4,950 Executive Support jobs in the United States

Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative and executive support in Omaha, Nebraska, US . This vital role ensures the smooth operation of the office environment and supports the productivity of senior leadership. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and strong interpersonal abilities. You will be responsible for managing daily office operations, including overseeing the reception area, managing office supplies and inventory, coordinating mail and deliveries, and maintaining a clean and welcoming workspace. This includes liaising with vendors and service providers to ensure facilities are well-maintained.

Key responsibilities also include providing direct administrative support to executives, which may involve calendar management, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and presentations. You will handle confidential information with discretion and professionalism. The Office Manager will also assist with event planning, coordinating company gatherings and meetings. Experience with bookkeeping and basic accounting tasks, such as processing invoices and expense reports, is beneficial. Our client values individuals who can anticipate needs, manage multiple tasks efficiently, and contribute to a positive and productive workplace culture. Strong communication skills, both written and verbal, are essential for interacting with employees, clients, and visitors. The ability to work independently and as part of a team is crucial for success in this role.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 4 years of experience in office management or executive administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with scheduling software and virtual meeting platforms.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Proactive attitude and problem-solving capabilities.

Our client is a dynamic and rapidly expanding professional services firm seeking a highly organized and proactive Office Manager with strong executive support capabilities. This role, situated in San Antonio, Texas, US , is essential for ensuring the smooth and efficient day-to-day operations of our office environment. The ideal candidate will be a master of multitasking, possess exceptional administrative skills, and have a proven ability to support senior leadership with discretion and professionalism.

Key responsibilities include:

• Overseeing all office operations, including supplies management, vendor relations, facility maintenance, and mail services.
• Providing high-level administrative and clerical support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinating and managing internal and external meetings, preparing agendas, taking minutes, and following up on action items.
• Developing and implementing office policies and procedures to enhance efficiency and organization.
• Managing reception and visitor experiences, ensuring a welcoming and professional atmosphere.
• Organizing company events, client meetings, and team-building activities.
• Maintaining organized filing systems, both physical and digital.
• Assisting with onboarding new employees, including workspace setup and orientation.
• Managing company communication channels, such as phone systems and email correspondence.
• Ensuring the office environment is maintained to a high standard of cleanliness and organization.
• Acting as a liaison between employees and management on various administrative matters.

Required Qualifications:

• Associate's degree or equivalent experience in business administration or a related field.
• Minimum of 5 years of progressive experience in office management or executive administrative support.
• Proven experience supporting multiple senior-level executives simultaneously.
• Exceptional organizational and time management skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and ability to handle confidential information with utmost professionalism.
• Proactive problem-solving abilities and resourcefulness.
• Ability to multitask and prioritize effectively in a fast-paced environment.

This is a fantastic opportunity to play a key role in supporting the growth and success of our organization. If you are a dedicated and detail-oriented professional, we encourage you to apply.

Our client is looking for a highly organized and proactive Office Manager to provide comprehensive administrative support and manage daily operations in their prestigious office located in New York City, New York . This vital role ensures the smooth functioning of the office environment and provides crucial support to senior executives. The Office Manager will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. You will oversee office supplies inventory, maintain vendor relationships, and ensure the office is well-maintained and presentable. Key responsibilities include acting as the first point of contact for visitors and clients, managing incoming correspondence, and handling confidential information with discretion. The successful candidate will possess excellent communication and interpersonal skills, a meticulous attention to detail, and the ability to anticipate needs and proactively solve problems. Proficiency in Microsoft Office Suite and experience with office management software are essential. This role requires a professional demeanor, strong organizational abilities, and the capacity to manage multiple priorities effectively. The Office Manager will play a key role in creating a positive and efficient work environment for all staff.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 3-5 years of experience in office management or executive administrative support.
• Proven experience in managing office operations and supporting senior-level staff.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Experience with calendar management, travel coordination, and meeting logistics.
• Familiarity with office equipment and basic IT troubleshooting.
• Proactive and resourceful problem-solving skills.
• Professional appearance and demeanor.

Contribute to the efficiency of a leading New York City firm.

Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative and executive support in **Provo, Utah**. This role is integral to ensuring the smooth and efficient operation of the office and supporting the executive team. You will be responsible for managing day-to-day office operations, including facilities management, vendor relations, supply procurement, and maintaining a professional and welcoming office environment. A key aspect of this role involves providing high-level administrative support to senior executives, which includes managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will also be involved in organizing company events, managing correspondence, and serving as the primary point of contact for employees and visitors. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and strong communication and interpersonal abilities. Proficiency in Microsoft Office Suite and experience with office management software is essential. This position offers a fantastic opportunity to be a central part of a dynamic team and contribute to the overall success of the organization through efficient administrative leadership. If you are a dedicated professional with a passion for organization and providing outstanding support, we encourage you to apply.

Key Responsibilities:

• Oversee daily office operations and ensure a productive work environment.
• Manage office supplies, equipment, and facilities maintenance.
• Coordinate with vendors and service providers to ensure timely delivery of services.
• Provide high-level administrative support to senior executives.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare correspondence, reports, and presentations.
• Screen and direct phone calls and manage incoming/outgoing mail.
• Organize and coordinate company events and meetings.
• Maintain office organization and filing systems.
• Serve as the first point of contact for employees and visitors.

Qualifications:

• Associate's degree or Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience in office management or executive administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Proactive problem-solving skills and attention to detail.
• Experience with event planning is a plus.

Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative and executive support in their San Jose, California, US office. This role is essential for ensuring the smooth and efficient operation of the office, supporting a dynamic team and senior leadership. You will be responsible for managing day-to-day office operations, including overseeing supplies, vendor management, and maintaining office facilities. A key aspect of this role involves providing direct administrative support to executives, including calendar management, travel arrangements, expense reporting, and preparing correspondence and presentations.

The ideal candidate will possess exceptional organizational, communication, and time management skills. You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have experience with virtual meeting platforms. Responsibilities will include coordinating meetings, managing meeting minutes, and following up on action items. You will also be responsible for creating and maintaining filing systems, both physical and digital, and ensuring data confidentiality. The ability to anticipate needs, prioritize tasks effectively, and handle multiple projects simultaneously is crucial. You will act as a first point of contact for visitors and clients, ensuring a professional and welcoming environment. This role may also involve assisting with event planning and coordination. A proactive, problem-solving attitude and a commitment to providing high-level support are essential. This is an excellent opportunity to contribute to the efficient functioning of a busy corporate office and to work closely with leadership in a supportive environment.

Our client, a dynamic and expanding consulting firm, is seeking a highly organized and proactive Office Manager with a strong aptitude for executive support to manage their operations in Durham, North Carolina, US . This integral role is responsible for ensuring the smooth and efficient day-to-day functioning of the office, providing comprehensive administrative support to senior leadership, and fostering a productive and welcoming work environment. You will manage office supplies, coordinate vendor relationships, oversee office maintenance, and implement administrative processes to enhance efficiency. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a polished professional demeanor, coupled with a proven ability to manage multiple priorities and support executives effectively. Key responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will also play a key role in event planning, coordinating meetings, and acting as a primary point of contact for clients and visitors. A Bachelor's degree in Business Administration, Communications, or a related field is preferred, along with a minimum of 5 years of experience in office management or executive administrative support. Experience supporting C-level executives is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and familiarity with scheduling and travel booking tools are essential. Excellent written and verbal communication skills, strong interpersonal abilities, and a proactive, problem-solving approach are crucial for success. This is an excellent opportunity to contribute to the operational success of a growing firm and gain exposure to executive-level operations.

Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative and executive support in Orlando, Florida, US . This role is crucial for ensuring the smooth and efficient day-to-day operations of the office and supporting the executive leadership team. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and have a strong command of office administration best practices. You will be the primary point of contact for many internal and external communications and will be responsible for creating a professional and productive work environment.

Key Responsibilities:

• Overseeing daily office operations, including managing supplies, vendor relationships, and facility maintenance.
• Providing high-level administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Coordinating meetings, preparing agendas, and taking minutes.
• Managing incoming and outgoing correspondence, including phone calls, emails, and mail.
• Developing and implementing office policies and procedures.
• Organizing and coordinating company events and client visits.
• Maintaining organized filing systems and databases.
• Assisting with onboarding new employees and managing HR-related administrative tasks.
• Managing incoming inquiries and directing them to the appropriate personnel.
• Ensuring a welcoming and professional reception area.

The ideal candidate will have an Associate's or Bachelor's degree in Business Administration or a related field, coupled with at least 4-6 years of experience in office management or executive administrative support. Proven experience supporting senior leadership is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software are required. Exceptional organizational, time-management, and interpersonal skills are paramount. Discretion and professionalism in handling confidential information are critical. This is a vital role for a dedicated administrative professional looking to contribute to the success of a dynamic organization.

Our client, a dynamic professional services firm located in Philadelphia, Pennsylvania, US , is seeking an organized and proactive Office Manager to oversee daily operations and provide crucial administrative support. This role is essential for ensuring the smooth functioning of the office environment, managing administrative staff, and supporting executive leadership. The ideal candidate is a highly organized, detail-oriented professional with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional office atmosphere. This position offers a hybrid work arrangement, combining office presence with remote flexibility.

Responsibilities:

• Oversee the day-to-day operations of the office, ensuring efficiency and a professional working environment.
• Manage and supervise administrative staff, providing guidance, training, and performance feedback.
• Coordinate office services such as reception, mail, filing, and supplies.
• Manage vendor relationships, including negotiating contracts and ensuring timely delivery of services.
• Assist in the preparation of reports, presentations, and correspondence for executive staff.
• Organize and coordinate internal and external meetings, including logistics and catering.
• Implement and maintain office policies and procedures.
• Manage office budget and track expenses.
• Handle incoming and outgoing mail and correspondence, directing it to the appropriate departments.
• Maintain office equipment and coordinate repairs as needed.
• Ensure the office is organized, presentable, and conducive to productivity.
• Assist with travel arrangements for staff and executives.
• Provide general administrative support to various departments as needed.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 3-5 years of experience in office management or a similar administrative leadership role.
• Proven experience managing administrative staff and overseeing office operations.
• Excellent organizational, time management, and multitasking abilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently, take initiative, and solve problems proactively.
• Experience with vendor management and basic budget management.
• Familiarity with office equipment and basic IT troubleshooting is a plus.

If you are a motivated administrative professional looking to take on a key role in managing a professional office environment in Philadelphia, Pennsylvania, US , we encourage you to apply.

At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
Locations: Boston, Cincinnati, Miami, San Antonio, Philadelphia, Denver
**The opportunity**
As an Executive Support Coordinator (ESC), you'll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
+ Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
+ Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
+ Collaborate with the executive support team to facilitate smooth operations and effective communication
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ Ability to provide in-office support five days a week
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law?
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .