8,107 Filing Clerk jobs in the United States

Procurement and Contracting Services is seeking a Records & Filing Clerk (RF Clerk) to ensure documents are properly stored and organized for easy retrieval for later use. The RF Clerk will create a filing system and organize documents in orders like Clerk, Records, Retail, Staffing

Scope Of Work For Temporary Filing Clerk - Task Order No. 19

Position Summary: Filing Clerk

Scope Of Services: Technology Engineering requires a temporary, full-time Filing Clerk. The Filing Clerk will be able to handle sensitive information. A large volume of administrative filing must be kept up for the department.

Job Description

This is a temporary, part-time position ideal for candidates seeking flexible hours and short-term employment.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

● Maintain and organize current files, including legal documents, contracts, and other information.

● Support, organize, and file documents as under company’s policy.

● Under the attorney’s supervision, draft legal documents.

● Proofread and review legal documents to ensure accuracy, completeness, and form compliance.

● Maintain an accurate and up-to-date database of the company’s document retention system.

● Perform administrative duties such as document management, data entry, and filing.

● Assist with ongoing projects related to the legal department's goals and help with specific administrative tasks.

1 This list is a summary and not inclusive of all essential duties. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

● Preferred: Bachelor’s Degree (or in college/university for a bachelor’s degree)

Skills and Abilities:

● Approachable with excellent interpersonal communication skills and the ability to work as a team player while maintaining a high degree of customer service and confidentiality.

● Ability to prioritize job tasks to change priority and in a deadline-driven, fast-paced work environment.

● High degree of integrity; able to handle confidential information with absolute discretion.

● Strong initiative (drive, sense of urgency) and flexibility.

● Detail-oriented with a high degree of accuracy, including data entry and mathematical aptitude. Highly organized and adapts quickly to changing priorities and simultaneously handles multiple projects with total accuracy and attention to detail.

● Strong organizational and administrative skills and the ability to multitask.

● Ability to meet deadlines and follow directions.

● Excellent time management skills and demonstrated ability to remain calm under pressure.

● Adaptable and comfortable with change, focused on continuous Improvement.

● Thrive in a deadline-driven environment and can respond well to changing priorities, workflows, and information.

● Must be able to multitask and work well under pressure.

● Excellent written and verbal communication skills

CTA is seeking the services of a Full-Time Temporary Filing Clerk to ssist with handling sensitive information, large volume of administrative filing , maintain general and special filing systems and provide a variety of clerical support to Technology Engineering Teams . Hereafter referred to as "Qualified Personnel". See Attachment A- Scope of Work for this Task Order No. 21.

It is the expectation of the CTA that the Qualified Personnel will work at the direction of the CTA Technology Engineering Project Manager II.

The winning firm shall provide a Qualified Personnel to perform the work required under this Task Order. The Qualified Personnel must comply with CTA's standard policies and guidelines which will be shared with them once the Task Order is awarded. Firms should provide up to (3) three resumes of the proposed Qualified Personnel as part of their proposal in accordance with the requirements stated in this Task Order.
ll temporary staff will be required to maintain various full and part time shifts between the hours of 8:00 AM to 4:30 PM, Monday thru Friday, weekends as needed, less those holidays upon which CTA's offices are closed. The start date will be after date of Task Order execution for a period of up to 3 months.
The firm shall include in its submittal resumes of each of the proposed Qualified Personnel listed that the firm will commit to the performance of the Task Order. The resumes shall describe each individual's relevant experience and dates related to that experience and shall satisfy the requirements specified in this Task Order. CTA reserves the right to conduct background checks, and to obtain any other relevant job qualification information, and/or conduct interviews with the firm's presented Qualified Personnel to further evaluate their experience.
The CTA reserves the right to the replacement of any personnel for any reason. The firm shall not remove or replace approved Qualified Personnel without prior written consent from CTA and must find a replacement that is acceptable to CTA that has also received all of the training and information necessary to perform this Task Order.
Basis of Award
The Chicago Transit Authority will award a Task Order to one firm based on the qualifications and experience of the candidate. At the end of the resume review process the top candidates will be invited in for further screening and an interview. Award will be made to the firm whose candidate offers the combination of qualifications, experience and cost offering the best overall value to the CTA.
Ca nd idates presented by each firm may be screened by CTA's Human Resource Assessment & Selection Department ( o r des ign ee) and the designated hiring manager based upon the requirements of the assignment. If the CT Human Resource Assessment & Selection Department or designated hiring manager find that the candidate(s) selected for interviews/screening are not desireable, CTA reserves the right to select the next qualified candidate(s) for the interview/screening process.

ATTACHMENT

SCOPE OF WORK

FOR

TEMPORARY

FILING CLERK - TASK ORDER NO. 21

POSITION SUMMARY

Filing Clerk
SCOPE OF SERVICES:
Technology Engineering requires a temporary, full-time Filing Clerk. The Filing Clerk will be able to handle sensitive information. A large volume of administrative filing must be kept up for the department. Under general supervision, maintains general and special filing systems and provides a variety of clerical support to Technology Engineering Teams.

DELIVERABLES:

1. The FTT Filing Clerk will report to work Monday through Friday at 567 W. Lake Street, Chicago, IL 0800 and 1630.
   1. Telework may be required but is not expected.
   2. Daily hours may be extended due to short turn around requirements
   3. If hours are extended, the work week will be adjusted
   4. Hours will not exceed 40 per week
2. Organize and file Technology Engineering Records for fast and easy retrieval
3. Check incoming paperwork (drawings, bills, correspondence etc.) and make a file copy before distributing
4. Sorts all papers alphabetically and according to content, dates, location etc.
5. Create or update records with new files and information, including indexes
6. Store all paperwork in designated places securing the important documents
7. Enter paperwork into an electronic system either by data entry or by using optical scanners
8. Makes backups of electronically filed information
9. Deals with all requests to access files and keep logs of borrowed/checked out papers
10. Develop an efficient filing system to make updating and retrieving files easier
11. Follow policies and confidentiality dictations for handling and safeguarding data and information e.g. SSI, PII, HIP
12. Monitor inventory of files, paper clips etc. and report shortages
13. Occasionally lifts and delivers light packages.
14. Distributes files to offsite storage as required
15. Provide support to team members as needed
16. Work with internal resources to verify data as questions arise.
17. Develop and execute quality control measures.
18. Other duties as assigned

• Proven experience in the role as file clerk managing electronic and paper-based filing systems

• Excellent MS Office proficiency and expertise using office equipment such as photocopier, scanner etc.
• Good command of English both oral and written
• Dependable with respect to punctuality, confidentiality and following policies
• sense of urgency with their work and respect deadlines.
• Experience showing, they can produce error-free work in a high-pressure, time-sensitive environment.
• Their history will show that they can communicate professionally with all levels within an organization and that they receive feedback well and can incorporate that feedback into a finished product.

• Excellent organizational skills
• Great attention to detail
• High school degree or equivalent

Job Description

Job Description: Administrator

Responsibilities:
1. Coordinate office activities and operations to secure efficiency and compliance with company policies.
2. Manage agendas, arrange meetings, appointments, and provide reminders as needed.
3. Manage phone calls and correspondence (e-mail, letters, packages, etc.).
4. Support budgeting and bookkeeping procedures.
5. Create and update records and databases with personnel, financial, and other data.
6. Track stocks of office supplies and place orders when necessary.
7. Submit timely reports and prepare presentations/proposals as assigned.
8. Assist colleagues whenever necessary to ensure operational continuity.

Requirements:
1. Proven experience as an administrator, administrative assistant, or relevant role.
2. Familiarity with office management procedures and basic accounting principles.
3. Excellent knowledge of MS Office and office management software (ERP etc.).
4. Strong communication and interpersonal skills.
5. Organizational and time management skills.
6. Ability to multitask and prioritize daily workload.
7. High school diploma; additional qualifications in Office Administration are a plus.

Compensation:
- Pay rate: Starting at $19 per hour, depending on experience.

(Multiple companies/Different payrates)

Work Schedule:
- Monday to Friday, 8:00 AM to 5:30 PM. (Multiple companies/Different schedules)

About the job Office Clerk/Data Entry (Remote)

The office clerk/data entry is responsible for the day to day data entry transactions, office clerical duties such as filing, copying, faxing, and reconciling, and compiling reports. Will utilize Microsoft office applications such as excel, outlook and word in addition to industry software. Other duties assigned.

Essential Duties and Responsibilities

• Entry of daily work orders into systems
• Assembling reports
• Reconciling reports
• Filing, copying, faxing and other clerical duties
• Maintain excellent communication with various departments
• Other duties as assigned

• Organizing and prioritizing skills
• Attention to detail and accuracy
• 1 year of data entry (typing at least 40 wpm) in operations or similar service environment
• 1 year of office clerk experience
• Good communications skills
• Experience in recycling would be helpful but not necessary.

• Ability to organize various office systems through adjusting, connecting, lifting, pulling, pushing, bending or folding for the purpose of proper records development and/or management.
• Ability to use a computer and related devices, such as a keyboard or mouse or other related equipment, throughout the workday while seated at a desk or workstation.
• Ability to bend, stoop or seat for long periods of time.

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

• 8 hour shift

• Chicago, IL 60608: Reliably commute or planning to relocate before starting work (Required)

• Microsoft Excel: 1 year (Preferred)

Office Data Entry Clerk

PeopleReady of Visalia, CA is now hiring Office Data Entry Clerks in Lemoore, CA !

Apply today and you could start as soon as this week.

As a PeopleReady associate you'll benefit from:

• Connections and experience with some of the top companies in your area

• Great benefit package options

• Get matched to jobs quickly.

• Competitive pay and steady schedule

• The ability to see your schedule and track your hours right from our easy-to-use app, JobStack!

Pay Rate:

The pay rate for this job is $21 - $21 / hour*

What you'll be doing as a Office Data Entry Clerk:

• Accurately input data into spreadsheets, databases, and other systems

• Verify and review data for errors or discrepancies

• Update and maintain data entry records

• Organize and file paperwork and digital documents

• Perform routine checks to ensure data accuracy and integrity

• Assist with administrative tasks as needed

Available shifts:

Shift Timings: 1st Shift (Day)

Job requirements:

• Strong typing skills and attention to detail

• Familiarity with data entry software and Microsoft Office (Word, Excel)

• Ability to maintain confidentiality and handle sensitive information

• Good organizational skills and time management

• Prior experience in data entry or related field is preferred but not required

• Background Check Required

• Drug Test Required

Ready to take control of the way you work?

Complete our application to join the PeopleReady team today.

Please contact our Visalia, CA branch for more information:

Branch # 1560

Address: 1229 West Caldwell Ave, Visalia, CA 93277

Email Address:

*Hourly pay rates are a good-faith estimate based on factors such as relevant skills, experience, education, training, geographic location and other considerations permitted by law. An employee's pay history will not be a contributing factor where prohibited by local law. Applications are accepted on an ongoing basis unless a deadline is otherwise stated.

Employees and their eligible dependents are offered Medical/Dental/Vision insurance and short term disability, in addition to other programs ,as well as number of paid days off and/or more generous paid sick leave days). More details about our benefits can be found by copying and pasting this URL into your browser: Associate Benefits Guide (

PeopleReady considers all applicants for employment regardless of background, in compliance with applicable laws regarding fair hiring practices. PeopleReady is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristics protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law.

TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at or 1. . TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.

#PriM

PeopleReady is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religious affiliation, color, national origin, gender, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. We will get to know you and connect you with jobs that match your skills, experience and preferences. We work hard every single day to find jobs so each employee has opportunity and variety in their work.

This position is responsible for accurate and efficient inputting of employee time and attendance data from time sheets into payroll software, verifying data for accuracy, and assisting with payroll/human resources administrative processes.

Essential Duties and Responsibilities:

Data Entry:

• Inputting employee time, including start and end times, and any other relevant information from time sheets
• Entering data into company software or databases, ensuring accuracy and completeness
• Verifying data entered against source documents to identify and correct errors
• Checking time sheets for accuracy and completeness, including time in/out, dates, and employee/supervisor signatures
• Identifying and resolving discrepancies or errors in time data
• Ensuring data integrity and maintaining accurate records
• Reviewing and generating facility access reports for employees, subcontractors and guests

• High school diploma required.
• Minimum of 1+ years data entry or related experience.
• QuickBooks, Paylocity experience a plus

• Ability to perform work accurately and thoroughly
• Strong ability to be reliable, dependable, and work as a team
• Efficient and accurate data entry skills
• Must be reliable, detail oriented, with a high level of integrity
• Ability to apply discretion and trust with confidential material A MUST
• Must be reliable , punctual and on task.
• Must be proficient in Microsoft Office Suite or related programs
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Ability to identify and resolve discrepancies or errors in time data
• Ability to perform calculations related to time worked
• Ability to read and interpret documents and instructions
• Ability to take directions and follow instructions

• Ability to communicate effectively in English
• Ability to communicate in Spanish a plus

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.