134 Facilities Assistant jobs in the United States

Job Title: Facilities Assistant

Department: Facilities

Reports To: Facilities Manager

FLSA Status: Non-exempt, Part-time

Salary: $17/hr. (~25-29 hrs/week)

Summary:

Under the general direction of the Facilities Manager, the Facilities Coordinator is responsible for assisting in the operations and maintenance of the Lederer Theater Center, Pell Chafee Performance Center, Aborn offices and studios, warehouse, and apprentice house (all located in Providence). The Facilities Assistant will handle other duties as assigned by the Facilities Manager. This is a part-time, year-round position, including being on-call for any snow removal needs.

Essential Duties and Responsibilities include, but are not limited to, the following:

• Safety
  • Assisting with facilities to ensure that patrons have a positive experience when attending a Trinity Rep performance or special event due to buildings being well maintained, safe, clean, and comfortable
  • Assisting with facilities to ensure that Trinity Rep staff have clean, safe, and comfortable workspace
• Facilities
  • Performing basic maintenance duties, including but not limited to painting, patching and sanding walls, hanging outdoor banners, having copies of keys made, moving furniture, event setup and teardown, changing lightbulbs, cleaning air filters, annual carpet cleaning, spot cleaning spaces (things outside the scope of our cleaning crew), occasional waste cleanup, and other odd jobs
  • Assisting Facilities Manager in determining when work can be completed in-house and when we will need to hire outside vendors
  • Escorting vendors throughout our properties when needed
  • Monitoring inventory of materials and equipment and alerting Facilities Manager to place orders when necessary
  • Continuously monitoring and performing simple preventative maintenance
  • Performing snow removal duties using a snowblower, shovel, ice melt, and other tools as necessary

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

Six or more months of experience and/or training in facilities or operations; interest and/or involvement in an arts related enterprise a plus.

Language Skills:

Ability to effectively present information and respond to questions from employees and vendors in writing, by telephone, and through face-to-face conversation.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Computer Skills:

To perform this job successfully, the individual will utilize internet programs including email, security camera systems, HVAC systems, etc.

Other Qualifications: Ability to work in a fast-paced environment with shifting priorities. Must have a positive, results-oriented approach and willingness to work as part of a team.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit, stand, walk, and crawl

• Must be able to regularly move about to access utility areas of our buildings

• Must be able to climb stairs and ladders

• Must have the physical ability to move objects weighing up to 50 pounds

• Must have the physical ability to operate a computer

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment ranges from low to high.

• Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams.

• This position requires work on mornings, nights, weekends, and holidays as scheduled in advance unless nature related emergencies arise (ex. Snowfall, etc.)

• This position does not require travel.

Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep's commitment to antiracism, please visit trinityrep.com/antiracism.

ABOUT TRINITY REPERTORY COMPANY

Rhode Island's Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally-stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep's productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation's theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program - one of the leading programs for actor and director training in the world.

Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work, and has embarked on a robust planning process to develop and implement a bold new vision for theater making, education, and community engagement, founded on the principles of genuine equity and antiracism.

Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America's leading professional theater companies.

Learn more at .

ABOUT THE COMMUNITY

Ranked #1 in Travel + Leisure Magazine's 2014 America's Favorite Cities Survey, praised by Architectural Digest as "The country's best small city," and named America's Coolest City by GQ Magazine in 2015, Providence is the capital and most populous city in Rhode Island. Founded in 1636, it is one of the oldest cities in the United States and the third-largest city in the New England region after Boston and Worcester. Providence has a city population of 180,609 and is part of the Providence metropolitan area with an estimated population of 1,622,520. The region is considered part of the Greater Boston combined statistical area, the sixth largest in the country, with over eight million residents.

Once nicknamed the "Beehive of Industry," Providence has rebranded itself as the "Creative Capital" to emphasize its educational resources (Brown University, Rhode Island School of Design, Providence College, Rhode Island College, Roger Williams University, and Johnson & Wales University) and arts community. Over the last twenty years, much of Providence has undergone a true civic renaissance, as political leaders and residents have propelled the city into an exciting place to work and live. City streets are packed with boutiques, hotels, renovated lofts, excellent restaurants, and art spaces.

In addition to being the home of Trinity Repertory Company, Providence has a remarkable arts and culture community that includes nationally renowned community arts center, AS220; the Rhode Island Philharmonic Orchestra; RISD Museum; Providence Athenaeum; Festival Ballet; and WaterFire. Providence is also home to several performing arts centers such as the Veterans Memorial Auditorium and the Providence Performing Arts Center, as well as a number of smaller theaters. The city's music scene, centered on artist-run spaces, is well known in underground music circles.

The restaurant scene in Providence is second to none and a source of immense pride for residents, as the city has been consistently recognized as a top city for food. Because of Rhode Island's proximity to the ocean, many restaurants, grocery stores, and farmer's markets boast food sourced from the state itself, giving real meaning to the phrase "farm-to-table" dining. From bakeries and coffee shops, to bars and food trucks, there is no shortage of fun, excellent, cutting-edge dining in the city.

**Details**
+ **Department:** Facilities and Maintenace
+ **Schedule:** Full-time, Day Shift
+ **Facility:** Bethlehem Woods
+ **Location:** La Grange Park, IL
+ **Salary:** $19.66 to $26.81 per hour
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Assist with the maintenance of equipment, systems and structures.
+ Assist with performing testing, inspection, implementation and maintenance of equipment, systems and structures.
+ Perform minor repairs and replacements, including replacing light bulbs and fire extinguishers, as requested/necessary.
+ Receive and distribute materials throughout the facility.
+ Perform the moving of items within/between locations and from/to storage, including furniture, equipment, and files.
+ Perform duties in a self-directed manner with minimal supervision or direction and initiate immediate corrective action on minor deficiencies; report major problems to maintenance supervisor for appropriate action.
+ Perform general inspections of properties during repair visits and initiate work orders as necessary.
+ Know and adhere to safety codes and regulatory agency requirements.
**Requirements**
Licensure / Certification / Registration:
+ Boiler Operator preferred.
Education:
+ High School diploma equivalency or 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience,if applicable.
**Additional Preferences**
+ 6AM to 2PM
+ Every other weekend required
+ Duties to include but not limited to cleaning, maintenance, trash disposal, package delivery, wellness checks to residents, replinishing supplies, etc.
**Why Join Our Team**
Ascension Living is a nationally recognized non-profit senior living provider offering rewarding career opportunities in numerous locations across 11 states and Washington D.C. As part of our Independent Living, Assisted Living, Short-term Rehabilitation, Memory Support or Long-term Care teams, you will be empowered to provide compassionate, personalized care and develop lasting relationships with our residents and their loved ones.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (

**Details**
+ **Department:** **Maintenance Plant**
+ **Schedule: Full time, Days**
+ **Facility: Saint Joseph Village**
+ **Location: Freeport, IL**
+ **Salary:** **$17.78 - $24.06 per hour**
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._
**Responsibilities**
Assist with the maintenance of equipment, systems and structures.
+ Assist with performing testing, inspection, implementation and maintenance of equipment, systems and structures.
+ Perform minor repairs and replacements, including replacing light bulbs and fire extinguishers, as requested/necessary.
+ Receive and distribute materials throughout the facility.
+ Perform the moving of items within/between locations and from/to storage, including furniture, equipment, and files.
+ Perform duties in a self-directed manner with minimal supervision or direction and initiate immediate corrective action on minor deficiencies; report major problems to maintenance supervisor for appropriate action.
+ Perform general inspections of properties during repair visits and initiate work orders as necessary.
+ Know and adhere to safety codes and regulatory agency requirements.
**Requirements**
Licensure / Certification / Registration:
+ Boiler Operator preferred.
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
No additional preferences.
**Why Join Our Team**
Ascension Living is a nationally recognized non-profit senior living provider offering rewarding career opportunities in numerous locations across 11 states and Washington D.C. As part of our Independent Living, Assisted Living, Short-term Rehabilitation, Memory Support or Long-term Care teams, you will be empowered to provide compassionate, personalized care and develop lasting relationships with our residents and their loved ones.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (

Description
We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Greenwich, Connecticut. This role is essential in ensuring the smooth operation of office facilities and providing basic IT support to end users. It's a great opportunity for someone who thrives in a hands-on environment and enjoys contributing to workplace efficiency.
Responsibilities:
- Support the onboarding process for new employees by coordinating setups
- Ensure office equipment such as printers, scanners, and shredders are maintained and functioning properly.
- Manage employee workstation adjustments, including moves, additions, and changes.
- Assist in handling termination processes and ensuring proper equipment retrieval.
- Provide basic IT support to end users, troubleshooting minor issues as needed.
Requirements - Familiarity with basic office equipment maintenance and troubleshooting.
- Strong customer service skills, with the ability to communicate effectively.
- Ability to multitask and manage priorities in a fast-paced environment.
- Basic knowledge of IT systems and end-user support.
- Organized and detail-oriented with a proactive approach to problem-solving. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Facilities Assistant
Job ID
220726
Posted
15-Jul-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Facilities Management
Location(s)
Beverly Hills - California - United States of America
Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.
In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.
**Job Summary**
The primary objective of this position is to assist the Facility Management team in providing an outstanding white-glove workplace experience within a Class A office building exceeding 200,000 square feet. The Facilities Assistant role necessitates 24-hour coverage, with shifts that may include days, afternoons, and overnight hours.
**What You'll Do**
+ Provides coordination and support for the delivery of Workplace Services
+ Office set up, cleaning and resetting of 'Hotel Offices'. i.e. wiping desks, empty trash, reset all office items (keyboard, mouse, monitor, phone, etc.)
+ Services include, but are not limited to:
+ Cleaning/Janitorial Office Services
+ Room Management
+ Meeting & Event Management
+ Meeting Supply Equipment
+ Food Services
+ Office Supply Management
+ Moves, Adds, Changes, Furniture and Cable Management
+ Maintains awareness of the workspace. Submits janitorial and maintenance work orders as needed and connects with appropriate partners to address issues. Responds to customers on behalf of other team members (e.g., Facilities or Janitorial Team)
+ Responds promptly to customer requests and complaints with accurate and thorough information according to the specific request
+ Assists with light-duty adjustments such as:
+ Tightening screws on chairs
+ Adjusting cables under desks
+ Assists with a meeting set up
+ Furniture reset
+ Delivering temporary equipment and supplies
+ Uses and maintains the integrity of databases and supports data entry of required reports and other digital tools associated with service delivery, as requested. (CMMS)
+ Complies with all applicable codes, regulations, governmental agencies and Company directives related to building operations and work safety
+ Performs general labor work as assigned, including loading, unloading, and moving materials. Runs errands to support projects.
+ Maintains lighting systems throughout the facility, cleaning fixtures and replacing bulbs and lamps
+ Maintains grounds of facility or property performing such tasks as raking, sweeping, leaf blowing or snow removal
+ Patrol grounds, common areas, and parking facilities. Identifies and reports maintenance hazards or other property condition concerns
+ Performs housekeeping functions and maintains the professional appearance of the property, equipment, engineering spaces, and common areas
+ Paints and patches drywall. Performs other minor repairs under supervision
+ Facilitates office access and office moves by providing moving crates, assembling furniture, office keys, nameplates, etc. Maintains key inventory.
+ Responds quickly to emergencies, summoning additional assistance as needed
+ Prepares meetings and conference rooms, arranging tables and chairs as requested. May set up audio/visual equipment, flip charts and TVs within conference rooms and pick them up when completed
+ Performs other duties as assigned.
**What You'll Need**
+ High School Diploma or GED with up to 2 years of job-related experience
+ Customer service oriented with a warm and welcoming demeanor
+ Ability to follow basic work routines and standards in the application of work
+ Communication skills to exchange straightforward information
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc
+ Strong organizational skills with an inquisitive mindset
+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
**Why CBRE?**
We lead by example, guided by the needs of the cities we inhabit, the communities we build, and the world we live in. The more perspectives we have, the more dimensions we're able to see. A culture of respect, integrity, service, and excellence shapes our approach to every opportunity. Our competitive and comprehensive benefits program was designed to make sure you feel valued with benefits that support the mental, physical, emotional, and financial health of you and your family. Maintain your career momentum with the best tools and training in the industry. You'll have everything you need to thrive in your role: challenging work, dedication to results, fast-paced assignments, and a
culture of constant learning. Diversity, equity, and inclusion (DE&I) are more than just values- they're a competitive advantage. By crafting a place where our employees are recognized for their contribution and given a chance to grow,
we regularly open ourselves and our business opportunities.
California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Facilities Assistant position is $45,000 annually and the maximum salary for the position is $56,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

Description
A children's entertainment company in Playa Vista is hiring a Shipping Coordinator on a long-term contract basis. As the Shipping Coordinator, you will work closely with the Facilities Team Lead and Office Services Specialist to support packaging, shipping, and receiving tasks at the Los Angeles headquarters. Responsibilities include -
Shipping and Receiving:
- Daily intake, sorting by department and floor, distributing, and processing mail and packages for delivery within the office.
- Verifying incoming shipments for accuracy and identifying any visible damage, with timely communication and follow-up on issues.
- Logging and tracking all incoming and outgoing shipments.
- Managing courier shipments and receiving processes.
- Coordinating with the logistics/customs team to organize global shipping, resolve customs challenges, and provide additional support as needed.
Administrative Support:
- Ordering and price comparisons for office supplies and stationery related to shipping and receiving functions.
- Assisting in troubleshooting shipping account and courier-related issues.
- Providing general facility-related support as required by the team.
Additional Duties:
- Reception desk coverage as necessary.
- Monthly inspection of fire extinguishers and AED equipment.
- Preparing, cutting, mounting, and installing nameplates.
- Supporting large-scale office cleanup events, including coordinating vendor services for material disposal (e.g., IP destruction, donations, and trash removal).
- Active participation in the First Aid Response Team and Joint Health & Safety Committee.
- Assisting with the breakdown of shipping costs by vendor and cost center for Accounts Payable.
- Performing additional tasks as required.
Required Qualifications & Experience:
- Strong interpersonal and communication skills.
- Excellent organizational abilities.
- Capacity to multitask and meet deadlines effectively.
- Proven ability to follow instructions and work independently.
- Ability to lift items up to 20 lbs and perform repetitive physical activities.
- Familiarity with Microsoft Office applications.
This is a fully onsite role, Monday - Friday from 8 -5PM. The position is a long-term, ongoing contract opportunity and reports directly to the Senior Facilities Manager. Pay is based on experience, up to $25/hr.
Requirements - Strong interpersonal and communication skills to collaborate effectively with team members.
- Exceptional organizational abilities to manage multiple tasks and deadlines.
- Ability to work independently while adhering to instructions and operational guidelines.
- Physical capability to lift items up to 20 lbs and perform repetitive activities.
- Familiarity with Microsoft Office applications to support administrative tasks.
- Experience with Computerized Maintenance Management Systems (CMMS) and Kronos Timekeeping System.
- Knowledge of facilities coordination and conference room management.
- Proven ability to troubleshoot shipping and logistics challenges effectively. TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Description

Job Description

Job Description:

Position Title: Facilities Assistant

Department: Facilities

Reports To: Facilities Manager

Job Type: Full-time

Job Summary:

The Office Facilities Assistant supports the smooth operation and upkeep of the office environment. This role helps ensure that office facilities are clean, safe, well-maintained, and fully functional for employees and visitors. The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced office setting. The position involves occasional travel between office locations or to vendor sites, so a valid driver’s license and clean driving record are essential.

---

Key Responsibilities:

· Perform basic maintenance tasks such as assembling office furniture, replacing light bulbs, and troubleshooting minor equipment issues.

· Act as the first point of contact for reporting facility issues; escalate to vendors or contractors as needed.

· Coordinate incoming/outgoing deliveries

· Support office moves, desk setups, and rearrangements.

· Monitor cleaning materials, and breakroom items.

· Maintain up-to-date records of maintenance schedules and safety inspections.

· Ensure compliance with health and safety standards (e.g., fire exits, first aid stations, PPE).

· Liaise with cleaning and maintenance vendors to schedule regular services and urgent repairs.

· Assist with routine maintenance tasks, minor repairs, and reporting of facility issues.

· Respond to internal service requests from staff in a timely and professional manner.

---

Qualifications:

· High school diploma or equivalent; technical or vocational training is a plus.

· Previous experience in facilities, maintenance, or office support role preferred.

· Basic understanding of building systems (HVAC, lighting, security) is helpful.

· Proficient with basic tools and comfortable with minor repairs or troubleshooting.

· Good communication and interpersonal skills.

· Ability to multitask and prioritize tasks in a busy office setting.

· Familiarity with Microsoft Office or facilities management software is an advantage.

· Ability to work independently and as part of a team.

· Familiarity with workplace safety standards and procedures.

· Valid driver’s license and a clean driving record required.

· Comfortable with occasional travel between office locations or vendors.

---

Working Conditions:

· Primarily on-site in an office setting.

· May require occasional lifting (up to 40 lbs), walking throughout the building, and handling light maintenance tasks.

· This role will require standing, walking, bending, lifting, and using tools or ladders.

· Office-based with occasional travel.

Job Category: School Year or Year-Round - Hourly Employees

Classification: FTE 1.0

Job Location: Onsite

Starting Hourly: $18.20 - $25.00

Reports To: Facilities/Project Manager

HCPA is a Title I Charter School that serves students through a school-wide plan for instruction that is focused on the needs of at-risk students. The Facilities Assistant (Maintenance) role is responsible for all aspects of the school's facility and efficient work practice; ensuring the cleanliness, safety and security of the school building and grounds at all times

Responsibilities

• Maintain the building to ensure productive, proactive, and efficient work practices.

• Represent the schools' interest, address problems and issues as needed. Participate in project teams as necessary.

• Monitors and ensures contractor service level agreement compliance for contracts including but not limited to: landscape, janitorial, carpet, and elevators.

• Applies knowledge of electrical repair and necessary safety precautions in performing duties such as repairing broken wires, replacing light switches and electrical outlets, and changing ballasts.

• Sets priorities based on maintaining a safe and sanitary environment for the welfare of the students.

• Applies knowledge of standard tools, materials, equipment, and methods of multi-trades areas in the performance of daily work assignments; cleans tools and work area upon completion of project.

• Develops and adheres to school facility.

• Seeks out opportunities to improve cost and effectiveness.

• Responds to business or after hour inquiries from the school administration for emergency assistance.

• May participate in general building upkeep such as painting and removal of graffiti from exterior and interior structures.

• Available for after hour alarm calls and all school events

• Responsible for seasonal duties such as winter snow removal and summer landscaping/grass cutting

• Performs related work and other duties as needed to manage all aspects of any building projects and maintenance work

Requirements

Required Qualifications

• Graduation from a standard high school or possession of a GED

• Must have a valid MN drives license

• Must be able to safely and efficiently operate all types of snow removal equipment to ensure a safe and ice free campus.

• Must be able to safely and efficiently operate all types of lawn equipment-Lawnmowers(riding and walk behind) line trimmers, blowers and all other related equipment.

• Familiar with floor scrubbers, carpet extractors and related janitorial equipment used on a daily basis.

• Must be able to work in outdoor conditions when inclement weather events occur.

• Strong leadership and the ability to develop relationships across the organization.

• Strong interpersonal skills - the ability to work effectively with students, parents, district staff and community members from diverse backgrounds.

• Ability to communicate effectively, both verbally and in writing.

• Excellent organizational and time management skills; ability to multi-task.

• Knowledge of the programs, functions, and procedures of a school setting.

• Ability to remain calm in emergency and stressful situations.

• Ability to exercise initiative and sound and effective judgment within established guidelines.

Preferred Qualifications

• Previous experience in a school facility

Hmong College Prep Academy stands out as a high quality school for both teachers and students, demonstrated in many ways:

• Low 20:1 teacher/student ratio
• Strong technology focus with 1:1 Android tablets for students
• Standard student uniform policy
• Robust professional development and mentoring program for teachers
• Recognized by the Minnesota Department of Education as a Celebration School
• Academic and extracurricular activities/teams such as Mock Trial, Band, Choir, Soccer and Volleyball
• World Culture Day
• College preparation programs and activities, such as a Big 10 Tour and college and career fairs
• We provide competitive pay and benefits, including:
• An employee benefit package that includes coverage for medical, dental, vision, life and AD&D, long term disability, and a Flexible Spending Account
• Matching funds for TRA and PERA retirement plans
• Sign-on stipend prorated based on start date! *Please see HR for further information

For details on the benefits program go to:

To apply or check out other opportunities, go to

Equal Employment Opportunity Hmong College Prep Academy District is an equal opportunity employer and supports an inclusive workplace environment.