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Showing 138 Executive Support jobs in Chicago
Operations Manager - Executive Support
60684 Chicago, Illinois
Cushman & Wakefield
Posted 2 days ago
Job Viewed
Job Description
**Job Title**
Operations Manager - Executive Support
**Job Description Summary**
We're seeking a highly organized and proactive Operations Manager to join our team and support the seamless execution of day-to-day operations for our executive leadership. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities
**Job Description**
**Responsibilities:**
+ Serve as a central point of coordination for executive operations across various functions
+ **Own and manage complex executive calendars** , balancing competing priorities and ensuring alignment with strategic goals
+ Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events
+ Manage and streamline internal processes, including executive deliverables and project timelines
+ Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points
+ Track action items, deadlines, and initiatives, ensuring timely follow-up and completion
+ Support internal communications, such as drafting team updates or preparing materials for leadership meetings
+ Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution
+ Help manage key documents and resources, ensuring high standards of organization and confidentiality
+ Identify and implement process improvements for operational efficiency
**What We're Looking For:**
+ 5+ years of experience in operations, project coordination, executive support, or business administration
+ Demonstrated success in managing **complex executive calendars and large-scale event logistics**
+ Experience supporting or working closely with executive leadership
+ Excellent organizational and time-management skills with strong attention to detail
+ Strong written and verbal communication skills
+ Comfort working independently and navigating ambiguity
+ Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)
+ Ability to maintain discretion and confidentiality
**Preferred Qualifications** :
+ Experience in a large corporate or global organization
+ Familiarity with executive-level reporting, business planning, or stakeholder engagement
+ Experience coordinating offsites, board meetings, or corporate events
+ Interest in strategic operations, organizational planning, or process optimization
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 97,750.00 - $115,000.00
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at ** ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"
Operations Manager - Executive Support
**Job Description Summary**
We're seeking a highly organized and proactive Operations Manager to join our team and support the seamless execution of day-to-day operations for our executive leadership. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities
**Job Description**
**Responsibilities:**
+ Serve as a central point of coordination for executive operations across various functions
+ **Own and manage complex executive calendars** , balancing competing priorities and ensuring alignment with strategic goals
+ Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events
+ Manage and streamline internal processes, including executive deliverables and project timelines
+ Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points
+ Track action items, deadlines, and initiatives, ensuring timely follow-up and completion
+ Support internal communications, such as drafting team updates or preparing materials for leadership meetings
+ Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution
+ Help manage key documents and resources, ensuring high standards of organization and confidentiality
+ Identify and implement process improvements for operational efficiency
**What We're Looking For:**
+ 5+ years of experience in operations, project coordination, executive support, or business administration
+ Demonstrated success in managing **complex executive calendars and large-scale event logistics**
+ Experience supporting or working closely with executive leadership
+ Excellent organizational and time-management skills with strong attention to detail
+ Strong written and verbal communication skills
+ Comfort working independently and navigating ambiguity
+ Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)
+ Ability to maintain discretion and confidentiality
**Preferred Qualifications** :
+ Experience in a large corporate or global organization
+ Familiarity with executive-level reporting, business planning, or stakeholder engagement
+ Experience coordinating offsites, board meetings, or corporate events
+ Interest in strategic operations, organizational planning, or process optimization
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 97,750.00 - $115,000.00
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at ** ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"
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0
Administrative Support Level I
60684 Chicago, Illinois
CGI Technologies and Solutions, Inc.
Posted 2 days ago
Job Viewed
Job Description
**Administrative Support Level I**
**Category:** Administration
**Main location:** United States, Illinois, Chicago
**Position ID:** J
**Employment Type:** Full Time
**Position Description:**
At the direction of the Agency and/or Center Director, perform a variety of administrative and secretarial functions for the DOS/PPT Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes.
Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.
**Your future duties and responsibilities:**
Under the guidance of the onsite Government management team, the Administrative Assistant shall perform a variety of administrative and secretarial functions for the Director or Assistant Directors. The Administrative Assistant Level I is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.e. schedules, memoranda, briefing papers, taskers, etc.).
The Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions:
- Answer incoming calls (external and internal to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis.
- Organize, type, collate and file sensitive material.
- Maintain Agency/Center and Director Calendar of upcoming events, guest log, appointments, and other activities.
- Review incoming documents and take appropriate action/distribution.
- Track and monitor the status of memoranda, correspondence and taskers.
- Inform Agency/Center personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation.
- Assist with travel arrangements using online Travel Manager System.
- Prepare briefing materials and compile reports.
- Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint.
- Provide support to other projects or tasks as required.
- Receive deliveries and arrange for pick-up of outgoing shipments.
- Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings.
- Receive and sort incoming /outgoing administrative mail.
- Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day.
- Admit and welcome visitors into facility and maintains visitor login files.
- Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges.
- Liaise with building management to report and resolve maintenance issues.
- Operate office equipment, including but not limited to: document scanners, telephones, intercoms, A-phones, label printers, and cameras.
- Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)
**Required qualifications to be successful in this role:**
Required qualifications to be successful in this role
- Types 50 words per minute (WPM) with no errors
- Ability to adapt to changes in procedures and assignments.
- Ability to establish working relationships at all organizational levels.
- Strong organizational skills, time management, and attention to detail.
- Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms.
- Excellent written and oral communication skills to draft memoranda and reports.
- Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
- Ability to interpret and apply regulatory material, such as federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
- HS Diploma (2 year college degree preferred), and;
- Three (3) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including;
- Two (2) years of experience as an Administrative Assistant in an office environment, including;
- One (1) year of experience supporting at an executive level, including;
- Demonstrated experience with document management, preferably for a legal department of other office, and;
- Demonstrated ability to prioritize and organize simultaneous work flow duties.
Due to the nature of the government contracts this position requires US Citizenship.
As a Federal Contractor, all members of CGI Federal, regardless of role or work location are required to be fully vaccinated, with the exception of those with approved medical or religious accommodations.
Hourly Rate: $ $23.29/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level; experience and training; and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Additional benefits determined by your Service Contract Act:
- Paid Time Off (PTO)
- Paid Federal Holidays
- Health & Welfare Benefits
#CGIFederalJob
#productioncareers
#PassportUS
#IAF
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
**Category:** Administration
**Main location:** United States, Illinois, Chicago
**Position ID:** J
**Employment Type:** Full Time
**Position Description:**
At the direction of the Agency and/or Center Director, perform a variety of administrative and secretarial functions for the DOS/PPT Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes.
Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.
**Your future duties and responsibilities:**
Under the guidance of the onsite Government management team, the Administrative Assistant shall perform a variety of administrative and secretarial functions for the Director or Assistant Directors. The Administrative Assistant Level I is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.e. schedules, memoranda, briefing papers, taskers, etc.).
The Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions:
- Answer incoming calls (external and internal to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis.
- Organize, type, collate and file sensitive material.
- Maintain Agency/Center and Director Calendar of upcoming events, guest log, appointments, and other activities.
- Review incoming documents and take appropriate action/distribution.
- Track and monitor the status of memoranda, correspondence and taskers.
- Inform Agency/Center personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation.
- Assist with travel arrangements using online Travel Manager System.
- Prepare briefing materials and compile reports.
- Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint.
- Provide support to other projects or tasks as required.
- Receive deliveries and arrange for pick-up of outgoing shipments.
- Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings.
- Receive and sort incoming /outgoing administrative mail.
- Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day.
- Admit and welcome visitors into facility and maintains visitor login files.
- Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges.
- Liaise with building management to report and resolve maintenance issues.
- Operate office equipment, including but not limited to: document scanners, telephones, intercoms, A-phones, label printers, and cameras.
- Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)
**Required qualifications to be successful in this role:**
Required qualifications to be successful in this role
- Types 50 words per minute (WPM) with no errors
- Ability to adapt to changes in procedures and assignments.
- Ability to establish working relationships at all organizational levels.
- Strong organizational skills, time management, and attention to detail.
- Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms.
- Excellent written and oral communication skills to draft memoranda and reports.
- Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
- Ability to interpret and apply regulatory material, such as federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
- HS Diploma (2 year college degree preferred), and;
- Three (3) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including;
- Two (2) years of experience as an Administrative Assistant in an office environment, including;
- One (1) year of experience supporting at an executive level, including;
- Demonstrated experience with document management, preferably for a legal department of other office, and;
- Demonstrated ability to prioritize and organize simultaneous work flow duties.
Due to the nature of the government contracts this position requires US Citizenship.
As a Federal Contractor, all members of CGI Federal, regardless of role or work location are required to be fully vaccinated, with the exception of those with approved medical or religious accommodations.
Hourly Rate: $ $23.29/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level; experience and training; and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Additional benefits determined by your Service Contract Act:
- Paid Time Off (PTO)
- Paid Federal Holidays
- Health & Welfare Benefits
#CGIFederalJob
#productioncareers
#PassportUS
#IAF
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
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View Now
1
Administrative Assistant - Engineering Support
60684 Chicago, Illinois
Sargent & Lundy
Posted today
Job Viewed
Job Description
Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Process incoming and outgoing vendor documentation utilizing S&L and client documentation software and tracking systems.
+ Process S&L design deliverables to client keeping with project schedules and utilizing documentation systems.
+ Work with project partner documentation control staff
+ Coordinate lunches for internal and external meetings
+ Edit, review and assemble specifications and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate weekly reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Attending weekly project meetings
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent) and one year of administrative experience.
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
+ Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Process incoming and outgoing vendor documentation utilizing S&L and client documentation software and tracking systems.
+ Process S&L design deliverables to client keeping with project schedules and utilizing documentation systems.
+ Work with project partner documentation control staff
+ Coordinate lunches for internal and external meetings
+ Edit, review and assemble specifications and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate weekly reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Attending weekly project meetings
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent) and one year of administrative experience.
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
+ Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support
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2
Administrative Assistant - Engineering Support
60684 Chicago, Illinois
Sargent & Lundy
Posted 2 days ago
Job Viewed
Job Description
Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support
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3
Middle Office Trade Management, Senior Analyst
60684 Chicago, Illinois
Neuberger Berman
Posted 2 days ago
Job Viewed
Job Description
Neuberger Berman's Global Trade Management team provides critical middle-office support to Equity and Fixed Income Trading Desks, Portfolio Managers, and Wealth Advisors, collaborating across Operations and Technology to ensure seamless trade execution and settlement. The Chicago Middle Office team supports the US Institutional Fixed Income business, overseeing $250+ billion in AUM across a wide range of products, including Corporates, Mortgages, Treasuries, Mutual Funds, Private Placements, Bank Loans, TBAs, and other Structured Products.
This team manages all operational aspects of the trade life cycle-trade confirmation, settlement, and discrepancy resolution-while driving scalability and automation within a controlled environment. Responsibilities also include coordinating new business and product onboarding, partnering with technology for straight-through processing, and supporting key internal and industry projects.
**Key Responsibilities:**
+ Provide post-execution trade support for institutional fixed income products, ensuring accurate and timely confirmation of all trade activity.
+ Oversee successful communication of trade details from internal trading systems to external parties.
+ Resolve trade confirmation and settlement discrepancies, communicating effectively with brokers, custodians, and internal partners, with a strong focus on fail prevention.
+ Liaise with third-party vendors to address and resolve bank loan confirmation discrepancies.
+ Coordinate with Portfolio Management and Trading teams to correct trade errors and address electronic trade issues.
+ Facilitate the onboarding of new business and products, ensuring timely and accurate setup of new trade flows.
+ Document and maintain comprehensive procedures to support operational consistency and compliance.
+ Collaborate with other Global Middle Office teams to meet evolving business needs.
+ Complete monthly, quarterly, and annual reporting requirements.
+ Assist with daily ad hoc requests and inquiries as needed.
**_Qualifications:_**
+ At least 2 years of relevant industry experience
+ Bachelor's degree in Finance, Accounting, or a related business field (preferred but typically required)
+ Experience and understanding of fixed income products, workflows, and related vendor applications (including CTM, Alert, SWIFT, and FIX)
+ Strong organizational skills with a desire to create and maintain efficient, effective workflows
+ Excellent written and verbal communication abilities
+ Proven ability to deliver tasks and projects on time with minimal supervision in a fast-paced environment
+ Demonstrated ability to identify areas for improvement and collaborate with the team to implement changes
+ Strong problem-solving skills and sound judgment in executing solutions
+ Detail-oriented and highly motivated to succeed
+ Proficient in MS Office applications
**Nice to Have:**
+ Advanced knowledge of Excel
+ Experience with Aladdin
+ Experience with Bloomberg
+ Prior oversight of third-party service providers
#LI-DD2
#LI-Hybrid
Compensation Details
The salary range for this role is $0,000- 85,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in the job posting location. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, business sector, performance, shift, travel requirements, sales or revenue-based metrics, market benchmarking data, any collective bargaining agreements, and business or organizational needs. This job is also eligible for a discretionary bonus, which, along with base salary and retirement contributions, is part of our total comprehensive package. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), life insurance and other benefits to eligible employees.
**Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, production, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.**
_Neuberger Berman is an equal_ _opportunity_ _employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact_ _._
_Learn about the Applicant Privacy Notice ( ._
Founded in 1939, Neuberger Berman is a private, independent, employee-owned investment manager. From offices in 39 cities worldwide, the firm manages 558 billion in client assets (as of September, 2025) across a range of strategies-including equity, fixed income, quantitative and multi-asset class, private equity and hedge funds-on behalf of institutions, advisors and individual investors globally.
Tenured, stable and long-term in focus, the firm has built a diverse team-including 770-plus investment professionals and more than 2,900 employees in total-united in their commitment to delivering client outcomes and investment excellence. It is our people who define our culture and have enabled us to be recognized by _Pensions & Investments_ as the first or second "Best Place to Work in Money Management" for last eight consecutive years (firms with 1,000+ employees).
Neuberger Berman believes strongly that all employees are entitled to be treated with respect and dignity, and to work in a professional and safe environment. These values are the cornerstone of our firm. We prohibit any form of harassment, whether mental, verbal or physical. We do not tolerate the support of terrorist groups, acts of terrorism, or threats of violence. All who wish to be employed by the firm are expected to uphold these principles.
For important disclosures:
This team manages all operational aspects of the trade life cycle-trade confirmation, settlement, and discrepancy resolution-while driving scalability and automation within a controlled environment. Responsibilities also include coordinating new business and product onboarding, partnering with technology for straight-through processing, and supporting key internal and industry projects.
**Key Responsibilities:**
+ Provide post-execution trade support for institutional fixed income products, ensuring accurate and timely confirmation of all trade activity.
+ Oversee successful communication of trade details from internal trading systems to external parties.
+ Resolve trade confirmation and settlement discrepancies, communicating effectively with brokers, custodians, and internal partners, with a strong focus on fail prevention.
+ Liaise with third-party vendors to address and resolve bank loan confirmation discrepancies.
+ Coordinate with Portfolio Management and Trading teams to correct trade errors and address electronic trade issues.
+ Facilitate the onboarding of new business and products, ensuring timely and accurate setup of new trade flows.
+ Document and maintain comprehensive procedures to support operational consistency and compliance.
+ Collaborate with other Global Middle Office teams to meet evolving business needs.
+ Complete monthly, quarterly, and annual reporting requirements.
+ Assist with daily ad hoc requests and inquiries as needed.
**_Qualifications:_**
+ At least 2 years of relevant industry experience
+ Bachelor's degree in Finance, Accounting, or a related business field (preferred but typically required)
+ Experience and understanding of fixed income products, workflows, and related vendor applications (including CTM, Alert, SWIFT, and FIX)
+ Strong organizational skills with a desire to create and maintain efficient, effective workflows
+ Excellent written and verbal communication abilities
+ Proven ability to deliver tasks and projects on time with minimal supervision in a fast-paced environment
+ Demonstrated ability to identify areas for improvement and collaborate with the team to implement changes
+ Strong problem-solving skills and sound judgment in executing solutions
+ Detail-oriented and highly motivated to succeed
+ Proficient in MS Office applications
**Nice to Have:**
+ Advanced knowledge of Excel
+ Experience with Aladdin
+ Experience with Bloomberg
+ Prior oversight of third-party service providers
#LI-DD2
#LI-Hybrid
Compensation Details
The salary range for this role is $0,000- 85,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in the job posting location. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, business sector, performance, shift, travel requirements, sales or revenue-based metrics, market benchmarking data, any collective bargaining agreements, and business or organizational needs. This job is also eligible for a discretionary bonus, which, along with base salary and retirement contributions, is part of our total comprehensive package. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), life insurance and other benefits to eligible employees.
**Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, production, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.**
_Neuberger Berman is an equal_ _opportunity_ _employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact_ _._
_Learn about the Applicant Privacy Notice ( ._
Founded in 1939, Neuberger Berman is a private, independent, employee-owned investment manager. From offices in 39 cities worldwide, the firm manages 558 billion in client assets (as of September, 2025) across a range of strategies-including equity, fixed income, quantitative and multi-asset class, private equity and hedge funds-on behalf of institutions, advisors and individual investors globally.
Tenured, stable and long-term in focus, the firm has built a diverse team-including 770-plus investment professionals and more than 2,900 employees in total-united in their commitment to delivering client outcomes and investment excellence. It is our people who define our culture and have enabled us to be recognized by _Pensions & Investments_ as the first or second "Best Place to Work in Money Management" for last eight consecutive years (firms with 1,000+ employees).
Neuberger Berman believes strongly that all employees are entitled to be treated with respect and dignity, and to work in a professional and safe environment. These values are the cornerstone of our firm. We prohibit any form of harassment, whether mental, verbal or physical. We do not tolerate the support of terrorist groups, acts of terrorism, or threats of violence. All who wish to be employed by the firm are expected to uphold these principles.
For important disclosures:
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4
Director, Risk Management Strategy, Office of Risk Management, Global Patient Safety
60684 Chicago, Illinois
AbbVie
Posted 2 days ago
Job Viewed
Job Description
Company Description
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok ( .
Job Description
Purpose: Promotes risk management strategy excellence through the development and application of a structured, iterative, end-to-end lifecycle risk management framework.
Responsibilities:
+ Serve as the subject matter expert on Risk Management Strategy, advising and participating in various scientific discussions and activities with internal stakeholders.
+ Advise Product Safety Teams (PST) and relevant AbbVie asset strategy teams on risk management strategies, medication error prevention, and benefit-risk assessments to support product development programs, new marketing applications, and marketed products.
+ Collaborates with the TA leads and PST leadership on early drug development approaches to anticipate and further characterize specific risks for an asset, risks that are common across assets, and drug combination risks.
+ Assess and recommend industry-leading approaches to best quantify, analyze, and mitigate complicated risks and medication errors including the use of digital tools, artificial intelligence, and educational frameworks across products.
+ Partner with the Office of Health Literacy to utilize patient-centric approaches to risk minimization
+ Key advisor on regulatory aspects of risk management and monitors external environment.
+ Collaborates on the development and maintenance of an end-to-end lifecycle risk management framework. This includes education, best practices, and standards for risk management processes and activities.
+ Collaborates on r building and managing risk management literacy across Global Patient Safety.
+ Advise the PSTs and other internal stakeholders on risk management regulatory strategy
Qualifications
+ Health professional degree (MD, PharmD, RPh, RN or related degree) or master's degree in life sciences or related field.
+ Minimum 5- 10 years experience in patient safety risk management for pharma or a regulatory agency.
Desired Skills/Experience:
+ Trained or experienced in clinical practice
+ Knowledge of risk management regulations, guidelines or equivalent
+ Demonstrated experience in global drug safety risk management planning activities and generating RMPs and/or REMS
+ Ability to lead projects across a wide variety of stakeholders.
+ Demonstrated strength in analytical skills and attention to detail.
+ Demonstrated strength in oral/written communication.
+ Excellent mentoring, interpersonal communication (oral, written), negotiation, and influencing skills.
+ Aptitude in decision-making and problem-solving in a complex environment while influencing multi-functional teams across disciplines, cultures, third-parties, and geographic locations.
+ Ability to effectively champion new ideas.
+ Ability to effectively frame complex issues for decision-makers, and peers and facilitates lessons learned.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
+ The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
+ We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
+ This job is eligible to participate in our short-term incentive programs.
+ This job is eligible to participate in our long-term incentive programs
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
$177,000 - $336,000
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok ( .
Job Description
Purpose: Promotes risk management strategy excellence through the development and application of a structured, iterative, end-to-end lifecycle risk management framework.
Responsibilities:
+ Serve as the subject matter expert on Risk Management Strategy, advising and participating in various scientific discussions and activities with internal stakeholders.
+ Advise Product Safety Teams (PST) and relevant AbbVie asset strategy teams on risk management strategies, medication error prevention, and benefit-risk assessments to support product development programs, new marketing applications, and marketed products.
+ Collaborates with the TA leads and PST leadership on early drug development approaches to anticipate and further characterize specific risks for an asset, risks that are common across assets, and drug combination risks.
+ Assess and recommend industry-leading approaches to best quantify, analyze, and mitigate complicated risks and medication errors including the use of digital tools, artificial intelligence, and educational frameworks across products.
+ Partner with the Office of Health Literacy to utilize patient-centric approaches to risk minimization
+ Key advisor on regulatory aspects of risk management and monitors external environment.
+ Collaborates on the development and maintenance of an end-to-end lifecycle risk management framework. This includes education, best practices, and standards for risk management processes and activities.
+ Collaborates on r building and managing risk management literacy across Global Patient Safety.
+ Advise the PSTs and other internal stakeholders on risk management regulatory strategy
Qualifications
+ Health professional degree (MD, PharmD, RPh, RN or related degree) or master's degree in life sciences or related field.
+ Minimum 5- 10 years experience in patient safety risk management for pharma or a regulatory agency.
Desired Skills/Experience:
+ Trained or experienced in clinical practice
+ Knowledge of risk management regulations, guidelines or equivalent
+ Demonstrated experience in global drug safety risk management planning activities and generating RMPs and/or REMS
+ Ability to lead projects across a wide variety of stakeholders.
+ Demonstrated strength in analytical skills and attention to detail.
+ Demonstrated strength in oral/written communication.
+ Excellent mentoring, interpersonal communication (oral, written), negotiation, and influencing skills.
+ Aptitude in decision-making and problem-solving in a complex environment while influencing multi-functional teams across disciplines, cultures, third-parties, and geographic locations.
+ Ability to effectively champion new ideas.
+ Ability to effectively frame complex issues for decision-makers, and peers and facilitates lessons learned.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
+ The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
+ We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
+ This job is eligible to participate in our short-term incentive programs.
+ This job is eligible to participate in our long-term incentive programs
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
$177,000 - $336,000
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5
Executive Administrative Assistant
60684 Chicago, Illinois
JPMorgan Chase
Posted 2 days ago
Job Viewed
Job Description
Job Responsibilities:
+ Maintain detailed calendars for multiple team members
+ Coordinate visitor access and handle logistics
+ Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel for multiple team members
+ Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
Required qualifications, skills and capabilities
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
This position does not support hybrid options. It is on-site Monday-Friday,
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
+ Maintain detailed calendars for multiple team members
+ Coordinate visitor access and handle logistics
+ Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel for multiple team members
+ Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
Required qualifications, skills and capabilities
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
This position does not support hybrid options. It is on-site Monday-Friday,
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
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6
Executive Administrative Assistant
60684 Chicago, Illinois
JPMorgan Chase
Posted 2 days ago
Job Viewed
Job Description
Become an integral part of the Wholesale Credit Risk team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Wholesale Credit Risk, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
As an Executive Assistant in Wholesale Credit Risk, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
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7
Senior Manager, Office of Strategic Management
60684 Chicago, Illinois
BMO Financial Group
Posted 2 days ago
Job Viewed
Job Description
The Office of Strategic Management (OSM) works closely with the C-suite and with senior leaders in each of the businesses on the bank's top strategic priorities, spanning the end-to-end lifecycle -from strategy development and solution prioritization all the way through to implementation.
The OSM brings together the development and execution of BMO's overall strategy by deeply integrating strategy and performance management within each business, enabled by strong connectivity of the team to the Operating Group Heads and their leadership teams, Finance, Technology & Operations, and Corporate Functions.
In recent years, the team's work has included: cross-bank growth initiatives, client segment strategies, Digital and AI acceleration, M&A target evaluation, large-scale M&A integration, business portfolio reviews, new business entry and go-to-market strategies (e.g., climate finance), transformation initiatives, and enterprise cloud and data strategies.
The OSM has a longstanding track record of placing team members in key roles across the organization and is recognized as a strong talent incubator for BMO. As a Senior Manager, you will have unique exposure to executives and opportunities to build cross-bank relationships through working with line-of-business and corporate function leadership on developing and delivering the bank's strategic priorities.
**Core accountabilities**
+ Provides strategic input into business decisions as a trusted advisor.
+ Applies expertise and thinks creatively to address unique or ambiguous situations and to find solutions to problems that can be complex and non-routine.
+ Conducts analysis required to inform strategic recommendations and considers the "big picture" when assessing whether a course of action is advisable in terms of the group and enterprise goals.
+ Engage stakeholders across Enterprise to gather input / subject matter expertise and align on key insights and decisions to inform strategic planning / priorities.
+ Leads the execution of strategic initiatives; assesses and adapts as needed to ensure quality of execution.
+ Supports business performance management monitoring and action plan development, to ensure tight alignment between business KPIs (leading / lagging) and enterprise ambitions.
+ Supports change management activities, ensuring cross business/group coordination and logistical support for the implementation of change.
**Strategy development accountabilities - detailed**
+ Leverages a consultative approach to developing current state analysis (e.g., fact base, opportunity areas) and recommendations on strategic choices / trade-offs.
+ Recommends business priorities, advises on resource requirements and develops roadmaps for strategic execution.
+ Conducts analysis and research to provide context into the current state (e.g., industry trends, benchmarks) and inform future state priorities (e.g., financial modelling, best practices)
+ Develops business cases by identifying needs, analysing potential options and assessing expected return on investment.
+ Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
+ May network with industry contacts to gather and identify competitive insights and best practices.
**Delivery accountabilities - detailed**
+ Leads implementation of strategic initiatives within group and across BMO by partnering with various internal & external stakeholders as required; complexity of initiatives may vary and usually involve multiple stakeholders across the enterprise.
+ Acts as a relationship manager on assigned projects / programs and ensures alignment to overall enterprise and group goals.
+ Leads the execution of operational programs; assesses and adapts as needed to ensure quality of execution.
+ Defines business requirements for analytics & reporting to ensure data insights inform business decision making.
+ Supports strategy execution by leading transformation roadmaps / programs to ensure disciplined delivery and successful change management.
+ Collaborates with internal & external stakeholders to provide business context in the design, develop and implementation of programs & solutions.
**Executive support / other**
+ Supports C-Suite on other strategic priorities and ad hoc requests as necessary.
+ Operates at a group / enterprise-wide level and serves as a specialist resource to senior leaders and stakeholders.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically, 3-7 years of relevant experience (management consulting, financial services, strategy roles) and post-secondary degree in related field of study (e.g., MBA, CFA) or an equivalent combination of education and experience
+ Outstanding analytical skills with the ability to frame key analyses and tell a cohesive story required to address critical business issues
+ Seasoned professional with a combination of education, experience and industry knowledge
+ Demonstrated excellence in stakeholder management and organizational effectiveness in complex environments
+ Verbal & written communication skills - In-depth / Expert
+ Analytical and problem-solving skills - In-depth / Expert
+ Influence skills - In-depth / Expert
+ Collaboration & team skills; with a focus on cross-group collaboration - In-depth / Expert
+ Able to manage ambiguity
+ Data driven decision making - In-depth / Expert
+ Passion for the Financial Services industry and/or experience in relevant content areas
**Salary:**
$102,000.00 - $190,000.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
The OSM brings together the development and execution of BMO's overall strategy by deeply integrating strategy and performance management within each business, enabled by strong connectivity of the team to the Operating Group Heads and their leadership teams, Finance, Technology & Operations, and Corporate Functions.
In recent years, the team's work has included: cross-bank growth initiatives, client segment strategies, Digital and AI acceleration, M&A target evaluation, large-scale M&A integration, business portfolio reviews, new business entry and go-to-market strategies (e.g., climate finance), transformation initiatives, and enterprise cloud and data strategies.
The OSM has a longstanding track record of placing team members in key roles across the organization and is recognized as a strong talent incubator for BMO. As a Senior Manager, you will have unique exposure to executives and opportunities to build cross-bank relationships through working with line-of-business and corporate function leadership on developing and delivering the bank's strategic priorities.
**Core accountabilities**
+ Provides strategic input into business decisions as a trusted advisor.
+ Applies expertise and thinks creatively to address unique or ambiguous situations and to find solutions to problems that can be complex and non-routine.
+ Conducts analysis required to inform strategic recommendations and considers the "big picture" when assessing whether a course of action is advisable in terms of the group and enterprise goals.
+ Engage stakeholders across Enterprise to gather input / subject matter expertise and align on key insights and decisions to inform strategic planning / priorities.
+ Leads the execution of strategic initiatives; assesses and adapts as needed to ensure quality of execution.
+ Supports business performance management monitoring and action plan development, to ensure tight alignment between business KPIs (leading / lagging) and enterprise ambitions.
+ Supports change management activities, ensuring cross business/group coordination and logistical support for the implementation of change.
**Strategy development accountabilities - detailed**
+ Leverages a consultative approach to developing current state analysis (e.g., fact base, opportunity areas) and recommendations on strategic choices / trade-offs.
+ Recommends business priorities, advises on resource requirements and develops roadmaps for strategic execution.
+ Conducts analysis and research to provide context into the current state (e.g., industry trends, benchmarks) and inform future state priorities (e.g., financial modelling, best practices)
+ Develops business cases by identifying needs, analysing potential options and assessing expected return on investment.
+ Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
+ May network with industry contacts to gather and identify competitive insights and best practices.
**Delivery accountabilities - detailed**
+ Leads implementation of strategic initiatives within group and across BMO by partnering with various internal & external stakeholders as required; complexity of initiatives may vary and usually involve multiple stakeholders across the enterprise.
+ Acts as a relationship manager on assigned projects / programs and ensures alignment to overall enterprise and group goals.
+ Leads the execution of operational programs; assesses and adapts as needed to ensure quality of execution.
+ Defines business requirements for analytics & reporting to ensure data insights inform business decision making.
+ Supports strategy execution by leading transformation roadmaps / programs to ensure disciplined delivery and successful change management.
+ Collaborates with internal & external stakeholders to provide business context in the design, develop and implementation of programs & solutions.
**Executive support / other**
+ Supports C-Suite on other strategic priorities and ad hoc requests as necessary.
+ Operates at a group / enterprise-wide level and serves as a specialist resource to senior leaders and stakeholders.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically, 3-7 years of relevant experience (management consulting, financial services, strategy roles) and post-secondary degree in related field of study (e.g., MBA, CFA) or an equivalent combination of education and experience
+ Outstanding analytical skills with the ability to frame key analyses and tell a cohesive story required to address critical business issues
+ Seasoned professional with a combination of education, experience and industry knowledge
+ Demonstrated excellence in stakeholder management and organizational effectiveness in complex environments
+ Verbal & written communication skills - In-depth / Expert
+ Analytical and problem-solving skills - In-depth / Expert
+ Influence skills - In-depth / Expert
+ Collaboration & team skills; with a focus on cross-group collaboration - In-depth / Expert
+ Able to manage ambiguity
+ Data driven decision making - In-depth / Expert
+ Passion for the Financial Services industry and/or experience in relevant content areas
**Salary:**
$102,000.00 - $190,000.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
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8
Senior Executive Administrative Assistant
60684 Chicago, Illinois
JPMorgan Chase
Posted today
Job Viewed
Job Description
Are you a strategic thinker who thrives in a fast-paced environment and excels at building impactful partnerships? Join our team and make a difference!
As a Senior Executive Assistant within theGlobal Corporate Banking Team, you will manage demanding leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels.
**Job Responsibilities**
+ Gatekeep all contact with the public, clients, and staff coming through the executive's office
+ Provide general office support, including phone coverage and printing
+ Manage extensive and complex calendar for Senior Executive in a fast-paced, dynamic environment
+ Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings
+ Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics
+ Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown
+ Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
+ Plan and lead events as needed, including quarterly activities and key milestones for team members
**Required Qualifications, Capabilities, and Skills**
+ Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment
+ Exhibit exceptional travel planning skills and knowledge
+ Display detailed and strong organizational skills
+ Plan complex and large events effectively
+ Possess a strong background in financial services and/or technology environments
+ Communicate with exceptional interpersonal, presentation, and communication skills
+ Show fluency in all Microsoft Office products, with proficiency in PowerPoint
**Preferred Qualifications, Capabilities, and Skills**
+ Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly
+ Basic project management skills
+ Proven experience proactively supporting leaders with large organizations
+ Ability to efficiently track and organize deliverables
+ Experience representing leaders at all levels of the corporate hierarchy
+ Ability to interact with executive-level clients and internal constituents across all lines of business
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $38.82 - $52.88 / hour
As a Senior Executive Assistant within theGlobal Corporate Banking Team, you will manage demanding leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels.
**Job Responsibilities**
+ Gatekeep all contact with the public, clients, and staff coming through the executive's office
+ Provide general office support, including phone coverage and printing
+ Manage extensive and complex calendar for Senior Executive in a fast-paced, dynamic environment
+ Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings
+ Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics
+ Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown
+ Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
+ Plan and lead events as needed, including quarterly activities and key milestones for team members
**Required Qualifications, Capabilities, and Skills**
+ Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment
+ Exhibit exceptional travel planning skills and knowledge
+ Display detailed and strong organizational skills
+ Plan complex and large events effectively
+ Possess a strong background in financial services and/or technology environments
+ Communicate with exceptional interpersonal, presentation, and communication skills
+ Show fluency in all Microsoft Office products, with proficiency in PowerPoint
**Preferred Qualifications, Capabilities, and Skills**
+ Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly
+ Basic project management skills
+ Proven experience proactively supporting leaders with large organizations
+ Ability to efficiently track and organize deliverables
+ Experience representing leaders at all levels of the corporate hierarchy
+ Ability to interact with executive-level clients and internal constituents across all lines of business
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $38.82 - $52.88 / hour
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9