74,196 Front Desk Personnel jobs in the United States

• Duration: 6 months contract
• Location: Riverside, CA
• Pay rate: Hourly, depending on experience
• Job ID: RFQ1686722

• Building security of arming and disarming security alarm and serving as the point of contact for alarm company.

• Greets visitors at the front desk of the facility in a professional manner.
• Answers telephone.
• Provides routine information and routes call to appropriate personnel.
• Assists callers with questions or directs them to the appropriate personnel.
• Takes accurate messages.
• Answers employee and general public inquiries.
• Assists with office correspondence and filing.
• Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.
• Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.
• Tracks janitorial inventory and makes procurement requests for supplies when low.
• Maintains and replaces toner in printers, copiers, and postage meters for site.
• Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.
• Responsible for mail, FedEx, UPS: both incoming and outgoing.
• Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.
• Assist with basic data entry.
• Will be responsible for quarters clerical data entry in some locations.
• Assist with data entry, which may include data entered manually or scanned.
• Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.
• Barrack maintenance periodically including laundry, vacuuming, and sweeping.
• Assist with vehicle inventory, tracking or scheduling.

• Can type utilizing a computer: (MS Office min 45 wpm).

• Must be familiar with Microsoft software including excel, word, sharepoint etc.

• Becomes knowledgeable regarding access control for authorized personnel and visitors.
• Becomes familiar with Forest Service terminology, rules and regulations.
• Can communicate, meet and deal tactfully with the public and co-workers.

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. For you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing the filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

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Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

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Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

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Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

An office assistant is responsible for various clerical and administrative tasks, including answering phone calls, managing correspondence, organizing files, and maintaining office supplies. They also assist with scheduling meetings and supporting staff to ensure smooth daily operations.

• Handle incoming and outgoing correspondence (emails, mail, calls)
• Maintain filing systems (physical and digital)
• Assist in preparing documents, reports, and presentations
• Schedule meetings and appointments

• Photocopying, scanning, and printing documents
• Managing office supplies and inventory
• Data entry and database updates
• Organizing and maintaining office records

• Greet and assist visitors or clients
• Coordinate with vendors or service providers
• Support other staff with daily office operations
• Ensure cleanliness and order in the work area

• Operate office equipment (printers, fax machines, computers)
• Use Microsoft Office or similar software (Word, Excel, Outlook)
• Maintain communication logs or update notice boards

• Assist with travel arrangements and itineraries
• Help in preparing expense reports
• Support with HR functions like onboarding new staff

• High school diploma or GED (minimum requirement)
• 1–2 years of clerical, administrative, or customer service experience preferred
• Entry-level positions may offer on-the-job training

• Strong communication skills (verbal and written)
• Organizational skills and attention to detail
• Basic computer literacy , including:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Google Workspace (Docs, Sheets, Calendar)
• Time management and ability to multitask
• Professional demeanor and customer service orientation

• Office-based or remote (depending on company setup).
• May involve prolonged periods of sitting and typing.
• Repetitive tasks requiring focus and attention to detail.

Front Desk Assistant needed for high volume office

Must be computer literate and efficient in Microsoft Word and Excel with a solid customer service background.

Qualities needed:

• Self- motivated
• Dependable with stable work history
• Outgoing personality
• Excellent customer service skills
• Team player that will work well in a team environment
• Ability to multi-task in a fast-paced environment and handle challenging priorities as needed.

Competitive salary, incentive bonuses, and excellent benefit package.

Merry Maids on the Peninsula is looking for the right individual to join our team. Our business is about people and giving them the gift of time. We are looking for an individual that believes in our company and passionate about customer service. We have a "YES" attitude in our office and always strive to be better. The right individual would be self motivated, energetic, excellent phone skills, be able to multitask and be able to problem solve. We believe that every role of a business contributes to its success and we want someone that wants to grow with our company.

Primary Responsibilities:

• Handle potential customer inquiries and sales over the phone to persuade callers to allow an in home estimate or to schedule ongoing home cleaning.
• Assist manager or owner in daily tasks
• Handles and assist potential employees with initial application process and on boarding process
• Handle schedule of customers and cleanings.
• Handles customer concerns in a professional manner with an emphasis on follow up and problem resolution.
• Daily close outs on computer from prior work day
• Inventory Orders
• Handle customer scheduling, conflicts and reschedules.
• Efficient in excel to update daily employee time sheets, anniversary certificates and reporting
• Check in teams and track during the day to ensure they do not need assistance
• Learn the Merry Maids cleaning process of cleaning 101
• Learn and be able to operate our computer system of Merry Maids 360 efficiently and use our field app for team routes

1. Maintains a clean and fresh appearance of the office at all times.
2. At all times will contribute to a positive work environment and to the overall team effort of the company's goals.
3. Update customer files and schedules thru computer and customer boards.
4. Assist in daily laundry and makes sure all teams have equipment and cleaning cloths for the next day.
5. Drop off equipment to teams in the field when needed.

We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all customer inquiries in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Responsibilities: • Act as a point of contact for complaints or questions from customers and respond in a timely manner • Increase productivity by creating record-keeping procedures for customer data filing systems • Grow in the position through continued learning and revitalization of skillsets in related duties • Help build online marketing, brochures, email campaigns, etc. that highlight our services • Schedule appointments, including travel arrangements or other company engagements • Deliver exceptional customer service by professionally managing incoming calls, emails, and inquiries. • Respond to customer questions and issues promptly and effectively. • Assist with administrative tasks, including completing applications, managing records, and data entry with high accuracy. • Troubleshoot basic software and system issues to provide customer and team support. • Demonstrate proficiency in using and navigating software and technology tools. • Coordinate and manage office tasks to support day-to-day operations. • Assist in preparing reports, presentations, and client-related documentation. • Identify opportunities to streamline office processes and improve customer satisfaction. • Connect with Customer Base and raise brand awareness, and coordinate community events. Qualifications: • Shows great interpersonal skills and excellent written communication • Prior experience in office management or our industry is a plus • Proficient in basic computer software and can quickly learn to use new programs • Proven track record of completing projects on time in an orderly manner • High school diploma or GED required, some college experience preferred • Enjoy speaking with customers and can communicate through verbal and written channels. • Strong verbal and written communication skills. • Excellent organizational skills and the ability to multitask effectively. • Strong technical aptitude, with a willingness to learn new systems and perform basic troubleshooting. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM software. • High attention to detail and accuracy in data entry. • Friendly, professional demeanor with problem-solving abilities. • History of being deadline-driven and extremely organized. • Previous experience in customer service, administrative roles, or technical support. • Familiarity with merchant services, payment processing, or similar industries is a plus. • Bookkeeping and record-keeping experience (preferred, not required). • Bilingual in Spanish (preferred, not required). What We Offer: • A collaborative and supportive work environment. • Opportunities for learning and professional growth. • Competitive salary based on experience. Compensation: $17.50 - $20 hourly

• Deliver exceptional customer service by professionally managing incoming calls, emails, and inquiries. • Respond to customer questions and issues promptly and effectively. • Assist with administrative tasks, including completing applications, managing records, and data entry with high accuracy. • Troubleshoot basic software and system issues to provide customer and team support. • Demonstrate proficiency in using and navigating software and technology tools. • Coordinate and manage office tasks to support day-to-day operations. • Assist in preparing reports, presentations, and client-related documentation. • Identify opportunities to streamline office processes and improve customer satisfaction. • Connect with Customer Base and raise brand awareness, and coordinate community events.

Benefits:

Paid time off

401(k)

Flexible schedule

Eagle Professional Construction & Associates Inc. is a growing small business in the construction industry, dedicated to providing high-quality services and excellent communication with our clients and team. We value organization, efficiency, and teamwork as we continue to expand.

We are looking for a detailed, organized, and flexible Part-Time Office Assistant to support our office operations. The ideal candidate must be reliable, adaptable, and available to work in the mornings, with hours varying depending on business needs.

Job Responsibilities:

Answer phone calls, respond to emails, and assist with client inquiries

Maintain accurate and organized office files, records, and documents

Assist with invoicing, estimates, and general bookkeeping tasks

Support accounts payable

Handle scheduling, appointments, and office supply management

Assist in employee paperwork and payroll preparation

Perform general administrative duties such as data entry, filing, and copying

Provide shift coverage as needed and support office staff

Communicate effectively with team members and clients to ensure smooth operations

Qualifications & Requirements:

Highly detailed-oriented, organized, and adaptable with strong multitasking skills

Flexible schedule, primarily available in the mornings, with hours varying based on workload

Strong verbal and written communication skills to support team and client interactions

Previous office experience preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to work independently and adjust to changing tasks

Bilingual (English/Spanish) is a plus