Explore executive support opportunities, a role that demands strong organizational and communication skills. These positions often involve managing schedules, coordinating travel, and preparing reports. Professionals in this field are expected to be detail-oriented and proficient in various office software. The work environment can range from corporate offices to smaller businesses, each with its own unique demands and culture. 4,002 Executive Support jobs in the United States
Executive Support Coordinator
80238 Denver, Colorado
EY
Posted 2 days ago
Job Viewed
Job Description
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
View Now
0
Executive Support Coordinator
33126 Flagami, Florida
EY
Posted 2 days ago
Job Viewed
Job Description
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
View Now
1
Executive Support Engineer
94025 Menlo Park, California
Meta
Posted 2 days ago
Job Viewed
Job Description
**Summary:**
As an Executive Support Engineer at Meta, you will play a critical role in providing technical and operational support to our executive population, including C-suite and board of directors. This is an exciting opportunity to work alongside industry leaders and contribute to the development of cutting-edge technology solutions.
**Required Skills:**
Executive Support Engineer Responsibilities:
1. Proactively identify, plan, and execute projects aimed at enhancing executive support operations and improving customer experience
2. Manage crisis escalations accurately by collaborating with cross-functional partners to resolve complex issues
3. Engage with partners across the industry to enhance the user experience of third-party applications for Meta's executive population
4. Drive the strategy and lead the creation and maintenance of various types of documentation related to executive support operations
5. Lead strategic tooling and automation initiatives that significantly benefit Meta's customers and the Enterprise Engineering organization
6. Showcase an understanding of VR/AR/MR hardware and AI technologies to support VIP demos and product teams
7. Train and mentor fellow team members across Enterprise Solutions (ES), to enhance their skills and knowledge, encourage continuous improvement, and help them reach their full potential
8. Travel globally up to 25% of the year to support various executive events and residences
9. Participate in a global on-call rotation, requiring flexibility and availability during evenings and weekends
10. Influence strategy and implementation of best practices within and outside of your immediate team
**Minimum Qualifications:**
Minimum Qualifications:
11. Bachelor's Degree or an equivalent of 9+ years of IT support experience
12. Direct experience supporting executives
13. Demonstrated experience in defining and executing technical roadmaps or strategies
14. Proven track record of leading and successfully delivering large-scale, complex technical projects with significant organizational impact
15. Expert-level knowledge of enterprise IT architecture, network infrastructure, security principles, and cloud environments
16. Ability to drive innovation and lead the adoption of cutting-edge technologies within a large organization
17. Exceptional leadership skills, including the ability to mentor, guide, and influence technical professionals
18. Business acumen and understanding of executive-level needs and priorities
19. History of identifying systemic issues to determine root cause in the context of complex support cases
20. Demonstrated interpersonal skills
21. Experience influencing senior leadership and cross-functional stakeholders on complex technical decisions
22. Experience assessing and mitigating security threats
23. Knowledge of security protocols and best practices, such as encryption, firewalls, and access controls
**Preferred Qualifications:**
Preferred Qualifications:
24. Proficiency in coding languages such as PowerShell and scripting
25. Demonstrated project management skills, ability to create and manage project plans, timelines, and budgets
26. Demonstrated experience in Video Conferencing technologies
27. Expertise in crisis management while effectively collaborating with multiple teams
28. Proficient administration of various SaaS applications
29. Prior experience with VR/AR/MR hardware, preferably Meta's product suite
30. Experience with Vendor Services and Vendor Management
31. Experience monitoring and maintaining Service Level KPIs
**Public Compensation:**
$177,000/year to $238,000/year + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at
As an Executive Support Engineer at Meta, you will play a critical role in providing technical and operational support to our executive population, including C-suite and board of directors. This is an exciting opportunity to work alongside industry leaders and contribute to the development of cutting-edge technology solutions.
**Required Skills:**
Executive Support Engineer Responsibilities:
1. Proactively identify, plan, and execute projects aimed at enhancing executive support operations and improving customer experience
2. Manage crisis escalations accurately by collaborating with cross-functional partners to resolve complex issues
3. Engage with partners across the industry to enhance the user experience of third-party applications for Meta's executive population
4. Drive the strategy and lead the creation and maintenance of various types of documentation related to executive support operations
5. Lead strategic tooling and automation initiatives that significantly benefit Meta's customers and the Enterprise Engineering organization
6. Showcase an understanding of VR/AR/MR hardware and AI technologies to support VIP demos and product teams
7. Train and mentor fellow team members across Enterprise Solutions (ES), to enhance their skills and knowledge, encourage continuous improvement, and help them reach their full potential
8. Travel globally up to 25% of the year to support various executive events and residences
9. Participate in a global on-call rotation, requiring flexibility and availability during evenings and weekends
10. Influence strategy and implementation of best practices within and outside of your immediate team
**Minimum Qualifications:**
Minimum Qualifications:
11. Bachelor's Degree or an equivalent of 9+ years of IT support experience
12. Direct experience supporting executives
13. Demonstrated experience in defining and executing technical roadmaps or strategies
14. Proven track record of leading and successfully delivering large-scale, complex technical projects with significant organizational impact
15. Expert-level knowledge of enterprise IT architecture, network infrastructure, security principles, and cloud environments
16. Ability to drive innovation and lead the adoption of cutting-edge technologies within a large organization
17. Exceptional leadership skills, including the ability to mentor, guide, and influence technical professionals
18. Business acumen and understanding of executive-level needs and priorities
19. History of identifying systemic issues to determine root cause in the context of complex support cases
20. Demonstrated interpersonal skills
21. Experience influencing senior leadership and cross-functional stakeholders on complex technical decisions
22. Experience assessing and mitigating security threats
23. Knowledge of security protocols and best practices, such as encryption, firewalls, and access controls
**Preferred Qualifications:**
Preferred Qualifications:
24. Proficiency in coding languages such as PowerShell and scripting
25. Demonstrated project management skills, ability to create and manage project plans, timelines, and budgets
26. Demonstrated experience in Video Conferencing technologies
27. Expertise in crisis management while effectively collaborating with multiple teams
28. Proficient administration of various SaaS applications
29. Prior experience with VR/AR/MR hardware, preferably Meta's product suite
30. Experience with Vendor Services and Vendor Management
31. Experience monitoring and maintaining Service Level KPIs
**Public Compensation:**
$177,000/year to $238,000/year + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at
View Now
2
Executive Support Coordinator
02133 Boston, Kentucky
EY
Posted 2 days ago
Job Viewed
Job Description
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
View Now
3
Executive Support Specialist
20080 Washington, District Of Columbia
Leidos
Posted 1 day ago
Job Viewed
Job Description
**Description**
Leidos is seeking an Executive Support Specialist, contingent upon contract award, to be performed hybrid onsite in Washington, DC.
**Candidate MUST:**
Be a US Citizen or Green Card Holder with the ability to obtain a Public Trust Clearance
Be located w/in 50 miles of location for hybrid/onsite work.
**Duties:**
- Executive Support Specialist will play a critical role in managing in-person office operations and providing direct support to senior leadership at the Biomedical Advanced Research and Development Authority (BARDA). This position will directly support the BARDA Director, the Medical Countermeasures Program (MCMP) Director, and the Medical Countermeasure Support Services (MCMPSS) Director in facilitating on-site office efforts, ensuring operational efficiency, and maintaining seamless coordination of meetings, schedules, and task management.
- Ensure seamless hybrid and in-person meetings by reserving conference rooms, coordinating with IT teams for technical setup, and troubleshooting issues before meetings begin.
- Attend meetings, take accurate notes, and document key discussions. -
Compile and track meeting deliverables, action items, and required responses.
- Prepare read-ahead materials, talking points, and logistics for off-site meetings.
- Listen actively in meetings to discern critical details, ensuring appropriate documentation while maintaining confidentiality.
- Send out requests for information, track responses, and compile/summarize submissions.
- Maintain oversight of daily assignments for one or more senior leaders, ensuring completion through daily check-in meetings.
- Route documents for approval, compile reviewer comments, and ensure completion within deadlines.
- Collaborate with the Chief of Staff and Special Assistants to organize the MCMP SharePoint site.
- Upload, name, and categorize documents for easy retrieval and reference.
- Monitor and adjust schedules in real-time to accommodate shifting priorities.
- Deconflict overlapping meetings and promptly notify leaders of schedule changes.
- Send out meeting invitations on behalf of senior leadership.
- Effectively manage multiple tasks, ensuring timely and high-quality completion of competing priorities.
- Adjust to evolving priorities and deadlines while maintaining accuracy and efficiency.
- Perform basic edits and revisions in Microsoft applications based on provided comments. - Utilize SharePoint or similar platforms for document management and collaboration.
**Candidates must demonstrate experience in:**
Supporting in senior level government or healthcare related environment(s). Proven experience managing an in-person office environment or providing direct support to senior leadership. A self-starter with the ability to critically assess operational needs and recommend appropriate project management methodologies and practices. Strong organizational skills, including time management, goal setting, task delegation, performance under pressure, self-motivation, analytical thinking, and exceptional attention to detail with the ability to track tasks to completion and manage multiple tasks simultaneously. Proficiency in both written and oral communication with the ability to effectively convey complex information across various audiences. Ability to work independently while maintaining close coordination with leadership and support teams. Strategic planning to support informed decision making. Proven ability to facilitate collaboration across multiple workstreams, as well as interagency coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
**Requirements:**
Bachelor's degree desired and a general understanding of scientific terminology to assist in routing appropriately and Ten (10) years of relevant experience in the role supporting senior level officials (Senior Executives, Directors, etc.)
*Or equivalent*
Waiver maybe issued by the government if the proposed candidate has a combination minimum of years of industry experience and/or degree in desired discipline ALONG with a minimum of two years (104 weeks) of direct experience supporting organizations related to Advanced Research and Development (ARD) and Medical Countermeasures (MCM).
Come break things (in a good way). Then build them smarter.
We're the tech company everyone calls when things get weird. We don't wear capes (they're a safety hazard), but we do solve high-stakes problems with code, caffeine, and a healthy disregard for "how it's always been done."
**Original Posting:**
October 7, 2025
For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
**Pay Range:**
Pay Range $80,600.00 - $145,700.00
The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
REQNUMBER: R-
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.
Leidos is seeking an Executive Support Specialist, contingent upon contract award, to be performed hybrid onsite in Washington, DC.
**Candidate MUST:**
Be a US Citizen or Green Card Holder with the ability to obtain a Public Trust Clearance
Be located w/in 50 miles of location for hybrid/onsite work.
**Duties:**
- Executive Support Specialist will play a critical role in managing in-person office operations and providing direct support to senior leadership at the Biomedical Advanced Research and Development Authority (BARDA). This position will directly support the BARDA Director, the Medical Countermeasures Program (MCMP) Director, and the Medical Countermeasure Support Services (MCMPSS) Director in facilitating on-site office efforts, ensuring operational efficiency, and maintaining seamless coordination of meetings, schedules, and task management.
- Ensure seamless hybrid and in-person meetings by reserving conference rooms, coordinating with IT teams for technical setup, and troubleshooting issues before meetings begin.
- Attend meetings, take accurate notes, and document key discussions. -
Compile and track meeting deliverables, action items, and required responses.
- Prepare read-ahead materials, talking points, and logistics for off-site meetings.
- Listen actively in meetings to discern critical details, ensuring appropriate documentation while maintaining confidentiality.
- Send out requests for information, track responses, and compile/summarize submissions.
- Maintain oversight of daily assignments for one or more senior leaders, ensuring completion through daily check-in meetings.
- Route documents for approval, compile reviewer comments, and ensure completion within deadlines.
- Collaborate with the Chief of Staff and Special Assistants to organize the MCMP SharePoint site.
- Upload, name, and categorize documents for easy retrieval and reference.
- Monitor and adjust schedules in real-time to accommodate shifting priorities.
- Deconflict overlapping meetings and promptly notify leaders of schedule changes.
- Send out meeting invitations on behalf of senior leadership.
- Effectively manage multiple tasks, ensuring timely and high-quality completion of competing priorities.
- Adjust to evolving priorities and deadlines while maintaining accuracy and efficiency.
- Perform basic edits and revisions in Microsoft applications based on provided comments. - Utilize SharePoint or similar platforms for document management and collaboration.
**Candidates must demonstrate experience in:**
Supporting in senior level government or healthcare related environment(s). Proven experience managing an in-person office environment or providing direct support to senior leadership. A self-starter with the ability to critically assess operational needs and recommend appropriate project management methodologies and practices. Strong organizational skills, including time management, goal setting, task delegation, performance under pressure, self-motivation, analytical thinking, and exceptional attention to detail with the ability to track tasks to completion and manage multiple tasks simultaneously. Proficiency in both written and oral communication with the ability to effectively convey complex information across various audiences. Ability to work independently while maintaining close coordination with leadership and support teams. Strategic planning to support informed decision making. Proven ability to facilitate collaboration across multiple workstreams, as well as interagency coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
**Requirements:**
Bachelor's degree desired and a general understanding of scientific terminology to assist in routing appropriately and Ten (10) years of relevant experience in the role supporting senior level officials (Senior Executives, Directors, etc.)
*Or equivalent*
Waiver maybe issued by the government if the proposed candidate has a combination minimum of years of industry experience and/or degree in desired discipline ALONG with a minimum of two years (104 weeks) of direct experience supporting organizations related to Advanced Research and Development (ARD) and Medical Countermeasures (MCM).
Come break things (in a good way). Then build them smarter.
We're the tech company everyone calls when things get weird. We don't wear capes (they're a safety hazard), but we do solve high-stakes problems with code, caffeine, and a healthy disregard for "how it's always been done."
**Original Posting:**
October 7, 2025
For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
**Pay Range:**
Pay Range $80,600.00 - $145,700.00
The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
REQNUMBER: R-
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.
View Now
4
Executive Support Coordinator
45217 Cincinnati, Ohio
EY
Posted 8 days ago
Job Viewed
Job Description
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Our expectation is this is 100% in office job.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
View Now
5
Executive Support Officer
94025 Menlo Park, California
Crisis24
Posted 22 days ago
Job Viewed
Job Description
Who We Are Looking For:
The ideal candidate exudes and demonstrates passion for security and safety. Key skills encompass strong security minded professional,customer service, strongverbalcommunication, writing, critical thinking, analytical abilities, and a grasp of basic risk management principles. The candidate should thrive in ateamenvironment with shifting priorities, projects, and evolving security program expectations. Adherence to discretion and confidentiality ismandatory, with a capacity to assess and communicate sensitive topics and risks in a reasonable manner. Operating with integrity in all aspects of the job is a must . Ideal past job experiences that prepare candidates for this role may include executive protection, alarm/camera operators, residential security, emergency response, or a combination of these .
Location:
Menlo Park, CA
What You Will Work On :
- P rovide a security presence for Executives, while providing executives and staff with exceptional customer service .
- Protect employees, officers, directors, consultants, contractors, subcontractors, and other third parties.
- Protect assets including equipment, buildings, materials, products and raw materials, and proprietary information.
- R eport safety concerns and potential hazards to the Global Security Operations Center (GSOC)/Security Control Room (SCR) and Global Security Protective Services Managers.
- During emergencies, adhere to established GSPS protocol prioritizing the safety of the executive team, staff, and high-profile guests.
- Initiat e contact with unknown persons on the premises to determine their identity and intent.
- Enforce company policy regarding guests and photography by restricting employees and visitors from lingering in sensitive, high-profile locations or taking unauthorized photographs.
- Maintain clear succinct communication with team guests, staff, and the Protective Services team .
- Conduct regular sweeps of the area with special attention at the beginning and end of each shift .
- Complete accurate daily reports, monitor messenger threads, and live monitor camera .
- Maintain perimeter security in an open office environment and other environments .
- Support visiting security teams when performing advance walkthroughs for future meetings .
- Maintain active dialogue with the ESO Lead addressing security issues, clarifying expectations, and safety concerns .
- Participate in advanced training to include defensive driver driving and executive protection .
What You Will Bring:
- 3 + years of experience in Executive Protection, Emergency Response Teams (ERT), PSD, or RST
- Must Pass:
- Physical Readiness Test (PRT) & Meet and Greetprior to offer of employment
- Executive Protection or Residential Security applicable academy or course
- Pre-employmentBackground Investigation (BGI)
- Random drug screenings
- Must Possess:
- Possess a valid and current BSIS issued CA Guard Card
- Valid driver's license and expert knowledge of the and surrounding areas
- High school diploma, GED, or equivalent
- All agents are expected to be able to provide STO, body coverage, and perform advances
- Showcase abilities and experience in security planning, emergency response, conflict resolution, team environments and understanding of Corporate Security Technologies
- Possess strong Written and Verbal Communication skills, Command Presence & Confidence in abilities to operate as a security professional
- Team members must always maintain physical readiness to respond to an attack or hazard.
Desired Qualifications:
- Prior ERT, military, or law enforcement providing physical security, emergency response, surveillance detection, secure transportation
- Specialized training in incident response, emergency medicine, or crisis management
- Experience in providing Secure Transportation Operations (STO) for clientele in a solo or team capacity
- CA CCW, LEOSA/HR 218 permit or CCW valid for all 50 states
- Exposed Firearm Permit (optional)
- Current CPR certification - a dvanced medical experience preferred
Benefits:
- Medical, Dental, Vision, and Life Insurance
- Competitive 401k with employer match
- Employee Assistance Program (EAP)
- Paid time off (PTO)
Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement.
Crisis24, A GardaWorld Company is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.
Apply Now
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6
Administrative Assistant - Executive Support
64106 Kansas City, Missouri
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support in Kansas City, Missouri, US . This is a vital on-site role, ensuring the smooth and efficient functioning of the executive office. You will be responsible for managing calendars, coordinating complex travel arrangements, preparing correspondence, organizing meetings, and handling sensitive information with the utmost discretion. The ideal candidate possesses exceptional communication skills, a strong sense of initiative, and a professional demeanor. This position requires a reliable and dedicated individual who can anticipate needs and provide seamless support to senior leadership.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and prepare materials for meetings, including agendas, minutes, and supporting documentation.
- Handle confidential information with discretion and professionalism.
- Manage office supplies and equipment for the executive suite.
- Liaise with internal departments and external contacts on behalf of executives.
- Assist with event planning and coordination for executive-hosted functions.
- Conduct research and gather information as needed.
- Provide general administrative support, including filing, data entry, and expense reporting.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain a high level of professionalism and confidentiality at all times.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3-5 years of experience providing administrative support, preferably in an executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Exceptional attention to detail and accuracy.
- Discretion and the ability to handle confidential information.
- Proactive and resourceful with a strong problem-solving attitude.
- Professional demeanor and excellent interpersonal skills.
- Experience with calendar management and travel booking systems.
Apply Now
7
Administrative Assistant, Executive Support
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support. This role is fully remote, offering the flexibility to work from home anywhere within the United States. You will be an essential partner to senior leadership, managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost discretion. The ideal candidate is a master of logistics, possesses exceptional communication skills, and thrives in a fast-paced, virtual environment.
Key responsibilities include managing executive calendars, scheduling and coordinating internal and external meetings, and preparing agendas and supporting materials. You will handle travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics. This role requires drafting, reviewing, and editing correspondence, reports, and presentations with accuracy and professionalism. You will also serve as a primary point of contact for executives, fielding inquiries and managing communications effectively. Maintaining confidential files and records, processing expense reports, and assisting with special projects as needed are also core duties.
The successful candidate will demonstrate a strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing platforms (Zoom, Teams). Excellent time management, prioritization skills, and the ability to anticipate needs and proactively address potential issues are crucial. A high degree of professionalism, discretion, and adaptability is required, along with the ability to build rapport and collaborate effectively with individuals at all organizational levels, despite the remote nature of the role.
Qualifications:
This is a fantastic opportunity to provide critical support to top executives and contribute to the smooth functioning of a leading organization. If you are a seasoned administrative professional with a passion for excellence and thrive in a fully remote capacity, we encourage you to apply. You will be a vital part of the team, supporting leadership from your home office, and contributing to the strategic objectives that impact the operations around Baltimore, Maryland, US .
Key responsibilities include managing executive calendars, scheduling and coordinating internal and external meetings, and preparing agendas and supporting materials. You will handle travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics. This role requires drafting, reviewing, and editing correspondence, reports, and presentations with accuracy and professionalism. You will also serve as a primary point of contact for executives, fielding inquiries and managing communications effectively. Maintaining confidential files and records, processing expense reports, and assisting with special projects as needed are also core duties.
The successful candidate will demonstrate a strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing platforms (Zoom, Teams). Excellent time management, prioritization skills, and the ability to anticipate needs and proactively address potential issues are crucial. A high degree of professionalism, discretion, and adaptability is required, along with the ability to build rapport and collaborate effectively with individuals at all organizational levels, despite the remote nature of the role.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote setting.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with scheduling complex meetings and coordinating virtual events.
- Excellent written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Proven ability to manage multiple priorities and meet deadlines.
- Discretion and confidentiality are paramount.
- Ability to work independently and demonstrate initiative in a remote work environment.
This is a fantastic opportunity to provide critical support to top executives and contribute to the smooth functioning of a leading organization. If you are a seasoned administrative professional with a passion for excellence and thrive in a fully remote capacity, we encourage you to apply. You will be a vital part of the team, supporting leadership from your home office, and contributing to the strategic objectives that impact the operations around Baltimore, Maryland, US .
Apply Now
8
Administrative Assistant, Executive Support
80202 Denver, Colorado
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide executive support to senior leadership. This role offers the flexibility of a fully remote work environment, enabling you to manage your responsibilities from anywhere in the US. You will be an integral part of the executive team, managing complex calendars, coordinating meetings, preparing correspondence, and handling sensitive information with discretion. The ideal candidate is proactive, possesses exceptional communication skills, and has a strong command of office productivity software and virtual collaboration tools.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated administrative professional to support key leaders in a dynamic organization. Enjoy the convenience and flexibility of this fully remote position, based out of Denver, Colorado, US .
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Maintain confidential files and records with utmost discretion.
- Assist with expense reporting and invoice processing.
- Conduct research and compile information as requested by executives.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Provide general administrative support to ensure smooth operations of the executive office.
Qualifications:
- High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to senior executives.
- Proven experience managing complex calendars and coordinating executive travel.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills, with a high level of professionalism.
- Discretion and the ability to handle confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
- Adaptability and willingness to take on new tasks.
This is an excellent opportunity for a dedicated administrative professional to support key leaders in a dynamic organization. Enjoy the convenience and flexibility of this fully remote position, based out of Denver, Colorado, US .
Apply Now
9