143,272 Full Time Assistant jobs in the United States

**Clerical Support - $17hr**
Our client in **Conklin, NY** is looking for **Seasonal** hard-working and motivated individuals to join their team in supporting the process of incoming exams that will be electronically graded. The ideal candidate will have experience in data entry and a strong attention to detail. If you're eager to learn and ready to contribute to a fast-paced environment, we encourage you to apply.
What's in it for you?
+ 1st shift
+ **Monday-Saturday**
+ Paid training
+ Full time hours
+ Clean and safe work environment
What will you be doing?
+ Assist with the processing and organization of incoming exams
+ Preform accurate data entry task to ensure smooth operation
+ Support the team in ensuring exams are ready for electronic grading
+ Maintain organized and up-to-date records
What do you need?
+ Positive, can-do attitude
+ Excellent attendance
+ Ability to work Monday-Saturday
+ Enjoy working together on a team
+ Ability to pass a basic background check
Why should you choose Manpower?
+ Free training to upgrade your skills, including a free college tuition program
+ Medical, dental, vision, 401k
+ Weekly pay with direct deposit
+ 24/7 Manpower customer care support
+ Dedicated Career Partner to help you achieve your career goals
+ Voted #1 best places to work by Glassdoor 2021
**Apply and interview today!**
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Job Description

Job Description

Who We Are

Dignity and respect are simple human gifts, belonging to all. Since 1976, Spectrum has worked to strengthen children, families, and communities across the state of Michigan. Each day, more than 1,450 children, teens, and adults who deal with mental, physical, emotional, and/or behavioral challenges find help in a Spectrum program. And, we are gratified they do.

Services we provide

Spectrum Child and Family Services supports our community’s children and teens that are delinquent, have been neglected/abused or abandoned; are medically fragile, multiple handicapped, dual diagnosed, and behaviorally and/or emotionally impaired. Our programs support a population with constantly changing needs and our goal is to strengthen and empower the families, so they become self-sufficient, stable, and competent.

Responsibilities : To provide needed and appropriate clerical and support services to the staff and management of the Community Based Services and Outreach Support Services-South Programs.

Qualifications :

A. Education: High School Diploma / GED or Associates Degree

B. Experience: Two year of office experience, including data entry and Microsoft Office Programs

C. Skills: Typing at least 50 words per minute, word processing Capabilities basic math skills and organization skills. Human Services, general office management skills and use of office equipment.

D. Transportation: Reliable and ongoing as required to visit office sites. Valid unrestricted Michigan driver’s License, with no restrictions as to when and where the Worker may drive. An up-to-date (at the time of hire) copy of their driving record. Good driving record. Provide proof of vehicle insurance coverage on the vehicle used for transporting.

E. Pre-employment requirements: Physical exam within one year of hire, negative TB test, Michigan Department of Health and Human Services Central Registry Clearance and State Police Record Check

Posting Details

Position Information

Position Title
Athletic Bands Logistics & Clerical Support Assistant

Department
Athletics

Appointment Term
Academic Year (August - May)

FLSA
Non-Exempt

Job Summary

This position helps with day-to-day operations, practices, and events for Athletics Bands.

Essential Duties

• Clerical tasks (filing, data entry, emails)
• Equipment/event setup
• Property inventory
• On-site support at games and performances (some weekends/evenings)

Required Qualifications

• Must be Federal Work Study eligible
• Reliable, organized, and detail-oriented
• Comfortable working independently and with a team
• Willing to work a flexible schedule
• Able to lift up to 25 lbs
• MWSU Student
• Degree Seeking
• At least an overall 2.0 GPA
• Enrolled at least part-time

Preferred Qualifications

Interest in music or athletics a plus (no experience required!)

Knowledge, Skills, and Abilities

Physical Demands
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Additional Demands

Location where duties are to be performed

GISC, Spratt Stadium, Looney Complex

Federal Work Study
Not Required

Hours of Work

Position to start 8/27/2025

Anticipate 10 hour per week.

Posting Detail Information

Posting Number
ST240P

Number of Vacancies
2

Open Date
08/28/2025

Priority Deadline
09/10/2025

Open Until Filled
Yes

Special Instructions Summary

All students are encouraged to apply for Federal Work Study. You must complete the Free Application for Federal Student Aid (FAFSA) and submit all requested documentation (if applicable) for your eligibility to be determined.

This position is required to hire a student that qualifies for Federal Work Study eligibility. For more information on Federal Work Study eligibility, contact Financial Aid. (Eder Hall 103; ; website )

Job Title: Administrative Support Specialist
Job Summary:
We are seeking a detail-oriented and proactive Administrative Support Specialist to join our team. This role is responsible for accurate data entry, cross-departmental coordination, and providing exceptional customer and vendor support. The ideal candidate will have strong Excel skills, excellent communication abilities, and a commitment to maintaining high standards of accuracy and efficiency.
Key Responsibilities:
+ Accurately perform data entry and document scanning tasks
+ Collaborate with multiple departments to ensure customer account setup aligns with corporate policies and procedures
+ Investigate and resolve discrepancies or errors in account data
+ Respond to vendor inquiries regarding account status and payment updates
+ Generate and maintain reports using Microsoft Excel, including VLOOKUP and Pivot Tables
+ Organize and maintain physical and digital filing systems
+ Provide receptionist coverage as needed, including greeting visitors and answering phones
Required Skills & Qualifications:
+ Strong customer service and communication skills
+ Proficient in Microsoft Excel, including VLOOKUP and Pivot Tables
+ Familiarity with Microsoft Office Suite (Word, Outlook, PowerPoint)
+ High attention to detail and accuracy in data entry
+ Ability to manage multiple tasks and prioritize effectively
+ Basic math skills and analytical thinking
+ Experience with routine database activity and email communication
Preferred Experience:
+ 1-2 years of experience in an administrative, data entry, or customer service role
+ Experience working in a cross-functional team environment
try Level
Pay and Benefits
The pay range for this position is $18.00 - $18.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tinley Park,IL.
Application Deadline
This position is anticipated to close on Oct 13, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

At SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, **_"I can't live without them."_**
Our SpartanNash family of Associates is 20,000 strong, ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists. Each of them plays an integral role in SpartanNash's **People First** culture, Operational Excellence and Insights that Drive Solutions. Ready to contribute to the success of our food solutions company? Apply now!
**Location:**
1101 SE 59th Street - Oklahoma City, Oklahoma 73129
**Job Description:**
**$17.50 an hour.**
**Sundays required.**
**Tuesday and Saturday off.**
**Position Summary:**
This role is responsible to provide clerical support within the distribution center, supporting warehouse operations with data entry, maintaining files, processing warehouse shipping and receiving paperwork, etc. in an accurate, efficient and timely manner.
**Here's what you'll do:**
+ Provide clerical support for various warehouse operations as assigned, such as shipping/receiving, inventory control, selection, loading and general warehouse operations as necessary and according to established processes.
+ Create and process work orders and receiving and shipping paperwork, (i.e., bills of lading, purchase orders, packing slips, invoices, etc.) and prioritize orders as needed.
+ Validate data from various sources to ensure documentation is accurate.
+ Collect unloading fees and balance receipts.
+ Work with external customers (i.e., vendors, delivery drivers) and warehouse/transportation personnel accordingly to ensure efficient workflow of assigned processes, and work with supervisor to research and resolve issues or discrepancies in paperwork accordingly.
+ Process and prepare order selector and general warehouse related paperwork in a timely and accurate manner.
+ Perform clerical tasks such as, but not limited to, data entry; copy, fax and/or print documents; filing and maintaining department files and records accordingly.
+ May prepare standard department reports and distribute as required.
+ May assist with sorting and distributing incoming mail and preparing/processing outgoing mail requests and shipping packages to service centers, vendors, retail stores, etc. as assigned.
+ Maintain department/distribution office supply inventory and order supplies as needed.
+ May assist with inventory count as requested.
+ Additional responsibilities may be assigned as needed.
**Here's what you'll need:**
+ High School Diploma (Preferred) or GED preferred.
+ One-yeargeneral clerical/office or wholesale/warehouse experience preferred.
+ Good written and verbal communication skills and good customer service skills.
+ Must have good data entry skills and attention to detail, and effective organization, prioritization and multi-tasking skills.
+ Basic computer skills including Microsoft Office (Word and Excel).
+ Ability to work in a team environment as well as independently within a fast-paced warehouse operation.
+ Must be able to work within a warehouse environment.
+ Must follow safe working practices in accordance with Company safety policies and practices.
**Physical Requirements:**
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must frequently sit, walk and stand, use hands to handle, grasp, and twist objects, tools, or controls, and use both feet for repetitive movements as in operating foot controls. Must frequently walk, talk, crouch, kneel, bend, stoop, twist, and reach with the hands and arms. Ability to lift up to 75 pounds with assistance as needed. While performing the duties of this position, employees are subject to a warehouse environment and may frequently be exposed to changes in temperature and humidity based on assignment. The noise level in the work environment is usually moderate to high. Employees must be able to work weekends, holidays, days and night hours, and overtime as necessary and as assigned, and must be able to work in the condition specified for 8-10 hours shift as assigned. Travel requirements vary by assignment.
As part of our **People First** culture, SpartanNash is proud to offer a robust and competitive Total Rewards benefits package ( .
SpartanNash is an Equal Opportunity Employer that invests in Associate development, recognizes and celebrates success, fosters two-way communication, and promotes a sense of belonging. We are committed to providing equal employment opportunities to all individuals, including those with disabilities and Veterans.
We are not able to sponsor work visas for this position.
**SpartanNash (Nasdaq: SPTN) is a food solutions company that delivers the ingredients for a better life. Committed to fostering a** **People First** **culture, the SpartanNash family of Associates is 20,000 strong. SpartanNash operates two complementary business segments - food wholesale and grocery retail. Its global supply chain network serves wholesale customers that include independent and chain grocers, national retail brands, e-commerce platforms, and U.S. military commissaries and exchanges. The Company distributes products for every aisle in the grocery store, from fresh produce to household goods to its OwnBrands, which include the Our Family® portfolio of products. On the retail side, SpartanNash operates nearly 200 brick-and-mortar grocery stores, primarily under the banners of Family Fare, Martin's Super Markets and D&W Fresh Market, in addition to dozens of pharmacies and fuel centers with convenience stores. Leveraging insights and solutions across its segments, SpartanNash offers a full suite of support services for independent grocers. For more information, visit** **spartannash.com** **.**
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. If you require assistance or an accommodation of any kind to complete an application, please contact us at

At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.
Join HCSC and be part of a purpose-driven company that will invest in your professional development.
**Job Summary**
Under supervision, this position is responsible for performing complex clerical duties of a varied nature requiring exercising judgment.
**JOB REQUIREMENTS:**
* High School Diploma or GED.
* 6 months clerical/office experience.
* Ability to work independently and with co-workers.
* Ability to multitask and prioritize.
* Clear and concise verbal and written communication skills.
* PC proficiency to include Qutlook, and Microsoft Word, Excel.
**PREFERRED JOB REQUIREMENTS:**
* 6 months experience as switchboard operator receptionist.
* Referral preference is given to applicants able to take and meet testing criteria.
* Ability to lift up to 45 pounds.
* Valid driver's license and good driving record.
**This position based is office; Monday - Friday (8:00am - 5:00 pm).**
**Are you being referred to one of our roles? If so, ask your connection at HCSC about our Employee Referral process!**
**Pay Transparency Statement:**
At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting .
The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan.
**HCSC Employment Statement:**
We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics.
**Base Pay Range**
$17.75 - $25.66
Exact compensation may vary based on skills, experience, and location.
**Join our talent community and receive the latest HCSC news, content, and be first in line for new job opportunities.**
**Join our Talent Community. ( more than 80 years, HCSC has been dedicated to expanding access to high-quality, cost-effective health care and equipping our members with information and tools to make the best health care decisions for themselves and their families. As an industry leader, HCSC also has been helping to make the health care system work better for all Americans. To remain a leader, we offer compelling careers that encourage resourcefulness, strategic thought and empower you to make a difference in the lives of our members and their communities.
Today, with the industry at an important crossroad, HCSC is reimagining health care and looking for original thinkers who aren't afraid to make innovative contributions. We are an Equal Opportunity Employment employer dedicated to workforce diversity and a drug-free and smoke-free workplace. Learn more about HCSC, our commitment to our members and the opportunity you'll have to improve health care delivery in an open, collaborative environment.
HCSC is committed to diversity in the workplace and to providing equal opportunity to employees and applicants.
If you are an individual with a disability or a disabled veteran and need an accommodation or assistance in either using the Careers website or completing the application process, you can call us at to request reasonable accommodations.
Please note that only **requests for accommodations in the application process** will be returned. All applications, including resumes, must be submitted through HCSC's Career website on-line application process. If you have general questions regarding the status of an existing application, navigate to "candidate home" to view your job submissions.
Blue Cross and Blue Shield of Illinois, Blue Cross and Blue Shield of Montana, Blue Cross and Blue Shield of New Mexico, Blue Cross and Blue Shield of Oklahoma, and Blue Cross and Blue Shield of Texas,
Divisions of Health Care Service Corporation, a Mutual Legal Reserve Company, and Independent Licensee of the Blue Cross and Blue Shield Association
© Copyright 2025 Health Care Service Corporation. All Rights Reserved.

Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 253 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,400 employees and more than 700 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center.
Our Perioperative Services department provides full support throughout the duration of a patient's surgical procedure, spanning ward admission, anesthesia, surgery and recovery. Professional care services include identification of the patient's individual needs, patient care plan development and implementation and the coordination of nursing service to restore each patient's health before, during and after a surgical procedure.
As a Clerical Support Specialist, you will help to provide life-changing medical services to patients undergoing surgery. In this role, you will provide clerical support to nursing personnel, schedule and medical staff, and assist in the smooth operation of the unit. We are looking for someone meticulous and reliable, with excellent organizational skills, ability to work effectively under minimal supervision and a commitment to delivering the highest quality health care to Hawai'i's people.
**Location:** Kapiolani Medical Center for Women and Children, Honolulu, HI
**Work Schedule:** Rotating - 8 Hours
**Work Type:** Per Diem
**FTE:**
**Bargaining Unit:** UPW
**Exempt:** No
**Req ID** 26673
**Pay Range:** 21.51 - 22.64 USD per hour
**Category:** Administrative
**Minimum Qualifications:** High school or equivalent. One (1) year clerical experience in a health care setting or related experience.
**Preferred Qualifications:** Medical terminology course. One (1) year clerical experience in an operating room setting.
EOE/AA/Disabled/Vets
Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity.

About the Role

Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.

This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.

Key Responsibilities

Executive & Administrative Support

• Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
• Oversee inbox management; draft responses and flag priority items
• Attend meetings, take notes, and manage follow-up action items
• Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
• Act as a gatekeeper, managing the CEO’s time and workload effectively
• Coordinate domestic and international travel (including arrangements for her small dog)
• Send and arrange vendor and personal payments on behalf of CEO

Creative & Brand Support

• Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
• Offer creative input for event outfits, content shoots, and personal brand moments
• Source, pick up, and return items for content, events, and daily needs
• Manage closet organization and resale (e.g., Postmark listings)

Personal & Lifestyle Support

• Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
• Maintain the CEO’s office space and household organization and logistics
• Assist with CEO’s small dogs, as needed (must be dog-friendly)
• Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
• Handle expense reports, reimbursements, and bill payments

Project & Event Coordination

• Organize personalized gifting and coordinate events
• Help plan and coordinate company events and special projects
• Support internal creative initiatives and cross-functional priorities
• Anticipate the CEO’s needs and proactively look around corners for solutions

You Are.

• Highly organized, detail-obsessed, and thrive at managing chaos with calm
• A natural problem solver who’s proactive and solutions-oriented
• A strong communicator — professional, clear, and personable
• Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
• Fashion-forward and social-media fluent with a sharp eye for aesthetics
• A team player with positive energy who’s service-minded and discrete
• Someone with a valid driver’s license who can confidently navigate NYC

Requirements

• 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
• Based in NYC with deep familiarity navigating the city
• Comfortable managing both professional and personal tasks with professionalism and care
• Prior experience supporting social media or a personal brand is a strong plus
• Must love dogs and be flexible to assist as needed
• Available for occasional evening/weekend needs based on CEO’s schedule or travel/events

Bonus Points If You.

• Have experience with small-business operations or startup environments
• Have a background or interest in fashion, beauty, or influencer marketing
• Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips

PERKS:

• Be a key strategic leader at a fast-growing brand!
• Competitive salary + performance-based bonuses
• Nice office located at the Brooklyn Navy Yard
• Hybrid schedule with 1-2 days a week in office
• PTO Days + Specified National Holidays Off
• Health Insurance coverage + other benefits
• Quarterly team events and or retreats

Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Job Description
Insight Global is seeking an Executive/Personal Assistant in the Annapolis MD. Join a small but rapidly growing law firm specializing in the beverage industry, advising clients from start-ups to international brands. As the Executive Administrator / Executive & Personal Assistant, you'll be the backbone of operations, delivering exceptional support to attorneys and leadership. This role demands poise, precision, and a commitment to confidentiality in a fast-paced environment, ensuring the team upholds its promise to put clients first and deliver insightful, reliable solutions. Their submarkets include manufacturers, importers, retailers, and marketing companies. This client offers. exceptional benefits, work-life balance, and growth opportunities.
Guided by our core values-Client Commitment, Insight, Accountability, and Authenticity-we bring our whole selves to the job, deepening our client relationships on a human level. Our clients expect us to provide real advice that the business can act on, and we hold each other accountable to provide risk-based counsel attuned to our client's needs. Join us to support a dynamic team dedicated to excellence in the beverage industry.
Business Support (80%):
· Champion client commitment: Serve as a professional point of contact for clients (breweries, distilleries, distributors), handling inquiries with responsiveness and care.
· Prepare, proofread, and format legal documents (licensing applications, compliance reports, regulatory filings) with meticulous attention to detail.
· Calendar and email management for the Founding Partner and leadership.
· Coordinate meetings, organize agendas, and arrange complex travel itineraries for leadership and other employees.
· Conference and event coordination (industry conferences, client meetings, annual firm retreat).
· CLE tracking and association management (dues, event coordination, paperwork).
· Act as liaison with internal/external partners for events and speaking engagements.
· Draft and communicate client memos; support LinkedIn posting and engagement.
· New client onboarding and coordination with IT team for technical issues.
· Light invoicing support, billing, expense tracking, and office operations.
· Mailing and shipping logistics.
Personal Support (20%):
· Personal calendar management
· Coordination with household vendors (e.g., repair services)
· Occasional personal errands
What You'll Do
- Champion Client Commitment: Serve as a professional point of contact for clients, including breweries, distilleries, and distributors, handling inquiries with responsiveness and care to foster our trusted relationships.
- Deliver Insight: Prepare, proofread, and format legal documents, such as licensing applications, compliance reports, and other regulatory filings, with meticulous attention to detail, ensuring practical and strategic support for client needs.
- Embody Accountability: Manage calendars, coordinate meetings, and arrange complex travel itineraries for leadership, following through on commitments with reliability and transparency.
- Live Authentically: Bring your best, real self to work, contributing individuality and entrepreneurial spirit to organize meeting materials, agendas, and logistics for client meetings and industry events with creativity and professionalism.
- Maintain Discretion: Handle sensitive information, including sensitive client information, firm financials, and leadership personal data, with the utmost discretion and integrity.
- Support Firm Success: lead firm efforts in billing, expense tracking, and office operations, owning the details to keep the firm running smoothly.
- Plan with Purpose: Coordinate firm events, such as industry conferences, client meetings, or the annual firm retreat, reflecting our unpretentious, approachable, and fun culture.
Why Join Us?
- Competitive salary tailored to your expertise.
- Unlimited paid time off and holidays.
- Work hard, but not on weekends or at night.
- A collaborative, values-driven environment where you can grow in the niche field of beverage law, with the autonomy to craft a fulfilling career.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
· Exceptional attention to detail
· Experienced: Minimum 4+ years in an executive assistant or administrative role, ideally in a law firm or beverage-related industry (including in-person work).
· Skilled: Proficient in Microsoft Office Suite, Outlook, Microsoft Teams - Strong technical proficiency
· Organized: Exceptional time-management and multitasking abilities; great at follow-up and anticipating needs.
· Strong organizational skills
· Professional: Outstanding communication skills, polished and approachable demeanor, and highly responsive. Calm and composed.
· Discreet: Natural ability to handle confidential matters with integrity; client privacy is paramount.
· Educated: Bachelor's degree preferred but not required for the right candidate.
· Authentic: Genuine, proactive, creative, and flexible. · Personal assisting background
· Familiarity with tools such as, legal/workflow software (Clio, Monday.com, Adobe Sign, DocuSign)