18,368 Financial Assistant jobs in the United States
Financial Assistant
Posted today
Job Viewed
Job Description
We are hiring for a part-time financial assistant to handle payroll and invoicing! This position is ONSITE in Columbia, SC.
Are you a QuickBooks whiz who lives for spreadsheets, payroll precision, and behind-the-scenes organization? Do you take pride in keeping things running smoothly and efficiently? If so, we’ve got the perfect part-time role for you.
We're a well-established and respected firm in Columbia, SC, looking for a Part-Time Financial Assistant (Payroll & Billing focused) to join our close-knit team. You’ll be the go-to person for invoicing, payroll, and making sure our financial systems are ticking like clockwork. Currently, this role is part-time with ideal schedule as 8:30 am to 1:30 pm. However, for the right person we can be flexible on the hours and potentially move to full time.
What You’ll Be Doing:
- Creating and sending polished, accurate invoices
- Managing payroll and accounts receivable using QuickBooks
- Tracking employee information using spreadsheets
- Coordinating onboarding and new hire paperwork
- Maintaining records related to employee time, health benefits, and tax documentation
- Assisting with additional administrative duties as needed
What We’re Looking For:
- Strong computer skills, including QuickBooks, Excel, and Word
- Experience with payroll software
- Excellent attention to detail and problem-solving abilities
- Strong organizational and communication skills
Why You’ll Love It Here:
- Part-time schedule
- Supportive and flexible work environment
- Opportunity to work with a stable, long-standing organization
If you’re looking for a rewarding role where your skills are appreciated and your work makes a difference, we’d love to hear from you. All resumes will be held in strict confidence.
TES Financial Assistant
Posted 1 day ago
Job Viewed
Job Description
Position Information
**Requisition Number**
TES2994P
**Home Org Name**
Library Administration
**Division Name**
Library
**Position Title**
TES Financial Assistant
**Estimated Hours Per Week**
30-35
**Anticipated Length of Assignment**
6 months
**Job Summary**
This position is located in the Auburn University Libraries' Administration Office and reports to the Director, Library Business Administration & Finance. This employee performs a variety of basic financial tasks such as, but not limited to preparing, examining, coding, entering and processing vouchers, documents, and reports. Also handles cash, check or other forms of payments or collections.
Temporary Employment Services (TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:
+ Assistance in the place of a regular employee who is absent for a specified period of time
+ Additional assistance during periods of abnormal or peak workloads
+ Assistance with special projects
+ Seasonal work
+ Emergencies
If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.
**AU student employees are not eligible forTES .**
**Essential Functions**
+ Receives, examines, codes, approves, enters, posts and/or processes vouchers, forms, reports, and other documents using TigerBuy.
+ Originates, prepares, vouchers, purchasing card transactions, in Voyager and Banner, reconciles monthly reports and other documents, and resolves inconsistencies and errors with appropriate persons and accounts.
+ Collects, handles, and accounts for cash, checks, and other forms of payments.
+ Monitors and communicates with vendors, departments, and customers regarding payments, billings and other contract or invoice concerns.
+ May perform various support functions including travel accommodations, travel reimbursements, and processing requisitions.
**Why Work at Auburn?**
+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
+ **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
**Minimum Qualifications**
+ High School Diploma or equivalent.
**Expectations** :
+ Excellent customer service and communication skills.
+ Ability to work independently.
+ Ability to contribute collegially and productively in a team environment.
+ Ability to enter data accurately and consistently.
**Desired Qualifications**
+ Experience using TigerBuy.
+ Experience with filing travel vouchers.
Posting Detail Information
**Salary Range**
$15.00-$17.00/hour
**Work Hours**
Monday - Friday 7:45am-4:45pm
**City position is located in:**
Auburn
**State position is located:**
Alabama
**Posting Date**
07/25/2025
**Closing Date**
**Equal Opportunity Compliance Statement**
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite ( to learn more.
**Special Instructions to Applicants**
**Quick Link for Internal Postings**
Needed to Apply**
**Required Documents**
**Optional Documents**
1. Resume
2. Cover Letter
Financial Assistant - Bookstore
Posted 1 day ago
Job Viewed
Job Description
Position Information
**Requisition Number**
S4673P
**Home Org Name**
Bookstore Administrative
**Division Name**
AVP, Budgets & Business Operations
**Position Title**
Financial Assistant - Bookstore
**Job Class Code**
DE01A/B
**Appointment Status**
Full-time
**Part-time FTE**
**Limited Term**
No
**Limited Term Length**
**Job Summary**
**The** Auburn University Bookstore ( **is excited to begin the search for a Financial Assistant!** The Financial Assistant performs a variety of basic financial tasks such as, but not limited to preparing, examining, coding, entering and processing forms, letters, vouchers, documents, and reports in a college, school, or department. Also handles cash, check or other forms of payments or collections.
**Essential Functions**
+ Receives, examines, codes, approves, enters, posts and/or processes vouchers, forms, reports, and other documents.
+ Originates, prepares, and/or approves vouchers, forms, letters, papers, schedules, reports and other documents and resolves inconsistencies and errors with appropriate persons.
+ Collects, handles, and accounts for cash, checks, money orders and other forms of payments.
+ Assembles budget data for supervisor and performs accounting and budgeting verification.
+ Assists with or prepares student biweekly payroll, auditing time sheets and entering time on the time entry system for payroll.
+ Supports implementation of new or modified financial systems.
+ Monitors and communicates with vendors, departments, and customers regarding payments, billings and other contract or invoice concerns.
+ Advises staff, faculty, and students of standard policies and procedures.
+ Operates standard office equipment including, but not limited to a desk top computer.
+ May perform various support functions including, but not limited to making meeting, seminar, and travel accommodations, answering phones, greeting visitors, handling mail, maintaining inventories, and preparing HR-related paperwork.
**Why Work at Auburn?**
+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
+ **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
**Minimum Qualifications**
**Level I -**
+ High school diploma or equivalent
**Level II -**
+ High school diploma or equivalent plus 2 years of experience **OR**
+ Associate's degree **OR**
+ Bachelor's degree
Minimum Skills, License, and Certifications
**Minimum Skills and Abilities**
+ Standard knowledge of office functions.
**Minimum Technology Skills**
**Minimum License and Certifications**
Desired Qualifications
**Desired Qualifications**
Posting Detail Information
**Salary Range**
$31,280-$47,160
**Job Category**
Office/Administrative Support
**Working Hours if Non-Traditional**
**City position is located in:**
Auburn
**State position is located:**
AL
**List any hazardous conditions or physical demands required by this position**
**Posting Date**
08/19/2025
**Closing Date**
**Equal Opportunity Compliance Statement**
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite ( to learn more.
**Special Instructions to Applicants**
**Quick Link for Internal Postings**
Needed to Apply**
**Required Documents**
1. Resume
2. Cover Letter
**Optional Documents**
Administrative/Financial Assistant
Posted 15 days ago
Job Viewed
Job Description
Here's what you'll be doing
* Record financial program transitions using computer systems.
* Maintain accurate and updated financial data records.
* Assist in preparing budgets and financial forecasts.
* Assist in preparing monthly, quarterly, or annual administrative/financial reports.
* Organize financial documents (both physical and digital).
* Ensure records comply with internal policies and procedures.
* Communicate with internal departments.
* Process incoming invoices from contractors/consultants.
* Administrative or financial associate degree with two (2) years of experience or more than seven (7) years' experience in performing administrative or financial duties.
* MS Office experience required (Excel is a must).
* Excellent communication and customer interface skills.
* Ability to manage and prioritize multiple projects.
* Perform other duties as assigned.
#LI-DL1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
Financial Assistant - Clinical Trials
Posted today
Job Viewed
Job Description
Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.
Summary:
Performs a variety of accounting and other financial processing support duties including the processing of accounting forms and documents, compiling, formatting and typing financial reports and monitoring and reconciling accounts. Positions report to departmental supervisors and managers.
Responsibilities:
1. Answers and directs telephone calls and visitors
2. Compiles, formats and types a variety of financial reports using office support software packages. May research and gather data from several sources. May analyze data and make recommendations to supervisor.
3. May oversee the work of less experienced staff.
4. Monitors and reconciles financial accounts and prepares account and statement re-conciliations. Provides account status to supervisor
5. Performs general office duties such as opening, routing and disseminating mail and maintaining filing systems
6. Prepares and processes accounting forms and documents. Reviews such documents for accuracy and completeness
**Other Information**
**Education Requirements:**
● High School diploma or GED
**Licensure/Certification Requirements:**
● No licensure or certification required.
**Professional Experience Requirements:**
● Two (2) years of office assistant/secretarial experience or an equivalent combination of education, training and experience
**Knowledge/Skills/and Abilities Requirements:**
**Job Details**
Legal Employer: STATE
Entity: UNC Faculty Physicians
Organization Unit: Clinical trials Unit Passthrough
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $19.59 - $27.84 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Hybrid
Work Schedule: Day Job
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email if you need a reasonable accommodation to search and/or to apply for a career opportunity.
Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
I.T., Document Control, Financial Assistant
Posted today
Job Viewed
Job Description
Company Description
Wright Motorsports (WM) is a Porsche customer racing team and mechanic shop located in Batavia, Ohio. We provide multiple forms of racing services to customers to enable them to either compete in races/racing championships, or to use their race cars in a non-competitive environment. Other forms of business WM conduct include services to Porsche/Porsche Motorsports, services to other racing teams, and service/work on other non-racing vehicles.
Job Summary
The position being offered is a hybrid role of data security, document control, I.T., and assisting in financial operations. Because data and documentation are the most valuable assets to WM, it is in the interest of WM to implement better systems of document control and data security. It will be your duty to perform an assessment of the current document control and data security methods currently in use at WM. Once your assessment is complete, you will develop and/or improve upon the systems currently in use to yield well-structured and organized systems for document control and data security. Once these new systems are implemented, it will be your responsibility to manage and maintain the said systems and all activity related to these systems. The I.T. component of this role will include basic I.T. tasks, such as management of computer and internet services/systems, and aiding your fellow WM employees with all things computer, software, and software account related.
As stated previously, these roles will also be accompanied by responsibilities in finance and accounting. Your duties will require you to learn the current payroll and financial systems/instruments currently in use at WM. They will also include assisting WM CFO with their duties. This will require you to work closely with the CFO, and perform tasks such as sending/receiving invoices, sending/receiving payment, payroll duties, credit card data entry, receipt tracking, invoice assisting, mail sorting, going to the bank, and other essential financial tasks.
WM management understands the many responsibilities that come with this position, and ample time and training will be provided to ensure that you can acclimate successfully to this position.
Key Responsibilities (Data Security, I.T., Document Control)
- Assess current data security and document control practices
- Create, implement, and manage new systems for document control/data sharing
- Implement and manage comprehensive data security system(s)
- Provide I.T. related support to co-workers and management
- Manage all computer-related accounts (internet, Microsoft services, etc.)
Key Responsibilities (Finance/Accounting)
- Credit card receipt processing
- Assist with tracking bills and assisting with invoice processes
- Handle administrative tasks related to finance such as filing and data entry
- Ensure compliance with financial regulations and company policies
Organizational Relationships
- All Data Security/IT related activities are reported to the CEO & COO
- All Finance Assistant activities are reported to the CFO
Required Skills and Qualifications
- Associate’s degree (or higher) in Computer Science, Business Administration, or related field and/or equivalent work experience
- Ability to evaluate technology solutions to the business needs of the organization and find the best possible tools to meet those needs
- Strong attention to detail and accuracy
- Strong communication and organizational skills
Preferred Experience
- Prior experience in IT or Data Security
Benefits
- Medical Insurance
- 401K Matching Plan
Schedule
- Monday to Friday
- Work Location: In-Person
- Job Type: Full Time
I.T., Document Control, Financial Assistant
Posted 3 days ago
Job Viewed
Job Description
Company Description
Wright Motorsports (WM) is a Porsche customer racing team and mechanic shop located in Batavia, Ohio. We provide multiple forms of racing services to customers to enable them to either compete in races/racing championships, or to use their race cars in a non-competitive environment. Other forms of business WM conduct include services to Porsche/Porsche Motorsports, services to other racing teams, and service/work on other non-racing vehicles.
Job Summary
The position being offered is a hybrid role of data security, document control, I.T., and assisting in financial operations. Because data and documentation are the most valuable assets to WM, it is in the interest of WM to implement better systems of document control and data security. It will be your duty to perform an assessment of the current document control and data security methods currently in use at WM. Once your assessment is complete, you will develop and/or improve upon the systems currently in use to yield well-structured and organized systems for document control and data security. Once these new systems are implemented, it will be your responsibility to manage and maintain the said systems and all activity related to these systems. The I.T. component of this role will include basic I.T. tasks, such as management of computer and internet services/systems, and aiding your fellow WM employees with all things computer, software, and software account related.
As stated previously, these roles will also be accompanied by responsibilities in finance and accounting. Your duties will require you to learn the current payroll and financial systems/instruments currently in use at WM. They will also include assisting WM CFO with their duties. This will require you to work closely with the CFO, and perform tasks such as sending/receiving invoices, sending/receiving payment, payroll duties, credit card data entry, receipt tracking, invoice assisting, mail sorting, going to the bank, and other essential financial tasks.
WM management understands the many responsibilities that come with this position, and ample time and training will be provided to ensure that you can acclimate successfully to this position.
Key Responsibilities (Data Security, I.T., Document Control)
- Assess current data security and document control practices
- Create, implement, and manage new systems for document control/data sharing
- Implement and manage comprehensive data security system(s)
- Provide I.T. related support to co-workers and management
- Manage all computer-related accounts (internet, Microsoft services, etc.)
Key Responsibilities (Finance/Accounting)
- Credit card receipt processing
- Assist with tracking bills and assisting with invoice processes
- Handle administrative tasks related to finance such as filing and data entry
- Ensure compliance with financial regulations and company policies
Organizational Relationships
- All Data Security/IT related activities are reported to the CEO & COO
- All Finance Assistant activities are reported to the CFO
Required Skills and Qualifications
- Associate's degree (or higher) in Computer Science, Business Administration, or related field and/or equivalent work experience
- Ability to evaluate technology solutions to the business needs of the organization and find the best possible tools to meet those needs
- Strong attention to detail and accuracy
- Strong communication and organizational skills
Preferred Experience
- Prior experience in IT or Data Security
Benefits
- Medical Insurance
- 401K Matching Plan
Schedule
- Monday to Friday
- Work Location: In-Person
- Job Type: Full Time
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Accounting and Financial Assistant - UEIS
Posted 15 days ago
Job Viewed
Job Description
You will support and assist the business office, faculty, and staff as they partner with leaders across the university to align with the strategic goals and objectives of the university to augment and improve the research landscape for both students and our world-class faculty. The UEIS Division of Carnegie Mellon University is comprised of the following departments:
+ **U** niversity Libraries
+ **E** ntertainment Technology Center (ETC) program
+ **I** ntegrated Design, Arts, and Technology (IDeATe) program and
+ CMU **S** ustainability Initiative
We are seeking an Accounting Assistant who is dedicated to creating a positive and welcoming work environment, who demonstrates a high level of customer service, and who can effectively collaborate with others to accomplish the goals and objectives of the organization. You should possess strong organizational, time management, and communication skills to make a positive impact on our programs and the university. We will look for someone who demonstrates the ability to solve problems, collaborate effectively, and who shows dedication to the organization.
**Core responsibilities include:**
+ Organization and oversight of purchasing transaction steps in the business office, including vendor contact management, purchasing card transaction tracking, purchase order creation, and invoice tracking.
+ Serve as a university buyer. Purchase supplies and materials throughout the year. Allocate costs following university documentation guidelines.
+ Prepare and submit expense and business travel expense reimbursement reports in accordance with university and library policies.
+ Coordinate travel booking requests with the university travel agency, CTP.
+ Work with the University Contracts office, Tax office, Accounts Payable office as the university policy requires.
+ Process journal entry transfers as directed by the Business Manager or Senior Associate Dean.
+ Generate and distribute financial reports according to the departmental reporting cycle. Review ledger detail and resolve accounting problems using University procedures such as payroll distribution adjustments, AP redistributions, and feeder correction forms.
+ Compile financial analysis reports to assist in the development of departmental forecasts and budgets. Assist the Business Manager with preparation of budget data and departmental expense forecasts.
+ Retain financial records according to the University Financial Record Retention policy and in support of division electronic organization structure.
+ Coordinate travel and paperwork necessary for guest speakers, honorariums, and other guests of the UEIS division.
Flexibility, excellence, and passion are vital qualities within UEIS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
**You should demonstrate:**
+ Organization and planning skills
+ Oral and written communication skills
+ Accounting experience
+ Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.
**Qualifications:**
+ Associate's degree in Finance, Business Administration, Accounting or related field
+ A minimum of 2 years' experience managing organizational books and accounts
+ A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered **.**
**Requirements:**
+ Successful background check
**Additional Information:**
+ Cover letters are encouraged
+ Work Posture: Hybrid
+ This is a full **-** time (37.5 hours/week), position
**Joining the CMU team opens the door to an array of exceptional benefits.**
**B** enefits eligible **employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance ( **as well as a generous retirement savings program ( with employer contributions. Unlock your potential with tuition benefits ( , take well-deserved breaks with ample paid time off ( and observed holidays ( , and rest easy with life and accidental death and disability insurance.**
**Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team ( to help navigate childcare needs, fitness center access ( **,** **and much more!**
**For a comprehensive overview of the benefits available, explore our Benefits page ( **.**
**At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.**
**Are you interested in an exciting opportunity with an exceptional organization! Apply today!**
**Location**
Pittsburgh, PA
**Job Function**
Financial Planning, Analysis, Accounting and Reporting
**Position Type**
Staff - Regular
**Full Time/Part time**
Full time
**Pay Basis**
Hourly
**More Information:**
+ Please visit **"Why Carnegie Mellon ( "** to learn more about becoming part of an institution inspiring innovations that change the world.
+ Click here ( to view a listing of employee benefits
+ **Carnegie Mellon University is an Equal Opportunity** **Employer/Disability/Veteran** .
+ Statement of Assurance ( in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts ( through your candidate profile.
**If your heart is in your work, come work with us.** Carnegie Mellon University isn't just one of the world's most renowned educational institutions - it's also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you'll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you'll connect and collaborate with dedicated, passionate colleagues - and you'll have the satisfaction of delivering work that truly matters.
We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you'll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.
The future is awaiting your expertise and intellect. Come join the architects of what's next. Apply now.
Learn more about Student Employment ( .
Please see Faculty Careers. ( technical assistance, email HR Services ( ) or call .
If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services ( ) or call .
Prospective Employee Disclosures (
I.T., Document Control, Financial Assistant (Batavia)
Posted 1 day ago
Job Viewed
Job Description
Company Description
Wright Motorsports (WM) is a Porsche customer racing team and mechanic shop located in Batavia, Ohio.We provide multiple forms of racing services to customers to enable them to either compete in races/racing championships, or to use their race cars in a non-competitive environment.Other forms of business WM conduct include services to Porsche/Porsche Motorsports, services to other racing teams, and service/work on other non-racing vehicles.
Job Summary
The position being offered is a hybrid role of data security, document control, I.T., and assisting in financial operations.Because data and documentation are the most valuable assets to WM, it is in the interest of WM to implement better systems of document control and data security.It will be your duty to perform an assessment of the current document control and data security methods currently in use at WM.Once your assessment is complete, you will develop and/or improve upon the systems currently in use to yield well-structured and organized systems for document control and data security.Once these new systems are implemented, it will be your responsibility to manage and maintain the said systems and all activity related to these systems.The I.T. component of this role will include basic I.T. tasks, such as management of computer and internet services/systems, and aiding your fellow WM employees with all things computer, software, and software account related.
As stated previously, these roles will also be accompanied by responsibilities in finance and accounting.Your duties will require you to learn the current payroll and financial systems/instruments currently in use at WM.They will also include assisting WM CFO with their duties.This will require you to work closely with the CFO, and perform tasks such as sending/receiving invoices, sending/receiving payment, payroll duties, credit card data entry, receipt tracking, invoice assisting, mail sorting, going to the bank, and other essential financial tasks.
WM management understands the many responsibilities that come with this position, and ample time and training will be provided to ensure that you can acclimate successfully to this position.
Key Responsibilities (Data Security, I.T., Document Control)
-Assess current data security and document control practices
-Create, implement, and manage new systems for document control/data sharing
-Implement and manage comprehensive data security system(s)
-Provide I.T. related support to co-workers and management
-Manage all computer-related accounts (internet, Microsoft services, etc.)
Key Responsibilities (Finance/Accounting)
-Credit card receipt processing
-Assist with tracking bills and assisting with invoice processes
-Handle administrative tasks related to finance such as filing and data entry
-Ensure compliance with financial regulations and company policies
Organizational Relationships
-All Data Security/IT related activities are reported to the CEO & COO
-All Finance Assistant activities are reported to the CFO
Required Skills and Qualifications
-Associates degree (or higher) in Computer Science, Business Administration, or related field and/or equivalent work experience
-Ability to evaluate technology solutions to the business needs of the organization and find the best possible tools to meet those needs
-Strong attention to detail and accuracy
-Strong communication and organizational skills
Preferred Experience
-Prior experience in IT or Data Security
Benefits
-Medical Insurance
-401K Matching Plan
Schedule
-Monday to Friday
-Work Location: In-Person
-Job Type: Full Time
Financial Admin Assistant
Posted 13 days ago
Job Viewed
Job Description
We are looking for a dynamic financial admin assistant to join our company. In this role, you'll work with the financial administrator to record all the financial transactions of our company, as well as process invoices, purchase orders, and payroll. You'll also be in charge of ensuring the office is organized and tidy.
To ensure success as a financial admin assistant, you should have business acumen and the ability to complete various complex financial tasks accurately and efficiently. Ultimately, a top-notch financial admin assistant should be a highly organized and process-driven individual with the ability to handle confidential information.
Financial Admin Assistant Responsibilities:- Processing work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
- Assisting the financial management team with credit control processes, budget planning, and expense analysis.
- Maintaining a digital record of all financial transactions, documents, and supplier information.
- Coordinating daily financial tasks with the financial management team to optimize workflow.
- Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.
- Managing changes of staff members' financial information if needed.
- Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.
- A bachelor's degree in finance, business administration, or a similar field.
- A minimum of 1 year's experience working as a financial admin assistant.
- Working knowledge of accounting software, such as QuickBooks and NetSuite.
- Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
- Excellent analytical skills and financial prowess.
- Good organizational and time-management skills.
- Strong team player with solid communication skills.
- High levels of integrity and ability to handle confidential information.