoot and reconfigure profiles and accounts for seamless mobile telecommunication service
- Employs the Non-Expendable Property Accounting (NEPA) automated system to label, record, generate periodic reports on dollar value of property held, conduct physical inventories of office equipment and furnishings held by the organization, certify inventory accuracy, generate excess property reports, and arrange for removal of excess items
- Oversee mail and file operations, assist field office Security Officer by coordinating requests for various categories of secured access to both DS and other federal buildings within the San Francisco Field Office (SFFO) operational area for both DS and contract employees
- Serves as an operational information resource to his/her functional chief or supervisor at meetings and conferences on support services matters, provides factual details to the functional chief or supervisor for use in discussing Support Services plans and issues, takes note of opposing points of view, and contributes to oral and written reports for management
- Maintains liaison with staff members of relevant Department or external organizations (e.g., various facilities management, supply, and acquisitions offices within the Bureau of Administration, various offices within the Bureau of Diplomatic Security; Performs duties assigned to the Administrative Officer when required; Performs other duties as assigned.
Supervisory Responsibilities: There are no supervisory duties.
Education and/or Experience: A minimum high school diploma with one or more years of experience in multi-faceted administrative support services. Experience using qualitative and quantitative analytical techniques for use with Excel and PowerPoint in graphing; and calculation of means, modes, standard deviations, or similar statistical measures.
Knowledge, Skills, and Abilities: Must be a US citizen and possess or be able to obtain/maintain a minimum SECRET clearance; Knowledge and skill in applying analytical and evaluative techniques to resolve support services issues or problems of a procedural nature or in which facts and applicable guidelines are clearcut; Knowledge of administrative practices and procedures common to the Department of State organizations, such as those pertaining to areas of responsibility and channels of communication, delegation of authority, routing of correspondence, filing systems and storage of files and records; Ability to conduct interviews with supervisors and employees to obtain information about organizational missions, functions and work procedures; Ability to apply effective critical thinking and knowledge of organizational and office management practices to evaluate the legitimacy and relative priority of requested services, contribute to the development of support services guidelines and procedures, negotiate with service providers, manage projects, and assess the quality of contractors' performance; A valid driver's license is required.
Certificates, Licenses, Registrations: Valid driver's license, U.S. citizenship, and Secret clearance are required.
Security Clearance: SECRET Level Required Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation. Must be a U.S. Citizen. Must also be able to maintain a US Government SECRET clearance.
Physical Demands: The physical demands that will be required inside the workplace and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.
Travel: Travel may be required.
Work Environment: Work is in a standard office environment.
Finance and Office Management Specialist
Posted today
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Candidates Request Form 1 Job Title Finance and Office Management Specialist 2 Client Company/Dept. Name Department of the Navy 3 ddress NAVAL POSTGRADUATE SCHOOL
LAN HOWARD
1 UNIVERSITY CIRCLE
WATKINS HALL
MONTEREY C City Name Montrey State Name CA-Californi Zip Code If others (Address) 4 5 6 Duration of the project Project Start Date: 07-07-2024 Project End Date 07-06-2025 Due date for Resume submission June 26, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description The contractor shall only fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.The contractor shall compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports inExcel format, and provide weekly financial reports (template tobe provided) to theChair andAssociateChair on the status ofthe EAG's financials. There are 15-20 accounts that require tracking at any given time.
3.2.2 The contractor shall create Excelspreadsheets and graphs(template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, andbalance data fromERP. There are I5-20 accounts thatrequire tracking at any given time. These accounts usually change each fiscal year.
3.2.3 The contractor shall coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission.
3.3 This contractor shall track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage. The contractor shall also be responsible for tracking research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year.
3.4 The contractor shall support the group in preparing and planning EAG workshop approval packages.
The contractor shall coordinate the approvedworkshopsinaccordancewiththeproposed plan. During workshops,thecontractorshallrespond to requests for information from participants and draft a report of workshop minutes, including after-action itemsfor execution by Government and/or Stakeholders for each
ction item. Each year EAG executes approximately 10-15workshops and short courses, which require this support. 9 Skill set info Minimum of three years' experience in an administrative support role in a government, military, or
cademic setting
• Minimum three years' experience in the use of Microsoft Office Suite software and the Mac
Operating System (OS)
• Minimum of three years working with Microsoft Excel to compile financial data and prepare
spreadsheet report
• Minimum of three years' experience working with government travel and financial regulations and policies,
specifically DTS, and at least one year working with ERP 10 Education 11 Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI
fingerprint check prior to installation access. 12 Documentation Required for submission Letters of Intent required 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any The position, focused on finance and office management, will occur in Monterey, CA. The contractor shall be required to interact with in-place support functions at NPS. Should have good federal work experience and required clearance.
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Office Management Specialists/Administrative Assistants
Posted 17 days ago
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**Responsibilities**
+ Receives, schedules, refers calls and visitors from the public and other agency personnel as appropriate. Handles requests on behalf of office staff; Refers requests they cannot answer to appropriate staff or to correct office or official. Schedules appointments for staff members or immediate supervisors and makes commitments to attend meetings, luncheons, etc.
+ Responds to administrative problems brought to the supervisor's attention by member of the staff or management officials, as well as independently resolves issues in area of responsibility. Prepares responses to inquiries for information, addresses telephonic inquiries, and works to ensure basic information is available on websites.
+ Maintains the Director and Deputy Directors calendars and appointments; establishes priorities and assures obligations met; arrange for meetings and conferences and inform participants. Compiles files/supporting documents on topics to discuss.
+ Prepares travel authorizations for Director or staff member as requested. Prepares trip itineraries, obtains travel expense estimates (MI&E cost, taxis, Hotel, cost, etc.; prepares travel authorization requests. Upon return, work with Director or staff member to prepare reimbursement travel voucher. Follow up with Travel to ensure all travel documents are being submitted properly and on time. (i.e., within 5 days). Use E2 Solutions to make travel arrangements.
+ Executes small projects, such as compilation of data or organization of large meetings/events. Independently completes projector responsibility- related task.
+ Develops and maintains contacts in other offices in order to facilitate meeting management and problem solving.
+ Order supplies through ILMS website.
+ Serves as timekeeper designate for the Office to include maintaining Time and Attendance (T&A) for commonly used pay plans and types of leave; verifying the allow ability of various hours changed on T&A reports; reviewing the reports for appropriate signature, initials and required supporting documentation; and, advising supervisors of discrepancies, and correcting actions as needed.
+ Assists the office by performing duties related to supply management and procurement.
+ Processes/reviews all incoming and outgoing letters, memos, and related correspondence.
+ Prepare reports, memoranda and other forms of written communication. Composes and edits letters, reports, and general office memoranda for publication/distribution on behalf of the Director or senior level officer. Prepares public presentation outlines at the direction of immediate supervisors; develops standard or one-of-a-kind letters in response to inquiries. Signs routine correspondence and certain procedural authorizations on behalf of the supervisor as directed. Screens publications and brings to the supervisor's attention articles of particular interest that affect Office programming.
+ Reviews work products submitted to the Director, Deputy Directors or other senior personnel for completeness, compliance with formatting requirements, conformity to policy guidelines and appropriate appearances.
+ In the supervisor's absence, maintains a file of correspondence and events of which the supervisor should know about and upon their return, brings such matters to their attention.
+ Has experience and demonstrated ability in working with classified and unclassified computer systems. In-depth operational knowledge of Excel, Microsoft Windows, and related computer-based programs. Ability to prepare e-mails, notices, Department notices from scratch.
+ Possesses ability to work under pressure on tight or short deadline.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Maintains office files, electronic or hardcopy, as required.
**Qualifications**
+ Knowledge of Department of State management operations (both domestic and overseas).
+ General knowledge of Department of State regional bureau management operations and processes.
+ Knowledge of Department of State management organization and operations.
+ Experience as a secretary/office manager working under pressure.
+ Knowledge of data sharing systems (i.e., SharePoint).
+ Working knowledge of personal computers and general administrative practices, including extensive experience and ability in working properly with classified and unclassified computer data base, operation and knowledge of Excel, Microsoft Windows, PowerPoint and related computer-based programs and the ability to prepare e-mails, notices, reports, etc. from scratch.
+ Active Secret clearance.
**Job ID**
2025-18455
**Work Type**
On-Site
**Pay Range**
$40-$5
**Health & Welfare**
4.23
**Benefits**
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
**Company Description**
**Work Where it Matters**
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
**For our shareholders,** Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
**For our government customers,** Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.
**As a Tuvli employee,** you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or (information about job applications status is not available at this contact information).
Head of Human Resources and Office Management
Posted today
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br> Lead the implementation and execution of HR strategies, policies, and initiatives aligned with business objectives
Manage the full recruitment lifecycle, including sourcing, interviewing, hiring, and onboarding
Serve as a trusted advisor to employees and leadership on HR matters such as performance management, conflict resolution, and disciplinary actions
Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements
Ensure compliance with local, state, and federal employment laws, including FMLA, ADA, FLSA, and EEO regulations
Coordinate with the corporate benefits department to support and maintain employee benefit programs, including health insurance, 401(k), leave of absence, and open enrollment
Process payroll in collaboration with the finance and corporate HR teams, ensuring accuracy and timeliness
Support the development and administration of performance evaluations and career development plans
Investigate and resolve employee relations issues in a consistent, fair, and legally compliant manner
Analyze HR data and trends to recommend strategies for improving employee engagement, retention, and workforce planning
Maintain and update the employee handbook and site-specific policies to reflect current laws and practices
Support the development and communication of employee engagement, recognition, and diversity initiatives
Participate in audits, reporting, and the tracking of HR metrics for corporate and regulatory purposes
Coordinate training and development programs, including needs assessments and tracking participation
Bachelor’s degree required, preferably in Human Resources or a related field < r> Minimum of 5 years of progressive HR experience in a manufacturing or industrial setting
Comprehensive knowledge of HR policies, practices, and employment law
Proficient in HRIS platforms and Microsoft Office Suite
Strong organizational and time-management skills
Comprehensive health, dental, and vision insurance
~Access to financial advising services
~ Employee referral and retention bonuses
~ Ongoing training and professional development
~ We are committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity.
Head of Human Resources and Office Management
Posted today
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Healthcare | Community Health | FQHC br>
Step Into a Strategic HR Leadership Role That Matters
Are you a purpose-driven HR leader ready to shape the future of a growing, mission-focused healthcare organization? Our leading nonprofit is hiring a Human Resources Manager to join our team that is committed to advancing health equity and improving the lives of underserved populations through compassionate, community-based care.
As our Human Resources Manager , you won’t just “run HR”—you’ll drive meaningful change. You’ll lead a team, influence organizational strategy, and help create a workplace culture where people thrive.
L ad recruitment, hiring, onboarding, and training processes for staff at all levels
Oversee daily HR operations and mentor a small but mighty HR team
Develop programs to enhance retention, employee engagement, and leadership development
Maintain compliance with FMLA and other federal, state, and local employment laws
Serve as a trusted advisor in resolving employee relations and performance issues
Use data to drive decision-making through HRIS and reporting tools
Champion diversity, equity, and inclusion across HR policies and practices
3+ years of HR management experience (Healthcare or nonprofit experience is a plus)
~ Strong knowledge of employment laws, compliance, and HR best practices
~ Proven ability to lead HR programs and influence senior leadership
~ Experience with HRIS systems, talent management, and process improvement
~ Bilingual in Spanish, preferred
Ready to Lead HR With Purpose?
If you’re excited by the opportunity to lead people strategies that directly support healthier communities, we want to hear from you.