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John Burton Advocates for Youth (JBAY) is seeking a highly organized professional with experience providing high-level administrative support to nonprofit executive leaders and boards. This is a critical role responsible for ensuring the smooth administrative operations of the Executive Director’s office, coordinating annual board activities, and collaborating across departments to support special projects that advance JBAY’s mission.

 This is a unique opportunity to make a huge impact! By working together, we can make a brighter future for the children and youth in foster care and the youth experiencing homelessness in California. About The Organization:

The Executive Administrator provides high-level administrative support to the Executive Director and serves as the primary liaison to the Board of Directors, ensuring smooth and efficient coordination of executive and board scheduling and operations. Reporting to the Director of Finance and Operations, the Executive Administrator will also support organization-wide event planning and fundraising efforts, and provide interim coverage for the Director of Finance and Operations, as needed. 

This position requires a highly organized and proactive professional who can manage complex logistics, safeguard sensitive information, and navigate high-level interactions with professionalism and discretion. The successful candidate will thrive in a dynamic environment, balancing multiple priorities while maintaining accuracy and responsiveness, and championing the mission of John Burton Advocates for Youth.

How to Apply:  Please visit to submit your resume and application.

Schedule:

This is a remote position based in Sacramento, CA.

Periodic travel to in-person meetings and conferences is required as needed. 

Evening and weekend work may be required 

Key Results and Deliverables:

Executive Support

Provide high-level administrative support to the Executive Director, including calendar management, scheduling, travel arrangements, and correspondence.

Maintain daily contact with the Executive Director for the purpose of coordinating and setting current priorities.

Assess inquiries directed to the Executive Director to determine the proper course of action and ensure they are handled appropriately and in a timely manner.

Monitor, screen, route, and respond to incoming communications for the Executive Director.

Prepare and edit correspondence, letters, responses to funders, meeting presentations, and other documents.

Prepare the Executive Director for meetings, presentations, speeches, and special projects, coordinating with other staff members to collect pertinent research and data as needed.

Obtain updates from other senior-level team members and stakeholders regarding project timelines, adjusting schedules, agendas, and task lists as needed.

Prepare expense reports & monthly credit card reconciliations for the Executive Director.

Arrange and manage all travel plans for the Executive Director

Serve as the primary liaison between the Executive Director and board members, media, and the general public.

Work closely with the Director of Finance and Operations to ensure smooth executive and board operations and compliance with organizational and funder procedures and guidelines. 

Board Support

Serve as a primary point of contact to JBAY’s Board of Directors, fostering clear communication, responding to requests, and ensuring the timely delivery of information and materials. 

Coordinate all meeting scheduling and logistics related to JBAY’s Board of Directors.

Prepare and distribute meeting materials, including agendas and board packets.

Ensure that technology needs for meetings (Zoom, conference calls, and others) are properly arranged and supported.

Document and track board activities, including taking meeting minutes and monitoring the completion of follow-up tasks.

Maintain and update board contact lists.

Prepare meeting notices, agendas, materials, and minutes for the JBAY executives, Board, and other stakeholders as needed.

Schedule and prepare for annual tasks related to the Board, nominations, and change of membership.

General Administrative Support

Monitor JBAY’s general office phone line and email inbox, responding to inquiries or directing them to the appropriate team member for timely follow-up and resolution. 

Support the organization’s fundraising efforts.

Assist in planning and executing virtual and in-person events

Foster a culture of collaboration, integrity, and strategic communication within and outside the organization.  

Participate in organizational leadership activities, including strategic planning, cross-functional collaboration, and team development.

Participate in regular staff meetings and other JBAY team meetings as assigned.

Work independently and productively while still keeping open communication with others.

Consistently contribute to a safe and positive work environment

Maintain regular attendance and timeliness

Perform other duties as assigned or otherwise identified

Qualifications:

Minimum of 5  years of experience providing high-level executive or administrative support

High school diploma

Experience working in a nonprofit organization

Experience coordinating events and/or meeting logistics

Experience managing complex executive or board calendars with precision

Experience coordinating board communications, meetings, and materials

Excellent verbal and written communication skills

Demonstrated ability to handle confidential information with discretion

Proficiency in Microsoft Office Suite (Office 365), Google Workspace apps, and Salesforce (or other CRM)

Demonstrated ability to collect information and data from multiple sources to create meeting presentations and reports for stakeholders.

Experience with basic budgeting and expense reporting

Ability to work collaboratively across departments and with external stakeholders

Ability to work under pressure and meet tight deadlines

Strong commitment to the mission and values of the organization 

Preferred

Associate’s or Bachelor’s degree in Business, Business Administration, Communications, or a related field

Knowledge of board governance 

Proficiency with Canva, WordPress, Survey platforms (Survey Monkey, Jotform, etc.)

Salary:

Full-Time exempt position

Annual Salary $65,000 to $5,000 commensurate with experience

 Benefits:

100% employee coverage of health, dental, and vision; 50% coverage of spouse and/or dependents

100% employee coverage of life insurance, long-term disability, and AD&D

Vacation starting at 15 days, and then 20 days after two years of full-time employment

Sick leave accrual of 96 hours per year based on full-time employee status

11 federal holidays

Retirement plan with a match up to 5%

Up to $ 5 monthly cell phone stipend

Four weeks of paid Wellness Leave after five years with the organization

John Burton Advocates for Youth – JBAY provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We are themarket research partner of choice for healthcare, pharma and biotech businesses seeking a competitive edge, through scientifically grounded methodologies and perceptive insight. Not only do we work with world renowned giants of the healthcare industry, but we also partner with up and coming organisations. Whichever the client, our continuous quest to get beneath the surface and truly understand peoples behaviour and the decisions they make ensures we are the go-to partner for insight driven research. Were considered thought leaders in our field, particularly when it comes to behavioural science. Thats part of the reason weve won so many awards for our work!

What else?

Withoffices in the US and UK , and our large network of established local fieldwork partners, we are equipped to follow wherever our clients needs take us, anywhere in the world. Our ethos is underpinned by our philosophy of accessing reality, and we are always striving to get as close to the truth as possible and proactively pursue multiple ways to help us achieve this. Aside from all this, we think were a great group of people to work with, with a hugely inclusive culture and genuine desire to have fun whilst we get things done!

Purpose of the role:

Research Executives are responsible for liaising with Project Leaders and any nominated client companies in order to deliver HRW projects. They have prime responsibility for handling client projects from the internal initiation meeting through to report writing and/or debrief preparation, working closely with the Project Leader to ensure that the research design, analysis and interpretation of results fulfils clients need.

Your role will be one of the key members of a talented Research team in the US. Team is the key word here. Whilst we expect you will come to us with some experience, we still recognize that youll have a lot to take in and learn. Your role is one of support but in time youll be given some of your own projects to run and well set out a clear pathway to advance your career with us. You will also have guidance from some of the most talented researchers in our industry. We all work together to ensure our clients are delighted at every step of their journey with HRW.

What youll do

As project Exec, youll be at the heart of our research deliverymanaging projects, analyzing data, and collaborating with clients and internal teams. Youll also have the opportunity to lead smaller projects and contribute to business development initiatives.

Key responsibilities:

Analyze qualitative and quantitative data to uncover actionable insights.
Design research materials including questionnaires and discussion guides.
Support proposal writing and contribute to business development.
Liaise with fieldwork teams, suppliers, and freelancers to ensure quality delivery.
Take part in internal initiatives aligned with your passionswhether thats innovation, DEI, sustainability, or training.
To define, in consultation with the Project Leader, appropriate research protocols which provide solutions to each client brief. These will draw from HRWs repertoire of techniques and may combine both qualitative and quantitative techniques
To plan for scheduling (timings, briefings, etc.) in consultation with the Project Leader, for all aspects of each project and ensure that they are issued and agreed by all relevant personnel.
To analyze qualitative, quantitative and diagnostic data providing considered reporting, interpretation and recommendations for discussion with the Project Leader prior to the debrief
To monitor actual performance against budgeted costs on all projects, taking any necessary remedial action as agreed with Senior Management

What were looking for:

Experience in market research (agency or client-side).
Strong organizational and communication skills.
A proactive mindset with a keen eye for detail.
Ability to manage multiple projects and deadlines.
Interest in developing leadership or line management skills.

What would really make you stand out as a candidate?

Apart from everything weve outlined below, were looking for someone who is super organized, curious and a true team player. Someone whonot only loves Research but also understands the importance of commercially developing a broad client base . Its highly likely youll come from a background of insight driven research within the healthcare sector. This is a chance to help define and develop an agency culture of inclusiveness, ambition and drive so if you demonstrate these attributes, we will remember you.

A supportive, inclusive, and collaborative culture.
Continuous learning and development opportunities.
The chance to work on meaningful projects that make a difference.
Involvement in company-wide initiatives and specialist teams.

Ready to take the next step in your research career, with a progression pathway thats tailored for you and at your pace?

Apply now and be part of a team that really values curiosity, creativity and collaboration.

Depending on experience and level alignment your basic compensation will be circa $68-$80k.

Teams who play together, stay together, and in addition to our regular company days, and our many diverse social activities, we also recognise the importance of holistic wellbeing and value perks such as:

4pm finishes on a Friday
Flexible working hours and hybrid working
Regular company off-site meetings, socials and training days
Social events including breakfasts, lunches and drinks
Access to a discount portal providing hundreds of discounts for popular products and services
Competitive vacation allowance
Mentoring scheme
Rest time scheme to recover from travel and late working
Volunteer days / YOU days

A Sales Executive is responsible for driving company revenue by acquiring new customers and maintaining relationships with existing clients. They identify sales opportunities, present products or services, and close deals to meet or exceed sales targets.

Key Responsibilities:

• Identify and approach potential customers through cold calling, networking, or visiting.
• Present, promote, and sell products/services using solid arguments to prospective customers.
• Conduct market research to identify selling possibilities and evaluate customer needs.
• Build and maintain strong, long-lasting client relationships.
• Meet and exceed sales targets and KPIs (Key Performance Indicators).
• Prepare and deliver appropriate presentations on products/services.
• Negotiate/close deals and handle complaints or objections.
• Collaborate with team members and other departments to improve overall customer experience.
• Maintain accurate records of sales activities and client interactions in CRM software.

• Education: Bachelor’s degree in Business, Marketing, Sales, or related field (preferred).
• Experience: 1–3 years of experience in sales or a customer-facing role (varies by company).
• Technical: Familiarity with CRM systems (e.g., Salesforce, HubSpot), Microsoft Office, or G Suite.
• Licenses/Certifications: Industry-specific certifications may be required (e.g., for pharmaceuticals, real estate).

• Strong verbal and written communication
• Negotiation and closing techniques
• Customer relationship management
• Time management and organizational skills
• Problem-solving and objection handling
• Resilience and motivation
• Presentation and public speaking
• Team collaboration
• Analytical mindset and attention to detail

• Competitive base salary + commission/bonus
• Health insurance (medical, dental, vision)
• Retirement plans (401k, pension, etc.)
• Paid time off (vacation, sick leave, holidays)
• Career development and training opportunities
• Company car or travel allowance (if field-based)
• Mobile phone and laptop
• Employee discounts
• Flexible working hours or remote work options (in some cases)

• Identify, open, and close 6- and 7-figure enterprise deals
• Lead with tailored Value Hypotheses to engage C-level stakeholders
• Build ROI narratives and champion investment cases
• Collaborate across product, DS, and marketing on GTM refinement
• Create your own pitch decks, outreach, and simple ROI tools
• Shape how we sell — you won’t just execute playbooks, you’ll help write them
• Lead customer interactions and represent BlastPoint at industry trade shows and events
• Maintain HubSpot CRM and generate sales reports

• Have 5+ years of enterprise SaaS experience with a track record of closing complex deals
• Have sold to both business and technical decision-makers
• Understand financial drivers like payback, margin, and ROI
• Are conversant in AI/ML (you don’t need to be a builder, but you can credibly explain it)
• Operate well in scrappy, early-stage teams without big budgets or pre-built support
• Are motivated by ownership, creativity, and building something meaningful
• Excellent planning, organization and computer skills; open to learning and implementing new tools
• Excellent presentation skills
• Experience in developing presentations and use cases; writing proposals and follow up messages
• Excellent communication skills, both written and verbal
• Ability to travel up to 30-40%

An Administrative Executive is a key figure in managing and overseeing daily office operations, supporting senior executives, and ensuring smooth organizational functioning. This role typically involves multitasking and handling a wide range of administrative and executive support responsibilities.

1. Executive Support:
   • Provide high-level administrative support to executives (e.g., CEO, COO, etc.), including managing schedules, coordinating meetings, and handling correspondence.
   • Prepare reports, presentations, and documents for meetings or client presentations.
   • Make travel arrangements, including booking flights, accommodations, and ground transportation.
2. Office Management:
   • Oversee office supplies, equipment, and the office environment, ensuring everything runs smoothly.
   • Manage office budgets, handle invoices, and track expenses.
   • Liaise with external vendors, contractors, and service providers.
3. Scheduling and Calendar Management:
   • Maintain and coordinate the executive's calendar, ensuring meetings are scheduled efficiently.
   • Set up appointments, conferences, and internal/external meetings, managing conflicting priorities.
   • Remind executives of appointments and key dates.
4. Communication:
   • Handle phone calls, emails, and other communications on behalf of executives.
   • Draft and edit correspondence, memos, and other documents as requested.
   • Maintain confidentiality regarding sensitive matters.
5. Document Management:
   • Organize and maintain both physical and electronic files, ensuring easy access to important documents.
   • Ensure documents are properly archived and easily retrievable.
6. Event Coordination:
   • Organize company events, conferences, and workshops, handling all logistics, including venues, catering, and guest lists.
   • Coordinate with teams for internal functions such as team-building events, workshops, or corporate celebrations.
7. Project Management:
   • Assist with or manage special projects, ensuring deadlines are met and progress is tracked.
   • Communicate project status updates to executives and other stakeholders.
8. Customer and Client Relations:
   • Serve as a liaison between the executives and clients, partners, or customers.
   • Handle client inquiries and concerns, ensuring a high level of service and professionalism.
9. Financial Management:
   • Assist with budgeting, financial reporting, and expense tracking for the office or department.
   • Prepare expense reports for the executive team and handle petty cash as needed.

1. Education & Experience:
   • A high school diploma or GED is required. A bachelor's degree in business administration, management, or a related field is often preferred.
   • Several years of administrative experience , particularly in an executive or office management capacity, is typically required.
   • Familiarity with business operations and an understanding of various office functions.
2. Skills:
   • Strong communication skills , both verbal and written.
   • Attention to detail to ensure accuracy in scheduling, reporting, and communication.
   • Multitasking ability to handle multiple tasks efficiently and prioritize effectively.
   • Discretion and confidentiality when dealing with sensitive matters or information.
3. Technical Skills:
   • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace .
   • Familiarity with project management tools (e.g., Asana, Trello, or Microsoft Teams).
   • Comfortable using CRM software and other office management systems.
4. Problem-Solving & Decision Making:
   • Ability to handle challenging situations with tact and diplomacy.
   • Quickly make decisions when issues arise and handle unexpected events in a calm manner.
5. Time Management:
   • Effective at managing competing priorities and tight deadlines.
   • Ability to organize and delegate tasks to ensure smooth office operations.
6. Interpersonal Skills:
   • Strong relationship-building skills, able to interact effectively with all levels of the organization.
   • Ability to collaborate with other departments or external parties.

1. Competitive Salary:
   • Salary ranges depend on experience and location but typically offer competitive compensation packages, especially for those supporting high-level executives.
2. Health & Wellness Benefits:
   • Access to health, dental, and vision insurance.
   • Mental health support and wellness programs.
3. Paid Time Off (PTO):
   • Paid vacation days, sick leave, and personal days.
   • Paid holidays, which may include national holidays or additional company-specific days off.
4. Retirement Plans:
   • Employer-sponsored 401(k) plans with potential matching contributions.
5. Training & Professional Development:
   • Opportunities for further education or certifications in office management, project management, or other relevant fields.
   • Access to conferences or workshops related to executive support and administrative tasks.
6. Career Growth:
   • Opportunities for career progression, such as moving into Executive Assistant , Operations Manager , or other senior administrative roles.
   • Exposure to senior leadership and broader business operations, which can enhance future career opportunities.
7. Work-Life Balance:
   • Flexible work schedules may be offered, especially in hybrid or remote work environments.
   • Paid parental leave or family-related leave policies may be available.

1. Organizational Skills:
   • The ability to efficiently manage the executive’s calendar, files, and resources.
   • Well-structured and organized approach to keeping the office and meetings running smoothly.
2. Advanced Communication Skills:
   • Effective written and verbal communication, including drafting correspondence, preparing reports, and communicating with stakeholders.
   • The ability to convey information clearly and professionally.
3. Discretion & Confidentiality:
   • Handling sensitive company information and executive-related matters with utmost confidentiality and professionalism.
4. Multitasking & Prioritization:
   • Ability to juggle multiple responsibilities without compromising quality.
   • Proficiency in prioritizing tasks based on urgency and importance.
5. Technical Proficiency:
   • Advanced skills in Microsoft Office Suite (especially Excel and PowerPoint).
   • Familiarity with enterprise resource planning (ERP) systems, CRM tools, and project management software.
6. Problem-Solving & Critical Thinking:
   • Quickly address issues as they arise and offer solutions that keep things running smoothly.
   • Ability to anticipate problems and proactively address them before they escalate.
7. Time Management:
   • Skilled in organizing tasks efficiently to maximize productivity and meet deadlines.
   • Ability to handle shifting priorities and unexpected changes to the schedule.

1. Lead Generation & Prospecting:
   • Identify and generate new business opportunities through various channels (cold calling, email campaigns, social media, networking).
   • Research and target potential clients, understanding their needs and presenting relevant solutions.
2. Sales Presentations & Product Demonstrations:
   • Present and demonstrate products or services to prospective clients in an engaging and persuasive manner.
   • Customize presentations based on customer needs, highlighting features and benefits that align with their requirements.
3. Relationship Building & Customer Management:
   • Build and maintain strong, long-term relationships with existing clients, ensuring repeat business and customer loyalty.
   • Act as the main point of contact for clients, handling any queries, concerns, or issues they may have.
4. Negotiation & Closing Sales:
   • Negotiate terms, pricing, and contract details with clients.
   • Work towards closing sales by aligning client needs with company offerings.
   • Achieve sales targets and quotas set by the company.
5. Market Research & Competitor Analysis:
   • Stay updated on industry trends, competitors, and market conditions.
   • Provide feedback to the marketing and product teams regarding customer preferences and emerging market demands.
6. Sales Reporting & Administration:
   • Maintain accurate records of sales activities, leads, contacts, and opportunities in CRM systems.
   • Provide regular sales reports and updates to management on progress, challenges, and market trends.
7. Collaboration with Internal Teams:
   • Work closely with marketing, customer service, and product teams to ensure a smooth and consistent experience for clients.
   • Coordinate with internal departments to ensure the timely delivery of products or services.
8. Customer Feedback & Satisfaction:
   • Gather customer feedback after sales and ensure any issues are resolved in a timely and satisfactory manner.
   • Ensure high levels of customer satisfaction, leading to repeat business and referrals.

To be successful in this role, a Sales Executive needs a combination of soft and hard skills:

1. Communication Skills:
   • Excellent verbal and written communication, with the ability to convey information clearly and persuasively.
   • Ability to build rapport with clients quickly and foster strong relationships.
2. Negotiation Skills:
   • Strong negotiation skills to secure favorable terms while keeping the client’s needs in mind.
   • Ability to handle objections and find mutually beneficial solutions.
3. Customer-Centric Approach:
   • Understanding client needs and tailoring solutions accordingly.
   • Ability to manage client expectations and provide exceptional service.
4. Presentation Skills:
   • Confident and engaging when presenting products or services.
   • Ability to customize presentations for different audiences and explain complex information simply.
5. Problem-Solving Skills:
   • Quick thinker with the ability to address and resolve client concerns or objections in a professional manner.
   • Finding creative solutions to challenges to close the sale.
6. Time Management:
   • Ability to prioritize tasks and manage a pipeline of clients or leads.
   • Efficient use of time while balancing prospecting, meetings, and follow-ups.
7. Sales and Product Knowledge:
   • In-depth understanding of the company’s products/services and how they solve client problems.
   • Ability to communicate product features, benefits, and value propositions clearly.
8. CRM & Technology Proficiency:
   • Experience with Customer Relationship Management (CRM) tools to track sales activities and customer interactions.
   • Proficiency in Microsoft Office or Google Suite and any relevant sales software.
9. Resilience & Persistence:
   • The ability to handle rejection and stay motivated to meet sales goals.
   • Persistence in following up with leads and clients to close deals.
10. Team Player:
    • Ability to work collaboratively with the sales team and other departments to achieve organizational goals.

1. Previous Sales Experience:
   • Typically, 1-3 years of experience in a sales role (could be in B2B, B2C, retail, or services).
   • Experience in managing sales cycles, prospecting, closing deals, and meeting sales targets.
2. Industry Knowledge (Optional but Beneficial):
   • Experience in a particular industry (e.g., technology, real estate, pharmaceuticals) can be a plus, as it allows the candidate to hit the ground running with more market knowledge.
   • Familiarity with the product/service the company sells is often a plus.
3. Demonstrated Success:
   • A proven track record of meeting or exceeding sales targets and KPIs.
   • Experience in building and maintaining a sales pipeline.
4. Customer Service Experience (Optional but Beneficial):
   • A background in customer service can be beneficial, as it develops skills in client relationship management and problem-solving.
5. Sales Training or Certifications (Optional):
   • Sales certifications or training programs (e.g., SPIN Selling, Sandler Sales, etc.) may enhance a candidate's qualifications.
   • Any formal sales or marketing education, like a degree in business or sales-related fields, is often beneficial.